Amendment_2.pdf

FA8052-15-R-0020

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

SECTION NOTE

As implied by FAR 15.204-1(b), this section will not be physically included in any resultant contract.

Notice to Offeror(s)/Supplier(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

Addendum to 52.212-1 -- Instructions to Offerors -- Commercial Items.

GENERAL INSTRUCTIONS

This section of the Request for Proposal (RFP) provides general guidance for preparing proposals as well as specific instructions about the format of the proposal. The offeror's proposal must include all data and information requested in the RFP. The offeror shall comply with the solicitation requirements as stated and the Performance Work Statement (PWS). The offeror’s proposal must reflect a thorough understanding of the services required and display a logical presentation of the offeror's capability to perform all tasks.

ONLY THE MINIMUM AMOUNT OF INFORMATION REQUIRED TO PROVIDE FOR PROPER

EVALUATION IS REQUESTED. EFFORTS SHOULD BE MADE TO KEEP OFFERS AS CONCISE AS

POSSIBLE WITH THE EMPHASIS BEING ON PROVIDING INFORMATION ESSENTIAL FOR PROPER

EVALUATION. The proposal shall be clear, shall be concise, and shall include sufficient detail to provide for adequate evaluation and for substantiation of the validity of stated claims. Submitted documents must contain adequate information to enable the evaluation team to fully ascertain offerors capability to perform contract requirements, must meet the requirements of the RFP, and must address the evaluation factors for award. All information contained in the proposal that an offeror feels is proprietary should be labeled “Source Selection Information—See FAR 2.101 and 3.104.”

Offerors shall acknowledge awareness of all amendments to the solicitation by signing and dating Page 1 of each Standard Form 30, Amendment of Solicitation/Modification of Contract, and including it in Volume III, Price, of the proposal.

Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 180 calendar days from the date specified for receipt of offers.

FORMAL COMMUNICATIONS

Any formal communication such as requests for clarification and requests for information concerning this solicitation must be submitted in writing not later than 4 Jan 2016, 2:00 P.M. CST via e‐mail to the addresses listed below:

AFICA 773 ESS/PK

Reference: Solicitation No. FA8052-15-R-0020 E-Mail: karla.dodd@us.af.mil and robert.widdoss@us.af.mil

SUBMISSION OF PROPOSALS

The proposal shall be emailed to 773ess.pk.proposal@us.af.mil on or before the date and time specified in Block 8 of Standard Form (SF) 1449; Solicitation/Contract/Order for Commercial Items.

It is the offeror’s sole responsibility to ensure that all proposal volumes are received by the date/time established for submission of offers.

The e-mail Subject line shall state the following:

Proposal for Solicitation No. FA8052-15-R-0020, ATTN: Ms. Karla Dodd and SSgt Robert Widdoss, AFICA

773 ESS/PKB

E-mail size shall not exceed 10MB. Multiple e-mails are allowed for proposal package submission. Where multiple e-mails are submitted offeror’s shall indicate in the subject line how many e-mails are being sent (e.g. 1 of 3, 2 of 3, 3 of 3). Offerors are advised to strictly comply with all instructions within this solicitation in order to ensure their submission of complete proposals. Failure to furnish a complete proposal at the time of proposal submission may result in the proposal being unacceptable to the Government and eliminated from consideration for award. The Government will not accept any changes to the offeror’s original proposal after the offer due date for receipt of proposals. (See FAR 15.208; Submission, modification, revision, and withdrawal of proposals, for information regarding late proposals.)

DISPOSITION OF UNSUCCESSFUL PROPOSALS

In compliance with FAR Subpart 4.8, Government Contract Files, the Government will retain one copy of all unsuccessful proposals. Additional copies of unsuccessful proposals will be destroyed.

PROPOSAL PREPARATION INSTRUCTIONS

The following instructions prescribe the format for proposals, and describe the approach to be used for the development and presentation of the proposal data. The proposal shall include all of the information requested in the specific instructions. Failure to include all information requested may adversely affect the evaluation and may result in a determination that the proposal is non-responsive. A proposal that merely reiterates or promises to accomplish the requirements of the PWS will be considered unacceptable. A proposal that is orderly and sufficiently documented will enable the Government to easily understand the proposal and perform a thorough and fair evaluation of it.

Proposal Format. A complete proposal consists of three (3) separate volumes; Technical Capability, Past Performance, and Price. Type format shall be Microsoft Word Times New Roman Font Size 12 with normal proportional spacing with the exception of charts. Text lines shall be single-spaced. The font style and size for graphics, tables, organizational charts, drawings, and other inserts shall be Arial 10. The background color of each page of the proposal shall be white or ivory only. Evaluators will only read up to the maximum number of pages specified. Information submitted shall not exceed the page limits stated for each volume. If the page limit is exceeded, the pages that exceed the limit shall be removed from the volume, will not be considered as part of the proposal, and will not be read.

Copy Requirement/Page Limitation. Electronic copies of all of the proposal information for each volume are required. Electronic copies shall be submitted using the following programs, Microsoft Word 97 or later versions or Adobe PDF, with the exception of Volume III, Price; Section 3, Schedule of Supplies and Services (CLINS), which shall be submitted as a Microsoft Excel document. Offerors may use JPEG for charts or screen shots.

Offerors shall name files using standard naming conventions, e.g., filename.doc for MS Word, filename.xls for MS Excel, filename.PDF for Portable Document Format, etc. Each volume shall be in a single searchable file. Each file may be a zip file, but use of a zip file is not mandatory. Each file shall be entitled with the proposal volume name.

The files shall be named in an unambiguous manner using plain language text in order to facilitate the evaluators’ ease in accessing the files for evaluation. Offerors shall insert the file name in the header of each document. Copy requirements and page limitations are as follows:

VOL TITLE Page Limit

I TECHNICAL CAPABILITY 15

II PAST PERFORMANCE 15 excluding Past Performance Sheets; CPARs;

and Organizational Structure Change History.

If applicable

III PRICE No Page Limit

Page Definition. A page shall be an 8 1/2-inch by 11-inch sheet of paper. The minimum page margin (top, bottom, left, and right) that may be used is 1/2-inch. Fold-out pages will be counted as the appropriate number of pages based on an 8 1/2-inch by 11-inch sheet of paper. The Government requires that offerors number each page. In the event of an ambiguity in regard to the page count, the Government may exercise discretion in determining the page count. Two pages may be printed on one sheet of paper; they will count as two pages. All material shall be contained within the page limit identified for each volume unless otherwise specified. All appendices, charts, graphs, diagrams, tables, photographs, drawings et cetera are included in the page count. Offerors are instructed to specifically identify and separate all pages that are not included in the page count.

Pages Excluded from Page Count. The covers for volumes, tables of contents, indices, title pages, cross reference indices, and section dividers/tables will not be included in the page count if they are inserted solely to provide ease to the reader in locating parts/sections of the proposal. They will be counted if they contain any other information, e.g., diagrams, extraneous data, etc. Pages marked “This page intentionally left blank.” will not be counted.

EXCEPTIONS

Offerors are advised that taking exception to any of the requirements specified in this solicitation may result in their proposals being found unacceptable and may result in a determination that their proposals are non-responsive. Since the Government intends to award without discussions, offerors are advised of the possibility that their proposals may be found unacceptable if they take exceptions to solicitation requirements. Clarification of Government requirements should be requested by the offeror by submitting questions and/or recommended changes by 10 days after issuance of the solicitation. If the offeror still finds it necessary to take exception to any of the requirements specified in this solicitation, the offeror should clearly indicate each such exception in the appropriate volume along with a complete explanation of why the exception was taken and what benefit accrues to the Government due to the exception. All exceptions to the solicitation requirements (including the PWS) and supporting rationale shall be identified as such and consolidated into an overview section of subject volume. An overview section is only required if the offeror takes exception to any requirement in the solicitation. The overview section will not be included in the page count. Exception(s) to solicitation requirements may require the Government to amend the solicitation to reflect requirement change(s). If the offeror takes no exception to the stated requirements, a statement to this effect shall be included in subject volume.

INSTRUCTIONS FOR VOLUME I, TECHNICAL CAPABILITY, FACTOR 1

Offerors’ Technical Capability information, Volume I, shall be provided in a format that facilitates an assessment according to the technical capability evaluation criteria set forth in Addendum to 52.212-2 of this solicitation. The volume shall include a matrix with each Technical Capability subfactor listed. The matrix shall include a column that shows the proposal volume page(s) that pertain to the subfactors.

Provide the following in the proposal Technical Capability volume and note the location where the information is addressed in the proposal in the Cross Reference Matrix:

For Sub-factor 1, Management Approach:

Staffing Plan that provides the following:

(a) The offeror’s overall management approach for supplying qualified personnel in accordance with the PWS.

(b) The offeror’s description of its processes for recruiting qualified personnel to fill vacancies, risk mitigation plan for filling hard-to-fill/remote positions, and procedures/techniques to retain qualified personnel.

(c) The offeror’s approach to provide training and education to maintain current licensing for contractor personnel and validate contractor personnel licensure where required (retention/recruiting plan).

INSTRUCTIONS FOR VOLUME II, PAST PERFORMANCE, FACTOR 2

Offerors’ Past Performance information, Volume II, shall be provided in a format that facilitates an assessment according to the past performance evaluation criteria set forth in Addendum to 52.212-2 of this solicitation. Specific guidelines and requirements about volume content and format are provided in the section. In Volume II, the offeror shall provide information for a maximum of 3 different contracts. This information can be contracts for which it served as the prime contractor and/or for proposed subcontactors and shall not exceed three (3) separate contracts.

This information shall be recent as defined in the solicitation and relevant to this requirement as defined in the Instructions to Offerors - Commercial Items and its Addendum, and in the Evaluation Criteria - Commercial Items and its addendum. ID/IQ Basic Contracts will not be allowed or evaluated for Past Performance. For past performance references, an individual task order counts as a contract; multiple task orders under a contract count as separate contracts. Task Orders will be evaluated separtely and will not be combined with other task orders.

Subject acquisition is set aside as a competitive 8(a) acquisition under the U.S. Small Business Administration (SBA) 8(a) Business Development Program. As such, Federal Acquisition Regulation (FAR) Clause 52.219-14, Limitations on Subcontracting, applies. This clause requires that for 8(a) set-asides, “At least 50 percent of the cost of contract performance incurred for personnel shall be expended for employees of the concern.” The offeror should explain in its Past Performance proposal how it will meet this requirement.

For past performance consideration, recency for this solicitation is defined as one years’ performance occurring within three (3) years from the date of issuance of the solicitation. Furthermore, references for contracts for which there is less than one year performance will not be considered.

Relevancy for this solicitation is defined as behavioral health experience across multiple geographic locations. Past and/or present performance should include all of these aspects to be considered relevant.

Contents. The offerors shall submit a Past Performance Volume containing the following:

Table of Contents

� A one-page summary describing the role of the offeror and/or proposed subcontractor(s) for which the offeror is required to provide past performance information about in accordance with the following paragraphs.

� Past Performance Information Sheets. A sample is included in this document.

� Consent letters executed by each proposed subcontractor authorizing release of past performance information so that the offeror can respond to such information. A sample consent letter is included in this document.

� Client Authorization Letters for each identified effort for a commercial customer authorizing release to the Government of requested information on offeror’s or proposed subcontractor(s)’ performance.

� Organization structure change history in accordance with the paragraph entitled as such.

Past and Present Performance Information Sheets. Submit information on contracts you consider most relevant in demonstrating your ability to perform the proposed effort. This information is required for the offeror and proposed subcontractors that the offeror considers critical to overall successful performance. The offeror shall submit a maximum of three (3) total contract references for which it served as the prime contractor and/or references for proposed subcontractor(s), each with a Past Performance Information Sheet, identifying active or completed contracts, either government or commercial for each prime contractor and/or proposed subcontractor. Each relevant contract shall have been performed within three (3) years of the date of issuance of this solicitation. In accordance with FAR 15.305(a)(2)(iii), the government’s evaluation will take into account past performance information regarding predecessor companies, key personnel including current employees and new hires proposed for this contract who have relevant experience, or subcontractors that will perform major or critical aspects of the requirement when such information is relevant to the instant acquisition. Each Past Performance Information Sheet is limited to six (6) pages not including attached CPARs or equivalent performance documents. See the sample that is provided in this section of the solicitation. If the offeror does not have Government past and/or present performance references, the offeror shall provide private industry references. The information included on the attachment, including the following, must be provided by the offeror for each reference: (1) Contract Number, (2) Brief Description of Services Provided specifically noting those areas relevant to this requirement, (3) Total Contract Performance Period including option years if applicable, (4) Total Contract Amount including option years if applicable, (5) Contract Administration Office including current address, telephone number, and e-mail address of at least one Point-of-Contact (POC), but preferably both a contract administration POC and a program management POC, and (6) CPARs or equivalent performance documents for all completed periods of performance.

Contractor Performance Assessment Report (CPAR). As previously mentioned, completed CPARs or similar reports from equivalent performance assessment systems used to record past performance data shall be submitted. If a Government office has used another evaluation forms to record performance assessments, the offeror may submit that form or report instead of CPARs. If a CPAR or another evaluation form has been completed for a contractor’s work, but the contracting office for that requirement will not release the information to the offeror, the offeror shall immediately notify the CO and CS for this solicitation. The contractor should provide the contract number for the CPAR, and the name and telephone number of the POC from which the past performance information should be obtained. This information should be provided to the CO and CS for this solicitation as soon as the contractor becomes aware of this circumstance and before the due date for receipt of the Past Performance Volume. If the offeror is obtaining information for a contract with a non-governmental organization, the information provided should be the same or similar as that required on the CPAR form. The offeror shall not alter in any way including extracting or paraphrasing portions of past performance information provided by any other party. Past performance forms and reports shall be provided unaltered in their entirety.

Offeror’s Rebuttal of Adverse Past Performance Information. The offeror is allowed to provide a rebuttal of unfavorable past performance information if it did not do so on the report or form. The offeror shall limit this rebuttal to addressing the specific negative comments. The offeror shall clearly distinguish between any rebuttal already provided on a form or report and those rebuttals provided specifically for the purposes of this proposal.

Table of Performance References. It is the responsibility of the offeror to ensure that the Air Force Installation Contracting Agency (AFICA) 773d Enterprise Sourcing Squadron (ESS) office receives the past performance information. To facilitate the evaluation process, offerors shall provide a table of the contract references of governmental agencies and commercial concerns. References for which there are formal performance documents such as CPARs are preferred. Please include the following information in the table:

Company/Organization Name Name of Contract Point(s) of Contact (POC) such as Contracting Officer, Program Manager, etc.

Current POCs should be provided Contract Number POC(s) Telephone Number(s)

Relevant Contracts. Submit information on contracts that you consider relevant in demonstrating your ability to perform the proposed effort. Include rationale supporting your assertion of relevance. For a description of the characteristics or aspects the Government will consider in determining relevance, see Addendum to 52.212-2.

Offerors are required to support their assertion regarding what aspects of the contracts are deemed relevant to the proposed effort and to what aspects of the proposed effort they relate. The Government is not bound to the offeror’s relevancy assertions.

For each reference, provide the following in the proposal Past Performance volume:

(1) Experience that the offeror has had with hiring and maintaining personnel for hard-to-fill locations, the average time the offeror took to fill vacancies, along with what the contractor did to ensure that there was no lapse in service.

(2) Experience that the offeror has had with meeting security requirements IAW PWS paragraph 3.8.1.

(3) Experience that the offeror has in consistently providing qualified personnel.

Specific Content. Offerors may include a discussion of efforts accomplished by the offeror to resolve problems encountered on prior contracts as well as past efforts to identify and manage program risk. Merely having problems does not automatically result in a Limited Confidence or No Confidence rating since the problems encountered may have been on a more complex program or an offeror may have subsequently demonstrated the ability to overcome the problems encountered. The offeror is required to clearly demonstrate management actions employed in overcoming problems and the effects of those actions in terms of improvements achieved or problems rectified.

This may allow the offeror to receive a Substantial Confidence or Satisfactory Confidence rating. For example, submittal of quality performance indicators or other management indicators that clearly support that an offeror has overcome past problems would be required. When relevant performance records indicate performance problems, the Government will consider the number and severity of the problems and the appropriateness and effectiveness of any corrective actions taken, not just actions planned or promised. The Government may review more recent contracts or performance evaluations to ensure corrective actions have been implemented and to evaluate their effectiveness. If offerors want to provide information on problems encountered on the identified contracts and their corrective action(s) in accordance with FAR 15.305(a)(2)(ii), the offeror should submit such information with their proposals.

Organizational Structure Change History. Many companies have acquired, been acquired by, or otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant present or past efforts or between conclusion of recent past efforts and this source selection. As a result, it is sometimes difficult to determine what past performance is relevant to this acquisition. To facilitate this relevancy determination, include in this proposal volume a chart or schedule describing all such changes in the organization of your company. As part of this explanation, show how these changes impact the relevance of any efforts you identify for past performance evaluation/performance confidence assessment. Since the Government intends to consider present and past performance information provided by other sources as well as information provided by the offeror(s), your chart or schedule should be both specifically applicable to the efforts you identify and general enough to apply to efforts for which the Government receives information from other sources.

Past Performance Information from Other Sources. Past performance information for contracts not listed by the offeror and/or past performance information for contracts of planned subcontractor(s) may also be evaluated.

References other than those identified by the offeror may be contacted by the Government and the information obtained during such contact used in the evaluation of the offeror’s past performance. While the Government may elect to consider data obtained from other sources, the burden of demonstrating relevancy and providing current, accurate, and complete past performance information rests with the offeror.

The Government may ask questions of, conduct interviews with, and/or request additional performance information from any of the past performance references submitted as part of the offeror’s proposal. Past performance information may be obtained from sources such as the Government’s Past Performance Information Retrieval System (PPIRS), questionnaires tailored for the subject requirement, the Defense Contract Management Agency, interviews with Program Managers, Contracting Officers, and Award Fee Determining Officials, and other sources known to the Government. Available information from previous source selections or contractor capability assessments may be used if the information is recent and relevant. The recency and relevancy of the past performance information are important in determining the contracts, programs, and efforts that will be reviewed.

The Government reserves the right to obtain more past performance data from any source that it deems appropriate.

The Government may use all of this information in making its performance confidence assessment.

Past Performance Used for Determination of Contractor Responsibility. Even though the assessment of Past Performance is separate and distinct from the Determination of Responsibility required by FAR Part 9, Contractor Qualifications, past performance information obtained during the evaluation process may be used to support the Determination of Responsibility for the successful offeror.

SAMPLE

Past and Present Performance Information Sheet

Provide the information requested in this form for each contract/program being described. Provide frank and concise comments regarding your performance on the contracts you identify. Provide a separate completed form for each contract/program submitted. Limit the number of past and/or present efforts submitted and the length of each submission to the limitations set forth in Addendum to 52.212-1 of this solicitation.

A. Offeror Name (Company/Division): _______________________________________________ CAGE Code: _____________________________________ DUNS Number: ___________________________________

(NOTE: If the company or division performing this effort is different than the offeror or the relevance of this effort to subject acquisition is impacted by any company/corporate organizational change, note those changes. Refer to the "Organizational Structure Change History" you provided as part of your Past Performance Volume).

B. Program Title: __________________________________________________________________________

C. Contract Specifics:

1. Contracting Agency or Customer: _________________________________________

2. Contract Number: ______________________________________________________

3. Contract Type: ________________________________________________________

4. Period of Performance (PoP): _________________________________________________

5. Original Contract $ Value: _________________ (Do not include unexercised options.)

6. Current Contract $ Value: __________________ (Do not include unexercised options.)

7. If amounts for No. 5 and No. 6 above are different, provide a brief explanation of the reason.

D. Brief Description of Effort as Prime Contractor or Brief Description of Effort of Proposed Subcontractor

(Please indicate whether the effort was developmental and/or production and/or some other phase in nature, and highlight portions considered most relevant to subject requirement.)

E. Completion Date:

1. Original Date: ________________________________________________

2. Current Scheduled Date: ________________________________________

3. Estimate at Completion: $_______________________________________

4. How Many Times Changed: _____________________________________

5. Primary Cause(s) of Change(s): ___________________________________

F. Primary Customer Points of Contact: (For government contracts, provide current information on all three individuals. For commercial contracts, provide points of contact fulfilling these same roles.)

1. Program Manager and/or Name ____________________ Site Manager: Office ____________________ Address____________________ Telephone Number ____________ FAX Number _______________

2. Procuring Name ____________________ Contracting Officer: Office ____________________ Address____________________ Telephone Number ____________ FAX Number _______________

3. Administrative Name _____________________ Contracting Officer: Office ____________________ Address_____________________ Telephone Number ______________ FAX Number _______________

G. List the CPARs with their periods of performance that are included in the proposal Past Performance volume below.

CPAR Period of Performance

H. Address any technical or other area(s) about this contract/program considered unique.

I. Illustrate how your experience on this program applies to the requirement.

J. In accordance with FAR 15.305(a)(2)(iii), relevant experience from key personnel may be evaluated. If you wish to have the performance of individual key personnel considered, include names of key personnel who participated in this project and are proposed to work on the contract for subject requirement. Also, indicate their contractual roles for both projects.

K. Describe the nature or portion of the work on subject effort to be performed by the business entity being reported on here. Also, estimate the percentage of the total of subject effort to be performed by this entity as the prime contractor.

Subcontractor Consent Form. Past performance information concerning subcontractors cannot be disclosed to or requested from a private party without the subcontractor’s consent. Because a prime contractor is a private party, the Government requires consent before disclosing subcontractor present and past performance information to the prime contractor and/or requesting such information about the prime contractor from references . In an effort to assist the Government's Past Performance Team in assessing an offeror’s past performance relevancy and confidence rating, the Government requests that a consent form be completed for each reference identified in your proposal. The completed consent forms should be submitted as part of Volume II, Past Performance. This matter is addressed in Addendum to 52.212-1 of this solicitation.

Sample Letter

To: Contracting Officer [Insert name of offeror or proposed subcontractor.] is currently participating as a [prime contractor or proposed subcontractor][Circle appropriate role.] in responding to the Air Force Installation Contracting Agency (AFICA) 773 Enterprise Sourcing Squadron (ESS), JBSA-Lackland, Texas, Request for Proposal, Solicitation No. FA8052- 15-R-0020 for the Air Force Family Advocacy Program (FAP) Domestic Abuse Victim Advocate (DAVA) services within the Continental United States (CONUS) Requirement.

[Insert name of offeror or proposed subcontractor.] understands that the Government is placing increased emphasis on past performance in source selections in order to obtain best value defined in the Federal Acquisition Regulation (FAR) as “the expected outcome of an acquisition that, in the Government’s estimation, provides the greatest overall benefit in response to the requirement”. In order to facilitate the performance confidence assessment process, [Insert name of offeror or proposed subcontractor.] is signing this consent form in order to allow you to discuss our present and past performance information with the Government during the source selection process.

Signature and title of individual who has authority to sign for and legally bind the company:

Date:

Company Name:

Address:

Cage Code:

Telephone Number and FAX Number:

INSTRUCTIONS FOR VOLUME III, PRICE/COST, FACTOR 3

Offerors shall include pricing for all Fixed-Price Item Numbers listed in the Schedule of Supplies/Services of the solicitation. This section shall include all unit costs (if applicable) and total extended amounts for all Item Numbers, except for those denoted as “Cost.”

The offeror shall propose positions/labor categories based on 1880 hours per Full Time Equivalent (FTE) to meet the Government’s requirements as described in this solicitation. Service Contract Act (SCA) applies to DAVA CLINS 0002, 1002, 2002, 3002, and 4002 (See attached Wage Determination). The cell phone pricing will be included in the firm-fixed priced DAVA CLINs 0002, 1002, 2002, 3002, and 4002.

The offeror’s response to the Schedule of Supplies/Services; and Offeror Representations and Certifications shall be provided as separate sections in Volume III, Price. Page 1 of the solicitation must be completed as follows:

Complete the following blocks of the Standard Form (SF) 1449, Solicitation/Contract/Order for Commercial Items:

12, Discount Terms; 17, Contractor/Offeror; 23, Unit Price; 24, Amount; and 30, Signature of Offeror/Contractor, Name and Title of Signer, and Date Signed. An official having the authority to bind your company contractually must sign the SF 1449 in accordance with FAR 4.102, Contractor’s signature. One copy of the SF 1449 must bear an original signature.

Complete all required certifications and representations.

Information Other Than Cost or Pricing Data.

Reasonableness. Any inconsistency, whether real or apparent, between promised performance and price, shall be explained in the proposal. For example, if the intended use of new and innovative techniques is the basis for an abnormally low price, the nature of these techniques and their impact on the price shall be explained. Any significant inconsistency, if unexplained, raises a fundamental issue of the offeror’s understanding of the nature and scope of the work required and its financial ability to perform the contract. This may be grounds for the rejection of the proposal. The burden of proof as to price credibility rests with the offeror.

Balance. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced.

DEBRIEFING OF OFFERORS

Debriefings are conducted with the goal of identifying to unsuccessful offerors where changes can be made to improve future source selection participation. Successful or unsuccessful offerors may request debriefings by providing a written request to the Procuring Contracting Officer. Debriefings shall be conducted in accordance with FAR 15.505, Preaward debriefing of offerors, and FAR 15.506, Postaward debriefing of offerors.

(End of Addendum)

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer, conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

The following factors shall be used to evaluate offers: Technical Capability, Past Performance, and Price.

Technical capability will be evaluated on an “Acceptable/Unacceptable” basis. The proposals determined to be acceptable in regard to technical capability will be evaluated on past performance and price. All evaluation factors other than price, when combined, are significantly more important than price. Past Performance is significantly more important than price.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

Addendum to 52.212-2 -- Evaluation -- Commercial Items.

BASIS FOR CONTRACT AWARD

This is a best value Tradeoff Source Selection Process. Technical capability will be evaluated on an “Acceptable/Unacceptable” basis. The proposals determined to be acceptable in regard to technical capability will be evaluated on past performance and price. Past Performance is the significantly more important factor. All evaluation factors other than cost or price, when combined, are significantly more important than cost or price. This competitive best value source selection will be conducted in accordance with the following parts all entitled “Contracting by Negotiation”: FAR Part 15, DFARS Part 15, Air Force Federal Acquisition Regulation Supplement (AFFARS) Part 5315 and the DoD Source Selection Procedures. Award will be made to the offeror who is deemed responsible in accordance with the FAR, whose proposal conforms to the solicitation’s requirements, and is judged by an integrated assessment of the proposal based on evaluation criteria to represent the best value to the Government. As defined in the FAR, “Best value means the expected outcome of an acquisition that, in the Government’s estimation, provides the greatest overall benefit in response to the requirement.”

Factor ratings and assessments focus on a technical capability determination and a performance confidence. This may result in an award being made to an offeror with a higher-rated, higher-priced proposal when the decision is consistent with the evaluation methodology and the Source Selection Authority (SSA) determines that the higher-rated past performance of the offeror with the higher-priced proposal outweighs the price difference. This may also result in award being made to an offeror with a lower-rated, lower-priced proposal when the decision is consistent with the evaluation methodology and the SSA determines that the higher-rated past performance of the offeror(s) with the higher-rated proposal(s) does not outweigh the price difference. The SSA bases the source selection decision on an integrated assessment of the evaluation factors. All proposals will be evaluated against the stated evaluation criteria. While the Government evaluation team and the SSA will strive for maximum objectivity, the source selection process by its nature is subjective. Therefore, the use of professional judgment is implicit throughout the entire process.

As set forth in FAR 52.212-1, Instructions to Offerors—Competitive Acquisition, “The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined, by the Contracting Officer, to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.” The Government may enter into discussions if it determines that discussions are in its best interest. The Government may make a final determination as to whether the offeror’s proposal is acceptable or unacceptable solely on the basis of the initial proposal as submitted. Accordingly, offerors are advised to submit initial proposals that are fully and clearly acceptable without the need for submission of additional information. A competitive range, if required, may be further reduced for purposes of efficiency pursuant to FAR 15.306(c)(2).

Offerors are required to meet all solicitation requirements such as terms and conditions, representations and certifications, and technical requirements in addition to those identified as factors to be eligible for award.

The Government intends to award one contract for the requirement of this solicitation. The Government intends to select one contractor to meet the FAP DAVA CONUS requirement. However, the Government reserves the right not to award a contract based on the quality of proposal(s) submitted and the availability of funds.

Award will be made on an all-or-none basis. Offers conditioned on award of less than the full quantity for all Item Numbers will not be accepted.

FINAL PROPOSAL REVISION

The Government intends to make an award based on initial proposals; however, discussions or negotiations may be held and result in a request for a Final Proposal Revision. If it is determined to be in the best interest of the Government to hold discussions, the Government will decide which proposals are in the competitive range.

Offerors with proposals in the competitive range may then be issued evaluation notices. Responses to evaluation notices as well as Final Proposal Revisions will be considered in making the best value decision. Offerors should be aware that a complete understanding in regard to price, technical approach, and all the terms and conditions of the proposed contract must exist between the offeror and the Government at the conclusion of discussions.

Any technical revision or other revision that is not in accordance with contract terms and conditions submitted in the Final Proposal Revision may not be subject to further discussion or negotiation, and may render the offer unacceptable to the Government. This provision is not intended to restrict the offeror’s opportunity to revise figures (e.g. prices, discounts, percentages, rates, etc.). Rather it is intended to preclude any misunderstandings by the Government which could result if new or revised terms and conditions that have not been fully disclosed, discussed, and understood during discussions or negotiations are submitted in the Final Proposal Revision. Hence, such new or revised terms and conditions are not solicited and, if submitted in the Final Proposal Revision, may render the offer unacceptable to the Government.

EVALUATION FACTORS AND METHODOLOGY

Proposals will be evaluated using three evaluation factors: (1) Technical Capability, (2) Past Performance and (3) Price. Technical capability will be evaluated on an “Acceptable/Unacceptable” basis. The proposals determined to be acceptable in regard to technical capability will be evaluated on past performance and price. Past Performance is the significantly more important factor. All evaluation factors other than cost or price, when combined, are significantly more important than cost or price.

FACTOR 1: TECHNICAL CAPABILITY

The Government evaluation team known as the Technical Team will conduct an in-depth review and evaluation of offeror’s Technical Capability proposal to determine if it meets the Government’s requirements.

Offerors shall meet all requirements in order to receive an acceptable rating and to be considered responsive to the solicitation. Therefore, no offers with an unacceptable rating in Technical Capability will be considered for award.

The Technical Capability evaluation provides an assessment of the offeror’s capability to satisfy the Government’s minimum requirements. The offeror’s Technical Capability proposal will be evaluated to determine: (1) The degree to which the offeror’s technical approach demonstrates a clear understanding of the FAP DAVA CONUS personal services requirement as defined in the PWS, (2) Whether all of the items required to be submitted in the Staffing Plan as noted in the Instructions to Offerors have been submitted including the Cross-Reference Matrix, and (3) Whether the offeror adequately addresses the issues noted in the items. The Government will determine the adequacy of the offeror’s proposal in addressing these items. Proposals should display a clear understanding and reasonable, well-thought-out approach that demonstrates the offeror's understanding of all tasks to be performed as well as the technical approach and methodology for accomplishing all tasks under any resultant contract to meet the requirements of the PWS.

The proposals will be evaluated for technical acceptability/unacceptability against the following sub-factors:

Sub-factor 1, Management Approach

The Government’s minimum requirement is a minimum of three years of applying its management approach to relevant requirements.

In order to determine the acceptability or non-acceptability of the offeror’s Management Approach, the Government will evaluate the offeror’s Staffing Plan to determine (1) Whether all of the items required to be submitted in the Staffing Plan as noted in the Instructions to Offerors have been submitted including the Cross-Reference Matrix, and

(2) Whether the offeror adequately addresses the issues noted in the items. The Government will determine the adequacy of the offeror’s proposal in addressing these items.

The Staffing Plan requirements are as follows:

(a) Provides a comprehensive management approach for supplying qualified personnel in accordance with the Performance Work Statement (PWS).

(b) The offeror’s proposal demonstrates a thorough understanding (proven process for) of the processes for recruiting qualified personnel to fill vacancies, risk mitigation plan for filling hard-to-fill/remote positions, and procedures/techniques to retain qualified personnel.

(c) The offeror’s proposal provides a clean and comprehensive training and education approach to maintain current licensing for contractor personnel and validate contractor personnel licensure where required (retention/recruiting plan)

Technical Factor Ratings. The offeror’s proposal will receive one of the adjectival ratings defined in Table 1, Technical Acceptable/Unacceptable Ratings. The sub-factor ratings will be used to determine an overall rating for the factor. An offer rated as technically unacceptable for any sub-factor will result in an overall rating of unacceptable and will not be eligible for award.

Table 1. Technical Acceptable/Unacceptable Ratings

Rating Description

Acceptable Proposal clearly meets the minimum requirements of the solicitation.

Unacceptable Proposal does not clearly meet the minimum requirements of the solicitation.

FACTOR 2: PAST PERFORMANCE

Relevancy Determination

Relevancy for this solicitation is defined as behavioral health experience across multiple geographic locations. Past and/or present performance should include all of these aspects to be considered relevant.

For the Past Performance factor, the Performance Confidence Assessment represents an evaluation of an offeror's and its proposed subcontractor(s)’ present and past work record so that the Government can make a determination about its confidence in the offeror's probability of successfully performing as proposed. The offeror’s present and past work record consists of its work as a prime contractor and the work of its proposed subcontractor(s). The Government will evaluate the offeror's and its proposed subcontractor(s)’ demonstrated record of contract compliance in supplying products and services that meet user's needs including cost and schedule. This performance consists of performance in which the offeror served as the prime contractor and/or performance of its proposed subcontractor(s). Each relevant contract shall have been performed within three (3) years of the date of issuance of this solicitation. The Past Performance Evaluation will be accomplished by reviewing aspects of an offeror's and its proposed subcontractor(s)’ recent and relevant present and past performance focusing on and targeting performance which is relevant to the evaluation factors. A relevancy determination about the offeror’s present and past performance as a prime contractor or of the performance of its proposed subcontractor(s) will be made. The Government is not bound by the offeror's opinion of relevancy. The following relevancy definitions apply:

RATING DEFINITION

VERY RELEVANT Present/past performance effort involved essentially the same scope and magnitude of effort and complexities this solicitation requires; this would consist of references with:

a. 30 or greater sites and 40 or greater FTEs and,

b. Geographic dispersion of sites

RELEVANT Present/past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires; this would consist of references with:

a. At least 20 sites and at least 20 FTEs and,

b. Geographic dispersion of sites

SOMEWHAT RELEVANT Present/past performance effort involved some of the scope and magnitude of effort and complexities this solicitation requires. This would consist of references with at least 10 sites and at least 10 FTEs.

NOT RELEVANT Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires and does not meet any of the relevancy definitions above.

The Government evaluation team known as the Past Performance Team will conduct an in-depth review and evaluation of all performance data obtained in order to determine how closely the work performed for those efforts relates to the proposed effort. This team will, as deemed necessary, confirm past and present performance data identified by offerors in their proposals and obtain additional past and present performance data, if available, from other sources. Past Performance information may be obtained through one or more of the following: (1) the Past Performance Information Retrieval System (PPIRS); (2) similar systems of other Government departments and agencies; (3) questionnaires tailored to the circumstances of this acquisition; (4) Defense Contract Management Agency (DCMA) channels; (5) interviews with Program Managers, Contracting Officers, Government Quality Assurance Personnel (QAP), Contracting Officer’s Representatives (CORs), and Contracting Officer’s Technical Representatives (COTRs), and (6) other sources known to the Government including commercial sources. The Government may consider information from previous source selections or contractor performance assessments if the information is recent and relevant. The Government reserves the right to obtain more past performance data from any source that it deems appropriate. All of this information may be used by the Government in making its performance confidence assessment. The team may consider the offeror’s past performance in aggregate rather than on an individual contract basis.

As a result of the analysis of the offeror’s and/or its proposed subcontractor(s)’…