Draft_52.212-1_Addendum.pdf

ADDENDUM TO 52.212-1 INSTRUCTIONS AND NOTICES TO OFFERORS

FA7037-19-R-A001

FAR 52.212-1 and Addendum thereto, FAR 52.212-2 and Addendum thereto, FAR 52.213-3 will be physically removed from any resultant award. The offeror agrees to hold the prices in its offer firm for three hundred sixty (360) calendar days from the date specified for receipt of offers.

(a) Overview. This Addendum prescribes the format for proposals and describes the approach for the development and presentation of proposal data. These instructions are designed to ensure the submission of information essential to the understanding and comprehensive evaluation of proposals. The instructions permit the inclusion of any additional data or information an offeror deems pertinent within the stated page limitations. Offerors are cautioned to follow the detailed instructions fully and carefully, as the government reserves the right to make an award based on initial proposals received, without discussion of such proposals.

(b) Errors, Omissions and Issues. If an offeror believes that the requirements in these instructions contain any error, omission, or are otherwise unclear or unsound, the offeror shall immediately notify the Contracting Officer, Todd Bales, in writing with the supporting rationale. Questions from prospective offerors must be submitted no later than five (5) calendar days before the posted closing date of the solicitation. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. All questions in reference to this solicitation shall be submitted to ALL of the following email addresses:

christopher.sutton.3@us.af.mil and todd.bales@us.af.mil.

(c) Offer Retention. In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one (1) copy of all unsuccessful proposals. Unless the offeror request otherwise, the Government will destroy extra copies of such unsuccessful proposals.

(d) Submittal instructions. To ensure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein. Offerors are required to submit all documentation/information detailed herein, including terms and conditions, representations and certifications (FAR 52.212-3) and technical requirements. Failure to submit all required documentation/information may result in a proposal being ineligible for award. In submitting a proposal, offerors are agreeing to the terms and conditions as written in this Request for Proposal (RFP). Offerors shall submit both paper (hard) copy of the proposal (as described in table 1), and one (1) electronic exact copy as described below. The electronic proposal shall be submitted via email and addressed to the email address(es) listed in paragraph (b). All pages of the electronic version will be submitted in Adobe .pdf format unless otherwise indicated in the instructions found below. If there are discrepancies between the paper copies and electronic copy, the original paper copy proposal will take precedence and will be the one evaluated. Facsimiles (FAX) proposals will not be considered. NO disks/DVDs/thumb drives/other electronic storage media may accompany the proposal. The RFP response shall consist of four (4) separate parts as indicated in table 1: Submittal Table.

(1) Submittal Table

# of Copies

Volume Title Proposal Content Details

Maximum # of Pages

1 Volume I Contract Information (k)(1) No page limit 5 Volume II Technical Proposal (k)(2) 70

4 Volume III Past Performance Proposal

(k)(3)

1 page cover sheet + 1 page/each contractor/subcontractor +1 descriptive page for each job listed in RFP Attachment 1 – Past Performance Information

2 Volume IV Price Proposal (k)(4) No page limitation Table 1

(e) Page format. Each page of the proposal, other than foldouts, will be typed on 8 1/2" by 11" and will use Times New Roman, 12 pt. font. Margins will be no smaller than 1". Each page will be numbered. If printing appears on both sides of a sheet of paper, it is considered to be two (2) pages.

(f) Time for Submittals. Proposals are due no later than 1:00 PM Central Daylight Time on Insert Date Here. Proposals shall be delivered to the attention of ISSS Requirement, Todd Bales, Contracting Officer, 102 Hall Blvd, Suite 252, JBSA Lackland AFB, San Antonio TX 78243.

Proposals must be mailed using United States Postal Service to the above address so they are able to be received by the contacting office. Other forms of delivery will not be accepted due to the security requirements of the building.

(g) Price Competition. The contracting officer has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, if in the contracting officer's opinion adequate price competition exists, no additional data will be requested and certification under FAR 15.406-2 will not be required. However, if at any time during this competition the contracting officer determines that adequate price competition no longer exists, offerors may be required to submit price data to the extent necessary for the contracting officer to determine the reasonableness and affordability of the price.

(h) Methodology. All offers will be examined for acceptability utilizing RFP Attachment 05 – Conformance Review Checklist. Those offers which fail to meet the material requirement of the RFP will be deemed unacceptable and removed from further consideration. The remaining offers which have been found to acceptable will be listed from the lowest Total Evaluated Price (TEP) to the highest TEP as found on RFP Attachment 04 – Total Evaluated Price Worksheet.

Consideration Pool Phase Due to the anticipated high number of offeror’s proposals, as an efficiency measure, the Government will utilize the list of TEPs from lowest to highest to establish a consideration pool so that efficient competition can be conducted. If there are eight (8) or fewer proposals, all proposals will form the consideration pool. If there are more than eight proposals, the Government will form the consideration pool from eight (8) offers with the lowest priced TEP. If in the Governments best interest, the Contracting Officer may include more than eight (8) offers in the consideration pool if the TEP of offeror’s proposals not in the lowest eight (8) TEP offerors are within 1% of the highest price found within the consideration pool.

Offers within the consideration pool will be evaluated for technical, past performance and price utilizing the standards and methods found in 52.212-2. If all offers within the consideration pool achieve the minimum standards as specified in 52.212-2, they will be forwarded to the discussions phase of the evaluation, which may or may not involve discussions. If one or more of the offers within the consideration pool does not achieve the minimum standards found in 52.212-2, for each offer removed from the consideration pool, a corresponding offer representing the next lowest offer (not already within the consideration pool), will be added to the consideration pool for full evaluation. This iterative process will continue until either eight (8) (or more should the Government add additional offers through the clustered process) have achieved the minimum standards as described in 52.212-2 or there are no more offers left to evaluate, whichever comes first. This group will be forwarded to the discussions phase of the evaluation, which may or may not involve discussions.

Discussion Phase Once the above conditions have been satisfied, those in the consideration pool will be forwarded to the discussions phase and the determination will be made whether discussions are required. If discussions are not required, the Source Selection Evaluation Board (SSEB) will make a recommendation to the Source Selection Authority (SSA) based on FAR 15.101-2 Tradeoff process. In this solicitation, Technical + Past Performance > Price in importance. As stated in part in FAR 15.101-2(c), “this process permits tradeoffs among cost or price and non-cost factors and allows the Government to accept other than the lowest priced proposal…”

If discussions are required, a competitive range determination will be made from those within the consideration pool. If an offeror’s proposal is eliminated or otherwise removed from the competitive range, no further revisions to that offeror’s proposal shall be accepted or considered.

The contracting officer may request or allow proposal revisions to clarify and document understandings reached during negotiations. At the conclusion of discussions, each offeror still in the competitive range shall be given an opportunity to submit a final proposal revision. The contracting officer will establish a common cut-off date only for receipt of final proposal revisions.

Requests for final proposal revisions shall advise offerors that the final proposal revisions shall be in writing and that the Government intends to make award without obtaining further revisions.

The SSA’s decision shall be based on a comparative assessment of proposals against all source selection criteria in the solicitation. While the SSA may use reports and analyses prepared by others, the source selection decision shall represent the SSA’s independent judgment. The source selection decision shall be documented, and the documentation shall include the rationale for any business judgments and tradeoffs made or relied on by the SSA, including benefits associated with additional costs. Although the rationale for the selection decision must be documented, that documentation need not quantify the tradeoffs that led to the decision.

(i) Reserved.

(j) Post-Award Conference. The post-award conference will be held at the 25 AF HQ Building, 102 Hall Blvd. Suite 252, JBSA Lackland AFB, San Antonio TX 78243 within thirty (30) days of contract award. The minimum guarantee for this contract is the post-award conference and is not separately priced at three thousand dollars ($3,000.00).

(k) Proposal Content:

(1) Volume I - Contract Information. The RFP requirements include all stated terms, conditions, representations, certifications, and all other information required in FAR 52.212-1 and addendum of this RFP.

(i) Main Cover Letter. It should include the offeror's CAGE Code, DUNS number, and Tax ID number as found in the Central Contractor Registration/System for Award Management (CCR/SAM), and name(s), contact number(s), and email address(s) for authorized point(s) of contact for the offeror.

(ii) Uniform Contract Format (SF) 33. Offerors must complete all appropriate blocks on the cover page of the solicitation to include blocks 12 - 17.

(iii) Representations and Certifications. Completed provisions/clauses for offeror's Representations and Certifications - Commercial Items (see FAR 52.212-3).

(iv) Required Statement Regarding Expiration Date of Proposal. A statement shall be provided that the proposal and prices will remain in effect for three hundred sixty (360) days after solicitation closing date.

(v) Acknowledgement of Amendments. Signed acknowledgement of any amendment(s) issued against this solicitation (if applicable). Acknowledgement for the first four amendments (if required) shall be noted in block 14 of the SF 33. All additional amendments beyond the four (if required) shall be noted on a separate document within the offeror’s proposal. Should amendment(s) be issued within five (5) days or less of date of solicitation closing, the Offeror may submit "soft copy" signed acknowledgement of these amendment(s) via email to email address(es) found in Addendum to 52.212-1 (b). If amendment(s) is/are issued six days or more prior to the date of solicitation closing, the offeror will submit acknowledgement of amendments along with other documents of Volume 1.

(2) Volume II - Technical Proposal (Maximum 70 pages)

The Technical Proposal Volume (Volume II) shall not make reference to cost or price information. The proposal shall meet all salient characteristics/technical requirements stated in FAR 52.212-2, and elsewhere in the RFP to be eligible for award. The offeror should provide documentation which supports all the evaluation factors contained in the addendum to FAR

52.212.2. The information provided should be adequate and sufficient to allow the Government to evaluate an offeror's proposal for technical. The following is required:

(i) PART I – TECHNICAL/MANAGEMENT FACTOR – Limited to no more than seventy

(70) pages. Any pages in addition to the seventy page limit will have all pages in excess of seventy pages removed (hard copy) or redacted from the electronic copy and will not be considered for evaluation purposes.

(A) Subfactor 1 – Staffing and Skillset Management Plan (SSMP): The offeror shall provide a SSMP addressing at minimum each of the following items:

Ability to attract and retain high quality staff. The offeror shall describe the mechanisms and incentives applied to attract and retain high demand low-density skillsets required to fulfill the requirements of the Performance Work Statement (PWS). Provide a detailed methodology of how a fully qualified and fully staffed workforce will be in place at the start of each task order (TO). Details regarding incentives used to hire, retain, maintain, and develop Top Secret/Sensitive Compartmented Information (TS/SCI) cleared personnel shall also be provided.

The offeror shall also define and map each labor category to the skillset, experience, and certifications needed to fulfill the PWS. Provide a description of how the Workforce Qualification Plan was developed.

Loss Rate. The offeror shall numerically describe (as a percentage) the acceptable loss rate/quarter (where quarter is defined as the period spanned by three (3) months). This number will be calculated as follows: Number of contract personnel lost for any reason in the quarter / number of total contract personnel working on the contract during the quarter. (e.g. 2 personnel lost in quarter / 100 personnel working on contract in the quarter = 2% loss rate). The acceptable loss rate/quarter of the accepted offeror will be inserted in the Service Summary (Exhibit 1 – Performance Work Statement) at time of contract award.

Vacancy fill strategy. The offeror shall describe the mechanisms applied to fill vacancies in a timely manner with zero/minimum mission impact. Provide an estimated average time to fill a vacant position.

Adapting to changing mission. The offeror shall present a strategy to quickly adapt to changing mission requirements, priorities, and workloads with no negative impact upon ongoing workload. Provide approach to customer service: listening to the customer, understanding customer requirements, and fostering a cohesive and productive team environment.

Ensuring high quality work performance. Describe approach to ensuring effective and high quality performance from your personnel. The offeror shall describe how appropriated metrics will be utilized to measure and track performance and workload.

(B) Subfactor 2 – Cybersecurity Process Improvement (CPI): The offeror shall provide a CPI Plan. Explain in sufficient detail the methodology and approach to meeting each of the following areas:

Support requirements. Describe approach to meeting the CPI support requirements as described in the PWS section 2.2.

Improvement to Risk Management Framework (RMF) authorization timeline. Describe approach to optimizing/streamlining the RMF authorization timeline without degradation to mission assurance.

Understanding the customer’s cybersecurity mission and goals. Demonstrate an understanding of the ACC/A2 cybersecurity mission and goals as described in the PWS section 1.2.4.

(C) Subfactor 3 – Technical Expertise and Capability: The offeror shall describe their approach to fulfilling the requirements of the PWS. Identify and present opportunities in which innovation, technology integration, and continuous process improvement can be implemented.

Describe how the PWS tasks impact the Air Force, Department of Defense, and Intelligence Community.

(D) Subfactor 4 – Experience: The offeror shall present relevant work experience applicable to PWS requirements. Note: The Prime Contractor must supply at a minimum one relevant work experience completed by the Prime Contractor either as a Prime Contractor or Subcontractor.

Relevant work experience. The offeror shall describe any relevant work experience applicable to the PWS requirements. Provide details regarding how the experience is related to the PWS and what steps were taken to ensure successful contract performance. The offeror shall describe measures taken to ensure qualified personnel were employed and steps taken to mitigate the effects of personnel shortfalls. Provide details regarding working relationship with customer in terms of effective communication and understanding the customer’s requirements.

Process improvement initiatives. The offeror shall describe process improvement initiatives presented to the customer and the resulting outcomes for past experience.

(E) Subfactor 5 – Scenario Response. Using RFP Attachment 07 – PWS for Brighttown AFB, Texas, submit an approach which addresses at a minimum the following items:

A description of your firm’s approach to meeting the requirement.

A proposed staffing plan, including the number and job categories of those to be hired (do not include pricing) Assumptions made when creating your approach.

(ii) RFP Attachment Legend: RFP Technical Information must include the following legend at the top and bottom of the page:

SOURCE SELECTION INFORMATION - See FAR 2.101 and 3.104

FOR OFFICIAL USE ONLY

(3) Volume III - Past Performance

(i) General: The offeror shall submit Present and Past Performance Information for itself and any joint venture member, as well as each proposed critical subcontractor in accordance with the format contained in the “Past Performance Information” (See RFP Attachment 1 – Past

Performance Information) and the following paragraphs. A critical subcontractor is defined as an entity (subcontractor and/or teaming contractor), other than the offeror itself that will perform 25 percent or more of the proposed effort based on the total proposed price/cost; or that will perform aspects of the effort the offeror considers critical to overall successful performance.

(ii) Past Performance Format: The requested present and past performance information shall be provided in a separate volume (i.e., 3-ring binder) labeled "Volume III - Past Performance".

(iii) Past Performance Content. The following shall be included in Volume III – Past Performance:

(A) Summary Page (1 page). A summary page shall be provided for this acquisition, describing the proposed role of the offeror, any joint venture member and critical subcontractor (nature of work and percentage of overall work). Summary page information must clearly communicate that proposed critical subcontractor(s) meet the definition of a critical subcontractor established above.

Efforts submitted for proposed critical subcontractors not meeting the established definition will not be evaluated.

(B) RFP Attachment 1 – Past Performance Information (1 Page/Prime, 1 Page/Joint Venture Member, 1 Page / Each critical subcontractor. Each offeror/joint venture member/critical subcontractor shall complete a separate RFP Attachment 1 - Past Performance Information for up to five (5) active or completed contracts (with at least one year of performance history) in the past three (3) years from the issuance date of the RFP, that the offeror/joint venture member considers relevant in demonstrating its ability to perform the proposed effort. Further, the offeror will send to each identified POC from RFP Attachment 1 – Past Performance Information, RFP Attachment 2 – Past Performance Questionnaire. The offeror's/joint venture member’s or critical subcontractor’s present and past performance information may include data on efforts performed by other predecessor companies, affiliates, other divisions or corporate management if such was provided for evaluation and if the offeror’s past performance volume demonstrates the company, affiliate, or division will provide the offeror with resources for the instant proposed effort, such as workforce, management, facilities, or other capabilities demonstrating direct and meaningful involvement in the performance of the instant proposed effort. The Past Performance Information shall clearly indicate the division or corporate organization that performed or is presently performing the contract. Contracts listed may include those with the Federal Government, state and local governments or their agencies, and commercial customers. If no past performance is reportable, include RFP Attachment 1 – Past Performance Information within the packet and indicate “No Recent or Relevant Past Performance Information Available”. For less than five (5) entries, the offeror will place N/A in the associated fields of RFP Attachment 1 – Past Performance Information. The offeror’s proposal shall not include any completed questionnaires.

(C) Summary of Past Performance Actions. For each action identified in Addendum to 52.212- 1(k)(3)(iii)(B), the offeror shall present no more than a one (1) page summary of the requirement.

Any pages in excess of one page will be removed from the hard copy version of the proposal and redacted from the electronic version of the proposal. The summary at a minimum must include the contract number, the period of performance, as well as a description of the work done under the contract. The final paragraph will state why the offeror believes the work completed is relevant to the work described in RFP Exhibit 1 – Performance Work Statement.

(D) Subcontractor/Teaming Member Consent Form In addition to the information provided in the Past Performance Information for each entity as required above, the offeror must submit a consent letter executed by each of its proposed teaming member(s) and/or critical subcontractors authorizing release of adverse past performance information to the prime offeror to allow the prime offeror an opportunity to respond. The consent form shall be completed by the team member(s) and/or critical subcontractors identified in your proposal. The completed consent forms shall be submitted as part of your Past Performance Volume III.

(iv) Follow-up Discussions: The Government may conduct follow-up discussions with any of the people/entities identified in the Past Performance Information or in the offeror’s Present/Past Performance Volume. Pursuant to FAR 15.305(a)(2)(ii), the Government may obtain other information by sending out additional questionnaires and through other sources, other than those listed within the Past Performance Information.

(v) RFP Attachment Legend: RFP Past Performance Information) must include the following legend at the top and bottom of the page:

SOURCE SELECTION INFORMATION - See FAR 2.101 and 3.104

FOR OFFICIAL USE ONLY

(4) Volume IV – Price

(i) General: This section is to assist you in submitting data other than certified cost or pricing data that is required to evaluate completeness, reasonableness, unrealistic low prices, unbalanced pricing and price realism of your proposed cost/price. Compliance with these requirements is mandatory and failure to comply may result in rejection of your proposal. Additionally, unbalanced pricing poses an unacceptable risk to the Government and may be a reason to reject an offeror’s proposal. Offers should be sufficiently detailed to demonstrate their reasonableness, balance, and affordability. The burden of proof for credibility of proposed costs/prices rests with the offeror.

In accordance with FAR 15.403-1(b) and 15.403-3(a), data other than certified cost or pricing data may be required to support a determination of price reasonableness. Data shall be provided in accordance with FAR 15.403-5. If, after receipt of proposals, the CO determines that there is insufficient data available to determine price reasonableness and none of the exceptions in FAR 15.403-1 apply, the offeror shall be required to submit additional cost or pricing data. Data beyond that required by this instruction shall not be submitted, unless the offeror considers it essential to document or supports the cost/price position. All data relating to the proposed price, including all required supporting documentation, must be included in the section of the proposal designated as the Cost/Price volume. Under no circumstances shall this data and documentation be included elsewhere in the proposal.

All RFP Attachments or Exhibits, except the Professional Compensation Plan Narrative, shall be submitted in Microsoft Excel format.

To complete the Fully Burdened Labor Rate Table and Professional Compensation Plan Model, use the instructions on the first tab of each attachment/exhibit.

Price Proposal documents shall not be password protected.

All Microsoft Excel spreadsheets shall be submitted in Microsoft Excel format (no PDF).

(ii) Submittal Requirements. The following documents are required to be completed in full.

(A) Evaluation of Compensation for Professional Employees (RFP Attachment 3 – Evaluation of Compensation for Professional Employees).

In accordance with FAR Subpart 22.11 and FAR 52.222-46, Evaluation of Compensation for

Professional Employees, Offerors shall submit a total compensation plan setting forth salaries and fringe benefits proposed for the professional employees who will work under the contract.

The offeror, shall submit a Professional Compensation Plan (Comp Plan) Narrative and RFP Attachment 03 – Professional Compensation Plan Model (Comp Plan Model). The Comp Plan Narrative shall identify the total professional employee fringe benefits package.

The Comp Plan Model shall identify hourly salaries (base rates) and fringe rates by labor category and provide mapping of offeror’s proposed rates to offeror’s support documentation.

The total compensation plan submitted in the proposal will not become part of the awarded contract.

Compensation Plan Narrative. Provide a narrative of planned compensation for all professional employee labor categories proposed to perform the effort. The fringe benefit data shall include a description of the benefits offered, and to which professional employee category(ies) the fringe benefits apply.

RFP Attachment 03 - Professional Compensation Plan Model:

Provide base labor rates and fringe rates for each proposed professional labor category.

Labor category qualifications and level definitions are provided at RFP Exhibit 01 –

Performance Work Statement of the solicitation.

Map all Offeror's labor categories to Offeror’s salary support data. All data should be national (i.e. no regions selected in Salary.com) and no other delimiters should be selected.

Provide recent surveys from salary.com in the same format as the example found in RFP

Attachment 06 – Example of Salary.com submittal page.

Note: Unrealistically low professional employee salaries may impair Offeror’s ability to attract and retain competent professional employees and may be viewed as evidence of failure to comprehend the complexity of the contract requirements.

(B) Total Evaluated Price (TEP) Worksheet (RFP Attachment 4 – Total Evaluated Price (TEP) Worksheet). Follow instructions as provided on Tab 1 of the attachment.

(C) Fully Burdened Rates by Region Worksheet (RFP Exhibit 2 – Fully Burdened Rates by Region). Follow instructions as provided on Tab 1 of the exhibit.

(D) “Floor” Base Hourly Rate Worksheet (RFP Exhibit 8 – “Floor Base Hourly Rate Worksheet”).

(E) Backup Documents from Salary.com in support of RFP Attachment 03 and Attachment 08.

Sample document located at RFP Attachment 6 – Example of Salary.com Submittal Page.

(iii) RFP Attachment Legend: RFP Price Information must include the following legend at the top and bottom of the page:

SOURCE SELECTION INFORMATION - See FAR 2.101 and 3.104

FOR OFFICIAL USE ONLY

(End of Addendum to 52.212-1)