Attachment_1__Solicitation_PWS.docx

PERFORMANCE WORK STATEMENT

FOR

PREVENTIVE ELEVATOR MAINTENANCE

SERVICES AND ANNUAL TUEV INSPECTIONS

Spangdahlem AB, GERMANY

14 October 2016

PERFORMANCE WORK STATEMENT

FOR

PREVENTIVE ELEVATOR MAINTENANCE SERVICES

AND ANNUAL TUEV INSPECTIONS

1. DESCRIPTION OF SERVICES. The contractor shall provide all labor, tools, parts, materials, equipment, supervision, management, licenses, supplies, transportation, and other items and services necessary to perform “Preventive Maintenance Service, including repairs, and TUEV Inspections, (Technischer Ueberwachungs Verein/Technical Inspection Agency)” of elevators at Spangdahlem Air Base as defined in this Performance Work Statement (PWS). The contractor shall provide quality of service in accordance with (IAW) the current Industrial/Safety/Health Regulation - Betriebssicherheitsverordnung (BetrSichV). Contractor shall be in a possession of ISO 9001 or must be certified in accordance with DIN EN 13015. All services shall be performed by qualified contractor/personnel only. The Workload Estimate is listed in Appendix A of this PWS.

1.1 MAINTENANCE SERVICE. The contractor shall provide quarterly preventive maintenance for all in the Appendix mentioned elevators. Maintenance shall begin in the first month after contract award. The Appointment shall be coordinated with the contracting officer representative (COR).

1.1.1 Preventive maintenance shall also include:

a. Checks of all safety and security devices and support structures.

b. Lubrication of all components of the elevator.

c. Cleaning of the machine room, cabin (including top of cabin), and shaft pit.

d. Any discrepancies or malfunctions of an electrical or mechanical component discovered during a preventive maintenance inspection shall be rectified and/or repaired.

e. Replacement parts shall be provided and installed by the contractor.

In addition, a written cost estimate/quote for unscheduled Repair/s to include Material and labor hours shall accompany the inspection report (Para. 2). The (COR) must provide written approval to the contractor for repairs exeeding 200.00 EUR on deficiencies detected during the preventive maintenance.

1.2. TUEV INSPECTION. The annual TUEV Inspection shall be coordinated with the COR. The Contractor shall assist during each TUEV Inspection. The contractor is responsible to coordinate the appointments with the TUEV. The TUEV or any other by the Government certified monitoring agency will be subcontracted by the contractor for the here mentioned service. After passing the inspection elevators must be furnished with inspection stickers as required.

1.3. HEAT/SMOKE VENTS. The contractor shall inspect/maintain annually the heat/smoke vents of all applicable elevators, see Appendix-A.

1.4. EMERGENCY SERVICES/UNSCHEDULED REPAIRS. Upon notification by the COR the contractor shall perform emergency services within twenty-four (24) hours after notification.

1.5. Note: In the Basic Year 01 March 2017 to 31 August 2017 the paragraphs 1.2 and 1.3 do not apply because those inspections were already maintained and not required.

2. INSPECTION DOCUMENTATION.

Contractor shall prepare and submit a written report within 5 days after the inspection. The report shall include identification of system, location, date of inspection, repairs needed including a quote and overall condition of elevators.

All services performed by the contractor in accordance with paragraphs 1.1 through 1.4 shall be certified by signature of the COR. In addition, a copy of the aforementioned service ticket shall be attached to the contractor’s invoice.

2.1. TRASH REMOVAL. Collection of trash will be performed immediately after completion of work. All trash produced by the contractor shall be removed and disposed of base in accordance with the current German Government Environmental regulations at Contractor’s expense.

2.2. POINT OF CONTACT/ CONTRACTING OFFICER REPRESENTATIVES (COR). The name of the COR and their respective telephone numbers shall be given to the contractor after contract award.

3. GENERAL INFORMATION.

3.1 HOURS OF OPERATION. The contractor shall coordinate with the COR the days and times when services shall take place.

Regular duty hours for the quarterly preventive maintenance and unscheduled repairs are Monday to Friday, 07:00 – 17:00hrs.

For emergency service the following hours can apply:

17:00 - 07:00hrs, including Saturdays, 00:01 – 24:00hrs Sunday/German Holiday.

3.1.1 PERIOD OF PERFORMANCE

3.1.2. FEDERAL HOLIDAYS/DOWN DAYS. The contractor shall perform all services contained within this Performance Work Statement (PWS), except for the following United States and German holidays:

3.1.3. German Holidays.

- New Year’s Day

· Good Friday

· Easter Monday

· Labor Day

· Ascension Day

· Whit Monday

· Corpus Christi Day

· Day of Unity

· All Saints Day

· Christmas days (25 and 26 December)

3.1.4. American Holidays.

· New Year’s Day

· Martin Luther King Day (3rd Monday in January)

· President’s Day (3rd Monday in February)

· Memorial Day (Last Monday in May)

· Independence Day (4th of July)

· Labor Day (1st Monday in September)

· Columbus Day (2nd Monday in October)

· Veteran’s Day (November 11th)

· Thanksgiving Day

· Christmas Day Note: When the holiday is on a Saturday, the preceding Friday shall be the U.S. Holiday.

When the holiday is on a Sunday, the following Monday shall be the U.S. Holiday.

3.1.5. Base Closures. Work scheduled but not accomplished because of base closure due to weather, exercises, or actual alert, will be accomplished as soon as possible after reopening the base.

4. CONTRACT MANAGEMENT.

4.1. Contract Manager.

The Contractor shall identify to the Contracting Officer, a primary and alternate point of contact (POC) who has full authority to act on behalf of the contractor on all operational aspects of the contract. The contractor, prior to contract performance, shall designate the POC and alternate in writing. The POC or alternate shall be available via telephone during working hours as listed in paragraph 1.2.3.

5. CONTRACTOR EMPLOYEES. Personnel shall meet or exceed the following requirements.

5.1. The contractor shall not employ persons for work on this contract if such employee(s) are identified to the contractor by the CO as a potential threat to health, safety, security, general well being, or operational mission of the installation and its population in accordance with (IAW) DoDR 5500.7, Standards of Conduct. The contractor shall ensure all employees have adequate knowledge of the proper procedures for using all tools and equipment necessary to complete assigned tasks.

5.1.1. Contractor personnel shall present a neat appearance and be easily recognized as contractor employees. As a minimum the contractor shall be responsible to issue badges displaying company name and ensure they are worn by employees during execution of their duties.

5.1.2. Contractor personnel are required to comply with Spangdahlem AB Motor Vehicle Code, pertaining to operation of privately owned vehicles on Spangdahlem AB, Germany. The contractor shall ensure employees have a current and valid driver’s license before allowing the employee to operate a contractor-owned vehicle on Spangdahlem AB. Germany.

5.1.3. The contractor shall provide, in writing, a company personnel roster to the CO no later than (NLT) the pre- performance meeting. This listing shall include the names of all company employees assigned to work on this contract. Subsequent changes to these rosters shall be forwarded to the CO as required. The contractor and employees shall return all Government identification cards or other items to the COR within 24 hours of employee’s or contract termination.

5.1.5. GOVERNMENT REMEDIES. The Contracting Officer shall follow the requirements of FAR 52.212-4, Contract Terms and Conditions for Commercial Items (May 2015), for contractor’s failure to perform satisfactory services or correct non-conforming services.

6. SECURITY REQUIREMENTS. All personnel employed by the contractor in performance of this Performance Work Statement (PWS) and any representative of the contractor entering the government installation in the performance of this PWS, shall abide by all security regulations of the installation. The contractor shall ensure each employee obtains the following pass and identification items as applicable for contractor personnel and non-government owned vehicles in order for complete performance of this contract as described in the PWS.

6.1. Application for Civilian Identification Card, DD Form 1172 can be requested through the 52 CES/COR. Contact information for this will be provided after contract award (para. 1.2.8). All members shall receive a background security investigation by German or other security officials.

7. APPENDIX- A– ESTIMATED WORKLOAD DATA

Elevators at Spangdahlem AB (CES)

Bldg # 216, Avionics, Spangdahlem 1 elevator Mfg. unknown, Year 1986 Manufacturer’s # 2671 Load cap: 1500 kg or 20 passengers Double hinge doors.

Bldg # 38, Eifel Inn, Spangdahlem 1 elevator Mfg. Schroeter & Quast, Nonnweiler Manufacturer’s # 21/1501, Year 2004 Load cap: 1200 kg or 16 passengers Single edge sliding doors.

Bldg # 442, MFH Heating Plant, Spangdahlem 1 elevator Mfg. Kaes & Greif Manufacturer’s # 96006, Year 1996 Load cap: 300 kg, freight elevator Single hinge door.

Bldg # 500, Club Eifel, Spangdahlem 1 elevator Mfg. Schroeter & Quast, Nonnweiler Manufacturer’s # 21/1488, Year 2004 Load cap: 1300 kg or 17 passengers Single edge sliding door.

Bldg # 520, Air Force Inn, Spangdahlem 1 elevator Mf. Weiss Aufzuege G.m.b.H.

Manufacturer’s # 21-1208, Year 2006 Load cap: 1200 kg or 16 passengers Central opening sliding doors.

Bldg # 77, New Air Control Tower, Spangdahlem 1 elevator Mfg. Trierer Aufzugbau, Baasch & Didong G.m.b.H.

Manufacturer’s # 022461, Year 2008 Load cap: 1250 kg or 16 passengers Single edge sliding door.

Bldg # 454 Housing Maintenance, Spangdahlem 1 elevator Mfg. Loedige Foerdertechnik G.m.b.H.

Manufacturer’s # 74884301, Year 2006.

Load Capacity: 1000 kg, freight elevator only.

Single hinge door Bldg # 580 Fitness Center, Spangdahlem 1 elevator Mfg. Trierer Aufzugbau, Baasch & Didong G.m.b.H.

Manufacturer’s # 082676, Year 2013.

Load cap: 1425 kg or 19 passengers.

Central opening sliding door.

Bldg # 129 Education Center, Spangdahlem 1 elevator Mfg. Thyssen/Krupp Manufacturer’s # 283308007, Year 2008 Load cap: 630 kg or 8 passengers Single edge sliding door.

Elevators Spangdahlem (MDG) Bldg # 137, Clinic Spangdahlem 1 elevator Mfg. Trierer Aufzugsbau Basch & Didong GmbH, Manufacturer’s # 102233, Year 2002 Load Capacity: 300 kg; handicapped elevator, Single hinge door.

Bldg # 161, Clinic Spangdahlem 2 elevators Glatzel & Rieser Manufacturer’s # 8491 and 8492, Year 1996;

Load Capacity: 630 kg or 8 passengers, single edge sliding doors.

Bldg # 175, Clinic Spangdahlem 2 elevators Glatzel & Rieser Manufacturer’s # 8493 and 8494, Year 1996;

Load Capacity: 630 kg or 8 passengers;

single edge sliding doors.

Bldg # 550, Clinic Spangdahlem 2 elevators

1. Mfg. Trierer Aufzugsbau 022548 Year: 2011 Load Capacity: 1275 kg or 17 passengers;

single edge sliding doors and with smoke vent system

1. Mfg. Trierer Aufzugsbau 022549 Year: 2011 Load Capacity: 1600 kg or 21 passengers;

with 2 each single edge sliding doors at ground level and

Annual preventive maintenance on the Heat and Smoke Vents:

Bldg # 77 New Air Control Tower, Spangdahlem 1 elevator Serial # 022461 Bldg # 580 Fitness Center, Spangdahlem 1 elevator Serial # 082676 Bldg # 129 Education Center, Spangdahlem 1 elevator Serial # 283308007 Bldg # 550, Clinic, Spangdahlem 2 elevators Serial # 022548 and 022549