PWS_20_Nov_2018_track_changes.pdf

PERFORMANCE WORK STATEMENT

FOR

TRANSIENT ALERT (TA) AIRCRAFT

SERVICES II

RAMSTEIN AB & SPANGDAHLEM AB,

GERMANY & RAF LAKENHEATH & RAF

MILDENHALL, UNITED KINGDOM

30 October20 November 2018

Solicitation No. FA5641-18-R-0002 Attachment 1 - PWS

TABLE OF CONTENTS

SECTION TITLE PAGE#

1.0 DESCRIPTION OF SERVICES 4

1.1 GENERAL CONTRACTOR

RESPONSIBILITIES

1.2 TRANSIENT AIRCRAFT SERVICES

1.3 MANAGEMENT CONTROL SERVICES

1.4 ARRIVAL SERVICES

1.5 REPLENISHING/INSPECTION SERVICES

1.6 DEPARTURE SERVICES

1.7 EMERGENCY SERVICES

1.8 SPECIAL EVENT/HANDLING OF DV

AIRCRAFT/EXERCISE SERVICES

2.0 SERVICES SUMMARY 11

3.0 GOVERNMENT PROPERTY INCIDENTAL

TO THE PLACE OF PERFORMANCE 11

3.1 GOVERNMENT FACILITIES AND

MAINTENANCE

3.2 GOVERNMENT EQUIPMENT

4.0 GOVERNMENT SERVICES 15

5.0 CONTRACTOR REQUIREMENTS 16

5.1 PHASE-IN/OUT

5.2 UNIFORMS/GARMENTS/GEAR

5.3 CONTRACTOR PERSONNEL

5.4 CONTRACTOR OVERSIGHT

6.0 SECURITY REQUIREMENTS 18

6.1 GERMANY/UNITED KINGDOM

6.2 UNITED KINGDOM LOCAL NATIONAL (LN)

PERSONNEL

6.3 UNITED KINGDOM SECURITY

REQUIREMENTS PRIOR TO EMPLOYMENT

START DATE

6.4 SECURITY REQUIREMENTS POC

6.5 PHYSICAL SECURITY

7.0 ENVIRONMENTAL REQUIREMENTS 21

7.1 CONFORMANCE WITH ENVIRONMENTAL

MANAGEMENT SYSTEMS

7.2 CONFORMANCE WITH ENVIRONMENTAL

REQUIREMENTS

8.0 GOVERNMENT TRAINING 21

9.0 CONTRACTOR TRAINING PLAN 22

10.0 SAFETY REQUIREMENTS 22

11.0 QUALITY CONTROL 22

11.1 QUALITY CONTROL PLAN

12.0 QUALITY ASSURANCE (QA) 23

13.0 NON-PERSONAL SERVICES 24

14.0 HOURS OF OPERATION 24

14.1 OPERATING HOURS

14.2 OTHER THAN NORMAL OPERATING

HOURS

15.0 GOVERNMENT PERFORMANCE OF

SERVICES (CONTINGENCY PLAN),

LABOR STRIKES OR CONTRACT

DEFAULT 24

16.0 CONTRACTOR MANPOWER REPORTING 25

17.0 SUBMITTALS 25

18.0 DOCUMENTS APPLICABLE TO THIS

PERFORMANCE WORK STATEMENT 25

18.1 AIR FORCE INSTRUCTIONS,

PUBLICATIONS, REGULATIONS, MANUALS,

AND FORMS

APPENDIX 1 GOVERNMENT EQUIPMENT FOR

CONTRACTOR USE – RAF MILDENHALL 27

APPENDIX 2 GOVERNMENT EQUIPMENT FOR

CONTRACTOR USE – RAF LAKENHEATH 36

APPENDIX 3 GOVERNMENT EQUIPMENT FOR

CONTRACTOR USE – SPANGDAHLEM AB 43

APPENDIX 4 GOVERNMENT EQUIPMENT FOR

CONTRACTOR USE – RAMSTEIN AB 46

APPENDIX 5 DEFINITIONS, ABBREVIATIONS, AND

ACRONYMS 49

APPENDIX 6 WORKLOAD ESTIMATES 53

APPENDIX 7 REQUIRED FORMS/REPORTS 54

1.0 DESCRIPTION OF SERVICES. The contractor shall perform Transient Alert (TA) services and comply with all applicable laws, regulations, standards, and commercial practices at the following locations: 1) Ramstein AB, 2) Spangdahlem AB in Germany, 3) RAF Lakenheath, and 4) RAF Mildenhall, United Kingdom. The Government reserves the right to negotiate additional USAFE-AFFRICA locations. Services shall include, but are not limited to: management control, arrival services, replenishing/inspection services, departure services, emergency services and special event/exercise services, as described herein. At the beginning of the contract, the Government will provide various tools as specified in Appendix 1 thru 4. The contractor shall provide all personnel, equipment, tools, materials, supervision, training, and other items and services necessary to perform PWS requirements not specifically listed in Appendix 1 thru 4.

1.1 GENERAL CONTRACTOR RESPONSIBILITIES. The contractor shall provide fully qualified personnel to perform the services of recovery, servicing and launch of aircraft to include Distinguished Visitors (DV’s) and not rely on augmentation from Germany’s 86 AW or 52nd FW and United Kingdom’s 100th ARW or 48th FW resources. The contractor shall request assistance with aircraft recovery if necessary to not delay parking/servicing/launch.

1.1.1 The contractor shall ensure employees possess certification that validates knowledge of aircraft maintenance practices and flight line procedures before starting work. The Contractor shall certify all employees to perform those tasks set forth in the PWS. Records of training qualifications and certification initial and recurring shall be maintained by the Contractor on file and be available for Government review, as required.

1.2 TRANSIENT AIRCRAFT SERVICES. The contractor shall perform specific tasks within the time frames established to meet aircraft arrival, servicing, departure schedules, and priority established by either Base Operations or Maintenance Operations Center (MOC). The contractor shall be able to simultaneously provide transient aircraft recovery, process or launch service on all Prior Permission Request (PPR) approved aircraft. All references to aircraft throughout the PWS reference Transient Aircraft and base assigned aircraft transporting DVs. The Contractor shall follow all applicable procedures outlined in Air Force Instructions (AFI’s), Air Force Manuals (AFMANs), Department of Defense (DoD) directives, Department of Defense Manuals (DoDMs), Department of Defense Instructions (DoDIs), Air Force Office of Safety and Health (AFOSH) standards, and any other directives governing local flight line maintenance, safety, and Transient services. It is contractor’s responsibility to be knowledgeable of all updates to applicable governing directives.

1.3 MANAGEMENT CONTROL SERVICES.

1.3.1 Prepare and document AF Form 861, Base/Transient Job Control Number Register, or approved equivalent, on all aircraft and submit to the On-Site Contracting Officer Representative (COR) by the third day of the following month for review and processing. The contractor shall make an entry on the AF Form 861 only on aircraft that have been serviced by contract personnel (See Appendix 7, Required Forms/Reports). Aircraft Temporary Duty (TDY) to RAF Mildenhall and RAF Lakenheath, UK shall be entered on AF Form 861 on initial arrival and departure only. If the contractor chooses to retain a copy of the AF Form 861, the contractor will bear all expenses involved for reproduction of these forms. Initiate and route all required reimbursement documentation for servicing aircraft to the standards of applicable Technical Order (TO) IAW AFI 21-101, Aircraft and Equipment Maintenance Management.

1.3.2 Prepare an AF IMT 726, Transient Aircraft Service Record, for all aircraft provided maintenance, when other than normal servicing is accomplished (see Appendix 7, Required Forms/Reports).

1.3.3 The contractor shall Monitor Prior Permission Requests (PPRs) and Global Direction System II (GDSS2) to coordinate aircraft parking locations with MOC, Air Terminal Operations Center (ATOC), Base Operations, and Protocol, as required. The contractor shall notify MOC of aircraft arrivals, departures, aircraft remaining overnight (RON), update the daily MOC slides using the slide format as outlined by the MOC, and document any changes in status.

1.3.4 The contractor shall coordinate maintenance and services through MOC daily. If required maintenance support cannot be provided, the Aircraft Commander and/or MOC will arrange for maintenance support from home station.

1.3.5 Establish an effective tool control program IAW AFI 21-101 (Air Combat Command (ACC) and Air Mobility Command (AMC) Supplements (SUPS)), and its supplements.

However, Contractors and MEOs are not required to use the MAJCOM-approved Tool Accountability System such as TC-Max. Therefore, Contractors will use an accurate method to track the issuance and receipt of all assigned tools, equipment, tool kits, HAZMAT items, and T.O.s.

1.3.6 Any incidental equipment provided by the Government, including but not limited to the items listed in Appendix 1 thru 4, will be inventoried, documented, and signed by both the on-site COR and the local Contract Manager. The inventory will be updated annually and a copy of the inventory will be provided to the on-site COR and Contract Manager for their records and overall accountability.

1.3.7 The contractor with the assistance from maintenance shall order, pick-up, and turn-in all parts. The contractor shall requisition aircraft parts and components through the host base supply account provided by the Government at no cost to the contractor IAW AFI 21-101 and applicable supplements and OI's.

1.3.8 The contractor shall establish and maintain TO distribution and use per AFI 21-101 and TO 00-5-1, Air Force Technical Order System, working with MXG Technical Order Distribution Office (TODO) and all publications ensure technical data for the launch and recovery of aircraft that historically frequent the base are on hand and maintained per the requirements of AFI 21- 101 and 00-series requirements. The contractor shall access publications and forms thru the Electronic Technical Information Management System (ETIMS) means supplied by the Government.

1.3.9 Comply with host Wing Foreign Object Damage (FOD) program.

1.3.10 Maintain radio contact with MOC utilizing local call signs during duty hours for aircraft service related support requirements.

1.3.11 Comply with local Hazardous Material (HAZMAT) programs IAW AFI 21-101, Air Force Occupational Safety and Health (AFOSH) standard 91 series, and Environmental Safety and Occupational (OSHA) guidelines. The contractor shall comply with Responsibilities of Hazardous Waste Disposal accumulation points at local base.

1.3.12 The contractor will not start/run aircraft engines or taxi aircraft.

1.3.13 All Transient Alert duty hours will be manned with the appropriate amount of personnel to launch and recover aircraft.

1.3.14 Perform pre-use inspection of support equipment and vehicles (to include special purpose vehicles). Submit the AF Form 1800, Operator's Inspection Guide and Trouble Report, to the owning Squadron Vehicle Control Officer on a monthly basis no later than 3 days after the start of the following month (see Appendix 7, Required Forms/Reports).

1.3.15 The contractor shall provide a log (contractor format) recording the total number of arrivals/departures, replenish services, emergency services, tow services, special events, DVs, and follow me services provided on a monthly basis to the on-site COR. This log shall be provided electronically to the On-Site COR NLT 7 workdays from the end of each month.

1.4 ARRIVAL SERVICES. The contractor shall perform arrival services IAW applicable TO’s, Job Guide (JG), AFI’s, and TO 00-20-1 ACC/AMC. Contractor personnel shall adhere to Local Applicable instructions to Airfield Operations and Base Flying Procedures.

1.4.1 Prepare parking spot for aircraft arrival.

1.4.2 Remove Foreign Objects (FO) from assigned parking and work areas prior to aircraft arrival and after departure.

1.4.3 Preposition all necessary safety and ground equipment as required for aircraft parking procedures prior to engine shutdown.

1.4.4 In the event of a shortage of flight line fire extinguishers, Transient Alert personnel shall contact the fire department to arrange adequate fire protection coverage during this time period.

1.4.5 Recovery of aircraft equal to or larger than a C-20 with DVs on board, and fighter/attack aircraft require a minimum of two dedicated personnel to assist as required, to ensure a safe and expeditious operation.

1.4.6 Provide follow-me service (to include movement of any aircraft--base assigned or transient--when requested) from the designated taxiway to designated parking spot.

1.4.7 Marshall Aircraft into the parking spot wearing a reflective vest and using all appropriate safety equipment.

1.4.8 “Safe” the aircraft, as required. As required by aircraft type, prior to aircraft shutdown perform hot brake checks and on appropriate aircraft check for hydrazine leaks, install gear locks/pins prior to engine shut down, and IAW Technical Data for specific aircraft. Verbally confirm with the aircraft commander that all systems containing explosive devices, such as egress, jettison, weapons and flare systems are made safe; and ensure aircraft commanders brief contractor personnel on locations of explosive devices and precautions to be observed.

1.4.9 The contractor shall insert wheel chocks before aircrew or aircraft commander departs the cockpit and ground aircraft (when required by TOs or local procedures).

1.4.10 Debrief aircraft commander for status, any service requirements, and report this to

MOC.

1.4.11 Connect and operate any Aircraft Ground Equipment (AGE) required for recovery of aircraft, to include user’s daily inspection of equipment.

1.4.12 If requested by the Aircraft Commander or crew chief TA will assist in performing a foreign object inspection prior to installing aircraft safety covers and down locks/pins IAW the appropriate Mission Design Specific (MDS) TO.

1.4.13 Perform aircraft chute retrieval as required, assist aircrew when requested on installing a new chute. If a chute repacking facility is on base, transport chute for repacking and return it to the aircraft.

1.4.14 In the case of arrival or departure occurring simultaneously, the contractor shall provide service in the following priority:

(1) In-Flight Emergency (IFE)/aircraft related mishaps/Crashed, Damaged, Disabled Aircraft Recovery (CDDAR)

(2) Mission with DOD Transportation Movement Priority System priorities in GDSS2 and IAW JP 4-01, Joint Doctrine for the Defense Transportation System, in the case of aircraft arriving/departing with the same priority, a sequential operation shall be employed on a first come first served basis or as directed by the MOC

(3) Exercise/tests of airfield equipment.

In the event procedures are not identified to address current missions/tasking the priorities will be assigned by MOC.

*NOTE concerning CDDAR: Contractor personnel shall be available to assist base crash recovery fire department personnel when responding to emergencies as requested. The contractor’s role is to tow disabled aircraft from the runway/taxiway for all locations.

Contractor personnel shall not be CDDAR certified.

1.4.15 When notified by the MOC, the contractor shall accomplish all required actions to handle weather divert aircraft.

1.4.16 RAF Mildenhall Only. The contractor ransient Alert sha will provide support services to the 95th Reconnaissance Squadron on weekend sorties. . Historically, weekend sorties have occurred approximately 5-7 times per year. Transient Alerthe contractor wishall provide all aircraft and departure services in accordance with this PWS at the time of the request. Any additional support actions shall be coordinated with the 95th point of contact.

1.4.17 Contractor personnel assigned to Spangdahlem and Ramstein AB will be familiar with and assist aircrew and/or the Weapons Standardization Section on munitions saving IAW recovery procedures in applicable TOs and JG 05-Series.

1.5 REPLENISHING/INSPECTION SERVICES. The contractor shall ensure all safety standards are met while servicing aircraft IAW Applicable AFIs and TOs.

1.5.1 Assist with checking and servicing engine oil. Assist with taking oil samples as required by TO, and deliver oil samples to Non-Destructive Inspection (NDI) lab for analysis as required, return analysis report to aircraft forms or aircraft commander and make required entries in AFTO Form 781 series IAW TO 00-20-1 (See Appendix 7, Required Forms/Reports).

1.5.2 Provide refuel and/or defuel assistance. The contractor shall provide fire guard as required or requested IAW applicable Technical Data. For aircraft that require additional manning for safe operation, an aircrew member or maintenance personnel accompanying the aircraft will perform these requirements.

1.5.3 Ramstein AB, Spangdahlem AB, only. Perform transient inspection on all required aircraft IAW MDS TO (when technical data is not available assist aircrew with performance of this task). RAF Mildenhall, RAF Lakenheath only. Perform transient inspection on all required aircraft IAW transient inspection checklist in the Local Checklist (LCL).

1.5.3.1 Assist aircrew or maintenance personnel in checking and servicing oxygen, hydraulics, fuels, and any other system when requested.

1.5.4 Inspect, obtain, position, set brakes, connect and operate powered and non-powered support equipment (SE), as required.

1.5.5 Assist in securing/mooring of aircraft that remain overnight. Ensure all powered and non-powered AGE are positioned correctly to prevent possible damage to aircraft or equipment.

1.5.6 Check and make required entries in AFTO Form 781 series or any other forms as applicable.

1.5.7 Assist with aircraft towing/push back when requested and tow support equipment, as required.

1.5.8 When requested, support and assist government aircraft maintenance specialist with ordering parts, delivering Aerospace Ground Equipment (AGE) equipment, and other duties with exception of actual aircraft maintenance.

1.5.9 Assist with Concurrent Servicing Supervisor (CSS) duties on Commercial Contract Carrier aircraft and/or military aircraft, if applicable.

1.5.10 Assist aircrew/crew chief to order and obtain aircraft parts for transient aircraft within base supply guidelines.

1.5.10.1 Ramstein only C-130 Parts. Any components that are needed to render the aircraft flyable. Parts required for Transient and AMC controlled C-130 aircraft will be ordered, received and turned in by TA personnel with assistance from Government technicians working the system utilizing the Transient Aircraft supply account (709TA) or applicable to local supply directives.

1.5.10.2 Ramstein only KC-135 Parts. Any components that are needed to render the aircraft flyable. Parts required for Tanker/Airlift Control Center (TACC) controlled Air Mobility Command (AMC) KC-135 transient aircraft will be ordered by the technicians working the system through the 721st Air Mobility Squadron (AMS) supply account for visibility and tracking. USAFE-owned and non-TACC controlled transient KC-135 aircraft parts will be ordered through TA's supply account by TA personnel, only.

1.5.10.3 Ramstein only. Maintain Transient Aircraft Supply Program IAW AFMAN 23- 122, Material Management Procedures, and AFI 21-101.

1.6 DEPARTURE SERVICES.

1.6.1 Ensure all safety equipment, safety devices, and protective covers are removed (confirm with aircrew). Ensure all aircraft panels and covers are properly fastened and secured for flight.

1.6.2 Remove ground wires and all safety equipment. Perform visual inlet/intake inspection.

1.6.3 De-ice aircraft as required in accordance with TO 42C-1-2. Document use and replenish deicing fluid. NOTE: Aircraft commander will determine if additional deicing is required.

1.6.4 Notify Base Operations dispatch personnel when aircraft is ready for flight crew.

1.6.5 Inspect, position, set brakes, connect, operate all necessary powered and non-powered support equipment and disconnect/remove when directed by aircrew or prior to taxi out.

1.6.6 Inspect parking/work area(s), to include powered and non-powered AGE for FOD.

1.6.7 Be in place 20 minutes prior to engine start and assist aircrew with preflight and engine start checklist.

1.6.8 Brief aircraft commander on the aircraft status.

1.6.9 Launch of aircraft equal to or larger than a C-20 with DVs on board, and fighter/attack aircraft require a minimum of two dedicated personnel to assist as required, to ensure a safe and expeditious operation.

1.6.10 Remove chocks when requested by aircrew and direct aircraft from parking spot.

1.6.11 Perform end of runway inspections at designated base locations for US fighter aircraft only IAW AFI 21-101 or MDS.

1.7 EMERGENCY SERVICES. The contractor shall provide Transient Alert services for emergencies as required by the MOC. The contractor shall respond immediately during normal operating hours (see para 14.1 thru 14.2) and within one hour outside of normal operating hours.

Emergency services are defined as unforeseen occurrences, or sudden and urgent occasion(s) for action. Examples include but are not limited to: natural disasters and/or manmade disasters.

1.7.1 Assist base crash recovery, fire department and munitions team(s) on emergencies involving transient aircraft, as directed by MOC, recovery team chief, or on-scene commander, to include barrier re-certifications.

1.7.2 Assist with aircraft hot brakes/hydrazine inspections as directed by the assigned crash recovery team chief or the on-scene commander.

1.7.3 Ensure that personnel are properly trained and equipped to respond and clean up Class I and Class II spills to include fuel, engine oil, and hydraulic fluid.

1.7.4 Respond to all precautionary, in-flight, and ground emergencies as directed by MOC.

1.7.5 Assist in removing disabled aircraft from active runways and taxiways.

1.7.6 During adverse weather conditions or directed by MOC, ensure all aircraft and equipment is secured.

1.8 SPECIAL EVENT/HANDLING OF DV AIRCRAFT/EXERCISE SERVICES. The contractor shall provide all Transient Alert Services for all special events/exercises. These events may require extended hours and/or increased manning beyond normal operating hours to meet requirements.

1.8.1 The Contractor shall provide all transient aircraft services for the Local Base Community (Open House) aircraft static display. The contractor shall attend all planning meetings, assist as necessary, and create an aircraft parking plan if requested by the event director.

1.8.2 Attend all DV planning meetings as directed by 100th ARW, 3rd AF, 48th Wing, 86 AW, or 52 FW protocol and Functional Commander (FC) or designated representative.

1.8.3 High-visibility static displays shall require increased coordination with MOC, BASE OPS, and Wing Protocols to ensure all DVs receive honors commensurate to their position and parking requirements/sequence of events have been met. Examples of special events include but not limited to: open houses, air shows, and changes of command.

1.8.4 Contractor shall marshal the DV/VIP aircraft to the parking location determined by local base Protocol.

1.8.5 Contractor shall coordinate with the Base Protocol and MOC to determine which DV is staying on the pad when multiple DV aircraft are inbound.

1.8.6 Contractor shall accomplish arrival and servicing requirements of aircraft for DV and 3rd AF/CC Crew during training and certification. Contractor personnel shall assist aircrew/maintenance personnel in refueling all aircraft to include providing fire guard. All DV aircraft will be refueled immediately upon arrival of the fuel servicing equipment/truck (normally within 30 minutes). In the event of fuel truck malfunction, contractor personnel shall request or assist in requesting a standby servicing truck through the MOC.

1.8.7 Special equipment, Ppaddles and, chocks will be used at all times for DV/VIP aircraft.

1.8.8 The Contractor shall participate in base exercises that pertain to transient aircraft services. Examples include the “Emergency Services” section of the PWS and hydrazine response exercises.

2.0 SERVICES SUMMARY.

SS Item PWS Para* Performance Threshold

1. Provide support for Emergency services

1.7 0 discrepancies monthly (See notes below)

2. Provide support for Special Event/Handling & Exercise Services

1.8.1, 1.8.2, 1.8.3, 1.8.8

No more than one discrepancy monthly (See notes below)

3. Provide services for Distinguished Visitors (DVs)

1.8.4 thru 1.8.7

0 discrepancies monthly (See notes below)

4. Safety Violation 10.0 0 discrepancies monthly (See notes below)

* Each paragraph reference includes all sub-paragraphs

NOTE 1: All SS performance thresholds apply to Ramstein AB and Spangdahlem AB individually. All SS performance thresholds at RAF Lakenheath and RAF Mildenhall apply collectively.

3.0 GOVERNMENT PROPERTY INCIDENTAL TO THE PLACE OF

PERFORMANCE. The Government will provide the following facilities, equipment, materials, services, TOs, publications, and forms. Appendices referenced in below paragraphs are separated according to individual base requirements and do not reflect an all- encompassing single document.

3.1 GOVERNMENT FACILITIES AND MAINTENANCE. (See Appendix 1 thru 4 for listing of Government Property incidental to the place of performance). The Government will provide facilities to perform transient aircraft services under this requirement. These facilities shall be used in the performance of this contract, only.

Ramstein AB. Facilities consist of building 2317 (approx. 2,200 sq. ft.) and all rooms in building 2318 (approx. 3,200 sq. ft.). As building 2317 and 2318 are not part of the contract cleaning service, the contractor will ensure the buildings are kept clean. The Government will supply the building Custodian Training through Base Civil Engineering.

Spangdahlem AB. Facilities consist of building 101, rooms 104, 105, 106, 107 and 108 (approx. 1,233 sq. ft.). If requested due to exercises, contingencies, or any other reason the Government deems appropriate the contractor shall move from Bldg. 157 and relocate to another location.

RAF Lakenheath. Facilities consist of building 1292 (approx. 1,000 sq. ft.).

RAF Mildenhall. Facilities consist of buildings 669 covering two (2) areas (approx. 772 sq.

ft.) and building 643 (approx. 805 sq. ft.).

3.1.1 Contractor Furnished Services. The contractor shall provide but is not limited to provide general cleaning, refuse removal and utility conservation measures to any buildings/work areas assigned to Transient Alert. The Contractor shall be responsible for all general grounds maintenance 100 feet around and adjacent to the facilities. The contractor shall promptly remove snow, ice, leaves, weeds, grass and debris from assigned facilities sidewalks, grounds, entrances, and parking areas.

3.1.1.1 Ramstein AB only. Cleaning will include trash removal, carpet cleaning, bathroom cleaning, window cleaning (inside and out), and floor sweeping and dusting. Building 2317 is a garage type building with a small mechanical room and a small bathroom. The contractor will supply a primary building custodian in addition to the squadron active duty/civilian representative.

3.2 GOVERNMENT EQUIPMENT. The Government will provide the contractor with equipment listed in Appendix 1 through 4. Any equipment deemed not serviceable or no longer required by the contractor shall be identified to the on-site COR who will verify status of equipment and determine future disposition requirements prior to disposal of equipment. The contractor shall complete all required paperwork for turn-in of equipment and contact Logistics Readiness Squadron for disposal instructions.

Ramstein AB Only. The Site Manager or Alternate Site Manager will be responsible for completing the 180 day supervisory review inspection on the three (3) F-16 boarding ladders provided. Documentation will be made on the AFTO Forms 244, Industrial/Support

Equipment Record, for each ladder. The form shall be kept with the ladder.

Spangdahlem AB Only. The Site Manager or Alternate Site Manager will be responsible for completing the 180 day supervisory review inspection on the three (3) F-16 boarding ladders provided. Documentation will be made on the AFTO Forms 244, Industrial/Support Equipment Record, for each ladder. The form shall be kept with the ladder.

RAF Mildenhall Only. In the event of a transient F-16, the arrival/departure team will use an appropriate maintenance stand to allow the pilot to embark/disembark the aircraft. If time permits boarding ladders can be signed out from RAF Lakenheath’s TA prior to arrival.

FOR SITES WITH CONTRACTOR OWNED VEHICLES: Follow-Me light bar signs and Pintle Hooks. The follow-me signs listed in appendix 1 thru 4 will be provided made available by the Government, but installation (swapping out from the government vehicle to a contractor vehicle), replacement and repairs are the sole responsibility of the contractor. The Follow-Me light bars will be removed from contractor vehicles and returned to the Government at the end of the contract period with no additional cost to the Government. The Government will also provide make available Pintle hooks for all contractor Follow-Me vehicles. The pintle hooks shall be returned to the Government at the end of the contract period. The contractor is responsible for installation and removal of pintle hooks. The conversion for the contractor vehicles, which includes swapping out of the light bars and installing Pintle hooks, will be accomplished prior to the start of full performance.

3.2.1 Government Vehicles.

3.2.1.1 Ramstein AB: The Government shall provide the general and special purpose vehicles listed in Appendix 4. All general and special purpose vehicles will be repaired or replaced by the Government. The 86 MXS at Ramstein AB will provide the Transient Aircraft contractor with a MB-4 tow vehicle to assist in moving equipment. This MB-4 will be provided with the understanding that if needed for mobility or contingencies, the equipment will be returned and prepared for deployment. In that case, TA personnel shall contact AGE to have equipment moved.

The contractor assumes all responsibility and liabilities while the MB-4 is in their possession. This MB-4 will be located and parked at the Transient Aircraft facility.

3.2.1.2 RAF Mildenhall: The 100 MXG will provide the Transient Alert contractor with access to their facility for servicing de-icing vehicles. De-icing fluid will be made available to the contractor for use on Transient Aircraft.

3.2.2 Contractor Furnished Vehicles at Spangdahlem AB, RAF Lakenheath, and RAF Mildenhall. The contractor shall be required to provide Follow-Me Vehicles which must have a towing capacity of 6,600 pounds (towing capacity requirement does not apply to Spangdahlem Follow-Me vehicles), be fitted with a towing package, be of uniform color, be free of leaking fluids, and able to mount a Follow-Me Light Bar Sign. Fuel for the Follow-Me vehicles will be provided by the Government at the designated facilities by utilizing an approved fuel key. These fuel keys shall be kept with the vehicle. Please note that the Follow-

Me vehicles are required to be licensed for operation in the Country of use. For the purpose of installing Follow-Me Light Bars and Pintle Hooks, contractor is authorized to hand receipt out the current Government owned Follow-Me Vehicles for the transition period while converting from Government owned Follow-Me Vehicles to Contractor Furnished Follow Me Vehicle.

However, any towing that does take place with contractor furnished vehicles; the vehicle must be of specification that accommodates the load being towed. The Government may, at any time, ask to see the vehicle specifications for any such vehicles.

3.2.3 Equipment Inventory. An inventory of government equipment (contractor controlled) shall be done not later than five calendar days after start of the contract, within ten calendar days of the start of any option periods, and not later than ten calendar days before completion of the contract period. The contractor and the on-site COR shall conduct a joint inventory of all government equipment and the contractor shall sign a receipt for all equipment provided by the Government. Items of equipment missing or not in working order shall be recorded and the on-site COR notified in writing. The contractor and the on-site COR shall jointly determine the working order and condition of all equipment and document their findings on the inventory. In the event of disagreement between the contractor and the government representative on the working order and condition of equipment, the disagreement shall be referred to the CO for resolution.

3.2.4 Aerospace Ground Equipment (AGE). AGE will be supplied upon contractor request. Established equipment quantities are based on direct workload requirements, joint utilization with base and tenant organizations, maintenance and or base contingency plans and un- programmed requirements. Any equipment requests beyond what is listed will be filled by the AGE flight as available. The contractor shall cooperate with other base organizations in co-utilization or loaning or borrowing equipment for support of this contract. A signed Form 1297, Temporary Issue Receipt, verifying the working condition of loaned equipment shall be initiated at the time the equipment is loaned or borrowed. Any damages beyond fair wear and tear shall be the responsibility of the last user. The user shall provide dispatch and pickup of support equipment from Transient Aircraft ready line, as required. The AGE Flight will provide the Transient Aircraft contractor with a bobtail to assist in moving equipment. This bobtail will be provided long term with the understanding that if needed for mobility or contingencies the equipment will be returned and prepared for deployment. In that case TA personnel shall contact AGE via MOC to have equipment moved. The equipment will be moved based on a priority need depending on mission demands. The contractor assumes all responsibility and liabilities while the bobtail is in their possession. This bobtail will be located and parked at the Transient Aircraft facility.

3.2.5 Government Materials. The Government will provide the material listed in Appendix 1 thru 4 for performance of services by the contractor, for the duration of the performance period of this contract. The initial stock of materials provided shall be inventoried not later than five calendar days after contract start by the contractor and a Government representative. Any missing items shall be annotated on the inventory and the CO notified. Any disagreements between the contractor and the Government representative on the materials inventory shall be referred to the CO for resolution. The contractor shall be responsible for keeping enough materials on hand for the performance of the contract according to its terms. If additional authorized material(s) are required, the contractor shall request such additional material(s) by providing a written request to the Chief COR (C-COR) and CO for validation and approval. The contractor shall procure all expendable materials not listed in Appendix 1 thru 4. This includes but is not limited to office/work supplies, equipment, and expendable tools.

3.2.6 Government Tools. At the beginning of the contract the Government will provide various tools as specified in Appendix 1 thru 4. These items will be collocated at each of the designated Transient Alert locations and will be accounted for during the annual inventory conducted between the on-site COR and the contractor. All other tools required for the performance of contract will be provided by the contractor if identified as required to perform Transient Alert functions at any of the locations specified in the PWS. The Government will provide disposition instructions for any tools or equipment to ensure accurate accountability and proper disposal. The contractor is responsible for replacing flashlights, marshaling wands to include batteries. The Government will replace all other tools unless the loss is due to substantiated contractor negligence. In case of contractor negligence for tool loss or damage, the issue will be worked through the on-site COR and directed to the CO if necessary for further resolution or clarity.

3.2.7 Tools Calibration. The Government will provide and calibrate required tools and equipment, IAW 21-101.

3.2.8 Vehicle Maintenance and Operability. The contractor shall service and maintain vehicles to ensure operability. The contractor shall keep vehicles clean and free from trash, mud, or other visible soiling.

3.2.8.1 Ramstein Only. The Government shall supply washing facilities while the contractor shall provide soap, wax and required materials for cleaning and waxing vehicles. The contractor is responsible for washing, waxing and keeping vehicles clean and free of trash.

3.2.9 Waivers. Where functions are required to be accomplished IAW AFI 21-101 and its supplements and a more efficient method can be employed in lieu of following AFI 21-101 and its supplements, a waiver request shall be submitted to the on-site COR, who will forward the request to the CO for approval prior to any change in contract requirement. Contractors are encouraged to continually improve processes for accomplishing tasks.

4.0 GOVERNMENT SERVICES.

4.0.1 Telephone Services supplied. The Government will provide phone service. Use of Government supplied phone is provided solely for official use government business and shall not be used to transact personal business.

4.0.2 Refuse Collection. The Government will provide established refuse collection service at pre-established pickup locations. Coordinate through the Base Civil Engineer for this service. The contractor shall ensure trash is processed IAW current directives and disposal is coordinated thru Base Operations and Civil Engineering.

4.0.3 Real Property Maintenance. The Government will provide maintenance and repair of real property facilities. The contractor shall perform minor upkeep of property such as light bulb replacement, ceiling panel replacement, replacement and repair of minor hardware.

Replacement light bulbs, ceiling panels, and minor hardware will be provided by the Government and any maintenance concerns that would require minor assistance by civil engineering personnel will be obtained through coordination with the Facility Manager and base Civil Engineering Customer Service. If it is not clear, the On-Site COR will make the determination what is/is not minor maintenance.

4.0.4 Other Base Civil Engineer Services. The Government will provide fire prevention/protection, inspection, and maintenance of Government fire extinguishers and systems, pest control, explosive ordnance disposal, and certification of barrier arresting systems. The contractor will coordinate through the Base Civil Engineer for these services.

4.0.5 Land Mobile Radios (LMR). The Government will provide an LMR net and equipment listed in Appendix 1 thru 4 of this PWS.

4.0.5.1 The contractor shall be accountable for managing LMRs, re-keying through local COMM unit, and the turn in of damaged or broken units.

4.0.6 Electronic Mail Service/Local Area Network (LAN) Connectivity. The Government will provide e-mail, Internet, and Local Area Network (LAN) access when applicable, for contractor personnel to perform duties as required by this PWS. Use of such services is For Official Use Only (FOUO) and shall be used only when directly related to and necessary for the accomplishment of contracted duties. If contractor-owned computers are connected to the network, the contractor must agree to load and configure those systems IAW local network policies coordinated with the local Communication Group prior to usage to include 17-series AFIs. Computers utilized must conform to local configuration standards for operating systems, virus protection, and security configuration. The contractor shall submit requests to the C-COR for approval before obtaining e-mail.

4.0.6.1 All Contractor personnel who will have access to Government owned computers must comply with 17-series AFIs. Additional requirements subsequently mandated by the Communication Squadrons of assigned base must also be followed.

4.0.7 Base Distribution. The contractor may use the Base Information Transfer System (BITS). It is limited to official Government mail.

5.0 CONTRACTOR REQUIREMENTS/PERSONNEL.

5.1 PHASE-IN/OUT. The contractor will create a phase-in plan. There will be a 2-month transition phase-in period at the beginning of the contract, whereby the incumbent contractor will remain as lead contractor for a period of 2 months while the new contractor gains access to all necessary systems and learns procedures specific to TA. During the transition period, the incumbent contractor will work with the newly awarded contractor to familiarize them with all aspects (technical and operational) of the contract tasks and facilitate understanding of the contract. During the 2-month transition period, the incumbent contractor must retain full responsibility for performance of the contract. That responsibility will shift to the new contractor on day one after the 2-month period has passed. A phase-out plan may be requested by the Contracting Officer prior to exercise of the last option.

5.2 UNIFORMS/GARMENTS/GEAR.

5.2.1 The contractor shall furnish outer garments, including jackets and rain gear, for each employee. The garments shall be distinctive and dark blue in color and shall bear the company name and employee’s first name. Complete uniforms shall be worn at all times when engaged with DV aircraft.

5.2.2 The contractor shall furnish shirts clearly bearing the company name and the employee’s first name on the front of the shirt. During periods of warm weather, the wear of sleeved dark blue or black T-shirts as outer garments are permitted. The name of the company will be clear, easily identifiable and will be located on the front of the T-shirt. Black, safety-toe shoes/boots will be worn.

5.2.3 All uniforms provided by the contractor will conform to TO 00-25-172, AF directives, applicable technical data, OSHA and AFOSH Standards.

5.2.4 During periods of cold weather, employees on the flight line are authorized to wear plain (no patches) black or dark blue watch caps (ski caps). If the cap is worn it must have a positive means of being secured to the individual to prevent it from becoming a potential source of FOD. If caps are worn on the flight line they must adhere to AF/USAFE, OSHA, AFOSH, unit, and commercial FOD prevention directives/standards. If gloves are worn they will be black or dark blue. Hair will be well groomed and maintained so as not to present a safety hazard or detract from the overall appearance of the individual.

5.2.5 The following apparel SHALL NOT BE WORN: apparel in a ragged or frayed condition, blue jeans, tank tops, halter tops, crop tops, sleeveless shirts, scarves, mesh and see through garments, exposed clothing with obscenities, advertisement logos, or undergarment type shirts worn as exterior clothing, gym or sweat suit apparel, and other abbreviated attire, or any clothing that in the judgment of the Government could present an unfavorable image or cast discredit upon the installation, its personnel, or the United States Air Force. No contractor employee or representative shall wear a United States Armed Forces uniform, or distinctive part or distinctive looking part of a United States Armed Forces uniform while on duty.

5.2.6 All uniforms shall be clean, pressed, and free of holes, stains and fading. If the employee elects to wear shorts, black or dark blue socks will be worn

5.3 CONTRACTOR PERSONNEL. The contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the CO as a potential threat to the health, safety, security, general wellbeing or operational mission of the installation and its population.

5.3.1 The contractor shall ensure that all employees are thoroughly screened for criminal drug conviction and signs of alcoholism. The contractor employees shall be subject to substance abuse testing on a random basis and/or as a result of an AFI 91-204, Safety Investigations Reports, investigation when an individual’s actions or inactions are suspected as factors in a mishap sequence. The contractor shall accomplish the specified testing using a certified medical substance abuse testing facility. A certified testing facility is one that meets Department of Health and Human Services (DHHS)/ Substance Abuse and Mental Health Services Administration (SAMHSA) certification. Results of the test(s) shall be provided to the Government solely for the purpose of completing an investigation IAW AFI 91-204. If any employee tests positive for drugs, they will be denied access to the base and the CO notified immediately.

5.3.2 If at any time during performance of this contract the CO finds it to be in the best interests of the Government, the appropriate Government authority may order the Contractor to remove any of his personnel from further performance under this contract for security reasons or violation of installation regulations. In the event it becomes necessary to replace any Contractor employee for any of the above reasons, the Contractor shall bear all costs associated with such removal including the costs for replacement of any employee so removed.

5.3.3 Contractor personnel/employees shall present a neat, conservative, well- groomed, professional appearance at all times..

5.3.4 Contractor personnel shall possess a valid state or country equivalent driver license.

5.3.5 Contractor personnel shall be able to read, write, speak, and understand English.

5.4 CONTRACTOR OVERSIGHT. The contractor shall provide a Contract Manager. The name of this person, and alternate(s) who shall act for the contractor when the manager is absent, shall be designated in writing to the CO. The manager will wear appropriate identification as the Contract Manager.

5.4.1 The manager and/or alternate(s) shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

5.4.2 If a personnel-related emergency situation arises, after normal duty hours, the manager and/or alternate(s) shall be available within 2-hours to meet on the installation with Government personnel to discuss problem areas or other pertinent issues.

5.4.3 The contract manager or alternate Contract Manager (who both may perform other duties) shall be responsible for the performance of the services within this PWS.

6.0 SECURITY REQUIREMENTS. All contractor employees hired for Transient Alert services who work on or around aircraft shall possess and maintain the minimum of a current “in scope” U.S. “Secret” Security clearance. The security requirements are IAW the DD Form 254, “Department of Defense (DoD) Security Classification Specification” (attached to the contract).

The Contractor shall obtain pass and identification items as required for all employees. The Contractor shall provide a current and accurate list of employee’s security clearances to the C-COR and On-Site COR not later than the start of each fiscal year. If a new employee is hired, an up-to-date list will be provided to the On-Site COR within 1 week of hire. The Contractor shall comply with Department of Defense Manual (DoDM), DoD 5220.22-M, National Industrial Security Program Operating Manual, which can be accessed on http://www.esd.whs/mil. A Visitor Group Security Agreement (VGSA) shall be developed by the servicing security organization identifying the specific security requirements of the Contractor and those of the installation commander providing oversight of the security performance. Access to contracted locations shall be restricted to Contractor personnel and personnel who are authorized by the Air Force Activity. When personnel are terminated, resign, or are no longer employed with the contractor, the Contract Manager will immediately notify the C-COR and on-site COR that individual is no longer employed with the contractor and turn in the former employee’s line badge to the on-site COR.

6.1 GERMANY/UNITED KINGDOM CONTRACTOR PERSONNEL. Since contractor personnel under this contract will have access to critical government information and/or process information requiring protection under the Privacy Act of 1974, these position are considered Public Trust Positions. Compliance with Homeland Security Presidential Directive 12 (HSPD-12) is mandatory for these positions. A background investigation consisting of a National Agency Check with Inquiries (NACI) is required for all personnel under this contract. The contractor shall fully adhere with the provisions of referenced publications by having each of their employees who are performing under this contract initiate and complete a NACI prior to start of full performance.

Background investigation request for employees shall be submitted through the Personnel Security Office, Ramstein AB, Germany. Contractor personnel will be fingerprinted and required to complete the appropriate forms (Standard Form 85P, Questionnaire for Public Trust Positions and OF 306, Declaration for Federal Employment). The contractor shall advise employee that a favorable suitability determination is required as a condition of employment under this specific contract. The government is solely responsible for the cost associated with the initiation, application, and completion of the background investigation with exception of expenses incurred for Police Checks for “local hire” personnel.

6.2 UNITED KINGDOM LOCAL NATIONAL (LN) PERSONNEL. LN contractor employees requiring access to United States Air Force-occupied United Kingdom bases must comply with Personnel Security Program Management and all local Security Forces requirements.

Below is an overview and does not contain all the specifics contained in the Instruction. New contractor employees may be escorted onto the installation, only, to fill out paperwork. The employee is not to start work until all required paperwork has been submitted to the appropriate office.

6.3 UNITED KINGDOM SECURITY REQUIREMENTS PRIOR TO EMPLOYMENT

START DATE. Prior to beginning employment on the installation, individuals must, at a minimum, have a completed Local Files Check (LFC). Individuals with LFCs are required to be escorted by an authorized US citizen or an LN with a Security Check (SC) who has escort authority.

6.3.1 Unescorted access requires a Host Agency Check (HAC). There are two levels of background investigations that meet the standards of this requirement. The level of background check required, will depend on whether the position is considered sensitive or non-sensitive.

6.3.1.1 The Counter Terrorist Check (CTC). The CTC is a national-level security and police background investigation. This is the minimum check required for all contractor/subcontractor employees in non-sensitive positions requiring unescorted installation access. The CTC expires three years from the issue date.

6.3.1.2 The Security Check (SC). The SC includes all of the elements of the CTC but is a more comprehensive investigation and includes such actions as a credit check, interviewing relatives, determining and evaluating the individual’s involvement in various organizations, verifying any past military experience, etc. This is the minimum check required for employees and contractor personnel in sensitive positions. Most SCs expire five years from the issue date.