AFICA_eTool_Cabinets-Combined_Synopsis-Solicitation.pdf

Combined Synopsis/Solicitation

For eTool Cabinets

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Simplified procedures as outlined in FAR Part 13.5 will be used for the acquisition of this commercial item.

(ii) This solicitation is issued as a request for proposal (RFP). Submit written quotes (oral quotes will not be accepted) on RFP reference number FA6800-15-Q-S048.

(iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-83.

(iv) This solicitation is a 100% Small Business set aside. The North American Industry

Classification System (NAICS) Code is 334112- Computer, Storage, Device, Manufacturing with a Small Business Size Standard of 1,000 employees.

(v) The purpose of this combined synopsis and solicitations for the purchase and delivery of 17

ETool Managed Cabinets in accordance with the attached Statement of Work (SOW). The bid schedule and contract CLIN schedule are below.

http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/12.htm#P292_49018 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/13.htm#P427_61446

ITEM NO SUPPLIES/SERVICES QTY UNIT UNIT PRICE AMOUNT

CLIN 0001 ETool Managed Cabinets

FFP

ETool Cabinets IAW attached SOW delivered to Barksdale AFB, LA.

5 Each

CLIN 0002 ETool Managed Cabinets

FFP

ETool Cabinets IAW attached SOW delivered to Minot AFB, ND.

7 Each

CLIN 0003 ETool Managed Cabinets

FFP

ETool Cabinets IAW attached SOW delivered to Whiteman AFB, MO.

5 Each

(vi) Refer to the attached SOW for a detailed description of the ETool Managed Cabinets being acquired.

(vii) Items to be delivered NLT 60 days after award.

(viii) 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition. With the following addendum:

52.212-1 Addendum

The offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of offers.

PROPOSAL PREPARATION INSTRUCTIONS

A. To assure timely and equitable evaluation of the proposal, the offeror must follow the instructions contained herein. The proposal must be complete, self-sufficient, and respond directly to the requirements of this solicitation. The response shall consist of two (2) separate parts: Part I – Price Proposal, Part II –Technical Proposal.

B. The contracting officer has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the contracting officer will review this determination and, if in the contracting officer’s opinion adequate price competition exists, no additional cost information will be requested and certification under FAR 15.406-2will not be required. However, if at any time during this competition the contracting officer determines that adequate price competition no longer exists offerors may be required to submit information other than cost or pricing data to support a determination of price reasonableness.

C. Specific Instructions:

http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1403_190669 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/15.htm#P587_118401

Documents submitted in response to this solicitation must be fully responsive to and consistent with the following:

1. Requirements of the solicitation and Statement of Work (SOW), and government standards and regulations pertaining to the SOW.

2. Evaluation Factors for Award.

1. PART I – PRICE PROPOSAL

(a) Complete the Solicitation Bid Schedule on page 2 of this RFP. Any offer received without the completed schedule will be determined nonresponsive and will not be considered for award.

(b) Insert proposed unit and extended prices in the Bid Schedule. Unit prices must be whole dollar values (e.g. $10.00). The extended amount must equal the whole dollar unit price multiplied by the number of units.

(c) Complete the necessary fill-ins and certifications in provisions. The provisions 52.212-3 shall be submitted to Federal Business Opportunities.

2. PART II – TECHNICAL PROPOSAL

(a) Proposed ETool Managed Cabinets. The offeror will include detailed specifications and product information regarding the proposed ETool Managed Cabinets. ETool cabinets must meet the minimum specifications outlined in attached SOW.

(End of Addendum)

(ix) 52.212-2 – Evaluation – Commercial Items, applies to this acquisition as follows:

52.212-2 -- Evaluation -- Commercial Items (Jan 1999)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

1) Price

2) Technical capability of the item offered to meet the Government requirement

Award will be made to the lowest priced technically acceptable offer.

(b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1479_204463

Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

52.212-2 Addendum

a. Basis for Contract Award

This is a Lowest Price Technically Acceptable (LPTA) source selection conducted in accordance with Federal Acquisition Regulation (FAR) 12, 13, and 15, as supplemented by the Defense

Federal Acquisition Regulation Supplement (DFARS), the Air Force Federal Acquisition

Regulation Supplement (AFFARS), DoD Source Selection Procedures, Appendix A, 04 March

2011 and Air Force Mandatory Procedures 5315.3 21 April 2014. These regulations are available electronically at the Air Force (AF) FARSite, http://farsite.hill.af.mil. The Government will select the proposal with the lowest evaluated price from among those meeting the acceptability standards for non-price factors. Contract may be awarded to the offeror who is deemed responsible in accordance with the FAR Part 9.1, as supplemented, whose proposal conforms to the solicitation’s requirements (to include all stated terms, conditions, representations, certifications, and all other information required by 52.212-1 of this solicitation) and is judged, based on the evaluation factors and subfactors, to represent the lowest price technically acceptable proposal. While the Government will strive for maximum objectivity, the source selection process, by its nature, is subjective; and therefore, professional judgment is implicit throughout the entire process.

b. Number of Contracts to be Awarded

The Government intends to award one (1) contract for this requirement.

c. Discussions

If, during the evaluation period, it is determined to be in the best interest of the Government to hold discussions, offeror responses to Evaluation Notices (ENs) and the Final Proposal Revision

(FPR) will be considered in making the source selection decision. If the offeror’s proposal has been evaluated as acceptable at the time discussions are closed, any changes or exceptions in the

Final Proposal Revision are subject to evaluation and may introduce risk that the offeror’s proposal be determined unacceptable and ineligible for award.

d. Solicitation Requirements, Terms and Conditions

Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as factors or subfactors. Failure to comply with the terms and conditions of the solicitation may result in the offeror being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and must provide complete supporting rationale. The

Government reserves the right to determine any such exceptions unacceptable.

e. EVALUATION FACTORS

The following evaluation factors will be used to evaluate each proposal. The Government will evaluate proposals for technical acceptability, but will not rank the proposals by the non-price factors.

1) Factor 1 - Price

First, the offers will be ranked by price. Each offeror’s price proposal will be evaluated to ensure it is fair and reasonable, pursuant to FAR 15.404. For additional information see FAR

31.201-3. Offerors whose price is determined to be unreasonable may not be considered for award.

2) Factor 2: Technical

After ranking the proposals by price, the Government’s technical evaluation team shall evaluate the technical proposals on an acceptable or unacceptable basis, assigning one of the ratings described below for each factor. Any factor evaluated as “Unacceptable” will render the entire proposal unacceptable and, therefore, unawardable. Only those proposals determined to be technically acceptable, either initially or as a result of discussions, will be considered for award.

However, the offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussion. Award shall be made to the lowest price technically acceptable offer.

The proposals shall be evaluated against the following technical factor:

Proposed eTool Cabinets

The offeror will receive an acceptable technical rating when the offeror’s proposed ETool cabinets meets or exceeds the minimum specifications listed in the SOW.

TABLE 1 - TECHNICAL RATINGS

Rating Description

Acceptable Proposal clearly meets the minimum requirements of the solicitation.

Unacceptable Proposal does not clearly meet the minimum requirements of the solicitation.

http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/dfars/dfars215.htm#b312013 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/dfars/dfars215.htm#b312013

(x) Include a completed copy of the provision at 52.212-3, Offeror Representations and

Certifications -- Commercial Items, with your offer.

(xi) Clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition.

(xii) Clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or

Executive Orders -- Commercial Items, applies to this acquisition with the following clauses cited within the clause applicable to this acquisition:

52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with

Alternate I (Oct 1995) (41 U.S.C. 253g and 10 U.S.C. 2402)

52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jul

2013) (Pub. L. 109-282) (31 U.S.C. 6101 note)

52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors

Debarred, Suspended, or Proposed for Debarment. (Aug 2013) (31 U.S.C. 6101 note)

52.219-6, Notice of Total Small Business Set-Aside (Nov 2011) (15 U.S.C. 644)

52.219-8, Utilization of Small Business Concerns (Oct 2014) (15 U.S.C. 637(d)(2) and

(3))

52.219-14, Limitations on Subcontracting (Nov 2011) (15 U.S.C. 637(a)(14))

52.219-28, Post Award Small Business Program Rerepresentation (Jul 2013) (15 U.S.C.

632(a)(2))

52.222-3, Convict Labor (June 2003) (E.O. 11755)

F52.222-19, Child Labor – Cooperation with Authorities and Remedies (Jan 2014) (E.O.

13126)

52.222-21, Prohibition of Segregated Facilities (Apr 2015)

52.222-26, Equal Opportunity (Apr 2015) (E.O. 11246)

52.222-35, Equal Opportunity for Veterans (Jul 2014)(38 U.S.C. 4212)

52.222-36, Affirmative Action for Workers with Disabilities (Jul 2014) (29 U.S.C. 793)

52.222-37, Employment Reports on Veterans (Jul 2014) (38 U.S.C. 4212)

52.222-40, Notification of Employee Rights Under the National Labor Relations Act

(Dec 2010) (E.O. 13496)

52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (Aug

2011) (E.O. 13513)

52.225-13, Restriction on Certain Foreign Purchases (Jun 2008) (E.O.’s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

52.232-33, Payment by Electronic Funds Transfer— System for Award Management (Jul

2013) (31 U.S.C. 3332) http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1479_204463 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1760_244281 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1959_284871

(xiii) The following additional clauses and provisions apply to this solicitation and are included by reference. Clauses with an asterisk indicate they will be incorporated by full text in the actual contract award (contact the CO with any questions you may have pertaining to the fill-in data if you feel it may have an effect on your proposal):

52.203-3 Gratuities (Apr 1984)

52.203-12, Limitation on Payments to Influence Certain Federal Transactions (Oct 2010)

52.203-16, Preventing Personal Conflicts of Interest (Dec 2011)

52.212-4, Contract Terms and Conditions – Commercial Items (May 2015)

52.232-8, Discounts for Prompt Payment (Feb 2002)

52.232-18, Availability of Funds (Apr 1984)

52.232-34 Payment by Electronic Funds Transfer (Jul 2013)

52.232-40, Providing Accelerated Payments to Small Business Subcontractors (Dec

2013)

52.247-34, F.o.b. Destination (Nov 1991)

* 52.252-5 Authorized Deviations in Provisions (Apr 1984)

* 52.252-6 Authorized Deviations in Clauses (Apr 1984)

252.203-7000, Requirements Relating to Compensation of Former DoD Officials (Sep

2011)

252.203-7002, Requirement to Inform Employees of Whistleblower Rights (Sep 2013)

252.204-7003, Control of Government Personnel Work Product (Apr 92)

252.204-7012, Safeguarding of Unclassified Controlled Technical Information (Aug

2015)

*252.211-7003, Item Unique Identification and Valuation (Dec 2013)

252.225-7001, Buy American Act and Balance of Payments Program (Nov 14)

252.225-7002, Qualifying Country Sources as Subcontractors (Dec 2012)

252.225-7012, Preference for Certain Domestic Commodities (Feb 2013)

252.226-7001,Utilization of Indian Organizations, Indian Owned Economic Enterprises, and Native Hawaiian Small Business Concerns (Sep 2004)

252.232-7003, Electronic Submission of Payment Requests and Receiving Reports (Jun

2012)

* 252.232-7006 Wide Area Workflow Payment Instructions (May 2013)

252.232-7010 Levies on Contract Payments (Dec 2006)

252.243-7002, Request for Equitable Adjustment (Dec 2012)

252.246-7000, Material Inspection and Receiving Report (Mar 2008)

252.247-7023, Transportation of Supplies by Sea- Basic (Apr 2014)

* 5352.201-9101 Ombudsman (Apr 2014)

* 5352.223-9000 Elimination of Use of Class I Ozone Depleting Substances (ODS) (Nov

2012) (No substances identified)

The following additional clauses and provisions apply to this solicitation and are included by full text:

52.252-2 Clauses Incorporated By Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://farsite.hill.af.mil/vffara.htm http://farsite.hill.af.mil/vfdfara.htm http://farsite.hill.af.mil/vfaffara.htm

(End of Clause)

(xiv) Reserved

(xv) Proposals are due 24 September 2015, at 1400 Central Time. Proposals are requested to be sent electronically via email to the contracting specialist, Capt Jenny Walk at jenny.walk@us.af.mil and the contracting officer, Capt John Sidor at john.sidor@us.af.mil.

Proposals may also be delivered as a “hard-copy” to the following address: AFICA-KGQ, 841

Fairchild Ave, Barksdale AFB, LA 71110. Any proposal that arrives to the contracting office after 1400 on 24 September 2015 will not be considered for award.

(xvi) Please contact Captain Jenny Walk at 318-456-8686 or jenny.walk@us.af.mil with any questions.

Attachments:

1) SOW

http://farsite.hill.af.mil/vffara.htm http://farsite.hill.af.mil/vfdfara.htm http://farsite.hill.af.mil/vfaffara.htm mailto:jenny.walk@us.af.mil mailto:john.sidor@us.af.mil mailto:jenny.walk@us.af.mil