FA564120R0003_-_JTAC_CAS_-_Addendum_to_Section_L.pdf

L-1 PROPOSAL PREPARATION INSTRUCTIONS

To ensure timely and equitable evaluation of proposals, offerors must follow the instructions herein. Offerors are required to meet all solicitation requirements, including terms and conditions, and representations and certifications, in addition to those identified as evaluation factors. Failure to meet a requirement may result in an offeror being ineligible for award. The Government intends to award without discussions, but reserves the right to conduct discussions if necessary. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. Proposals must be complete, self-sufficient, and respond directly to the requirements of this solicitation; alternate proposals will not be accepted. The response shall consist of three (3) separate volumes: Volume I – Price/Contract Documentation Proposal, Volume II- Technical Proposal, and

Volume III- Past Performance. The offer acceptance period shall be a minimum of 180 calendar days.

A. POINT OF CONTACT/RFP QUESTIONS

Receipt of Proposals: Offerors shall submit their proposals electronically via e-mail to the Procuring Contracting

Officer (PCO), Mr. Nathaniel Searing at nathaniel.searing@us.af.mil, as well as to the Contract Specialist, Ms.

Antje Veit at antje.veit.de@us.af.mil. No other US Government point of receipt for e-mailed submissions is acceptable, including e-mail servers. Each offeror should allow sufficient time for their proposal to clear the

Agency’s e-mail servers and is responsible for timely submission of their proposal. The offerors shall submit electronic copies of the proposal in a format readable by Microsoft (MS) Word 2013, MS Excel 2013, or MS Power

Point 2013, as applicable. If files are compressed, the offeror must include the necessary decompression utility.

Please note that e-mail submissions are subject to size and type restrictions, typically limited to less than 10 megabyte in size per e-mail. If multiple e-mails are sent, the offeror must mark them in a manner that allows the

Government to verify the number of e-mails that are sent by a single offeror (e.g. 1 of 2, 2 of 2). It is the offeror’s responsibility to verify that the Government timely received the e-mail; the offer is complete; and, the Government can view the offer. The Government will be responsible neither for offers not received nor for any failure of the offeror to verify the receipt of the e-mailed offer.

All proposals must be received NLT 05 December 2019, 10:00 AM Eastern Time.

B. PROPOSAL ORGANIZATION/NUMBER OF COPIES/PAGE LIMITS

The offeror shall prepare the proposal as set forth in the Proposal Organization Table (Table 1 below). The contents of each proposal volume are described in Section L, paragraphs L-1.D through L-1.F.

VOLUME PARAGRAPH # TITLE

I L-1.D Price/Contract Documentation

II L-1.E Technical

III L-1.F Past Performance Information

1. Page Limitations. Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal. The CO may place page limitations on responses to

Evaluation Notices (ENs). The specified page limits for EN responses will be identified in the letters forwarding the ENs to the offerors. Unless otherwise indicated in the Volume details, each page shall be counted except cover pages; table of contents and indexes; list of figures, tables, or drawings; tabs; blank pages;

glossaries; cross reference matrices and document revision history tracking records.

2. Page Size and Format. Page size shall be 8.5 x 11 inches, not including foldouts. For all volumes, a page is defined as each face of a sheet of paper containing information. Pages shall be typed and single spaced at minimum. Except for the reproduced sections of the solicitation document and footnotes, the text size shall be no less than 11 point in Times New Roman or Arial font. Tracking, kerning, leading values, and footnote font size shall not be changed from the default values of the word processing or page layout software. Use at least 1 inch margins on the top and bottom and ¾-inch side margins. Pages shall be numbered sequentially by volume, with each volume starting at page one. Pages that do not count towards the page limitation shall be numbered in a manner that clearly identifies the page as a page that does not count toward the page limitation.

3. Cross-Referencing. To the greatest extent possible, each volume shall be written on a stand-alone basis so that its contents may be evaluated with a minimum of cross referencing to other volumes of the proposal.

Information required for proposal evaluation which is not found in its designated volume will be assumed to have been omitted from the proposal. Cross-referencing within a proposal volume is permitted where its use would conserve space without impairing clarity.

C. ADDITIONAL INFORMATION

1. Evaluation Factors and Standards: This addendum to Section L provides information on the format and content of the proposal package and what items need to be submitted for each volume. The addendum to Section M, provides a complete description regarding the evaluation factor for award.

2. High Probability of Adequate Price Competition: The Procuring Contracting Officer (PCO) has determined there is a high probability of adequate price competition for this acquisition. Upon examination of the initial offerors, the PCO will review this determination and if, in the PCO’s opinion, adequate price competition exists, no additional price information will be requested. However, if at any time during this competition the

PCO determines that adequate price competition no longer exists, offerors may be required to submit additional information such as Other than Certified Cost or Pricing Data to the PCO for determination of fair and reasonable pricing.

3. In accordance with FAR Subpart 4.8, Government Contract Files, the Government will retain one copy of all unsuccessful proposals.

4. The offeror shall apply all appropriate markings to the proposal including those prescribed in FAR 3.104-4, Disclosure, Protection, and Marking of Contractor Bid or Proposal Information and Source Selection

Information.

5. Electronic Reference Documents. All referenced documents for this solicitation are available on the Federal

Business Opportunities (FedBizOpps) web site at www.fbo.gov. Potential offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation.

6. Discrepancies/Ambiguities. Should any portion of this solicitation contain a perceived error, omission or otherwise be unclear, the offeror shall immediately email the PCO, clearly describing the portion of the solicitation in question and the impact the discrepancy has on the offeror’s ability to prepare their proposal.

D. VOLUME I – PRICE/CONTRACT DOCUMENTATION

1. No page limit. Complete blocks 12, 13, 14, 15, 16, 17 and 18 of the Standard Form (SF) 33. Enter applicable

CAGE code in block 17a, CODE.

2. Insert proposed unit and extended prices in the Pricing Schedule (pages 3-5 this RFP) for each Contract Line

Item Number (CLIN) to include all Option CLINs. All proposed extended CLIN amounts must equal the whole dollar unit price multiplied by the number of units. If the offeror fails to provide an extended amount or if the unit price and extended amount do not calculate correctly, the offered unit price will take precedence. The price offered shall be the offeror’s best price for performance of the work as set forth herein.

i. Submit all proposed unit and extended prices shall be submitted in U.S. Dollars currency and round the amount proposed to the nearest dollar. Offers not submitted in the USD currency will not be considered for award.

ii. Section 613a BGB (German Civil Code) may apply to any contract awarded as a result of this solicitation for personnel employed in Germany. Offerors are advised to review applicable parts thereof.

iii. The JTAC CAS requirement does not qualify for Technical Expert Status Accreditation (TESA) in accordance with (IAW) Article 72 of the Germany Supplementary Agreement to the North Atlantic

Treaty Organization Status of Forces Agreement. The Government will not reimburse offerors whose bid is based on receiving TESA.

iv. Offerors are cautioned against submitting a materially unbalanced offer. An offer may be materially unbalanced if it is based on prices which are significantly less than the price for some contract line items and/or significantly overstated in relation to price for others as indicated by price analysis techniques. If an offer appears unbalanced, the offeror should provide substantiating information to explain the rationale behind the unbalanced offer.

3. Complete the necessary fill-ins and certifications in provisions. The provisions of FAR 52.212-3 shall be completed in www.sam.gov and be current during the 180 calendar day offer acceptance period.

4. Acknowledged Solicitation Amendments. Provide all executed SF 30s, or other appropriate amendment acknowledgments (if applicable).

5. Submit a list of the proposed teaming partners, joint venture partners, and/or major subcontractors.

6. Provide the name, title and telephone number of the company/division point of contact who can make decisions concerning your proposal and who can obligate your company contractually. Also, identify the individual(s) authorized to negotiate with the Government. Ensure compliance with FAR 4.102, Contractors Signature. The offeror must provide the company/division's street address, county and facility code; CAGE code and DUNS code.

7. Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors.

Failure to meet a requirement may result in an offer being found unacceptable. Clarification of Government requirements should be handled in accordance with the instructions in paragraph L-1. If the offeror still finds it necessary to take exception to any of the requirements specified in this solicitation, clearly indicate each exception to the solicitation and provide complete accompanying rationale and benefit to the Government. All exceptions to the solicitation requirements and supporting rationale shall be identified as such and consolidated into an overview section of the contract documentation. An overview section is only required if the offeror takes exception to any requirement in the solicitation.

E. VOLUME II – TECHNICAL

1. See each Factor and/or Subfactor of specific page limitations.

2. General. The technical criteria are further broken down into the following factors and subfactors:

Factor 1 – Phase-In Plan

Factor 2 – Technical Capability

Subfactor 1 – Required Aircraft

Subfactor 2 – Required Equipment

Subfactor 3 – Pilot Resume

Factor 3 – Past Experience

Subfactor 1 – Citations

Subfactor 2 – Past Experience Matrix

3. Volume Organization. The technical volume shall be organized accordingly to the outline below:

a. Volume Table of Contents

b. Glossary (if applicable)

c. Factor 1

d. Factor 2

e. Factor 3

4. The technical volume should be specific and complete. Legibility, clarity, and coherence are very important.

The offeror’s technical volume should provide as specifically as possible the actual methodologies that will be used to accomplish the JTAC CAS requirement. The offeror’s proposal will be evaluated against the technical subfactors in Section L by utilizing the evaluation methods as listed in Section M. All the requirements specified in the solicitation are mandatory. By proposal submission, the offeror is representing that it will perform all the requirements specified in the solicitation. Reiterating the objectives or reformulating the requirements specified in the solicitation is neither required nor desired. In the technical volume, address the proposed approach to meeting the minimum performance or capability requirements of each technical subfactor.

a. Factor 1: Phase-In Plan. The offeror's proposed phase-in plan shall describe the offeror's capability to implement a successful phase-in that assumes full responsibility for performance starting 1 July 2020.

Evidence shall specifically demonstrate an approach to fulfill aircraft and aircrew licensing, insurance, airworthiness and registration requirements outlined in PWS section 1.6, as well as timely acquisition of pilot/aircrew personnel outlined in 1.2.4. Failure to fully address the required information may render the plan “Unacceptable”. Response is limited to a three (3) single-side pages.

b. Factor 2: Technical Capability. The offeror shall provide evidence of its capability to meet the key areas of the PWS outlined below. At a minimum the proposal shall address the following subfactors:

i. Subfactor 1 - Provide a detailed explanation of proposed required aircraft by type, model, series

(T/M/S) and serial number to demonstrate the offeror's capability to provide aircraft that meets the requirements of the PWS. Evidence shall specifically address sections 1.2.3., as outlined in Table 1.

Response is limited to a one (1) single-side page.

ii. Subfactor 2 - Provide a detailed explanation of proposed required equipment (including technical specifications, where applicable) to demonstrate the offeror's capability to address the needs outlined in

PWS section 1.2.3.1 and its corresponding subparagraphs 1.2.3.1.1 through 1.2.3.1.3 as outlined in

Table 2 of that PWS subparagraph.

iii. Subfactor 3 - Provide at least one (1) example of a nameless pilot resume as evidence of the offeror's capability to field pilots and aircrews that meet the requirements of the PWS. Evidence shall specifically demonstrate that the pilot’s experience meets the requirements outlined in PWS section

1.2.4 and its corresponding subparagraphs 1.2.4.1 through 1.2.4.6. Response is limited to a two (2) single-side pages.

c. Factor 3: Past Experience. The offeror shall provide evidence of its past experience in areas of the PWS outlined below. At a minimum the proposal address the following subfactors:

i. Subfactor 1 - The offeror shall provide a minimum of one (1) and no more than five (5) recent past experience citations relevant to the PWS. A citation is considered to be one contract, and can include performance by a subcontractor/partner. An offeror may not provide multiple citations under one contract unless each citation is a separate task order under an ordering type contract. Recent is defined as efforts that are ongoing or have been performed for any period of time during the previous three (3) years from the date of issuance of this solicitation. Relevant is defined as flying training support services similar in scope to the tasks outlined under PWS section 1.2, at a magnitude in excess of 100 flight hours per calendar year. Past experience information that does not meet the recency criteria will not be evaluated. Each citation is limited to a one (1) single-side page, and should include the following information:

a) Contracting Agency/Customer

b) Point of Contact, Telephone Number and e-mail address

c) Contract Number (for subcontracts, provide the prime contract number and subcontract number) d)

Contract Type

e) Total Contract Dollar Value per Year and Total Amount

f) Date of Award

g) Period of Performance

h) Description of Requirement and its relevance to the subject PWS

It is incumbent on the offeror to ensure the information provided is accurate and this section clearly demonstrates relevancy to work described in the subject solicitation’s PWS, Section 1.2. However, the Government reserves the right to contact POCs provided for clarifications or additional information (non-performance related information) should the need arise

i) Technical POC, Telephone Number and e-mail address (if different from (b) above)

ii. Subfactor 2 - Offers shall complete the following matrix for all citations provided in Subfactor 1 (see example below), detailing the relevancy of recent past experience to specific aspects of the subject PWS on one (1) single-side page.

PWS

Para Required Tasks

1.2.2 Experience with customer driven schedule for CAS training support X X

1.2.3 Experience operating aircraft capable of a maximum 4Gs, performing aerobatic tactical maneuvering and simulated ordnance release.

X X X

1.2.3 Experience operating aircraft capable of maintaining a time-on-station of no less than 40 minutes.

X X

1.2.3 Experience with flight maneuvers to simulate those of fighter/attack aircraft that have been designed for CAS operations as described in JP3-09.3.

X

1.2.4 Experience providing pilots who are graduates of military fighter/attack training programs X X X X

1.2.4.1 Experience providing pilots/aircrew who speak/ understand English (NATO level III minimum) and are licensed IAW Host Nation laws X X

1.2.4.6 Experience with pre-brief and de-brief activities IAW AFI 11-214, Atch 3. X X X

1.5 Experience with Licensing, Insurance, Airworthiness and Registration issues in non-US host nations X X

*Items marked X above are illustrative. Each item marked by an Offeror should be addressed in is respective citation narrative section (g)

F. VOLUME III – PAST PERFORMANCE INFORMATION

1. General. The offeror shall provide past performance information for evaluation. The offeror shall submit performance/quality related information related to the five (5) citations offered in their Technical Factor 3.

Examples include past performance surveys, copies of performance records, CPARs, etc. Copies of CPARs are not required, but offerors must note whether a CPARs rating is available for all government contracts cited. The past performance evaluation considers each offeror's demonstrated record of performance to include quality in supplying products and services that meet the solicitation requirements.

2. Confidentiality of Sources. Past performance information, including questionnaires and past performance sources, are confidential and are not to be released to anyone outside the Government source selection process.

Offerors are cautioned that contacting or seeking out source(s) of past performance information in an attempt to influence past performance ratings is strictly prohibited and could negatively impact the offeror’s performance rating. Any questions regarding source selection information shall be addressed directly to the CO and not to any other individuals. Offerors are responsible for ensuring that all their teaming partners, joint venture partners, and/or major subcontractors are aware of this information and are in compliance.

3. Volume Organization. The past performance volume shall be organized according to the outline below:

a. Volume Table of Contents

b. Glossary (if applicable)

c. Citation Past Performance Information, including:

a. Past Performance Information Documents/Forms

b. Consent Letters

c. Client Authorization Letters

d. Organization Structure Change History

4. Recency and Relevancy. Recent is defined as efforts that are ongoing or have been performed for any period of time during the previous three (3) years from the date of issuance of this solicitation. Relevant is defined as flying training support services similar in scope to the attached USAFE JTAC CAS requirement, at a magnitude in excess of 100 flight hours per calendar year. Past performance information that does not meet these criteria will not be evaluated.

5. Past Performance Information Document (PPID). Offerors shall submit past performance information only on the citations detailed in the Technical volume. Each citation is limited to a one (1) single-side page, and should include the following information:

a) Contracting Agency/Customer

b) Non-technical Point of Contact, Telephone Number and e-mail address

c) Contract Number (for subcontracts, provide the prime contract number and subcontract number)

d) d) Contract Type

e) Total Contract Dollar Value per Year and Total Amount

f) Date of Award

g) Period of Performance

h) Brief description of PPID enclosed, or existence of CPAR

i) Brief description of Requirement and its relevance to the subject PWS

j) Narrative addressing compliance with contract terms and conditions

k) Narrative addressing customer satisfaction in terms of quality

l) Narrative addressing any known performance deemed unacceptable to the customer, or not in accordance with the contract terms and conditions and any corrective actions taken.

6. Past Performance Questionnaires. The offeror is responsible for the distribution of the Past Performance

Questionnaire contained in Section J, Attachment L-1. For each questionnaire distributed, include the cover letter contained in the attachment. The offeror shall send the cover letter and questionnaire to all POCs identified in the PPID. Completed Past Performance Questionnaires shall be submitted directly to the CO by the respondent not later than the proposal due date. RESPONDENTS SHALL NOT SEND THE COMPLETED

QUESTIONNAIRES BACK TO THE OFFEROR. Offerors shall not follow-up with respondents to ensure they have completed the questionnaires. The Government will conduct any follow-up required with the POCs as necessary.

7. Consent Letters and Client Authorization Letters. Subcontractor/Joint Venture Teaming Partner Consent:

Past performance information pertaining to a subcontractor or partner cannot be disclosed to the prime offeror without the subcontractor’s/partner’s consent. Provide with the proposal a letter from all subcontractors/partners, consenting to the release of their past performance information to the prime contractor.

8. Organization Structure Change History. Many companies have acquired, been acquired by, or otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies, etc.

In many cases, these changes have taken place during the time of performance of relevant past efforts or between conclusion of recent past efforts and this source selection. As a result, it is sometimes difficult for the

CO to determine what past performance is relevant to this acquisition. All offerors shall include in this proposal volume a "roadmap" describing all such changes in the organization of the offeror’s company for at least the 3

(three) years prior to the date of the issuance of the solicitation. As part of this explanation, show how these changes impact the relevance of any efforts the offeror identifies for past performance evaluation/performance confidence assessment. Since the Government intends to consider past performance information provided by other sources as well as that provided by the offeror(s), the "roadmap" should be both specifically applicable to the efforts identified and general enough to apply to efforts on which the Government receives information from other sources. This information is required on the offeror, teaming partners, joint venture partners, and/or major subcontractors, as necessary.