FA700023Q0096 Combined Synopsis - Solicitation FY23 Golf Simulator.docx

Request for Quote FA700023Q0096 Golf Simulators and Putting Lab

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulations (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

This solicitation is issued as a request for quotation (RFQ) in accordance with FAR part 12 & part 13 under solicitation number FA700023Q0096. The Request for Quotation (RFQ) number shall be used to reference any written quote provided under this RFQ. The RFQ document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2023-05, effective 09 September 2023, DFARS change, effective 17 August 2023, and Department of the Air Force Acquisition Circular (DAFAC) change, effective 07 July 2023.

This acquisition is a 100% Small Business Set Aside

The associated North American Industry Classification System (NAICS) is 339920 with a size standard of 750 employees. The Product Service Code (PSC) is 7810. It is anticipated that a purchase order will be established with one quoter. All responsible sources may submit a quote, which if received in timely manner, will be considered by the 10th Contracting Squadron, United States Air Force Academy (USAFA).

Please note: The Government bears no legal liability for the costs associated with preparing a quote. Vendors should not submit a quote unless they are willing to absorb all costs associated with submitting a quote. The Government will not consider any quotes that contain used, reconditioned, refurbished, gray market, or liquidated stock.

Before submitting a quote, please read the instructions in the addenda to FAR 52.212-1, Instructions to Offerors - Commercial Items, listed below and comply with all requirements for submitting a quote. Failure to comply with all instructions contained within this RFQ could result in the quote being ineligible for award. It is the quoter’s responsibility to ensure their quote meets all the requirements identified herein. The quotes will be evaluated IAW FAR 52.212-2, found herein.

RFQ due date: September 15, 2023 RFQ due time: 2:00 P.M. MDT Email to cody.bridges@us.af.mil and kenneth.helgeson.3@us.af.mil or mail to 10th Contracting Squadron Base Support Flight (PKB) Attn: Cody Bridges 8110 Industrial Drive Air Force Academy, CO 80840

Quotes must be sent to cody.bridges@us.af.mil AND kenneth.helgeson.3@us.af.mil OR the add address if mailing.

Note: .zip files are not acceptable format for the Air Force Network and will not go through our email system.

All questions regarding this RFQ must be emailed to cody.bridges@us.af.mil and kenneth.helgeson.3@us.af.mil by September 13, 2023 at 2:00 P.M. MDT

COMBINED SYNOPSIS SOLICITATION

FA700023Q0096

U. S. Air Force Academy

I. DESCRIPTION OF REQUIREMENTS

REQUIREMENT DESCRIPTION: The purpose of this combined synopsis and solicitation is for the purchase and deliver of 1 LOT Golf Simulators and Putting Lab in accordance with (IAW) Attachment 1 – Golf Simulators and Putting Lab Salient Characteristics – FA700023Q0096.

The bid schedule and contract CLIN schedule are below

CLIN Description Quantity Unit Unit Price Total Amount

0001 Golf Simulators and Putting Lab 1 LOT $ $ IAW Attachment 1 – Golf Simulators and Putting Lab Salient Characteristics

- FA700023Q0096

0002 Delivery and Install 1 JOB $ $

Note: The Government will require IUID labeling.

It is USAFA’s preference/intent to acquire only domestic end products per the Buy American Statute (41 USC Chapter 83), except as provided in FAR 25.103. Foreign offers will be evaluated per DFARS

225.502 when comparing domestic and foreign offers. This requirement is for commercial off-the-shelf items; therefore, the manufacturing country of origin will determine if the quoted product is foreign or domestic. The Buy American – Balance of Payments Program Certificate (DFARS 252.225-7000) must be completed and submitted with the quote (Attachment 2).

Delivery: Delivery must be F.O.B. Destination to U.S. Air Force Academy, CO 80840.

Required Delivery Date: As Soon As Possible.

Inspection/Acceptance: The Government will inspect and accept supplies at the Government’s location, U.S. Air Force Academy, CO 80840. Payment on invoices cannot be made until the Government has accepted the supplies.

Quotes submitted with used, reconditioned, refurbished, gray market or liquidated stock will not be considered for award. Quotes shall be submitted with the following information: RFQ number, contact name, address, telephone number of the quoter, unit price, any discount terms, delivery terms, cage code, Unique Entity ID number, payment terms and size of business.

II. SOLICITATION INSTRUCTIONS

1. In all instances throughout this solicitation, to include the applicable provisions and clauses, any use of the word "proposal" should be understood as "quote". All instances of the word "offeror" should be understood as "quoter". All instances of the word "award" should be understood as "purchase order".

2. The provision at FAR 52.212-1, Instructions to Offerors—Commercial (Nov 2021), and the addenda listed below applies to this acquisition.

ADDENDA TO FAR 52.212-1:

QUOTATION PREPARATION INSTRUCTIONS

(1) General Instructions. The quoter shall submit their quote on company letterhead to include the following: solicitation number, contact name, address, e-mail, and telephone number of the offeror, CAGE code, Unique Entity ID number, size of business, and warranty information.

Company Name: Unique Entity ID Number: Cage Code:

*Number of Employees *Information required determining size of business for the NAICS reference above Estimated Delivery Time: Payment Terms: Warranty: FOB(Select): Destination: Origin Shipping Cost included? Yes No

The Contracting Officer is not responsible for locating or obtaining any information not identified in the quote. If applicable, provide a written statement that the quote incorporates all amendments to the solicitation.

(2) Specific Instructions. Quotes shall consist of three parts as identified below.

a. PRICE QUOTATION. Submit the price quote in accordance with the line-item structure listed in this solicitation. Price quotes must be firm-fixed-price. Price quotes must include unit prices and extended amounts for each line item (i.e., multiply the unit price and quantity for each line item). Include the total price (i.e., sum of all extended amounts) in the price quote. Include delivery terms and schedule, any discounts, and payment terms (e.g., Net 30) with the price quote. The Government will not provide contract financing for this acquisition. Invoice instruction shall be provided at time of award.

b. DESCRIPTIVE LITERATURE. For the quote to be considered by the Government, it must meet the salient characteristics specified in Attachment 01 – Golf Simulators and Putting Lab Salient Characteristics. Include any applicable descriptive literature, such as illustrations, specification sheets, or product brochures that clearly identify that the quote meets the Government’s requirements.

c. CONTRACT DOCUMENTATION.

(i) Quoters are required to be registered and have an active account in the System of Award Management (SAM) (https://www.sam.gov) at the time the quotation is submitted to comply with the annual representations and certifications requirements. Quoters that are not registered or active in SAM at the time the quotation is submitted will not be considered.

(ii) Quotes must include completed copy of the following provisions that require fill-in text:

· FAR 52.212-3 The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v) of this provision.

· DFARS 252.225-7000, Buy-American – Balance of Payment Program Certificate

(3) The addenda listed below at FAR 52.212-2, Evaluation—Commercial Products and Commercial Services (Nov 2021) applies to this acquisition. The evaluation factors to be included in paragraph (a) of this provision are Price, Technical, and Past Performance.

(4) Late submissions. FAR 52.212-1(f) is amended as follows:

(a) Quoters are responsible for submitting quotations to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 1:00 p.m., local time, for the designated Government office on the date that quotations are due.

(b) Any quotation received at the Government office designated in the solicitation after the exact time specified for receipt of quotations is late and will not be considered.

(c) If an emergency or unanticipated event interrupts normal Government processes so that quotations cannot be received at the Government office designated for receipt of quotations by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of quotations will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

ADDENDA TO FAR 52.212-2:

BASIS FOR AWARD

a . This is a competitive acquisition in accordance with FAR part 12 and part 13. The Government will submit an offer in the form of a purchase order to the quoter that represents the best value to the Government. All quotes submitted will be reviewed for completeness. Quotes that are incomplete or missing information may be considered non-responsive and excluded from the evaluation. Quotes will be evaluated as described below.

(1) Price Evaluation. The government will rank all offers by Total Evaluated Price (TEP). The TEP will be calculated by multiplying the unit price by the quantity to confirm the extended amount quoted for the CLIN. Next, all extended amounts will be added together to get to the total price proposed. All pricing shall be rounded to the nearest dollar. The total proposed price will be evaluated for fairness and reasonableness IAW FAR 13.106- 3(a). If there is a conflict between the quoted unit prices and extended amounts, the unit price shall be used to determine the total evaluated price. Any discounts identified in the quote will be included in the evaluation of the total evaluated price. The lowest price quote may not necessarily be selected.

Next, the quote that has the lowest TEP will be evaluated for Technical Acceptability and assigned a rating of “Acceptable” or “Unacceptable.”

(2) Technical Evaluation. The evaluation team will review the descriptive literature to determine if quote meets the requirements identified in this solicitation. The technical information will be evaluated on an Acceptable/Unacceptable basis. To be considered “Acceptable,” the quote shall clearly meet the minimum requirements of the solicitation. If a quote DOES NOT clearly meet the minimum requirements of the solicitation, the quote will be rated “Unacceptable.”

If the Quoter’s Technical rating is determined to be “Unacceptable,” the Quoter will no longer be considered for award and evaluation for that Quoter will stop. If the quote is rated “Acceptable,” the quote will next be evaluated for Past Performance.

(3) Past Performance. Past performance information will be based on the information gathered using the CAGE code submitted by the Offeror, utilizing the System for Awards Management (SAM) pulled from SAM.gov, and in accordance with DFARS 252.204- 7024, Notice on the Use of the Supplier Performance Risk System (Mar 2023). As a result, quoters will receive an “Acceptable” or “Unacceptable” past performance rating. A quoter will not be evaluated favorably or unfavorably if they do not have a record of past performance in SPRS under the PSC of the items being purchased. The Government reserves the right to use any Past Performance history source for verification.

If the Quoter’s Technical rating is determined to be “Unacceptable”, the Quoter will no longer be considered for award and evaluation for that Quoter will stop.

b. If the lowest priced acceptable offer is judged to have an “Acceptable” performance assessment rating and is determined to be responsible, that offer represents the best value for the government and the evaluation process stops at this point. Award shall be made to that Quoter without further consideration of any other quotes.

If the lowest priced Quoter is not judged to have “Acceptable” Technical and Past Performance ratings, the next lowest priced Quoter will be evaluated utilizing the methodology above, and the process will continue (in order by price) until a Quoter is judged to have an “Acceptable” Technical and Past Performance assessment rating or until all Quoter are evaluated.

c. The Government reserves the right to award on an "All, Some, or None" basis.

d. Interchanges. The Government intends to award a purchase order without interchanges with respective vendors/quoters. The Government, however, reserves the right to conduct interchanges if deemed in its best interest.

3. The clause at FAR 52.212-4, Contract Terms and Conditions—Commercial Items (Dec 2022), and the addenda listed below applies to this acquisition.

ADDENDA TO FAR 52.212-4:

Text in paragraph (c) is deleted and replaced with the following:

(d) Changes. Changes in terms and conditions of this contract may be made only by written agreement of the parties except for certain changes such as administrative changes including changes in paying office, appropriation data, etc. authorized by the Federal Acquisition Regulation and its supplements that may be made unilaterally by the Contracting Officer (for a complete list of changes that may be made unilaterally, see FAR 43.103(b))

5352.201-9101 OMBUDSMAN (OCT 2010)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Mr. James Anderson, 8110 Industrial Drive, STE 103, USAFA, CO 80840, Telephone number 719-333-2074, FAX 719-333-9018, Email: james.anderson.72@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer.

The attached provisions and clauses apply to this acquisition. All provisions and clauses regulations references are found either in the FAR; Department of Defense Federal Acquisition Regulation Supplement (DFARS); Department of the Air Force Federal Acquisition Regulation Supplement (DAFFARS) and may be viewed under https://www.acquisiton.gov. These applicable provisions and clauses will be incorporated either by reference or in full text and made part of the contract upon award.

(End of clause)

5352.223-9000 ELIMINATION OF USE OF CLASS I OZONE DEPLETING SUBSTANCES (ODS) (JUL 2023)

(a) Contractors shall not:

(1) Provide any service or product with any specification, standard, drawing, or other document that requires the use of a Class I ODS in the test, operation, or maintenance of any system, subsystem, item, component, or process; or

(b) For the purposes of Departmet of the Air Force policy, the following products that are pure (i.e., they meet the relevant product specification identified in AFI 32-7086) are Class I ODSs:

(1) Halons: 1011, 1202, 1211, 1301, and 2402;

(2) Chlorofluorocarbons (CFCs): CFC-11, CFC-12, CFC-13, CFC-111, CFC-112, CFC-113, CFC- 114, CFC-115, CFC-211, CFC-212, CFC-213, CFC-214, CFC-215, CFC-216, and CFC-217, and the blends R-500, R-501, R-502, and R-503; and

(End of clause)

5352.223-9001 HEALTH AND SAFETY ON GOVERNMENT INSTALLATIONS (JUL 2023)

(a) In performing work under this contract on a Government installation, the contractor shall:

(1) Take all reasonable steps and precautions to prevent accidents and preserve the health and safety of contractor and Government personnel performing or in any way coming in contact with the performance of this contract; and

(2) Take such additional immediate precautions as the contracting officer may reasonably require for health and safety purposes.

(b) The contracting officer may, by written order, direct Department of the Air Force Occupational Safety and Health (AFOSH) Standards and/or health/safety standards as may be required in the performance of this contract and any adjustments resulting from such direction will be in accordance with the Changes clause of this contract.

(c) Any violation of these health and safety rules and requirements, unless promptly corrected as directed by the contracting officer, shall be grounds for termination of this contract in accordance with the Default clause of this contract.

(End of clause)

5352.242-9000 CONTRACTOR ACCESS TO DEPARTMENT OF THE AIR FORCE INSTALLATIONS (JUL 2023)

(a) The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

(b) The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver s license, current vehicle registration, valid vehicle insurance certificate, and USAFA A-01 Contractor Access to USAFA Instruction to obtain a vehicle pass.

(c) During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

(d) When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with AFI 31-101, Integrated Defense, and DODMAN5200.02_AFMAN 16-1405, Air Force Personnel Security Program.

1. AFI 31-101, Integrated Defense applies to this contract insert paragraphs:

a. 2.4.3.1.4 Homeland Security Presidential Directive 12 (HSPD-12) (USAFA/IP, 333-2405)

b. 7.12 AECS.

2. AFI16-1404, Chapter 5., if work involved classified information or material.

3. AFI16-1406, AF Industrial Security Program paragraphs 5.2 and 7.2., if work involves classified information or material.

(e) Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

(f) Failure to comply with these requirements may result in withholding of final payment.

(End of clause)

5352.242-9000 Contractor Access to Installation ADDENDUM

In the performance of this contract, or lease agreement, all contractors, sub-contractors, non-Federal entities, or recipients, shall promptly report pertinent facts regarding mishaps involving reportable damage or injury to government personnel or government property damage coincident to work performed as part of the Statement of Work, that occurs on or off of an Air force installation, in accordance with para 2.14, DAFI 91-204, Safety Investigations & Reports. “Promptly report pertinent facts regarding mishaps involving reportable damage or injury to the DAF and to cooperate in accordance with this instruction, in any DAF investigation. (T-1) Cooperation will include toxicology testing. (T-1) For additional guidance on contracts see AFI 91-202.” (AFI 91-202, The US Air Force Mishap Prevention Program).

ATTACHMENTS TO THIS SOLICITATION

1. Attachment 1 – Golf Simulators and Putting Lab Salient Characteristics – FA700023Q0096

2. Attachment 2 – Buy American Certificate

3. Attachment 3 – Solicitation – FA700023Q0096 Provisions and Clauses