FA8052-15-R-0020.pdf

773 ESS/PK

3515 S. GENERAL MCMULLEN, STE 200

SAN ANTONIO TX 78226-1865

210-395-9864

UNDER DPAS (15 CFR 700)

11. DELIVERY FOR FOB

RFQ

SEE SCHEDULE

14. METHOD OF SOLICITATION

IFB RFP

CODE

SEE ADDENDUM

BLOCK IS MARKED

DESTINATION UNLESS

12. DISCOUNT TERMS

(No Collect Calls)

$11M

13b. RATING

13a. THIS CONTRACT IS A RATED ORDER

X

CODE

FA8052-15-R-0020 17-Dec-2015

b. TELEPHONE NUMBER

210-395-9177

8. OFFER DUE DATE/LOCAL TIME

01:00 PM 15 Jan 2016

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV 3/2005)

Prescribed by GSA

FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER) 31c. DATE SIGNED

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

22. UNIT 23. UNIT PRICE 24. AMOUNT21. QUANTITY

CODE 10. THIS ACQUISITION IS

UNRESTRICTED

FAX:

NAICS:

TEL:

CODE 18a. PAYMENT WILL BE MADE BYOFFEROR

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TEL.

FA8052

SIZE STD:

9. ISSUED BY

FACILITY

CODE

17a.CONTRACTOR/

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

15. DELIVER TO CODE F2M4AH 16. ADMINISTERED BY

AFMOA/SGHW - F2M4AH

SHIRLEY HARRIS

3515 S. GENERAL MCMULLEN

SAN ANTONIO TX 78226

TEL: 210-395-7016 FAX:

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

KARLA DODD

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

19. ITEM NO. 20. SCHEDULE OF SUPPLIES/ SERVICES

SEE SCHEDULE

624190

TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS

SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS

SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

SB

HUBZONE SB

SET ASIDE: 100 % FOR

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

TEL: EMAIL:

1 COPIES

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

.OFFER DATED YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN 29. AWARD OF CONTRACT: REFERENCE

X

8(A)

SVC-DISABLED VET-OWNED SB

EMERGING SB

X

X

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

SEE SCHEDULE

19. ITEM NO. 20. SCHEDULE OF SUPPLIES/ SERVICES 21. QUANTITY 22. UNIT 24. AMOUNT

PAGE 2 OF

23. UNIT PRICE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV 3/2005) BACK

Prescribed by GSA

FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

FA8052-15-R-0020

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 12 Months

PROGRAM COORDINATOR

FFP

Provide services IAW PWS.

FOB: Destination

NET AMT

0002 12 Months

DOMESTIC ABUSE VICTIM ADVOCATE

FFP

0003 Lot Overtime

COST

Overtime for DAVA Personnel ONLY IAW PWS.

***DO NOT PROPOSE PRICING, GOVERNMENT ESTABLISHED***

ESTIMATED COST

0004 Lot Other Direct Costs (ODCs)

COST

ODCs include: Local Vicinity Travel (LVT), Travel and Training, and Hotline

Support.

1001 12 Months

OPTION PROGRAM COORDINATOR

FFP

1002 12 Months

OPTION DOMESTIC ABUSE VICTIM ADVOCATE

FFP

1003 Lot OPTION Overtime

COST

Overtime for DAVA Personnel ONLY IAW PWS.

1004 Lot OPTION Other Direct Costs (ODCs)

COST

ODCs include: Local Vicinity Travel (LVT), Travel and Training, and Hotline

Support.

2001 12 Months

OPTION PROGRAM COORDINATOR

FFP

2002 12 Months

OPTION DOMESTIC ABUSE VICTIM ADVOCATE

FFP

2003 Lot OPTION Overtime

COST

Overtime for DAVA Personnel ONLY IAW PWS.

2004 Lot OPTION Other Direct Costs (ODCs)

COST

ODCs include: Local Vicinity Travel (LVT), Travel and Training, and Hotline

Support.

3001 12 Months

OPTION PROGRAM COORDINATOR

FFP

3002 12 Months

OPTION DOMESTIC ABUSE VICTIM ADVOCATE

FFP

3003 Lot OPTION Overtime

COST

Overtime for DAVA Personnel ONLY IAW PWS.

3004 Lot OPTION Other Direct Costs (ODCs)

COST

ODCs include: Local Vicinity Travel (LVT), Travel and Training, and Hotline

Support.

4001 12 Months

OPTION PROGRAM COORDINATOR

FFP

4002 12 Months

OPTION DOMESTIC ABUSE VICTIM ADVOCATE

FFP

4003 Lot OPTION Overtime

COST

Overtime for DAVA Personnel ONLY IAW PWS.

4004 Lot OPTION Other Direct Costs (ODCs)

COST

ODCs include: Local Vicinity Travel (LVT), Travel and Training, and Hotline

Support.

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government

0002 Destination Government Destination Government

0003 Destination Government Destination Government

0004 Destination Government Destination Government

1001 Destination Government Destination Government

1002 Destination Government Destination Government

1003 Destination Government Destination Government

1004 Destination Government Destination Government

2001 Destination Government Destination Government

2002 Destination Government Destination Government

2003 Destination Government Destination Government

2004 Destination Government Destination Government

3001 Destination Government Destination Government

3002 Destination Government Destination Government

3003 Destination Government Destination Government

3004 Destination Government Destination Government

4001 Destination Government Destination Government

4002 Destination Government Destination Government

4003 Destination Government Destination Government

4004 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS UIC

0001 POP 01-JUL-2016 TO

30-JUN-2017

N/A AFMOA/SGHW - F2M4AH

SHIRLEY HARRIS

3515 S. GENERAL MCMULLEN

SAN ANTONIO TX 78226

210-395-7016

F2M4AH

0002 POP 01-JUL-2016 TO

N/A (SAME AS PREVIOUS LOCATION)

0003 POP 01-JUL-2016 TO

N/A (SAME AS PREVIOUS LOCATION)

0004 POP 01-JUL-2016 TO

N/A (SAME AS PREVIOUS LOCATION)

1001 POP 01-JUL-2017 TO

30-JUN-2018

N/A (SAME AS PREVIOUS LOCATION)

1002 POP 01-JUL-2017 TO

N/A (SAME AS PREVIOUS LOCATION)

1003 POP 01-JUL-2017 TO

N/A (SAME AS PREVIOUS LOCATION)

1004 POP 01-JUL-2017 TO

N/A (SAME AS PREVIOUS LOCATION)

2001 POP 01-JUL-2018 TO

30-JUN-2019

N/A (SAME AS PREVIOUS LOCATION)

2002 POP 01-JUL-2018 TO

N/A (SAME AS PREVIOUS LOCATION)

2003 POP 01-JUL-2018 TO

N/A (SAME AS PREVIOUS LOCATION)

2004 POP 01-JUL-2018 TO

N/A (SAME AS PREVIOUS LOCATION)

3001 POP 01-JUL-2019 TO

30-JUN-2020

N/A (SAME AS PREVIOUS LOCATION)

3002 POP 01-JUL-2019 TO

N/A (SAME AS PREVIOUS LOCATION)

3003 POP 01-JUL-2019 TO

N/A (SAME AS PREVIOUS LOCATION)

3004 POP 01-JUL-2019 TO

N/A (SAME AS PREVIOUS LOCATION)

4001 POP 01-JUL-2020 TO

30-JUN-2021

N/A (SAME AS PREVIOUS LOCATION)

4002 POP 01-JUL-2020 TO

N/A (SAME AS PREVIOUS LOCATION)

4003 POP 01-JUL-2020 TO

N/A (SAME AS PREVIOUS LOCATION)

4004 POP 01-JUL-2020 TO

N/A (SAME AS PREVIOUS LOCATION)

CLAUSES INCORPORATED BY REFERENCE

52.203-3 Gratuities APR 1984

52.203-11 Certification And Disclosure Regarding Payments To

Influence Certain Federal Transactions

SEP 2007

52.203-12 Limitation On Payments To Influence Certain Federal

Transactions

OCT 2010

52.203-17 Contractor Employee Whistleblower Rights and Requirement

To Inform Employees of Whistleblower Rights

APR 2014

52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber

Content Paper

MAY 2011

52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011

52.204-13 System for Award Management Maintenance JUL 2013

52.204-16 Commercial and Government Entity Code Reporting JUL 2015

52.204-18 Commercial and Government Entity Code Maintenance JUL 2015

52.204-19 Incorporation by Reference of Representations and

Certifications.

DEC 2014

52.209-9 Updates of Publicly Available Information Regarding

Responsibility Matters

JUL 2013

52.212-1 Instructions to Offerors--Commercial Items APR 2014

52.215-1 Instructions to Offerors--Competitive Acquisition JAN 2004

52.215-17 Waiver of Facilities Capital Cost of Money OCT 1997

52.223-5 Pollution Prevention and Right-to-Know Information MAY 2011

52.224-1 Privacy Act Notification APR 1984

52.224-2 Privacy Act APR 1984

52.225-13 Restrictions on Certain Foreign Purchases JUN 2008

52.225-25 Prohibition on Contracting with Entities Engaging in Certain

Activities or Transactions Relating to Iran-- Representation and Certifications.

DEC 2012

52.227-1 Authorization and Consent DEC 2007

52.227-2 Notice And Assistance Regarding Patent And Copyright

Infringement

DEC 2007

52.228-5 Insurance - Work On A Government Installation JAN 1997

52.232-40 Providing Accelerated Payments to Small Business

Subcontractors

DEC 2013

52.237-2 Protection Of Government Buildings, Equipment, And

Vegetation

APR 1984

52.237-3 Continuity Of Services JAN 1991

52.242-13 Bankruptcy JUL 1995

52.245-1 Government Property APR 2012

52.245-9 Use And Charges APR 2012

252.201-7000 Contracting Officer's Representative DEC 1991

252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013

252.203-7003 Agency Office of the Inspector General DEC 2012

252.203-7005 Representation Relating to Compensation of Former DoD

Officials

NOV 2011

252.204-7000 Disclosure Of Information AUG 2013

252.204-7003 Control Of Government Personnel Work Product APR 1992

252.204-7004 Alt A System for Award Management Alternate A FEB 2014

252.204-7011 Alternative Line Item Structure SEP 2011

252.204-7012 Safeguarding of Unclassified Controlled Technical

Information

AUG 2015

252.204-7015 Disclosure of Information to Litigation Support Contractors FEB 2014

252.205-7000 Provision Of Information To Cooperative Agreement Holders DEC 1991

252.209-7004 Subcontracting With Firms That Are Owned or Controlled By

The Government of a Country that is a State Sponsor of

Terrorism

DEC 2014

252.211-7007 Reporting of Government-Furnished Property AUG 2012

252.222-7007 Representation Regarding Combating Trafficking in Persons JAN 2015

252.223-7006 Prohibition On Storage, Treatment, and Disposal of Toxic or

Hazardous Materials

SEP 2014

252.225-7012 Preference For Certain Domestic Commodities FEB 2013

252.226-7001 Utilization of Indian Organizations and Indian-Owned

Economic Enterprises, and Native Hawaiian Small Business

Concerns

SEP 2004

252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

JUN 2012

252.232-7010 Levies on Contract Payments DEC 2006

252.243-7001 Pricing Of Contract Modifications DEC 1991

252.243-7002 Requests for Equitable Adjustment DEC 2012

252.244-7000 Subcontracts for Commercial Items JUN 2013

252.245-7001 Tagging, Labeling, and Marking of Government-Furnished

Property

APR 2012

252.245-7002 Reporting Loss of Government Property APR 2012

252.245-7003 Contractor Property Management System Administration APR 2012

252.245-7004 Reporting, Reutilization, and Disposal MAR 2015

252.247-7023 Transportation of Supplies by Sea APR 2014

5352.242-9000 CONTRACTOR ACCESS TO AIR FORCE

INSTALLATIONS (AUGUST 2007)

FEB 2004

5352.242-9001 Common Access Cards (CACs) AUG 2004

CLAUSES INCORPORATED BY FULL TEXT

52.204-17 OWNERSHIP OF CONTROL OF OFFEROR (NOV 2014)

(a) Definitions. As used in this provision--

Commercial and Government Entity (CAGE) code means—

(1) An identifier assigned to entities located in the United States or its outlying areas by the Defense Logistics

Agency (DLA) Contractor and Government Entity (CAGE) Branch to identify a commercial or government entity, or

(2) An identifier assigned by a member of the North Atlantic Treaty Organization (NATO) or by the NATO Support

Agency (NSPA) to entities located outside the United States and its outlying areas that the DLA Contractor and

Government Entity (CAGE) Branch records and maintains in the CAGE master file. This type of code is known as an NCAGE code.

Highest-level owner means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.

Immediate owner means an entity, other than the offeror, that has direct control of the offeror. Indicators of control include, but are not limited to, one or more of the following: Ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

(b) The Offeror represents that it [ ___ ] has or [ ___ ] does not have an immediate owner. If the Offeror has more than one immediate owner (such as a joint venture), then the Offeror shall respond to paragraph (c) and if applicable, paragraph (d) of this provision for each participant in the joint venture.

(c) If the Offeror indicates ``has'' in paragraph (b) of this provision, enter the following information:

Immediate owner CAGE code:

Immediate owner legal name: ___

(Do not use a ``doing business as'' name)

Is the immediate owner owned or controlled by another entity?:

[ ___ ] Yes or [ ___ ] No.

(d) If the Offeror indicates ``yes'' in paragraph (c) of this provision, indicating that the immediate owner is owned or controlled by another entity, then enter the following information:

Highest-level owner CAGE code:

Highest-level owner legal name:

(Do not use a ``doing business as'' name)

(End of provision)

52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (JULY 2013)

(a) Definitions. As used in this provision--

Administrative proceeding means a non-judicial process that is adjudicatory in nature in order to make a determination of fault or liability (e.g., Securities and Exchange Commission Administrative Proceedings, Civilian

Board of Contract Appeals Proceedings, and Armed Services Board of Contract Appeals Proceedings). This includes administrative proceedings at the Federal and State level but only in connection with performance of a Federal contract or grant. It does not include agency actions such as contract audits, site visits, corrective plans, or inspection of deliverables.

Federal contracts and grants with total value greater than $10,000,000 means--

(1) The total value of all current, active contracts and grants, including all priced options; and

(2) The total value of all current, active orders including all priced options under indefinite-delivery, indefinite-quantity, 8(a), or requirements contracts (including task and delivery and multiple-award Schedules).

Principal means an officer, director, owner, partner, or a person having primary management or supervisory responsibilities within a business entity (e.g., general manager; plant manager; head of a division or business segment; and similar positions).

(b) The offeror ( ) has ( ) does not have current active Federal contracts and grants with total value greater than

$10,000,000.

(c) If the offeror checked “has” in paragraph (b) of this provision, the offeror represents, by submission of this offer, that the information it has entered in the Federal Awardee Performance and Integrity Information System (FAPIIS) is current, accurate, and complete as of the date of submission of this offer with regard to the following information:

(1) Whether the offeror, and/or any of its principals, has or has not, within the last five years, in connection with the award to or performance by the offeror of a Federal contract or grant, been the subject of a proceeding, at the Federal or State level that resulted in any of the following dispositions:

(i) In a criminal proceeding, a conviction.

(ii) In a civil proceeding, a finding of fault and liability that results in the payment of a monetary fine, penalty, reimbursement, restitution, or damages of $5,000 or more.

(iii) In an administrative proceeding, a finding of fault and liability that results in--

(A) The payment of a monetary fine or penalty of $5,000 or more; or

(B) The payment of a reimbursement, restitution, or damages in excess of $100,000.

(iv) In a criminal, civil, or administrative proceeding, a disposition of the matter by consent or compromise with an acknowledgment of fault by the Contractor if the proceeding could have led to any of the outcomes specified in paragraphs (c)(1)(i), (c)(1)(ii), or (c)(1)(iii) of this provision.

(2) If the offeror has been involved in the last five years in any of the occurrences listed in (c)(1) of this provision, whether the offeror has provided the requested information with regard to each occurrence.

(d) The offeror shall post the information in paragraphs (c)(1)(i) through (c)(1)(iv) of this provision in FAPIIS as required through maintaining an active registration in the System for Award Management database via https://www.acquisition.gov (see 52.204-7).

SECTION NOTE

As implied by FAR 15.204-1(b), this section will not be physically included in any resultant contract.

Notice to Offeror(s)/Supplier(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

Addendum to 52.212-1 -- Instructions to Offerors -- Commercial Items.

GENERAL INSTRUCTIONS

This section of the Request for Proposal (RFP) provides general guidance for preparing proposals as well as specific instructions about the format of the proposal. The offeror's proposal must include all data and information requested in the RFP. The offeror shall comply with the solicitation requirements as stated and the Performance Work https://www.acquisition.gov/

Statement (PWS). The offeror’s proposal must reflect a thorough understanding of the services required and display a logical presentation of the offeror's capability to perform all tasks.

ONLY THE MINIMUM AMOUNT OF INFORMATION REQUIRED TO PROVIDE FOR PROPER

EVALUATION IS REQUESTED. EFFORTS SHOULD BE MADE TO KEEP OFFERS AS CONCISE AS

POSSIBLE WITH THE EMPHASIS BEING ON PROVIDING INFORMATION ESSENTIAL FOR PROPER

EVALUATION. The proposal shall be clear, shall be concise, and shall include sufficient detail to provide for adequate evaluation and for substantiation of the validity of stated claims. Submitted documents must contain adequate information to enable the evaluation team to fully ascertain offerors capability to perform contract requirements, must meet the requirements of the RFP, and must address the evaluation factors for award. All information contained in the proposal that an offeror feels is proprietary should be labeled “Source Selection

Information—See FAR 2.101 and 3.104.”

Offerors shall acknowledge awareness of all amendments to the solicitation by signing and dating Page 1 of each

Standard Form 30, Amendment of Solicitation/Modification of Contract, and including it in Volume III, Price, of the proposal.

Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 180 calendar days from the date specified for receipt of offers.

FORMAL COMMUNICATIONS

Any formal communication such as requests for clarification and requests for information concerning this solicitation must be submitted in writing via e-mail to the addresses listed below:

AFICA 773 ESS/PK

Reference: Solicitation No. FA8052-15-R-0020

E-Mail: karla.dodd@us.af.mil and robert.widdoss@us.af.mil

SUBMISSION OF PROPOSALS

The proposal shall be emailed to 773ess.pk.proposal@us.af.mil on or before the date and time specified in Block 8 of Standard Form (SF) 1449; Solicitation/Contract/Order for Commercial Items.

It is the offeror’s sole responsibility to ensure that all proposal volumes are received by the date/time established for submission of offers.

The e-mail Subject line shall state the following:

Proposal for Solicitation No. FA8052-15-R-0020, ATTN: Ms. Karla Dodd and SSgt Robert Widdoss, AFICA

773 ESS/PKB

E-mail size shall not exceed 10MB. Multiple e-mails are allowed for proposal package submission. Where multiple e-mails are submitted offeror’s shall indicate in the subject line how many e-mails are being sent (e.g. 1 of 3, 2 of 3, 3 of 3). Offerors are advised to strictly comply with all instructions within this solicitation in order to ensure their submission of complete proposals. Failure to furnish a complete proposal at the time of proposal submission may result in the proposal being unacceptable to the Government and eliminated from consideration for award. The

Government will not accept any changes to the offeror’s original proposal after the offer due date for receipt of proposals. (See FAR 15.208; Submission, modification, revision, and withdrawal of proposals, for information regarding late proposals.)

DISPOSITION OF UNSUCCESSFUL PROPOSALS

mailto:karla.dodd@us.af.mil mailto:robert.widdoss@us.af.mil mailto:773ess.pk.proposal@us.af.mil

In compliance with FAR Subpart 4.8, Government Contract Files, the Government will retain one copy of all unsuccessful proposals. Additional copies of unsuccessful proposals will be destroyed.

PROPOSAL PREPARATION INSTRUCTIONS

The following instructions prescribe the format for proposals, and describe the approach to be used for the development and presentation of the proposal data. The proposal shall include all of the information requested in the specific instructions. Failure to include all information requested may adversely affect the evaluation and may result in a determination that the proposal is non-responsive. A proposal that merely reiterates or promises to accomplish the requirements of the PWS will be considered unacceptable. A proposal that is orderly and sufficiently documented will enable the Government to easily understand the proposal and perform a thorough and fair evaluation of it.

Proposal Format. A complete proposal consists of three (3) separate volumes; Technical Capability, Past

Performance, and Price. Type format shall be Microsoft Word Times New Roman Font Size 12 with normal proportional spacing with the exception of charts. Text lines shall be single-spaced. The font style and size for graphics, tables, organizational charts, drawings, and other inserts shall be Arial 10. The background color of each page of the proposal shall be white or ivory only. Evaluators will only read up to the maximum number of pages specified. Information submitted shall not exceed the page limits stated for each volume. If the page limit is exceeded, the pages that exceed the limit shall be removed from the volume, will not be considered as part of the proposal, and will not be read.

Copy Requirement/Page Limitation. Electronic copies of all of the proposal information for each volume are required. Electronic copies shall be submitted using the following programs, Microsoft Word 97 or later versions or

Adobe PDF, with the exception of Volume III, Price; Section 3, Schedule of Supplies and Services (CLINS), which shall be submitted as a Microsoft Excel document. Offerors may use JPEG for charts or screen shots.

Offerors shall name files using standard naming conventions, e.g., filename.doc for MS Word, filename.xls for MS

Excel, filename.PDF for Portable Document Format, etc. Each volume shall be in a single searchable file. Each file may be a zip file, but use of a zip file is not mandatory. Each file shall be entitled with the proposal volume name.

The files shall be named in an unambiguous manner using plain language text in order to facilitate the evaluators’ ease in accessing the files for evaluation. Offerors shall insert the file name in the header of each document. Copy requirements and page limitations are as follows:

VOL TITLE Page Limit

I TECHNICAL CAPABILITY 15

II PAST PERFORMANCE 15 excluding Past Performance Sheets; CPARs;

and Organizational Structure Change History. If applicable

III PRICE No Page Limit

Page Definition. A page shall be an 8 1/2-inch by 11-inch sheet of paper. The minimum page margin (top, bottom, left, and right) that may be used is 1/2-inch. Fold-out pages will be counted as the appropriate number of pages based on an 8 1/2-inch by 11-inch sheet of paper. The Government requires that offerors number each page. In the event of an ambiguity in regard to the page count, the Government may exercise discretion in determining the page count. Two pages may be printed on one sheet of paper; they will count as two pages. All material shall be contained within the page limit identified for each volume unless otherwise specified. All appendices, charts, graphs, diagrams, tables, photographs, drawings et cetera are included in the page count. Offerors are instructed to specifically identify and separate all pages that are not included in the page count.

Pages Excluded from Page Count. The covers for volumes, tables of contents, indices, title pages, cross reference indices, and section dividers/tables will not be included in the page count if they are inserted solely to provide ease to the reader in locating parts/sections of the proposal. They will be counted if they contain any other information, e.g., diagrams, extraneous data, etc. Pages marked “This page intentionally left blank.” will not be counted.

EXCEPTIONS

Offerors are advised that taking exception to any of the requirements specified in this solicitation may result in their proposals being found unacceptable and may result in a determination that their proposals are non-responsive. Since the Government intends to award without discussions, offerors are advised of the possibility that their proposals may be found unacceptable if they take exceptions to solicitation requirements. Clarification of Government requirements should be requested by the offeror by submitting questions and/or recommended changes by 10 days after issuance of the solicitation. If the offeror still finds it necessary to take exception to any of the requirements specified in this solicitation, the offeror should clearly indicate each such exception in the appropriate volume along with a complete explanation of why the exception was taken and what benefit accrues to the Government due to the exception. All exceptions to the solicitation requirements (including the PWS) and supporting rationale shall be identified as such and consolidated into an overview section of subject volume. An overview section is only required if the offeror takes exception to any requirement in the solicitation. The overview section will not be included in the page count.

Exception(s) to solicitation requirements may require the Government to amend the solicitation to reflect requirement change(s). If the offeror takes no exception to the stated requirements, a statement to this effect shall be included in subject volume.

INSTRUCTIONS FOR VOLUME I, TECHNICAL CAPABILITY, FACTOR 1

Offerors’ Technical Capability information, Volume I, shall be provided in a format that facilitates an assessment according to the technical capability evaluation criteria set forth in Addendum to 52.212-2 of this solicitation. The volume shall include a matrix with each Technical Capability subfactor listed. The matrix shall include a column that shows the proposal volume page(s) that pertain to the subfactors.

Provide the following in the proposal Technical Capability volume and note the location where the information is addressed in the proposal in the Cross Reference Matrix:

For Sub-factor 1, Management Approach:

Staffing Plan that provides the following:

(a) The offeror’s overall management approach for supplying qualified personnel in accordance with the PWS.

(b) The offeror’s description of its processes for recruiting qualified personnel to fill vacancies, risk mitigation plan for filling hard-to-fill/remote positions, and procedures/techniques to retain qualified personnel.

(c) The offeror’s approach to provide training and education to maintain current licensing for contractor personnel and validate contractor personnel licensure where required (retention/recruiting plan).

INSTRUCTIONS FOR VOLUME II, PAST PERFORMANCE, FACTOR 2

Offerors’ Past Performance information, Volume II, shall be provided in a format that facilitates an assessment according to the past performance evaluation criteria set forth in Addendum to 52.212-2 of this solicitation. Specific guidelines and requirements about volume content and format are provided in the section. In Volume II, the offeror shall provide information for a maximum of 3 different contracts. This information can be contracts for which it served as the prime contractor and/or for proposed subcontactors and shall not exceed three (3) separate contracts.

This information shall be recent as defined in the solicitation and relevant to this requirement as defined in the

Instructions to Offerors - Commercial Items and its Addendum, and in the Evaluation Criteria - Commercial Items and its addendum. ID/IQ Basic Contracts will not be allowed or evaluated for Past Performance. For past performance references, an individual task order counts as a contract; multiple task orders under a contract count as separate contracts. Task Orders will be evaluated separtely and will not be combined with other task orders.

Subject acquisition is set aside as a competitive 8(a) acquisition under the U.S. Small Business Administration

(SBA) 8(a) Business Development Program. As such, Federal Acquisition Regulation (FAR) Clause 52.219-14, Limitations on Subcontracting, applies. This clause requires that for 8(a) set-asides, “At least 50 percent of the cost of contract performance incurred for personnel shall be expended for employees of the concern.” The offeror should explain in its Past Performance proposal how it will meet this requirement.

For past performance consideration, recency for this solicitation is defined as one years’ performance occurring within three (3) years from the date of issuance of the solicitation. Furthermore, references for contracts for which there is less than one year performance will not be considered.

Relevancy for this solicitation is defined as behavioral health experience across multiple geographic locations. Past and/or present performance should include all of these aspects to be considered relevant.

Contents. The offerors shall submit a Past Performance Volume containing the following:

Table of Contents

A one-page summary describing the role of the offeror and/or proposed subcontractor(s) for which the offeror is required to provide past performance information about in accordance with the following paragraphs.

Past Performance Information Sheets. A sample is included in this document.

Consent letters executed by each proposed subcontractor authorizing release of past performance information so that the offeror can respond to such information. A sample consent letter is included in this document.

Client Authorization Letters for each identified effort for a commercial customer authorizing release to the

Government of requested information on offeror’s or proposed subcontractor(s)’ performance.

Organization structure change history in accordance with the paragraph entitled as such.

Past and Present Performance Information Sheets. Submit information on contracts you consider most relevant in demonstrating your ability to perform the proposed effort. This information is required for the offeror and proposed subcontractors that the offeror considers critical to overall successful performance. The offeror shall submit a maximum of three (3) total contract references for which it served as the prime contractor and/or references for proposed subcontractor(s), each with a Past Performance Information Sheet, identifying active or completed contracts, either government or commercial for each prime contractor and/or proposed subcontractor. Each relevant contract shall have been performed within three (3) years of the date of issuance of this solicitation. In accordance with FAR 15.305(a)(2)(iii), the government’s evaluation will take into account past performance information regarding predecessor companies, key personnel including current employees and new hires proposed for this contract who have relevant experience, or subcontractors that will perform major or critical aspects of the requirement when such information is relevant to the instant acquisition. Each Past Performance Information Sheet is limited to six (6) pages not including attached CPARs or equivalent performance documents. See the sample that is provided in this section of the solicitation. If the offeror does not have Government past and/or present performance references, the offeror shall provide private industry references. The information included on the attachment, including the following, must be provided by the offeror for each reference: (1) Contract Number, (2)

Brief Description of Services Provided specifically noting those areas relevant to this requirement, (3) Total

Contract Performance Period including option years if applicable, (4) Total Contract Amount including option years if applicable, (5) Contract Administration Office including current address, telephone number, and e-mail address of at least one Point-of-Contact (POC), but preferably both a contract administration POC and a program management POC, and (6) CPARs or equivalent performance documents for all completed periods of performance.

Contractor Performance Assessment Report (CPAR). As previously mentioned, completed CPARs or similar reports from equivalent performance assessment systems used to record past performance data shall be submitted. If a

Government office has used another evaluation forms to record performance assessments, the offeror may submit that form or report instead of CPARs. If a CPAR or another evaluation form has been completed for a contractor’s work, but the contracting office for that requirement will not release the information to the offeror, the offeror shall immediately notify the CO and CS for this solicitation. The contractor should provide the contract number for the

CPAR, and the name and telephone number of the POC from which the past performance information should be obtained. This information should be provided to the CO and CS for this solicitation as soon as the contractor becomes aware of this circumstance and before the due date for receipt of the Past Performance Volume. If the offeror is obtaining information for a contract with a non-governmental organization, the information provided should be the same or similar as that required on the CPAR form. The offeror shall not alter in any way including extracting or paraphrasing portions of past performance information provided by any other party. Past performance forms and reports shall be provided unaltered in their entirety.

Offeror’s Rebuttal of Adverse Past Performance Information. The offeror is allowed to provide a rebuttal of unfavorable past performance information if it did not do so on the report or form. The offeror shall limit this rebuttal to addressing the specific negative comments. The offeror shall clearly distinguish between any rebuttal already provided on a form or report and those rebuttals provided specifically for the purposes of this proposal.

Table of Performance References. It is the responsibility of the offeror to ensure that the Air Force Installation

Contracting Agency (AFICA) 773d Enterprise Sourcing Squadron (ESS) office receives the past performance information. To facilitate the evaluation process, offerors shall provide a table of the contract references of governmental agencies and commercial concerns. References for which there are formal performance documents such as CPARs are preferred. Please include the following information in the table:

Company/Organization Name

Name of Contract Point(s) of Contact (POC) such as Contracting Officer, Program Manager, etc.

Current POCs should be provided

Contract Number

POC(s) Telephone Number(s)

Relevant Contracts. Submit information on contracts that you consider relevant in demonstrating your ability to perform the proposed effort. Include rationale supporting your assertion of relevance. For a description of the characteristics or aspects the Government will consider in determining relevance, see Addendum to 52.212-2.

Offerors are required to support their assertion regarding what aspects of the contracts are deemed relevant to the proposed effort and to what aspects of the proposed effort they relate. The Government is not bound to the offeror’s relevancy assertions.

For each reference, provide the following in the proposal Past Performance volume:

(1) Experience that the offeror has had with hiring and maintaining personnel for hard-to-fill locations, the average time the offeror took to fill vacancies, along with what the contractor did to ensure that there was no lapse in service.

(2) Experience that the offeror has had with meeting security requirements IAW PWS paragraph 3.8.1.

(3) Experience that the offeror has in consistently providing qualified personnel.

Specific Content. Offerors may include a discussion of efforts accomplished by the offeror to resolve problems encountered on prior contracts as well as past efforts to identify and manage program risk. Merely having problems does not automatically result in a Limited Confidence or No Confidence rating since the problems encountered may have been on a more complex program or an offeror may have subsequently demonstrated the ability to overcome the problems encountered. The offeror is required to clearly demonstrate management actions employed in overcoming problems and the effects of those actions in terms of improvements achieved or problems rectified. This may allow the offeror to receive a Substantial Confidence or Satisfactory Confidence rating. For example, submittal of quality performance indicators or other management indicators that clearly support that an offeror has overcome past problems would be required. When relevant performance records indicate performance problems, the

Government will consider the number and severity of the problems and the appropriateness and effectiveness of any corrective actions taken, not just actions planned or promised. The Government may review more recent contracts or performance evaluations to ensure corrective actions have been implemented and to evaluate their effectiveness. If offerors want to provide information on problems encountered on the identified contracts and their corrective action(s) in accordance with FAR 15.305(a)(2)(ii), the offeror should submit such information with their proposals.

Organizational Structure Change History. Many companies have acquired, been acquired by, or otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant present or past efforts or between conclusion of recent past efforts and this source selection. As a result, it is sometimes difficult to determine what past performance is relevant to this acquisition. To facilitate this relevancy determination, include in this proposal volume a chart or schedule describing all such changes in the organization of your company. As part of this explanation, show how these changes impact the relevance of any efforts you identify for past performance evaluation/performance confidence assessment. Since the Government intends to consider present and past performance information provided by other sources as well as information provided by the offeror(s), your chart or schedule should be both specifically applicable to the efforts you identify and general enough to apply to efforts for which the Government receives information from other sources.

Past Performance Information from Other Sources. Past performance information for contracts not listed by the offeror and/or past performance information for contracts of planned subcontractor(s) may also be evaluated.

References other than those identified by the offeror may be contacted by the Government and the information obtained during such contact used in the evaluation of the offeror’s past performance. While the Government may elect to consider data obtained from other sources, the burden of demonstrating relevancy and providing current, accurate, and complete past performance information rests with the offeror.

The Government may ask questions of, conduct interviews with, and/or request additional performance information from any of the past performance references submitted as part of the offeror’s proposal. Past performance information may be obtained from sources such as the Government’s Past Performance Information Retrieval System

(PPIRS), questionnaires tailored for the subject requirement, the Defense Contract Management Agency, interviews with Program Managers, Contracting Officers, and Award Fee Determining Officials, and other sources known to the

Government. Available information from previous source selections or contractor capability assessments may be used if the information is recent and relevant. The recency and relevancy of the past performance information are important in determining the contracts, programs, and efforts that will be reviewed. The Government reserves the right to obtain more past performance data from any source that it deems appropriate. The Government may use all of this information in making its performance confidence assessment.

Past Performance Used for Determination of Contractor Responsibility. Even though the assessment of Past

Performance is separate and distinct from the Determination of Responsibility required by FAR Part 9, Contractor

Qualifications, past performance information obtained during the evaluation process may be used to support the

Determination of Responsibility for the successful offeror.

SAMPLE

Past and Present Performance Information Sheet

Provide the information requested in this form for each contract/program being described. Provide frank and concise comments regarding your performance on the contracts you identify. Provide a separate completed form for each contract/program submitted. Limit the number of past and/or present efforts submitted and the length of each submission to the limitations set forth in Addendum to 52.212-1 of this solicitation.

A. Offeror Name (Company/Division): _______________________________________________

CAGE Code: _____________________________________

DUNS Number: ___________________________________ http://www.ppirs.gov/

(NOTE: If the company or division performing this effort is different than the offeror or the relevance of this effort to subject acquisition is impacted by any company/corporate organizational change, note those changes. Refer to the

"Organizational Structure Change History" you provided as part of your Past Performance Volume).

B. Program Title: __________________________________________________________________________

C. Contract Specifics:

1. Contracting Agency or Customer: _________________________________________

2. Contract Number: ______________________________________________________

3. Contract Type: ________________________________________________________

4. Period of Performance (PoP): _________________________________________________

5. Original Contract $ Value: _________________ (Do not include unexercised options.)

6. Current Contract $ Value: __________________ (Do not include unexercised options.)

7. If amounts for No. 5 and No. 6 above are different, provide a brief explanation of the reason.

D. Brief Description of Effort as Prime Contractor or Brief Description of Effort of Proposed Subcontractor

(Please indicate whether the effort was developmental and/or production and/or some other phase in nature, and highlight portions considered most relevant to subject requirement.)

E. Completion Date:

1. Original Date: ________________________________________________

2. Current Scheduled Date: ________________________________________

3. Estimate at Completion: $_______________________________________

4. How Many Times Changed: _____________________________________

5. Primary Cause(s) of Change(s): ___________________________________

F. Primary Customer Points of Contact: (For government contracts, provide current information on all three individuals. For commercial contracts, provide points of contact fulfilling these same roles.)

1. Program Manager and/or Name ____________________

Site Manager: Office ____________________

Address____________________

Telephone Number ____________

FAX Number _______________

2. Procuring Name ____________________

Contracting Officer: Office ____________________

Address____________________

Telephone Number ____________

3. Administrative Name _____________________

Contracting Officer: Office ____________________

Address_____________________

Telephone Number ______________

G. List the CPARs with their periods of performance that are included in the proposal Past Performance volume below.

CPAR Period of Performance

H. Address any technical or other area(s) about this contract/program considered unique.

I. Illustrate how your experience on this program applies to the requirement.

J. In accordance with FAR 15.305(a)(2)(iii), relevant experience from key personnel may be evaluated. If you wish to have the performance of individual key personnel considered, include names of key personnel who participated in this project and are proposed to work on the contract for subject requirement. Also, indicate their contractual roles for both projects.

K. Describe the nature or portion of the work on subject effort to be performed by the business entity being reported on here. Also, estimate the percentage of the total of subject effort to be performed by this entity as the prime contractor.

Subcontractor Consent Form. Past performance information concerning subcontractors cannot be disclosed to or requested from a private party without the subcontractor’s consent. Because a prime contractor is a private party, the

Government requires consent before disclosing subcontractor present and past performance information to the prime contractor and/or requesting such information about the prime contractor from references . In an effort to assist the

Government's Past Performance Team in assessing an offeror’s past performance relevancy and confidence rating, the Government requests that a consent form be completed for each reference identified in your proposal. The completed consent forms should be submitted as part of Volume II, Past Performance. This matter is addressed in

Addendum to 52.212-1 of this solicitation.

Sample Letter

To: Contracting Officer

[Insert name of offeror or proposed subcontractor.] is currently participating as a [prime contractor or proposed subcontractor][Circle appropriate role.] in responding to the Air Force Installation Contracting Agency (AFICA) 773

Enterprise Sourcing Squadron (ESS), JBSA-Lackland, Texas, Request for Proposal, Solicitation No. FA8052-15-R-

0020 for the Air Force Family Advocacy Program (FAP) Domestic Abuse Victim Advocate (DAVA) services within the Continental United States (CONUS) Requirement.

[Insert name of offeror or proposed subcontractor.] understands that the Government is placing increased emphasis on past performance in source selections in order to obtain best value defined in the Federal Acquisition Regulation

(FAR) as “the expected outcome of an acquisition that, in the Government’s estimation, provides the greatest overall benefit in response to the requirement”. In order to facilitate the performance confidence assessment process, [Insert name of offeror or proposed subcontractor.] is signing this consent form in order to allow you to discuss our present and past performance information with the Government during the source selection process.

Signature and title of individual who has authority to sign for and legally bind the company:

Date:

Company Name:

Address:

Cage Code:

Telephone Number and FAX Number:

INSTRUCTIONS FOR VOLUME III, PRICE/COST, FACTOR 3

Offerors shall include pricing for all Fixed-Price Item Numbers listed in the Schedule of Supplies/Services of the solicitation. This section shall include all unit costs (if applicable) and total extended amounts for all Item Numbers, except for those denoted as “Cost.” Offerors shall also complete the Proposal Pricing Model. Offerors shall ensure that the amounts on the schedule and spreadsheet agree.

The offeror shall propose positions/labor categories and the number of hours to meet the Government’s requirements as described in the PWS in this solicitation. The offerors shall include base (unburdened, i.e. without labor overhead) labor rates and loaded (burdened, i.e. with inclusion of labor overhead) labor rates that include any applicable cost such as the cost to provide cell phones for the DAVA positions. The cell phone pricing will be included in the firm-fixed priced DAVA CLIN 0002, 1002, 2002, 3002, and 4002. Offerors shall clearly state how the cost for cell phones and any other additional costs are addressed in the proposal Price Model. Every type of labor overhead and the amount per hour for each type of labor overhead shall be identified and included in the

Proposal Pricing Model.

The offeror’s response to the Schedule of Supplies/Services; and Offeror Representations and Certifications shall be provided as separate sections in Volume III, Price. Page 1 of the solicitation must be completed as follows:

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