RFP_FA8052-15-R-0012_Atch_4.pdf

ATTACHMENT 4

ADDENDUM 1 TO 52.212-1, INSTRUCTIONS TO OFFERORS – COMMERCIAL

ITEMS (FEB 2012) (IAW 12.302(a))

The proposed instructions in this section are designed to assist offerors in preparing a complete response that reflects a full understanding of the approach proposed to accomplish all work required herein. Offeror(s) shall describe in detail their proposed approach. Offeror(s) shall use the Government provided Performance Work Statement (PWS) to develop their technical approach. Offeror(s) shall specifically explain how their approach will meet the key requirements of the PWS. Failure to meet a requirement may result in an offer being ineligible for award. Each Offeror is required to submit their proposal as specified in FAR Provision 52.212-1, Instructions to Offerors -- Commercial Items and Addendum 1 (attachment 4).

Please ensure a Wide Area Work Flow (WAWF) account has been initiated or is already established. All invoices shall be submitted using WAWF. Use of WAWF will speed up your payment processing time and allow you to monitor your payments status online. To get more information about how to register for WAWF contractors can go to the following web site and download the Contract Pay information: http://www.dfas.mil/contractorsvendors.html

The Offeror must be registered and current in the System for Award Management website (https://www.sam.gov/portal/public/SAM/), no exceptions.

Submission of Offers:

(a) General Instructions:

(i) Interested parties capable of providing the specified services must submit a written offer via email directly to: TSgt Christopher Sutton, e-mail: christopher.sutton.3@us.af.mil following the instructions provided in the combined synopsis/solicitation document.

(ii) Do not send as an executable or .exe file. Email size shall not exceed five megabytes.

Documents may be compressed (zipped) using WinZip 8.1 or later version. Any corrupted file or media containing a virus could result in the offer not being considered for award.

(iii) Software Compatibility. Use a word processing and spreadsheet program compatible with Microsoft ® Word 2007 ® and Microsoft ® Excel 2007 ®. PDF is Adobe ® Portable Document Format.

(iv) Solicitation Questions. Any questions relating to this solicitation and attachments shall be submitted in writing preferably by email, addressed to the Contract Specialist and Contracting Officer noted in paragraph (i) above by 12:00 PM (Local Time, San Antonio, TX) on 8 Sep 2015. Any questions received after this date may or may not be answered due to time constraints of the solicitation.

1. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The award will be made on a Lowest Price Technically Acceptable (LPTA) basis.

2. The Offeror’s proposal shall include all data and information requested and must be submitted in accordance with these instructions. Failure to submit proposals as outlined below may render a vendor ineligible for award.

a. The proposal shall not simply rephrase or restate the Government’s requirements, but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their experience and will base its evaluation on the information presented in the offeror’s proposal. The offeror’s proposal must convey to the Government that the offeror is capable; possesses sufficient technical expertise and experience; possesses sufficient resources; and is able to plan, organize, and use those resources in a coordinated and timely fashion such that technical requirements will be achieved.

3. Offeror’s proposal are due by 12:00 PM (Local Time, San Antonio, TX) on 18 Sep 2015 and shall consist of a cover letter and two (2) separate volumes:

Cover Letter shall include the following:

Small Business Status/Categories as appropriate Company point of contact with email, phone and facsimile number Cage Code & DUNS number

A statement that your company understands the requirements specified in the Performance Work Statement (PWS) and will meet the performance standards and requirements therein.

A statement that your company does or does not take exception to any of the requirements of the PWS or terms/conditions of the resulting contract.

Volume I - Technical Capability Technical proposals will be rated as “Acceptable” or “Unacceptable” based on the technical proposal evaluation criteria stated in the Evaluation Criteria (Attachment 5).

The Government will award to the lowest fair and reasonable price, technically acceptable, Offeror.

Volume II - Price Cost/Price will be evaluated for reasonableness, balance and completeness. Since this is a Firm Fixed Price contract, the Government will not evaluate supporting cost data unless only one (1) proposal is received.

a. Performance Work Statement (PWS) Appendix A- Business Associate Agreement shall be filled out by the contractor and submitted with proposals.

b. Performance Work Statement (PWS) Appendix B- Organizational Conflict of Interest shall be filled out by the contractor and submitted with proposals.

c. A completed copy of Representations and Certifications shall be filled out by the contractor and submitted with proposals.

d. A completed copy of provision, 52.219-1 Alternate I, Small Business Program Representations (Apr 2011) shall be filled out by the contractor and submitted with proposals.

Period of Acceptance of Offers. The Offeror agrees to hold the prices in its offer firm for 90 days from the date specified for receipt of offers.

ANY PROPOSALS RECEIVED AFTER DESIGNATED CLOSING DATE AND

TIME MAY NOT BE CONSIDERED FOR AWARD.

To ensure timely and equitable evaluation of quotes, offerors must follow the instructions contained herein. Offerors are required to meet all solicitation and performance work statement requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or sub-factors.

(End of Addendum)