Attachment_1_Spangdahlem_Sports_Official_SOW_30_Oct_19.pdf

STATEMENT OF WORK

FOR

52 FSS/FSVS

OFFICIALS SPORTS CONTRACT

SPANGDAHLEM AIR BASE, GERMANY

October 30, 2019

Table of Contents

Part I: General Information

General

Security Requirements

Part II: Definitions and Acronyms

Part III: Contractor Furnished Items and Services

Part IV: Applicable Publications ……………………………………………………

Statement of Work: Intramural Sports Officials Contract

Part 1: General:

1.1 DESCRIPTION OF SERVICES/INTRODUCTION: Contractor shall provide/furnish all labor, tools, equipment, uniforms, materials, supervisions and transportation necessary to provide sports officiating and scorekeeping services at Spangdahlem Air Base. Sports to be officiated are: flag football, basketball, volleyball, soccer, and softball. Contractor shall provide certifications of all officials for each sport to the Sports Department and Contracting Officer prior to that official being assigned to a specific sport.

1.2 MISSION: This is a performance-based Work Statement (PWS) for the Spangdahlem AB, Germany. Spangdahlem AB, host a variety of sports program for the airmen, such as flag football, basketball, volleyball, soccer, and softball throughout the year to provide morale, welfare and recreation of its Airman.

The 52 FW/FSVS requires personnel to officiate intramural sports program as outlined in Air Force Instruction (AFI) 34-266, paragraphs 3.2.9. and 3.5.5. Sport season starts on 18 November 2019. Contractor must submit documentation stating that they are an authorized source for Spangdahlem Air Base Sports Department.

- Provide officials, scorekeepers, timers, tools, equipment, materials, supplies, and supervisors necessary to perform sports officiating

- Furnish National Association of Sports Officials (NASO), or be members/certified under each individuals sport association for the sports of flag football, volleyball, basketball, soccer, and softball.

The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the U.S. Government.

1.3 PERIOD OF PERFORMANCE: Sport season starts on or about 18 November 2019 and continues throughout the year. Exact dates of each of event will be provide as the seasonal sport changes to be determine (TBD).

1.4 Objectives: Contractor will ensure officials support the intramural sports program by following the governing body and their official rule books. These rule books will govern play unless stated otherwise in the local By-laws. The governing bodies can be subject to change for what is best for the intramural program.

• USA Softball/Amateur Softball Association- USA/ASA Softball

• National Collegiate Association Athletics Association- NCAA

• United States Volleyball Association- USVA

• National Intramural Recreational Sports Association Flag Football Rule

• Federation International de Football Association- FIFA

• Spangdahlem Air Base Intramural Sports By-laws (The Spangdahlem Sports Department

By-laws supersede the individual sport’s association rules.)

1.5 Scope: Officials are required to enforce all pertinent rules, local By-laws, and safety requirements, with no deviations. These rules and By-laws are established for each officiated sport conducted along with the association’s rules established for each particular sport

Sports to be officiated are flag football, basketball, volleyball, soccer, and softball. The contractor shall provide the required number of officials and scorekeeper/timers at each scheduled contest.

Flag Football 4 Officials (1 Head Referee, 1 Linesman, 1 Back Judge, 1 Downsman)

Basketball 3 Officials (2 Referees, 1 Scorekeeper/Timekeeper)

Volleyball 2 Officials (1 Referee, 1 Scorekeeper)

Soccer 3 Officials (1 Referee, 2 Linesman)

Softball 2 Officials (1 Umpire, 1 Scorekeeper)

1.6 Hours of Operation: The contractor is responsible for the times of games scheduled between the hours of 0800 Central European Time (CET) to 2300 CET Monday thru Sunday. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this SOW when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.7 Place of Performance: The work to be performed under this contract will be performed at the Spangdahlem Fitness Center gymnasium-Building 580, the Spangdahlem Sports Field-Building 1422, the Spangdahlem Softball Fields-Building 1220, or the Spangdahlem Alternate Sports Field-Building 1182.

1.8 Type of Contract: The Government will award a fixed firm price contract.

1.9 Security Requirements:

Contractor personnel performing work under this contract must submit to a local background investigation. Personnel with unfavorable results will not be permitted on the installation. All personnel will be escorted during the performance of work within the controlled area. Personnel not in possession of installation access credentials must be escorted on and off the installation and are not permitted accesses to any other aspects of the installation.

Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. Contractor personnel must have picture identification available and will be required to display CP-issued escorted visitor badges during any periods that the CP is operational during performance of this contract.

Other Direct Costs: The cost of shipment for system components shall be the responsibility of the contractor. The cost of reproduction of training materials and lesson plans as well as an initial set of system documentation shall all be the responsibility of the contractor.

Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

1.10. Services: The Sports Department shall provide the contractor with a schedule as early as two weeks and as late as one week prior to the season starting. This schedule is subject to change at any time due to inclement weather, acts of God, or military related commitments. The contractor shall be notified changes at least 24 hours in advance when possible.

The Sports Department shall inform the contractor of the local By-laws 2 weeks prior to the start of the respective season. Changes and modifications can be made at any time and the contractor shall be notified of changes at least 24 hours in advance.

Contractor shall be paid for forfeited games provided that they are at the game site at the scheduled start time.

The Sports Department is responsible for notifying the contractor of all postponed games.

Contractor will not be paid for postponed games if notified 3 hours before the scheduled game time. If a game or portion of a game must be postponed due to inclement weather or do to a valid protest on a rule misinterpretation, the contractor will not be paid for the game on that specific day. Contractor will be paid the next available scheduled make-up/continuation game.

1.11. Facilities: Appropriate playing fields, maintenance, and repairs for facilities being utilized for competitions, meetings, and clinics shall be provided by the Fitness Center.

1.12. Equipment: The Fitness Center shall provide all equipment and supplies necessary for teams to play each sport (balls, flags, playing surfaces, scorebooks, etc.)

1.13. SERVICE SUMMARY (SS).

1.14. Services Summary Table. The Service Summary is designed to capture the overall performance requirements for this PWS. This PWS and SS contain six performance items that are of particular interest to the Fitness Center. Fitness Center Director or designee will verify and document all 6 items of interested listed below.

Performance Objective PWS Paragraph

Performance Threshold

Surveillance Method

Provide required number of Sports Officials at each scheduled contest

1.5 100% compliance

Surveillance with Fitness Staff at the game

Review scorebooks/score sheets to ensure all required information is documented.

3.2 100% compliance

Surveillance with Fitness Staff after the game

All officials shall be certified in the sport in which they are officiating 1.2 100% compliance

Surveillance by Fitness Staff

All Sports Officials shall wear appropriate professional officiating attire 3.2 100% compliance Surveillance with Fitness Staff at the game

During intramural games the Sports Officials shall report to the game site not later than 15 minutes before game time

1.10

1 defect per season

Surveillance with Fitness Staff at the game

Safeguarding all government property 1.9 100% compliance

Surveillance with Fitness Staff at the game

Part 2: Definitions and Acronyms

2.1 DEFINITIONS:

Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

Contracting Officer. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

Deliverable: Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

Physical Security: Actions that prevent the loss or damage of Government property.

Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privets of contract with the subcontractor.

Work Day. The number of hours per day the Contractor provides services in accordance with the contract.

Work Week. Monday through Friday, unless specified otherwise.

PART 3: CONTRACTOR FURNISHED ITEMS AND SERVICES

3.1 General

a. Contractor or a designated representative will schedule and lead a sports clinic for all officials at least one week prior to the start of each sport. Scorekeepers and timers will be included in these clinics. Clinic shall cover specific By-laws/rules governing the upcoming sport and specific training. Contractor will submit a roster of attendance to the Sports Department NLT one duty day after the sports clinic.

b. The contractor shall provide a contract manager who is responsible for the performance of work and who shall have full authority to act for the contractor on all contracting matters relating to daily operations of this contract. The contract manager shall act for the contractor when the contractor is absent. Designation of manager shall be in writing to the contracting officer and the Fitness Center Sports Department prior to the start of the contract or season.

c. Telephone numbers and email information must always be updated and provided to the Fitness Center Sports Department and contracting officer for short notice cancellations notification due to inclement weather, military related commitments, or acts of God.

d. The contractor shall supply the Fitness Center Sports Department with a complete roster of officials and scorekeepers with their duty phone, and home phone prior to each sporting event.

e. Contractor or contract manager evaluates officials during the season and provides training before each sport begins. If any deficiencies are noted, the contractor or manager must take immediate action to correct the situation.

f. Officials shall not participate as players, coaches, or team managers within the league in which they are officiating.

g. The Contractor shall provide the Fitness Center Sports Department with a monthly schedule for officials and scorekeepers working scheduled events by the 1st of each month once the season starts.

h. The contractor and all employees must be able to read, write, speak, and understand English.

i. Contractor and officials must maintain a professional attitude. This includes oral and written communication with Contracting Office, Fitness Center staff, athletes, spectators, and all other patrons on Spangdahlem Air Base.

j. The contracting officer may, in writing, require that the contractor or officials be removed from the work site, area or base due to unprofessional behavior. Unprofessional behavior includes, wearing inappropriate attire, using profane language, acts of being disrespectful and harassment (oral and written) and abusing or disobeying base rules or regulations.

k. No official shall be allowed to work a game if it is apparent that alcohol beverages have been consumed. At no time shall an official or the contractor consume alcoholic beverages or use tobacco products in, on, or around the playing area or during a meeting with the contracting officer or Fitness Center Sports Department.

l. Sports officials or contractor who have had three or more complaints or who the contracting officer and Fitness Center Sports Department deems unfit due to professionalism (see 9.a.) may be removed from officiating for the remaining of the season.

m. Officials will comply with all Air Force safety requirements when officiating on Spangdahlem AFB in addition to safety requirements outlined in the local By-laws and or the official rule book for each sport.

3.2 Game Day Responsibilities

a. Officials will be at event location, a minimum of 15 minutes prior to the scheduled game time and ready to officiate. Head official will stay until the scheduled games are completed and will review scorebook to ensure correct scores have been recorded.

b. Schedule game time is start time. All pre-game necessary preparations (i.e., verify scorebooks, inspect playing area, inspect players/equipment, coin toss, coaches/captain meetings) will be completed before the scheduled game time.

c. Officials must wear appropriate professional officiating attire and have proper officiating equipment. Officials shall present a neat appearance and easily recognized. This may be accomplished by wearing distinctive clothing bearing the name of the company or the official uniform designated by each sport’s governing body organization/association.

d. Officials will acquire a game day roster from each team prior to the start of each contest.

e. Officials will abide the local By-laws provided by the Fitness Center Sports Department and the official rule book for each sport. At no time shall an official deviate from these two governing bodies as they see fit.

f. The head official shall pick up any required game equipment, scorebooks and, keys and return them back to the Fitness Center after the last scheduled contest of the night.

g. The head official shall ensure that the field lights are turned on at dusk and turned off following the last schedule contest of the night.

h. The contractor ensures all game results are provided to Fitness Center Sports Department by 1200 hours the first duty day after the scheduled contest. This includes providing additional scorebooks or score sheets where information is recorded for record keeping purposes. All scorebook/score sheets must be verified and signed.

i. The contractor or manager must notify the Fitness Center Sports Department by 1200 hours on game day if officials are unable to show up for scheduled games. If the contractor or manager fails to notify the Fitness Center Sports Department they will be charged monetary penalties equal to that day’s official pay. (Unit x Unit Price)

j. In the event of a protest, if a player is ejected, or injured the head official shall notify the Fitness Center Sports Department. Specific procedures will be outlined in the By-laws for each sport. The head official must report any player/coach who was ejected due to unsportsmanlike conduct or inappropriate behavior, both verbal and physical, towards players, officials, or spectators. If a Fitness Center staff member is not present in an official capacity during a scheduled game the head official will report injuries to the Fitness Center front desk as soon as possible using a phone, radio or runner. For all situations, the participants name, rank, unit, and a detailed description of ejection or injury shall be reported to the Sports Department on an official incident form NLT 1200 hours of the next duty day.

k. Contractor/head official will have the authority to postpone any game(s) due to inclement weather or suitability of playing field. Contractor will be paid for the games already completed or started on that day. Contractor will not be paid for the games that have been postponed to a new date. Contractor will be paid for fully postponed games when they take place on the newly scheduled date.

l. If the contractor has not fulfilled the obligation of duties then full payment for that game will not be received. Scoring and timing duties still must be accomplished for all games. Payment formulas for each sport are listed below. The minimum requirements for each sport must be met in order for a contest to continue without cancellation. Formulas for payment per sport are listed below with the minimal requirements that must be met in order for a contest to continue with our cancellation. Formulas for payments in each sport are listed below.

Flag Football: 4 Officials- 100%, 3 Officials- 75%, 2 Official- 50% (min. of 2 Officials)

Basketball: 3 Officials- 100%, 2 Officials- 75%, (min. of 2 Officials)

Volleyball: 2 Officials- 100%, 1 Official- 50% (min. of 1 Official)

Soccer: 2 Officials- 100%, 1 Official- 50% (min. of 1 Official)

Softball: 2 Officials, 100%, 1 Official- 50% (min. of 1 Official)

PART 4: APPLICABLE PUBLICATIONS

The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures as identified in the following, as well as any applicable MAJCOM supplements to these directives:

• Air Force Instruction (AFI) 34-266, Paragraphs 3.2.9. and 3.5.5.

• Force Support Activity Standards, Attachment 06.