FA560617R00040002_-_Facility_Maintenance_Requirement_-_Solicitation_Amendment___2.pdf

F3W4017018A003

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The Reason for this Amendment is to:

A.) Extend the Solicitation Issue Date from 21 April 2017 to 28 April 2017.

B.) All other Terms and Conditions remain unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 6

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 19-Apr-2017

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X FA560617R0004

X 9B. DATED (SEE ITEM 11)

15-Mar-2017

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

19-Apr-2017

CODE

52 CONTRACTING SQ (CONS)

BASE SUPPORT FLIGHT

FLUGPLATZ, GEB. 128

54529 SPANGDAHLEM

GERMANY

FA5606 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

FA560617R0004

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

ADDENDUM TO FAR 52.212-1

ADDENDUM TO FAR 52.212-1 INSTRUCTIONS TO OFFERORS–COMMERCIAL ITEMS

To be considered for award, the offer must be received at this location at or before the exact date and time specified in Block 8 of the Standard Form 1449 and must include the following:

1. Proposal Preparation Instructions:

a. To assure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein.

Proposals must be complete, self-sufficient, and respond directly to the requirements of this solicitation. A complete proposal consists of a technical proposal, written past performance and executed proposal documents. Offerors must include prices for CLINs in the pricing schedule (on the SF 1449), of the solicitation for the basic period, and all option periods.

(1) Proposals shall not contain classified information.

(2) Alternate proposals will not be accepted.

(3) In accordance with FAR SubPart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful proposals. Unless the Offeror requests otherwise, the Government will destroy extra copies of unsuccessful proposals.

(4) Only one award will be made as a result of this solicitation.

(5) The Government intends to award a contract without discussions with respective offerors. \ The Government, however, reserves the right to conduct discussions if deemed in its best interest.

(6) Offerors are cautioned to submit sufficient information and in the format specified in this addendum.

Offerors may be asked to clarify certain aspects of their proposal or respond to adverse past performance information to which the offeror has not previously had an opportunity to respond. Communication conducted to resolve minor or clerical errors will not constitute discussions and the Government reserves the right to award a contract without the opportunity for proposal revision.

b. All extensions of the unit prices shown will be subject to verification by the Government. In case of variation between the unit price and the extension, the unit prices will be considered to be the offer.

c. Failure to furnish a complete proposal may result in the proposal being determined non-responsive by the

Government and cause for rejection of the entire offer. Proposal shall be submitted digitally by e-mail or, if too large in size, on a CD/DVD prior to the time set for proposal closing to:

52CONS/LGCB

ATTN: Torsten Schroeder, Anja Weber-Sabo

Bldg. 128, 2nd Floor

Arnold Blvd.

Unit 3562

54529 Flugplatz Spangdahlem

Germany

Email: torsten.schroeder.de@us.af.mil anja.weber-sabo.1.de@us.af.mil 52CONS.LGCB.BaseSupport@us.af.mil mailto:torsten.schroeder.de@us.af.mil mailto:anja.weber-sabo.1.de@us.af.mil

EMAILED PROPOSALS MUST BE DELIVERED TO THE POINTS OF CONTACT LISTED ABOVE NO

LATER THAN 28 Apr 2017, 03:00 p.m. Central European Time. IT IS THE OFFEROR’S RESPONSIBILITY

TO ENSURE EMAILS ARE OF A SIZE THAT ALLOWS FOR DELIVERY. Acceptable document types are .pdf, .doc and .xls. Other document types may be stripped by the Government’s server and may not be received by this office.

2. Submission of Offers:

Submit signed and dated proposal stating the solicitation number – also with the solicitation number annotated in the subject of the e-mail.

Offeror’s shall submit the following information as part of their proposal.

a. COVER LETTER: Include a Summary of the Proposal contents and identify the offeror’s primary and alternate point of contact for all proposal-related matters.

b. ORIGINAL STANDARD FORM 1449: complete Blocks 17a (Company Stamp) and 30a (Signature);

Block 30b ( Name and Title of Signer); Block 30c (Date Signed); Block 12 (Optional).

c. SF 1449 CONTINUATION:

Price: List all Pricing Information on the complete Schedule of Services.

Technical: See Technical Evaluation Subfactors 1 through Subfactor 3 of Addendum to 52.212-2

Past Performance: The offeror shall provide information on no more than three (3) contracts. Criteria:

a. Performance within the last five (5) years 2011 – 2016 (present).

b. Contracts shall be similar in scope and/or complexity to the work described in the PWS.

c. Contracting Officer’s Name or Commercial Customer Point of Contact and Telephone Number.

3. Offerors shall submit ONLY documentation relevant to subject Request for Proposal.

(End of Addendum)

ADDENDUM TO FAR 52.212-2

ADDENDUM TO FAR 52.212-2 EVALUATION – COMMERCIAL ITEMS

1. EVALUATION FACTORS FOR AWARD

The following three factors shall be used to evaluate offers:

FACTOR 1 – Price

Offerors will be evaluated on the Total Evaluated Price (TEP) resulting from the total amounts of CLINs 0001 through 2001 plus 120% of the price(s) proposed for the last option period in accordance with FAR Clause

52.217-8 Extension of Services. Unbalanced prices may serve as a basis for rejection of the proposal. The price evaluation will document the reasonableness of the total evaluated price.

Arithmetic Discrepancies: For the purpose of initial evaluation of offers, the following will be utilized in resolving arithmetic discrepancies found on the face of the pricing schedule as submitted by the offeror.

(A) Obviously misplaced decimal points will be corrected;

(B) Discrepancy between unit price and extended price, the unit price will govern;

(C) Apparent errors in extension of unit prices will be corrected;

(D) Apparent errors in extended prices per CLIN will be corrected.

Reasonableness: Price analysis will be used to determine reasonableness of prices. The techniques and procedures described under FAR 13.106-2, as determined appropriate, will be the primary means of assessing proposals in determining the reasonableness.

FACTOR 2 – TECHNICAL CAPABILITY

(1) Sub-Factor 1

Offeror shall provide a Business License that authorizes to perform services in accordance with the PWS in the Federal

Republic of Germany.

(2) Sub-Factor 2

Contractor shall provide proof of liability insurance (Haftpflichtversicherung)

This insurance shall cover the reimbursement for lost keys

(3) Sub-Factor 3

Offeror shall provide a Commercial Quality Control Plan consisting of the following:

The offeror provides a Quality Control Plan, which shall address the following issues and shall demonstrate the contractor’s ability:

a. A thorough and clear description in detail of the methods, processes, and procedures for ensuring performance meets the standards of the PWS;

b. A description of the offeror’s inspection system to effectively meet the quality thresholds defined specifically in the Service Summary (SS) in paragraph 2.0 of the PWS. This should include processes for interfacing with the assigned Contracting Officer’s Representatives (CORs);

c. A description of the methods, checklists, and processes to be used to identify and rectify any deficiencies in the quality of service provided;

d. An explanation of your process to ensure all facilities still receive service to the standards of the PWS during employee absences (temporary or permanent);

e. A sample work schedule for the different buildings of the Clinic;

f. A list of the company’s key personnel

Offerors will be evaluated on written documentation provided in accordance with Addendum to FAR 52.212-1, Instructions to Offerors – Commercial, and listed as subfactors above. Technical acceptability is based on successfully meeting this requirement. The focus of the technical rating is to identify if the contractor has an adequate approach and understanding of the requirement. Each outlined subfactor will be rated “Acceptable” or “Unacceptable” as follows:

TECHNICAL CRITERIA RATINGS

RATING DEFINITION

Acceptable Proposal clearly meets the minimum requirements of the solicitation.

Unacceptable Proposal does not clearly meet the minimum requirements of the solicitation.

Offerors must receive “Acceptable” rating for each subfactor to receive an overall “Acceptable” rating in the technical evaluation. In the event one or more subfactors receive an “Unacceptable” rating, the proposal will receive an overall

“Unacceptable” rating in the technical evaluation. In order to receive an “Acceptable” rating, the offeror must provide proof that all requirements will be met.

FACTOR 3 – Past Performance

Past Performance will be evaluated on how well the offeror performed on recent and relevant work. Past performance references of a joint venture partner, key subcontractor, or instances where the offeror performed as a key personnel or a key subcontractor will be accepted. The rating is based upon offeror-provided references, or information obtained by the Government from any other sources of past performance information within the past five (5) years. A past performance questionnaire will be utilized to determine the offeror’s rating on past projects with Government or other sources. The information, as well as any other information known by or made available to the Contracting Officer, will be used by the Government in the following manner to determine if the offeror has a satisfactory past performance record. Offeror must receive an “Acceptable” rating to receive an award, as follows:

Note: Contractors without a record of relevant past performance information will not be penalized in any manner.

Relevant past performance is defined as work where the same or similar projects as defined in the Performance Work

Statement (PWS) have been completed. Contracts listed may include those entered into with the Federal Government or private/commercial entities, whereby Federal Government contracts take precedence. In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance. Therefore, the offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “Unknown” shall be considered “Acceptable.”

The Offeror shall provide no more than 3 relevant projects or contracts that include the following information:

Government Agency/Company who awarded the contract

Contract Number

Description of Supplies/Services

Contract Value (base and all options)

Period of Performance (including all options)

Place of Performance

Contract Type

Current POC with current email address and phone number

Upon completion of the past performance questionnaire please e-mail the signed document to torsten.schroeder.de@us.af.mil, anja.weber-sabo.1.de@us.af.mil and 52CONS.LGCB.BaseSupport@us.af.mil prior to 28 Apr 2017, 03:00 p.m.

PAST PERFORMANCE RATINGS

RATING DEFINITION

Acceptable Past Performance of contractor meets Government satisfactory performance rating for the type of work required by this solicitation.

Unacceptable Past Performance of contractor does not meet Government satisfactory performance rating for the type of work required by this solicitation.

mailto:torsten.schroeder.de@us.af.mil mailto:anja.weber-sabo.1.de@us.af.mil mailto:52CONS.LGCB.BaseSupport@us.af.mil

2. CONTRACTOR RESPONSIBILITY

Prior to award, a responsibility determination will be made as described in FAR Part 9.

3. AWARD PROCESS

The Government intends to award to the lowest priced offeror with an acceptable technical and past performance rating; the Government may award without discussions, reserving the right to hold discussions if deemed necessary by the CO.

The evaluation process is as follows:

(1) Price: The Government will first evaluate all proposals for price, ranking the offerors from lowest to highest total evaluated price. Price must be fair and reasonable to proceed with the technical evaluation.

(2) Technical: The lowest priced proposal will then be evaluated for technical acceptability. Proposals must be rated “Acceptable”. If the lowest priced offeror’s technical proposal is “Unacceptable”, the next low offeror’s technical proposal will be evaluated, continuing until an offeror with an “Acceptable” technical rating is identified.

(3) Past Performance: The lowest priced, technically “Acceptable” offeror’s past performance will be evaluated. The Government reserves the right:

a. that, if the initial lowest priced, technically “Acceptable” offeror’s past performance is determined to be “Acceptable”, the evaluation process will stop and the award will be made to that offeror.

b. that, if the lowest priced, technically “Acceptable” offeror’s past performance is determined to be

“Unacceptable”, the Government will evaluate past performance of the next lowest priced, technically acceptable offeror. This process will continue, as needed, until an offeror is rated ”Acceptable” for past performance.

c. to perform technical and past performance evaluation simultaneously.

(End of Addendum)

(End of Summary of Changes)