FA5682-17-R-0005.docx

FA5682-17-R-0005

Section SF 1449 - CONTINUATION SHEET

Custodial Services 31st MDG

FFP

PHASE-IN PERIOD: The contractor shall provide all personnel, supervision, tools, materials, equipment, transportation and other replenishment of supplies and services necessary to phase-in and be ready to perform required Custodial/Housekeeping services at the 31st Medical Group in accordance with the Performance Work Statement (PWS).

FOB: Destination

SIGNAL CODE: A

NET AMT

Custodial Services 31st MDG

FFP

The contractor shall provide all personnel, supervision, tools, materials, equipment, transportation and other replenishment of supplies and services necessary to perform required CUSTODIAL/HOUSEKEEPING services at the 31st Medical Group in accordance with the PERFORMANCE WORK STATEMENT (PWS).

NET AMT

FFP

The contractor shall provide all personnel, supervision, tools, materials, equipment, transportation and other replenishment of supplies and services necessary to perform required CUSTODIAL/HOUSEKEEPING services at the 31st Medical Group in accordance with the PERFORMANCE WORK

NET AMT

FFP

The contractor shall provide all personnel, supervision, tools, materials, equipment, transportation and other replenishment of supplies and services necessary to perform required CUSTODIAL/HOUSEKEEPING services at the 31st Medical Group in accordance with the PERFORMANCE WORK

NET AMT

FFP

The contractor shall provide all personnel, supervision, tools, materials, equipment, transportation and other replenishment of supplies and services necessary to perform required CUSTODIAL/HOUSEKEEPING services at the 31st Medical Group in accordance with the PERFORMANCE WORK

NET AMT

FFP

The contractor shall provide all personnel, supervision, tools, materials, equipment, transportation and other replenishment of supplies and services necessary to perform required CUSTODIAL/HOUSEKEEPING services at the 31st Medical Group in accordance with the PERFORMANCE WORK

NET AMT

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

DELIVERY INFORMATION

30-SEP-2017

MR. CINQUEMANI

UNIT 6180

APO AE 09604-6180

632-7970

F1F4A4

30-SEP-2018

F1F4A4

30-SEP-2019

F1F4A4

30-SEP-2020

F1F4A4

30-SEP-2021

F1F4A4

31-AUG-2022

F1F4A4

CLAUSES INCORPORATED BY REFERENCE

CLAUSES INCORPORATED BY FULL TEXT

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (JAN 2017)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show--

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with subpart 4.10 of the Federal Acquisition Regulation), or alternative commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers:

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and--

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation. (1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to--GSA Federal Supply Service Specifications Section, Suite 8100, 470 East L'Enfant Plaza, SW, Washington, DC 20407, Telephone (202) 619-8925, Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST (https://assist.dla.mil/online/start/).

(ii) Quick Search (http://quicksearch.dla.mil/).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by--

(i) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier. (Applies to all offers exceeding $3,500, and offers of $3,500 or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM) database.) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation ``Unique Entity Identifier'' followed by the unique entity identifier that identifies the Offeror's name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k) System for Award Management. Unless exempted by an addendum to this solicitation, by submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the Offeror does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror. Offerors may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://www.acquisition.gov.

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency's evaluation of the significant weak or deficient factors in the debriefed offeror's offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

ADDENDUM TO FAR CLAUSE 52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS (JAN 2017).

Failure to meet a requirement may result in a proposal rated non-responsive or unacceptable and therefore ineligible for award.

Complete blocks 12, 17a, and 30a, b, and c of the Standard Format SF1449. In doing so, the Offeror accedes to the contract terms and conditions as written in the solicitation, with attachments. The solicitation constitutes the model contract.

Acknowledged Solicitation Amendments. Provide all executed Standard Forms 30, or other appropriate amendment acknowledgements (if applicable).

Proposals must demonstrate a comprehensive understanding of the nature and scope of work required. The Government will not search for data to cure problems or address inconsistencies in proposals. The Government may consider any failure to comply with these instructions to be indicative of what could be expected from an Offeror during performance and may consider it a deficiency of the proposal.

Statements such as "will comply," "noted and understood," "IAW industry best practices/standards," etc. without supporting narrative are not acceptable. Cursory responses or responses that merely reiterate or paraphrase the Performance Work Statement (PWS) language will not be considered to satisfy the requirements of the Request for Proposal (RFP). Each Offeror shall submit a complete proposal in accordance with (IAW) these instructions.

The Government’s terms, conditions, and respective clauses contained within this solicitation are prescribed in accordance with United States Federal Acquisition Regulations (FAR), and are not subject to conditionally proposed revisions or changes requested by offerors. Offerors’ specific terms and conditions that may be contingently proposed for subsequent inclusion into the contract if awarded, will not be considered by the Government in its evaluation of proposals. Offerors that are not able to comply with the aforementioned conditions, will be determined as non-responsive to the solicitation requirements, and therefore will be removed from consideration for award.

Submit signed and dated offers to this office prior to the date and time specified in this RFP. Offers shall be submitted on the Standard Form SF1449.

1. PROPOSAL PREPARATION INSTRUCTIONS

1.1 To assure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein. This section specifies the format and content that offerors shall use in this Request for Proposals (RFP). The intent is not to restrict the offerors in the manner in which they will perform their work but rather to ensure a certain degree of uniformity in the format of the responses for evaluation purposes. Offerors must submit a proposal that is legible and comprehensive enough to provide the basis for a sound evaluation by the Government. Information provided should be precise, factual and complete. Legibility, clarity, completeness, and responsiveness are of the utmost importance.

Proposals shall contain a response to each of the areas identified below. Any proposal which does not provide as a minimum, that which is required in this solicitation may be determined to be substantially incomplete/non-compliant and not warrant any further consideration at the Government’s discretion. Proposals must be completed and self-sufficient. In order to determine responsive an offeror must submit all documentation to demonstrate the following:

1.1.2. Acknowledgement of compliance with all solicitation terms and conditions.

1.1.3. Completion of representations and certifications.

0. Current Italian business registration, license and/or insurance required to legally operate and employ personnel within Italy or show rational for non-applicability.

0. Historical Chamber of Commerce certificate proving the authority of the firm to operator in the specific business sector of the solicitation showing the Capital of the firm, names of partners/owners and submission of financial reports and changes to partners/owners.

0. DURC document issued by the Italian authorities. The DURC document shall be submitted for the direct hire employees as well as any self-employed person or subcontractor. This document must not be older than 90 days from the date of the proposal.

0. Antimafia certification or equivalent document issued by member nation of the European Community.

0. ISO 9001:2015 and ISO 14001:2015 or other similar management system following the principles of ISO 9001 and ISO 14001 certification.

NOTE: Non-Italian firms shall furnish certificates or documentation that is equivalent to those requested of Italian firms WITH AN English translation attached.

0. In Addition the requirements outlined above required to determine responsiveness of prospective offerors, the proposal shall consist of two separate parts.

Factor I – Price Proposal Factor II - Technical Information

0. The Contracting Officer has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the Contracting Officer will review this determination and if, in the contracting officer’s opinion, adequate price competition exists no additional price information will be requested. However, if at any time during this competition the Contracting Officer determines that adequate price competition no longer exists; offerors may be required to submit information to the extent necessary for the Contracting Officer to determine the reasonableness and affordability of the price.

0. Complete the necessary fill-ins and certifications in provisions and in the on-line Representations and Certifications at www.sam.gov. Return the provision FAR 52.212-3, Offeror Representations and Certifications – Commercial Items along with the proposal. For other provisions and clauses in the solicitation, the offeror is required to submit the pages that require an offeror fill-in.

0. Pre-Proposal Conference and Site Visit is planned on 17 March 2017 at 9:00AM and will be held at 31st Contracting Squadron, Conference room, Aviano AFB, Italy. All prospective offerors are highly encouraged to attend and are encouraged to inspect the sites where the services are to be performed. Exact details and information for the site visit will be provided after receipt of the information required in paragraph 2 below. In no event shall failure to inspect the sites constitute grounds for a claim after contract award. All offerors who intend to participate in the site visit shall coordinate base access through the Contracting Office.

3. A maximum of 2 persons per company will be allowed to participate.

3. Contractor shall provide the names, and Driving License or Passport Number of company representatives attending the pre-submission conference and site visit not later than seven (7) calendar days prior to the established site visit date, to: ornella.bresil@us.af.mil; alessandra.ferracin@us.af.mil

3. Formal questions should be submitted with your company information at the time of registration.

3. All other routine questions will be answered during the conference. All routine questions and answers will be recorded and published within 3 working days after the conference.

1.6.

5MB size limit per email.

If sending multiple emails, label each email as “1 of X” “2 of X” etc. so that receipt of all parts can be verified Suggest sending using a read receipt.

It is the offeror s responsibility to ensure the proposal is sent to the correct Government email address.

Italy Sealed envelope or package used to submit your proposal must show the time and date specified for receipt, Solicitation Number, and the name and address of the offeror.

Electronic copies must be submitted on CD or DVD. Flash drives will not be accepted.

Only one electronic copy is required.

Note: Offerors are cautioned that Aviano AFB has visitor control procedures requiring individuals not affiliated with the installation to obtain a visitor pass prior to entrance. SOME DELAY SHOULD BE ANTICIPATED IF HAND CARRYING PROPOSALS. Offerors should allow sufficient time to obtain a visitor pass and arrive at the contracting office PRIOR to the time specified for receipt.

The submittal due date for proposals is 10 April 2017 no later than 16.00 hours Central European Time.

Late proposals will be processed in accordance with FAR 52.212-1(f) ―Late submission, modifications, revisions, and withdrawals of offers.

Verify receipt of any mailed or delivered proposal with the contracting point of contacts as listed below:

Mrs. Alessandra Ferracin /Mrs. Ornella Bresil.

Also you can address any questions or concerns you have to the POC mentioned above. Written questions will be accepted via email and may be sent to alessandra.ferracin@us.af.mil or ornella.bresil@us.af.mil. For verification your written request was received, offerors may contact Mrs. Alessandra Ferracin at 0434-307932, Mrs. Ornella Bresil at 0434-307961. All questions must be submitted no later than 22 March 2017 14:00 CET.

0. Gaining access to Base Facilities: 31 CONS/LGCB is located on an U.S. Air Force installation, and all access to the installation is controlled by the U.S. Air Force. An escort may be required as access will not be granted based solely on the need to submit a proposal. If necessary, as pre-coordinated with the points of contact as mentioned in above mentioned paragraph, the

Government will provide a representative to meet the offeror at the gate to the installation to accept the proposal submission. Furthermore, the U.S. Forces conduct random exercises which may require the closure of the main entrance gate and the utilization of an alternate base entry. Any delay based on access will not be accepted as reason for late receipt of the proposal by the Government.

0. In accordance with FAR Subpart 4.8, Government Contract Files, the Government will retain one copy of all unsuccessful proposals.

0. The offeror shall apply all appropriate markings to the proposal including those prescribed in FAR 3.104.4, Disclosure, Protection, and Marking of Contractor Bid or Proposal Information and Source Selection Information.

0. Vendors are encouraged to obtain both DUNS and NATO Cage Code through SAM registration (www.sam.gov).

2. PROPOSAL ORGANIZATION 2.1 The offeror shall prepare the proposal as set forth in the Proposal Organization (Table 2.2) below. The titles and contents of the volume shall be as defined in this table, all which shall be within the required page limitation and with the number of copies as specified. Pages exceeding the page limitation set forth in this section will be removed from the proposal and will not be read or evaluated and may render the proposal unacceptable.

Table 2.2. Proposal Organization

# PAGES

# OF COPIES

0. The page limitation for all volumes is inclusive of all material except: the front and back cover, title page, transmittal letters, tabs, and table of contents. When both sides on a page display printing, it shall be counted as 2 (two) pages. No material may be incorporated by reference. Each volume shall contain a table of contents. Tab indexing shall be used to identify sections.

0. All volumes shall contain pages 8 ½ X 11 inches or A4 paper size and text using no smaller than 10 pitch, Times New Roman Font. Elaborate formats, bindings or color presentations are not desired or required.

0. Further changes to the original clause 52.212-1.

2. Paragraph 52.212-1(c), Period for Acceptance of Offers is tailored as follows: The offeror agrees to hold the prices in its offer firm for 180 calendar days from the date specified for receipt of offers.

2. Paragraphs 52.212-1(d) and 52.212-1(h) and 52.212-1(i) do not apply to this acquisition.

1. FACTOR I - PRICE PROPOSAL

3.1 Provide a firm fixed price (FFP) proposal in accordance with the Contract Line Item Numbers (CLINs), by completing Section B on the Standard Form (SF) 1449 Continuation Sheet.

3.1.1 All proposed prices shall be submitted in Euro. Insert proposed unit and extended prices in the Pricing Schedule for a Base Year plus four (4) options (SF 1449).

3.1.2. Insert unit and total prices on the PRICE SCHEDULES (Base plus four (4) Option Periods (Attachment 2) Unit Prices should reflect all tasks (daily, weekly, monthly, quarterly, semi-annual, and annual) building-type level of the CLIN. – for the Base Year and the four Option periods. The total price on each CLIN for the Base Year and the four option periods must match the total price for each corresponding CLIN in Section B of the SF 1449.

INFORMATIONAL PRICING NOTE:

Italian Law Article 2112 Civil Code (Transfer of Undertakings (Protection of Employment)

Definition. The Italian Transfer of Undertakings (Protection of Employment) Regulations 122/16 (included in Civil Code 2112) is the main piece of legislation governing the transfer of an undertaking, or part of one, to another. The regulations are designed to protect the rights of employees in a transfer situation.

During the solicitation phase and award of the resultant contract the Government does not have access to specific employee information nor becomes involved with related processes and associated liabilities (to include indemnification) that may transpire during pre-award or post-award phases between transferor and transferee. While the Government fully understands the relevance of those information in proposing fixed prices, the responsibility to provide information rests solely with the transferor; governed by Regulation of the Transfer of Undertakings (Protection of Employees) Regulations 122/16. As the transferor need only provide information to the transferee prior to the transfer, the Government will only make available the listing of the current, incumbent contractor(s) with associated points of contact if requested. The Government is not responsible for determination of the law applicability; the responsibility lies solely with the transferor.

As this is a firm-fixed price contract it is incumbent upon the offeror to calculate any anticipated “cambio appalto” (change of contractor) pricing at time of proposal submittal. These costs cannot be submitted as a conditional proposal, if submitted as such the offeror’s proposal will be considered unacceptable and the offeror may be excluded from competition.

1. FACTOR II – TECHNICAL INFORMATION

1. General: Information the offeror deems appropriate to address the technical criteria should be included in the proposal in an orderly format and be consistent with the evaluation criteria for award set forth in FAR Clause 52.212-2 including Addendum to FAR Clause 52.212-2 of this solicitation. Proposal paragraphs shall correspond to the below evaluation factors and pertinent Performance Work Statement (PWS) paragraph (where referenced). To facilitate evaluation, the information contained in Volume II shall be specific, detailed and clearly demonstrate that the offeror has a thorough understanding the requirement for the accomplishment of this effort.

0. Technical proposals must demonstrate the offeror’s ability to successfully meet the needs of the Government. All technical information shall be in English language. Documents in other than this language shall have an English translation attached. The offeror shall, at a minimum, address each item listed below individually.

1. Sub-factor 1:Quality Control Plan

Provide a Quality Control Plan that describes the approach you will use to successfully perform to the standards detailed in the Performance Work Statement (PWS) and to effectively meet the quality thresholds defined in the Services Summary. Your plan shall include:

1. A thorough and clear description in detail of the methods, processes, and procedures for ensuring performance meets the standards of the PWS;

1. A description of the offeror’s inspection system to effectively meet the quality thresholds defined in the Service Summary (SS) in section 2.0 of the PWS. The description shall include specifics as to the areas to be inspected on both a scheduled and unscheduled basis, frequency of inspections, how inspections will be documented, how feedback will be provided to employees, and the title and organizational placement of the inspectors. This should include processes for interfacing with the assigned Contracting Officer’s Representatives (CORs);

1. A description of the methods, checklists, and processes which will be used to identify and rectify any deficiencies in the quality of service provided;

1. An explanation of your process to ensure all facilities will still receive service to the standards listed in the PWS during any employee absences whether they are temporary or permanent; and

4.2.5. A description on how the contractor will interface with the Government team to identify problems, develop solutions and share pertinent information in a timely fashion.

4.2.6. A description on how the Contractor will to ensure compliance with requirements regarding health, security and safety IAW PWS. paragraphs 4.2, 4.5 and 4.7 as well as the associated subparagraphs.

4.2.7. If any services are sub-contracted or a teaming arrangement is proposed, the offeror must provide an explanation of how they intend to coordinate performance to meet the standards of the PWS.

0. Sub-factor 2: Program Management Plan: Offerors will be required to submit a Program Management Plan to include the following:

0. A management team organization chart with position titles and associated qualifications/certifications; provide a description of the roles, responsibilities, and authorities relative to each supervisory position identified title on the chart and identify employees whose english is sufficient that will ensure successful contract performance.

0. Sub-factor 3: Past Experience - Offeror must provide:

0. Evidence of two (2) contracts performed within the last 3 years that involved substantially the same work/trades, complexity and magnitude as the instant contract. This shall contain the total annual amount, brief description of work tasks involved to demonstrate experience of the firm with this solicited service.

(End of Addendum)

52.212-2 Addendum to FAR Clause 52.212-2 Evaluation – Commercial Items (Oct 2014)

1. The Government will award one contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation is determined to be the lowest price technically acceptable (LPTA) proposal. This source selection is conducted in accordance with the Federal Acquisition Regulation (FAR) 13. These regulations are available electronically at the Air Force (AF) FAR Site, http://farsite.hill.af.mil. The Government may award without discussions, reserving the right to hold discussions if deemed necessary by the CO.

1. The following factors and respective sub-factors shall be used to evaluate offers:

1. FACTOR I – Price

1. FACTOR II – Technical Information Sub-factor 1: Quality Control Plan Sub-factor 2: Program Management Plan Sub-factor 3: Past Experience

1. A Lowest Price Technically Acceptable (LPTA) Source Selection Procedures in accordance with FAR part 13 will be utilized for the purpose of the Government’s evaluation of proposals and resultant award determination. Under LPTA evaluation process, Technical Information will be evaluated and rated on an acceptable or unacceptable basis, whereby unacceptability of any respective sub-factor will result in an unacceptable technical information rating

1. The Government will select the proposal with the lowest evaluated price from among those deemed responsive. Contract shall be awarded to the offeror who is deemed responsible in accordance with the FAR Part 9.1, whose proposal conforms to the solicitation’s requirements (to include all stated terms, conditions, representations, certifications, and all other information required by the solicitation) and, based on the evaluation factors, represents the lowest price technically acceptable proposal.

1. A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offeror's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

1. FACTOR I – Price. The offer will be evaluated on the Total Evaluated Price (TEP) including: Phase in period, Base Year and four (4) option periods and price for the potential 6 month extension covered by Federal Acquisition Regulations (FAR) 52.217-8- Option to Extend Services. The evaluation of this potential extension shall be accomplished by adding an additional 6 months using the same monthly prices as proposed for the final option period, to the total price for the basic requirement.

Explained: (Total Price for all priced CLINS) + (6 additional months at final option price) = TEP

High or unbalanced prices may serve as a basis for rejection of the proposal. The price evaluation will document the reasonableness and completeness of the total evaluated price. The offeror shall price each option period, although the exercising of the options is at the sole discretion of the Government and not guaranteed. Additionally, as this requirement is commercial, that will result in a “firm-fixed-price” contract, a competitive comparison of offeror’s Total Evaluated Price (TEP) will satisfy the requirement for price analysis, in establishing price reasonableness in accordance with FAR 13.106-3(a)(1)..

0. Arithmetic Discrepancies. For the purpose of initial evaluation of offers, the following will be utilized in resolving arithmetic discrepancies found on the face of the bidding schedule as submitted by the offeror.

(A) Obviously misplaced decimal points will be corrected;

0. Discrepancy between unit price and extended price, the unit price will govern;

0. Apparent errors in extension of unit prices will be corrected;

(D) Apparent errors in extended prices per CLIN will be corrected.

0. For the purpose of offer evaluation, the Government will proceed on the assumption that the Offeror intends his/her offer to be evaluated on the basis of the unit price. The totals arrived at by resolution of arithmetic discrepancies listed above will be so reflected on the abstract of offers. These correction procedures shall not be used to resolve any ambiguity concerning which offer is low.

Reasonableness: Reasonable prices are those that, considering the type of business concern and organizational structure, reflect market conditions for the requested work and reasonable for both parties. A cost is reasonable if, in its nature and amount, it does not exceed that which would be incurred by a prudent person in the conduct of competitive business (ref. FAR 31.201-3). A contract will not be awarded to an offeror whose price is not determined to be fair and reasonable (cost realism will not be evaluated for this requirement). The Government may use any of the price analysis techniques to determine price reasonableness. Prices will be evaluated for balance IAW FAR 13.106-3(a)(1).

(2) FACTOR II – Technical - The government will evaluate technical proposals assigning an overall rating of Acceptable, or Unacceptable. This factor is met when documentation from the offeror successfully demonstrates the offeror’s ability to meet the needs of the Government based upon the below criteria. Any factor evaluated as “Unacceptable” will render the entire proposal unacceptable and, therefore, un-awardable. Only a proposal determined to be technically acceptable, either initially or as a result of discussions, will be considered for award. However, the Government reserves the right to award this effort based on the initial proposal, as received, without discussion.

Sub factor 1 – Quality Control Plan: This requirement is met when the offeror successfully demonstrates:

1. Thorough and clear methods, processes, and procedures for ensuring performance meets the standards of the PWS;

1. How the contractor will effectively meet the quality thresholds defined in the Service Summary (SS) in section 2.0 of the PWS to include:

1. areas to be inspected on both a scheduled and unscheduled basis,

1. frequency of inspections,

1. how inspections will be documented,

1. how feedback will be provided to employees,

1. processes for interfacing with the assigned Contracting Officer’s Representatives (CORs);

1. How the contractor will identify and rectify any deficiencies in the quality of service provided;

1. The process to ensure all facilities will still receive service to the standards listed in the PWS during any employee absences whether they are temporary or permanent; and

1. How the contractor will interface with the Government team to identify problems, develop solutions and share pertinent information in a timely fashion

1. How the contractor will demonstrate the approach to ensure compliance with requirements regarding health, security, and safety IAW PWS paragraphs 4.2, 4.5 and 4.7 as well as associated subparagraphs.

1. How they intend to coordinate performance of any subcontractors or teaming partners.

Sub factor 2 - Program Management Plan: This requirement is met when the offeror successfully demonstrates:

1. An organizational structure that will ensure successful contract performance to include:

6. organization chart with position titles and associated qualifications/certifications; and

6. a narrative description of the roles, responsibilities, and authorities relative to each supervisory position identified on the chart; and

6. identify employees whose English fluency is sufficient to facilitate the performance of this PWS.

Sub factor 3 - Past Experience: This requirement is met when the offeror successfully demonstrates:

1. Evidence of work performed on two (2) contracts performed within the last 3 years that involved substantially the same work/trades, complexity and magnitude as the instant contract IAW PWS 1.7 Special Cleaning Requirements as well as the associated subparagraphs.

(3) Award process: The evaluation process is as follows; discussions may or may not be held, the Government reserves the right to hold discussions at any point during the evaluation:

(i) Process. All proposals will be checked to ensure compliance with the solicitation requirements and determine responsiveness of the proposal. If a proposal is deemed non-responsive it may be excluded from further consideration for award at this time. If a proposal is deemed responsive it will then be included in ranking of offers by price

(ii) Price Evaluation. Initially, offers shall be ranked according to price, including any option prices and 6 month extension IA W Far 52.217-8.

0. Acceptability. Next, the government technical evaluation team shall evaluate the technical proposals submitted by the two lowest priced offerors assigning a rating of Acceptable or Unacceptable. In order to be considered for award, the offeror’s Technical proposal must receive an overall “Acceptable” rating in all non-price factors. If the lowest priced of the two responsible proposals is evaluated as technically acceptable, that proposal represents the best value for the government and the evaluation process stops at this point. This proposal will then be evaluated for price reasonableness and balanced pricing in accordance with FAR 13.106. If the lowest price offer is rated, unreasonable or unbalanced the Government will then evaluate the proposal of the third lowest responsible proposals using the same process as outlined in this paragraph. This process will repeat until a proposal is evaluated as technically acceptable and has both reasonable and balanced pricing.

(f) Options. The Government will evaluate offers for award purposes by adding the total price for all options (including the 6 month extension IAW FAR 52.217-8) to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

NOTE: Pricing for the option periods will be evaluated for use under Federal Acquisition Regulation clauses 52.217-8 and 52.217-9

(End of provision)

52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS--COMMERCIAL ITEMS (JAN 2017)

The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site located at https://www.sam.gov/portal. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (u) of this provision.

(a) Definitions. As used in this provision --

“Administrative merits determination” means certain notices or findings of labor law violations issued by an enforcement agency following an investigation. An administrative merits determination may be final or be subject to appeal or further review. To determine whether a particular notice or finding is covered by this definition, it is necessary to consult section II.B. in the DOL Guidance.

“Arbitral award or decision” means an arbitrator or arbitral panel determination that a labor law violation occurred, or that enjoined or restrained a violation of labor law. It includes an award or decision that is not final or is subject to being confirmed, modified, or vacated by a court, and includes an award or decision resulting from private or confidential proceedings. To determine whether a particular award or decision is covered by this definition, it is necessary to consult section II.B. in the DOL Guidance.

“Civil judgment” means—

(1) In paragraph (h) of this provision: A judgment or finding of a civil offense by any court of competent jurisdiction.

(2) In paragraph (s) of this provision: Any judgment or order entered by any Federal or State court in which the court determined that a labor law violation occurred, or enjoined or restrained a violation of labor law. It includes a judgment or order that is not final or is subject to appeal. To determine whether a particular judgment or order is covered by this definition, it is necessary to consult section II.B. in the DOL Guidance.

“DOL Guidance” means the Department of Labor (DOL) Guidance entitled: ``Guidance for Executive Order 13673, `Fair…