FA560617R0004_-_Facility_Maintenance_Requirement_-_Solicitation_Document.pdf

SEE ADDENDUM

(No Collect Calls)

FA560617R0004 15-Mar-2017

b. TELEPHONE NUMBER

452-9515

8. OFFER DUE DATE/LOCAL TIME

03:00 PM 21 Apr 2017

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

FA56069. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

TORSTEN SCHROEDER

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

F3W4017018A003

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED ORX

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

52 CONTRACTING SQ (CONS)

BASE SUPPORT FLIGHT

FLUGPLATZ, GEB. 128

54529 SPANGDAHLEM

GERMANY

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE F3W401 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

52 MDG/SGSM

BLDG # 550, MEDICAL CLINIC

BRIGITTE BRYINGTON

09126 SPANGDAHLEM

GERMANY

TEL: 06565613317 FAX:

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$38,500,000

NAICS:

561210

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF61

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

FA560617R0004

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 12 Months Facility Operations, Maintenance, Repair

FFP

Nonpersonal Services: Contractor shall provide all personnel, equipment, tools (to include special tooling), vehicles, materials, transportation and supervision necessary to perform all operation. Maintenance and repair tasks and functions primary for heating, ventilation and air conditioning (HVAC) for all medical treatment facilities at Spangdahlem Air Base and Zemmer warehouse.

Service shall be performed in accordance with the attached Performance Work

Statement.

Services include but are not limited to scheduled and unscheduled maintenance, incidental repairs, and operation activities necessary to keep the medical facilities in good working order as well as five emergency calls during non-regular duty hours per year. Maintenance includes regularly scheduled adjustments and inspections.

Preventive Maintenance Tasks.

All work shall be executed in a consistent manner by individuals who are qualified, careful and efficient in the trade and in strict accordance with prevailing industry standards and the attached Performance Work Statement.

Base Year - Period of Performance: 1 Oct 2017 - 30 Sep 2018

FOB: Destination

PURCHASE REQUEST NUMBER: F3W4017018A003

SIGNAL CODE: A

NET AMT

0002 1 Each Required Spare/Replacement Parts

FFP

The government shall bear the cost of all materials, parts and supplies for all scheduled and unscheduled maintenance and repair actions. All purchased parts shall be reimbursed as allowable by the government. All repair and replacement parts shall be separately invoiced showing the building and work request number on the document and any applicable reasonable handling fee added. The handling fee will be based on the total of all materials, parts, and supplies purchased for a maintenance/repair action. The contractor shall get prior approval from the contracting officer representative (COR), if the total cost of the material, parts and supplies required to complete the unscheduled maintenance or repair action exceeds $250.00.

Handling fee (for purchases up to 2,300.00 Euro): 20 %

Any total purchase for a maintenance/repair action over 2,300.00 Euro will be handled by the government (Contracting Officer).

Base Year - Period of Performance: 1 Oct 2017 - 30 Sep 2018

FOB: Destination

PURCHASE REQUEST NUMBER: F3W4017018A003

1001 9 Months OPTION Facility Operations, Maintenance, Repair

FFP

Nonpersonal Services: Contractor shall provide all personnel, equipment, tools (to include special tooling), vehicles, materials, transportation and supervision necessary to perform all operation. Maintenance and repair tasks and functions primary for heating, ventilation and air conditioning (HVAC) for all medical treatment facilities at Spangdahlem Air Base and Zemmer warehouse.

Service shall be performed in accordance with the attached Performance Work

Statement

Services include but are not limited to scheduled and unscheduled maintenance, incidental repairs, and operation activities necessary to keep the medical facilities in good working order as well as five emergency calls during non-regular duty hours per year. Maintenance includes regularly scheduled adjustments and inspections.

Preventive Maintenance Tasks.

All work shall be executed in a consistent manner by individuals who are qualified, careful and efficient in the trade and in strict accordance with prevailing industry standards and the attached Performance Work Statement.

1st Option Year - Period of Performance: 1 Oct 2018 - 30 Jun 2019

FOB: Destination

1002 1 Each OPTION Required Spare/Replacement Parts

FFP

The government shall bear the cost of all materials, parts and supplies for all scheduled and unscheduled maintenance and repair actions. All purchased parts shall be reimbursed as allowable by the government. All repair and replacement parts shall be separately invoiced showing the building and work request number on the document and any applicable reasonable handling fee added. The handling fee will be based on the total of all materials, parts, and supplies purchased for a maintenance/repair action. The contractor shall get prior approval from the contracting officer representative (COR), if the total cost of the material, parts and supplies required to complete the unscheduled maintenance or repair action exceeds $250.00.

Handling fee (for purchases up to 2,300.00 Euro): 20 %

Any total purchase for a maintenance/repair action over 2,300.00 Euro will be handled by the government (Contracting Officer).

1st Option Year - Period of Performance: 1 Oct 2018 - 30 Jun 2019

2001 5 Months OPTION Facility Operations, Maintenance, Repair

FFP

Nonpersonal Services: Contractor shall provide all personnel, equipment, tools (to include special tooling), vehicles, materials, transportation and supervision necessary to perform all operation. Maintenance and repair tasks and functions primary for heating, ventilation and air conditioning (HVAC) for all medical treatment facilities at Spangdahlem Air Base and Zemmer warehouse.

Service shall be performed in accordance with the attached Performance Work

Statement

Services include but are not limited to scheduled and unscheduled maintenance, incidental repairs, and operation activities necessary to keep the medical facilities in good working order as well as five emergency calls during non-regular duty hours per year. Maintenance includes regularly scheduled adjustments and inspections.

Preventive Maintenance Tasks.

All work shall be executed in a consistent manner by individuals who are qualified, careful and efficient in the trade and in strict accordance with prevailing industry standards and the attached Performance Work Statement.

2nd Option Year - Period of Performance: 1 Jul 2019 - 30 Nov 2019

2002 1 Each OPTION Required Spare/Replacement Parts

FFP

The government shall bear the cost of all materials, parts and supplies for all scheduled and unscheduled maintenance and repair actions. All purchased parts shall be reimbursed as allowable by the government. All repair and replacement parts shall be separately invoiced showing the building and work request number on the document and any applicable reasonable handling fee added. The handling fee will be based on the total of all materials, parts, and supplies purchased for a maintenance/repair action. The contractor shall get prior approval from the contracting officer representative (COR), if the total cost of the material, parts and supplies required to complete the unscheduled maintenance or repair action exceeds $250.00.

Handling fee (for purchases up to 2,300.00 Euro): 20 %

Any total purchase for a maintenance/repair action over 2,300.00 Euro will be handled by the government (Contracting Officer).

2nd Option Year - Period of Performance: 1 Jul 2019 - 30 Nov 2019

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government

0002 Destination Government Destination Government

1001 Destination Government Destination Government

1002 Destination Government Destination Government

2001 Destination Government Destination Government

2002 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 01-OCT-2017 TO

30-SEP-2018

N/A 52 MDG/SGSM

BLDG # 550, MEDICAL CLINIC

BRIGITTE BRYINGTON

09126 SPANGDAHLEM

GERMANY

06565613317

F3W401

0002 POP 01-OCT-2017 TO

30-SEP-2018

N/A (SAME AS PREVIOUS LOCATION)

1001 POP 01-OCT-2018 TO

30-JUN-2019

N/A (SAME AS PREVIOUS LOCATION)

1002 POP 01-OCT-2018 TO

30-JUN-2019

N/A (SAME AS PREVIOUS LOCATION)

2001 POP 01-JUL-2019 TO

30-NOV-2019

N/A (SAME AS PREVIOUS LOCATION)

2002 POP 01-JUL-2019 TO

30-NOV-2019

N/A (SAME AS PREVIOUS LOCATION)

MANDATORY SITE VISIT

NOTE: A mandatory site visit will be held on 23 March 2017 and we will meet at the visitor center at 0900 local, for any interested parties. No proposals will be considered from vendors that do not attend the mandatory site visit. Please contact the below POC to schedule your organizations attendance. Please submit names of those who will attend the site visit by no later than 22 March 2017 at 1500 local to torsten.schroeder.de@us.af.mil. All questions resulting from the site visit must be submitted in writing to torsten.schroeder.de@us.af.mil and anja.weber-sabo.1.de@us.af.mil by no later than 31 March 2017 at 1000 local.

NOTICE TO OFFERORS

NOTICE TO OFFERORS

NOTICE TO OFFEROR(S)/SUPPLIER(S): FUNDS ARE NOT PRESENTLY AVAILABLE FOR THIS EFFORT.

NO AWARD WILL BE MADE UNDER THIS SOLICITATION UNTIL FUNDS ARE AVAILABLE. THE

GOVERNMENT RESERVES THE RIGHT TO CANCEL THE SOLICITATION, EITHER BEFORE OR AFTER

THE CLOSING DATE FOR RECEIPT OF PROPOSALS. IN THE EVENT THE GOVERNMENT CANCELS THE

SOLICITATION, THE GOVERNMENT HAS NO OBLIGATION TO REIMBURSE AN OFFEROR FOR ANY

COSTS. PLEASE ENSURE QUOTES WILL BE VALID UNTIL 30 SEPTEMBER 2017.

mailto:torsten.schroeder.de@us.af.mil mailto:torsten.schroeder.de@us.af.mil mailto:anja.weber-sabo.1.de@us.af.mil

CLAUSES INCORPORATED BY REFERENCE

52.203-3 Gratuities APR 1984

52.203-11 Certification And Disclosure Regarding Payments To

Influence Certain Federal Transactions

SEP 2007

52.203-12 Limitation On Payments To Influence Certain Federal

Transactions

OCT 2010

52.203-17 Contractor Employee Whistleblower Rights and Requirement

To Inform Employees of Whistleblower Rights

APR 2014

52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber

Content Paper

MAY 2011

52.204-7 System for Award Management OCT 2016

52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011

52.204-13 System for Award Management Maintenance OCT 2016

52.204-16 Commercial and Government Entity Code Reporting JUL 2016

52.204-17 Ownership or Control of Offeror JUL 2016

52.204-18 Commercial and Government Entity Code Maintenance JUL 2016

52.204-19 Incorporation by Reference of Representations and

Certifications.

DEC 2014

52.204-20 Predecessor of Offeror JUL 2016

52.209-7 Information Regarding Responsibility Matters JUL 2013

52.209-9 Updates of Publicly Available Information Regarding

Responsibility Matters

JUL 2013

52.209-11 Representation by Corporations Regarding Delinquent Tax

Liability or a Felony Conviction under and Federal Law

FEB 2016

52.212-1 Instructions to Offerors--Commercial Items JAN 2017

52.212-4 Contract Terms and Conditions--Commercial Items JAN 2017

52.222-25 Affirmative Action Compliance APR 1984

52.222-29 Notification Of Visa Denial APR 2015

52.223-5 Pollution Prevention and Right-to-Know Information MAY 2011

52.225-13 Restrictions on Certain Foreign Purchases JUN 2008

52.225-14 Inconsistency Between English Version And Translation Of

Contract

FEB 2000

52.225-25 Prohibition on Contracting with Entities Engaging in Certain

Activities or Transactions Relating to Iran-- Representation and Certifications.

OCT 2015

52.229-6 Taxes--Foreign Fixed-Price Contracts FEB 2013

52.232-18 Availability Of Funds APR 1984

52.232-39 Unenforceability of Unauthorized Obligations JUN 2013

52.237-2 Protection Of Government Buildings, Equipment, And

Vegetation

APR 1984

52.242-13 Bankruptcy JUL 1995

52.246-4 Inspection Of Services--Fixed Price AUG 1996

52.247-5 Familiarization With Conditions APR 1984

52.247-8 Estimated Weights or Quantities Not Guaranteed APR 1984

52.247-12 Supervision, Labor, or Materials APR 1984

52.247-21 Contractor Liability for Personal Injury and/or Property

Damage

APR 1984

52.247-22 Contractor Liability for Loss of and/or Damage to Freight

Other Than Household Goods

APR 1984

52.247-34 F.O.B. Destination NOV 1991

52.253-1 Computer Generated Forms JAN 1991

252.201-7000 Contracting Officer's Representative DEC 1991

252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013

252.203-7005 Representation Relating to Compensation of Former DoD

Officials

NOV 2011

252.203-7997 (Dev) Prohibition on Contracting with Entities that Require Certain

Internal Confidentiality Agreements (Deviation 2016-O0003)

OCT 2015

252.204-7003 Control Of Government Personnel Work Product APR 1992

252.204-7004 Alt A System for Award Management Alternate A FEB 2014

252.204-7008 Compliance With Safeguarding Covered Defense Information

Controls

OCT 2016

252.204-7012 Safeguarding Covered Defense Information and Cyber

Incident Reporting

OCT 2016

252.204-7015 Notice of Authorized Disclosure of Information for Litigation

Support

MAY 2016

252.222-7002 Compliance With Local Labor Laws (Overseas) JUN 1997

252.225-7041 Correspondence in English JUN 1997

252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

JUN 2012

252.232-7008 Assignment of Claims (Overseas) JUN 1997

252.232-7010 Levies on Contract Payments DEC 2006

252.233-7001 Choice of Law (Overseas) JUN 1997

ADDENDUM TO FAR 52.212-1

ADDENDUM TO FAR 52.212-1 INSTRUCTIONS TO OFFERORS–COMMERCIAL ITEMS

To be considered for award, the offer must be received at this location at or before the exact date and time specified in Block 8 of the Standard Form 1449 and must include the following:

1. Proposal Preparation Instructions:

a. To assure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein.

Proposals must be complete, self-sufficient, and respond directly to the requirements of this solicitation. A complete proposal consists of a technical proposal, written past performance and executed proposal documents. Offerors must include prices for CLINs in the pricing schedule (on the SF 1449), of the solicitation for the basic period, and all option periods.

(1) Proposals shall not contain classified information.

(2) Alternate proposals will not be accepted.

(3) In accordance with FAR SubPart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful proposals. Unless the Offeror requests otherwise, the Government will destroy extra copies of unsuccessful proposals.

(4) Only one award will be made as a result of this solicitation.

(5) The Government intends to award a contract without discussions with respective offerors. \ The Government, however, reserves the right to conduct discussions if deemed in its best interest.

(6) Offerors are cautioned to submit sufficient information and in the format specified in this addendum.

Offerors may be asked to clarify certain aspects of their proposal or respond to adverse past performance information to which the offeror has not previously had an opportunity to respond. Communication conducted to resolve minor or clerical errors will not constitute discussions and the Government reserves the right to award a contract without the opportunity for proposal revision.

b. All extensions of the unit prices shown will be subject to verification by the Government. In case of variation between the unit price and the extension, the unit prices will be considered to be the offer.

c. Failure to furnish a complete proposal may result in the proposal being determined non-responsive by the

Government and cause for rejection of the entire offer. Proposal shall be submitted digitally by e-mail or, if too large in size, on a CD/DVD prior to the time set for proposal closing to:

52CONS/LGCB

ATTN: Torsten Schroeder, Anja Weber-Sabo

Bldg. 128, 2nd Floor

Arnold Blvd.

Unit 3562

54529 Flugplatz Spangdahlem

Germany

Email: torsten.schroeder.de@us.af.mil anja.weber-sabo.1.de@us.af.mil 52CONS.LGCB.BaseSupport@us.af.mil

EMAILED PROPOSALS MUST BE DELIVERED TO THE POINTS OF CONTACT LISTED ABOVE NO

LATER THAN 21 Apr 2017, 03:00 p.m. Central European Time. IT IS THE OFFEROR’S RESPONSIBILITY

TO ENSURE EMAILS ARE OF A SIZE THAT ALLOWS FOR DELIVERY. Acceptable document types are .pdf, .doc and .xls. Other document types may be stripped by the Government’s server and may not be received by this office.

2. Submission of Offers:

Submit signed and dated proposal stating the solicitation number – also with the solicitation number annotated in the subject of the e-mail.

Offeror’s shall submit the following information as part of their proposal.

a. COVER LETTER: Include a Summary of the Proposal contents and identify the offeror’s primary and alternate point of contact for all proposal-related matters.

b. ORIGINAL STANDARD FORM 1449: complete Blocks 17a (Company Stamp) and 30a (Signature);

Block 30b ( Name and Title of Signer); Block 30c (Date Signed); Block 12 (Optional).

c. SF 1449 CONTINUATION:

Price: List all Pricing Information on the complete Schedule of Services.

Technical: See Technical Evaluation Subfactors 1 through Subfactor 3 of Addendum to 52.212-2

Past Performance: The offeror shall provide information on no more than three (3) contracts. Criteria:

a. Performance within the last five (5) years 2011 – 2016 (present).

b. Contracts shall be similar in scope and/or complexity to the work described in the PWS.

c. Contracting Officer’s Name or Commercial Customer Point of Contact and Telephone Number.

3. Offerors shall submit ONLY documentation relevant to subject Request for Proposal.

(End of Addendum)

CLAUSES INCORPORATED BY FULL TEXT

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

mailto:torsten.schroeder.de@us.af.mil

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous – representing the best value – to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

1.) Price

2.) Technical

3.) Past Performance

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party.

Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

ADDENDUM TO FAR 52.212-2

ADDENDUM TO FAR 52.212-2 EVALUATION – COMMERCIAL ITEMS

1. EVALUATION FACTORS FOR AWARD

The following three factors shall be used to evaluate offers:

FACTOR 1 – Price

Offerors will be evaluated on the Total Evaluated Price (TEP) resulting from the total amounts of CLINs 0001 through 2001 plus 120% of the price(s) proposed for the last option period in accordance with FAR Clause

52.217-8 Extension of Services. Unbalanced prices may serve as a basis for rejection of the proposal. The price evaluation will document the reasonableness of the total evaluated price.

Arithmetic Discrepancies: For the purpose of initial evaluation of offers, the following will be utilized in resolving arithmetic discrepancies found on the face of the pricing schedule as submitted by the offeror.

(A) Obviously misplaced decimal points will be corrected;

(B) Discrepancy between unit price and extended price, the unit price will govern;

(C) Apparent errors in extension of unit prices will be corrected;

(D) Apparent errors in extended prices per CLIN will be corrected.

Reasonableness: Price analysis will be used to determine reasonableness of prices. The techniques and procedures described under FAR 13.106-2, as determined appropriate, will be the primary means of assessing proposals in determining the reasonableness.

FACTOR 2 – TECHNICAL CAPABILITY

(1) Sub-Factor 1

Offeror shall provide a Business License that authorizes to perform services in accordance with the PWS in the Federal

Republic of Germany.

(2) Sub-Factor 2

Contractor shall provide proof of liability insurance (Haftpflichtversicherung)

This insurance shall cover the reimbursement for lost keys

(3) Sub-Factor 3

Offeror shall provide a Commercial Quality Control Plan consisting of the following:

The offeror provides a Quality Control Plan, which shall address the following issues and shall demonstrate the contractor’s ability:

a. A thorough and clear description in detail of the methods, processes, and procedures for ensuring performance meets the standards of the PWS;

b. A description of the offeror’s inspection system to effectively meet the quality thresholds defined specifically in the Service Summary (SS) in paragraph 2.0 of the PWS. This should include processes for interfacing with the assigned Contracting Officer’s Representatives (CORs);

c. A description of the methods, checklists, and processes to be used to identify and rectify any deficiencies in the quality of service provided;

d. An explanation of your process to ensure all facilities still receive service to the standards of the PWS during employee absences (temporary or permanent);

e. A sample work schedule for the different buildings of the Clinic;

f. A list of the company’s key personnel

Offerors will be evaluated on written documentation provided in accordance with Addendum to FAR 52.212-1, Instructions to Offerors – Commercial, and listed as subfactors above. Technical acceptability is based on successfully meeting this requirement. The focus of the technical rating is to identify if the contractor has an adequate approach and understanding of the requirement. Each outlined subfactor will be rated “Acceptable” or “Unacceptable” as follows:

TECHNICAL CRITERIA RATINGS

RATING DEFINITION

Acceptable Proposal clearly meets the minimum requirements of the solicitation.

Unacceptable Proposal does not clearly meet the minimum requirements of the solicitation.

Offerors must receive “Acceptable” rating for each subfactor to receive an overall “Acceptable” rating in the technical evaluation. In the event one or more subfactors receive an “Unacceptable” rating, the proposal will receive an overall

“Unacceptable” rating in the technical evaluation. In order to receive an “Acceptable” rating, the offeror must provide proof that all requirements will be met.

FACTOR 3 – Past Performance

Past Performance will be evaluated on how well the offeror performed on recent and relevant work. Past performance references of a joint venture partner, key subcontractor, or instances where the offeror performed as a key personnel or a key subcontractor will be accepted. The rating is based upon offeror-provided references, or information obtained by the Government from any other sources of past performance information within the past five (5) years. A past performance questionnaire will be utilized to determine the offeror’s rating on past projects with Government or other sources. The information, as well as any other information known by or made available to the Contracting Officer, will be used by the Government in the following manner to determine if the offeror has a satisfactory past performance record. Offeror must receive an “Acceptable” rating to receive an award, as follows:

Note: Contractors without a record of relevant past performance information will not be penalized in any manner.

Relevant past performance is defined as work where the same or similar projects as defined in the Performance Work

Statement (PWS) have been completed. Contracts listed may include those entered into with the Federal Government or private/commercial entities, whereby Federal Government contracts take precedence. In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance. Therefore, the offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “Unknown” shall be considered “Acceptable.”

The Offeror shall provide no more than 3 relevant projects or contracts that include the following information:

Government Agency/Company who awarded the contract

Contract Number

Description of Supplies/Services

Contract Value (base and all options)

Period of Performance (including all options)

Place of Performance

Contract Type

Current POC with current email address and phone number

Upon completion of the past performance questionnaire please e-mail the signed document to torsten.schroeder.de@us.af.mil, anja.weber-sabo.1.de@us.af.mil and 52CONS.LGCB.BaseSupport@us.af.mil prior to 21 Apr 2017, 03:00 p.m.

2. CONTRACTOR RESPONSIBILITY

Prior to award, a responsibility determination will be made as described in FAR Part 9.

3. AWARD PROCESS

The Government intends to award to the lowest priced offeror with an acceptable technical and past performance rating; the Government may award without discussions, reserving the right to hold discussions if deemed necessary by the CO.

The evaluation process is as follows:

(1) Price: The Government will first evaluate all proposals for price, ranking the offerors from lowest to highest total evaluated price. Price must be fair and reasonable to proceed with the technical evaluation.

PAST PERFORMANCE RATINGS

RATING DEFINITION

Acceptable Past Performance of contractor meets Government satisfactory performance rating for the type of work required by this solicitation.

Unacceptable Past Performance of contractor does not meet Government satisfactory performance rating for the type of work required by this solicitation.

mailto:torsten.schroeder.de@us.af.mil mailto:52CONS.LGCB.BaseSupport@us.af.mil

(2) Technical: The lowest priced proposal will then be evaluated for technical acceptability. Proposals must be rated “Acceptable”. If the lowest priced offeror’s technical proposal is “Unacceptable”, the next low offeror’s technical proposal will be evaluated, continuing until an offeror with an “Acceptable” technical rating is identified.

(3) Past Performance: The lowest priced, technically “Acceptable” offeror’s past performance will be evaluated. The Government reserves the right:

a. that, if the initial lowest priced, technically “Acceptable” offeror’s past performance is determined to be “Acceptable”, the evaluation process will stop and the award will be made to that offeror.

b. that, if the lowest priced, technically “Acceptable” offeror’s past performance is determined to be

“Unacceptable”, the Government will evaluate past performance of the next lowest priced, technically acceptable offeror. This process will continue, as needed, until an offeror is rated ”Acceptable” for past performance.

c. to perform technical and past performance evaluation simultaneously.

(End of Addendum)

PP QUESTIONAIRE

PAST AND PRESENT PERFORMANCE QUESTIONNAIRE

Facility Operations, Repairs, and Maintenance Services Contract

SECTION A: CONTRACTOR INFORMATION:

(TO BE COMPLETED BY THE CONTRACTOR/OFFEROR BEING EVALUATED)

A. Contractor’s Name and Address: _____________________________________________________________

B. Point of Contact: ________________________________________________________

C. Phone Number (with area code): _________________________________________________________________________

D. Contract Number (If Applicable): __________________________________________

E. Brief description of services: ______________________________________________

F. Contract Type (If Applicable): Firm-Fixed-Price Indefinite-Delivery/Indefinite Quantity Task Order

Cost-Reimbursement

G. Award Date: Scheduled Completion Date: ___________________

H. Period Performance: ______________________________ Current/Final Completion Date: ________________

I. Award Amount: Current/Final Project Amount: _________________

J. Contractor being evaluated performed as the Prime Contractor Subcontractor Supplier on this contract/order.

K. Authorization is hereby granted to provide the information requested in SECTION B of this Questionnaire.

(Signature)

(Name and Title of Authorizing Official) (Date)

SECTION B: RESPONDENT INFORMATION

(TO BE COMPLETED BY THE RESPONDENT/SOURCE THAT IS EVALUATING)

EVALUATED BY:

(Signature) (Company/Evaluator)

(Typed or Printed Name) (Address)

(Title) (City/State/ZIP)

(Date) (Phone

SECTION C. PERFORMANCE INFORMATION: Please check the appropriate column.

Contractor’s Name: _________________________ Contract Number: ________________________

Place an “X” in the appropriate column.

The contractor: Yes No

1. Management Effectiveness at identifying and correcting problems.

2. Responsiveness to Customer Requirements

3. Compliance with established contractual and regulatory requirements and quality standards

4. Compliance with accepted workloads and established schedules

5. Experience and training of personnel accomplishing work

6. Were corrective actions taken to avoid repeat problems

7. Condition of equipment and materials

8. Integrity of Management Personnel and personnel accomplishing work

9. Timely response to on-site problems (NOTE: In this case, “timely” is defined as a few hours)

10. Work accomplished without damage to property and structures

11. Overall satisfaction with contractor performance

Remarks:_____________________________________________________________________________

CLAUSES INCORPORATED BY FULL TEXT

52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS--COMMERCIAL ITEMS (JAN 2017)

The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site located at https://www.sam.gov/portal. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (u) of this provision.

(a) Definitions. As used in this provision --

“Administrative merits determination” means certain notices or findings of labor law violations issued by an enforcement agency following an investigation. An administrative merits determination may be final or be subject to appeal or further review. To determine whether a particular notice or finding is covered by this definition, it is necessary to consult section II.B. in the DOL Guidance.

“Arbitral award or decision” means an arbitrator or arbitral panel determination that a labor law violation occurred, or that enjoined or restrained a violation of labor law. It includes an award or decision that is not final or is subject to being confirmed, modified, or vacated by a court, and includes an award or decision resulting from private or confidential proceedings. To determine whether a particular award or decision is covered by this definition, it is necessary to consult section II.B. in the DOL Guidance.

“Civil judgment” means—

(1) In paragraph (h) of this provision: A judgment or finding of a civil offense by any court of competent jurisdiction.

(2) In paragraph (s) of this provision: Any judgment or order entered by any Federal or State court in which the court determined that a labor law violation occurred, or enjoined or restrained a violation of labor law. It includes a judgment or order that is not final or is subject to appeal. To determine whether a particular judgment or order is covered by this definition, it is necessary to consult section II.B. in the DOL Guidance.

“DOL Guidance” means the Department of Labor (DOL) Guidance entitled: ``Guidance for Executive Order 13673, `Fair Pay and Safe Workplaces' ''. The DOL Guidance, dated August 25, 2016, can be obtained from www.dol.gov/fairpayandsafeworkplaces.

“Economically disadvantaged women-owned small business (EDWOSB) Concern” means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127. It automatically qualifies as a women-owned small business eligible under the WOSB Program.

https://www.sam.gov/portal http://www.dol.gov/fairpayandsafeworkplaces

“Enforcement agency” means any agency granted authority to enforce the Federal labor laws. It includes the enforcement components of DOL (Wage and Hour Division, Office of Federal Contract Compliance

Programs, and Occupational Safety and Health Administration), the Equal Employment Opportunity Commission, the

Occupational Safety and Health Review Commission, and the National Labor Relations Board. It also means a State agency designated to administer an OSHA-approved State Plan, but only to the extent that the State agency is acting in its capacity as administrator of such plan. It does not include other Federal agencies which, in their capacity as contracting agencies, conduct investigations of potential labor law violations. The enforcement agencies associated with each labor law under E.O. 13673 are--

(1) Department of Labor Wage and Hour Division (WHD) for--

(i) The Fair Labor Standards Act;

(ii) The Migrant and Seasonal Agricultural Worker Protection Act;

(iii) 40 U.S.C. chapter 31, subchapter IV, formerly known as the Davis-Bacon Act;

(iv) 41 U.S.C. chapter 67, formerly known as the Service Contract Act;

(v) The Family and Medical Leave Act; and

(vi) E.O. 13658 of February 12, 2014 (Establishing a Minimum Wage for Contractors);

(2) Department of Labor Occupational Safety and Health Administration (OSHA) for--

(i) The Occupational Safety and Health Act of 1970; and

(ii) OSHA-approved State Plans;

(3) Department of Labor Office of Federal Contract Compliance Programs (OFCCP) for--

(i) Section 503 of the Rehabilitation Act of 1973;

(ii) The Vietnam Era Veterans' Readjustment Assistance Act of 1972 and the Vietnam Era Veterans' Readjustment

Assistance Act of 1974; and

(iii) E.O. 11246 of September 24, 1965 (Equal Employment Opportunity);

(4) National Labor Relations Board (NLRB) for the National Labor Relations Act; and

(5) Equal Employment Opportunity Commission (EEOC) for--

(i) Title VII of the Civil Rights Act of 1964;

(ii) The Americans with Disabilities Act of 1990;

(iii) The Age Discrimination in Employment Act of 1967; and

(iv) Section 6(d) of the Fair Labor Standards Act (Equal Pay Act).

"Forced or indentured child labor" means all work or service-

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

“Highest-level owner” means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.

“Immediate owner” means an entity, other than the offeror, that has direct control of the offeror. Indicators of control include, but are not limited to, one or more of the following: Ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

“Inverted domestic corporation” means a foreign incorporated entity that meets the definition of an inverted domestic corporation under 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c).

“Labor compliance agreement” means an agreement entered into between a contractor or subcontractor and an enforcement agency to address appropriate remedial measures, compliance assistance, steps to resolve issues to increase compliance with the labor laws, or other related matters.

“Labor laws” means the following labor laws and E.O.s:

(1) The Fair Labor Standards Act.

(2) The Occupational Safety and Health Act (OSHA) of 1970.

(3) The Migrant and Seasonal Agricultural Worker Protection Act.

(4) The National Labor Relations Act.

(5) 40 U.S.C. chapter 31, subchapter IV, formerly known as the Davis-Bacon Act.

(6) 41 U.S.C. chapter 67, formerly known as the Service Contract Act.

(7) E.O. 11246 of September 24, 1965 (Equal Employment Opportunity).

(8) Section 503 of the Rehabilitation Act of 1973.

(9) The Vietnam Era Veterans' Readjustment Assistance Act of 1972 and the Vietnam Era Veterans' Readjustment

Assistance Act of 1974.

(10) The Family and Medical Leave Act.

(11) Title VII of the Civil Rights Act of 1964.

(12) The Americans with Disabilities Act of 1990.

(13) The Age Discrimination in Employment Act of 1967.

(14) E.O. 13658 of February 12, 2014 (Establishing a Minimum Wage for Contractors).

(15) Equivalent State laws as defined in the DOL Guidance. (The only equivalent State laws implemented in the FAR are OSHA-approved State Plans, which can be found at www.osha.gov/dcsp/osp/approved_state_plans.html).

“Labor law decision” means an administrative merits determination, arbitral award or decision, or civil judgment, which resulted from a violation of one or more of the laws listed in the definition of http://www.osha.gov/dcsp/osp/approved_state_plans.html

``labor laws''.

“Manufactured end product” means any end product in product and service codes (PSCs) 1000-9999, except--

(1) PSC 5510, Lumber and Related Basic Wood Materials;

(2) Product or Service Group (PSG) 87, Agricultural Supplies;

(3) PSG 88, Live Animals;

(4) PSG 89, Subsistence;

(5) PSC 9410, Crude Grades of Plant Materials;

(6) PSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) PSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) PSC 9610, Ores;

(9) PSC 9620, Minerals, Natural and Synthetic; and

(10) PSC 9630, Additive Metal Materials.

“Place of manufacture” means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.

“Predecessor” means an entity that is replaced by a successor and includes any predecessors of the predecessor.

“Restricted business operations” means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the

Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-174). Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and Divestment

Act of 2007) conducting the business can demonstrate--

(1) Are conducted under contract directly and exclusively with the regional government of southern Sudan;

(2) Are conducted pursuant to specific authorization from the Office of Foreign Assets Control in the Department of the Treasury, or are expressly exempted under Federal law from the requirement to be conducted under such authorization;

(3) Consist of providing goods or services to marginalized populations of Sudan;

(4) Consist of providing goods or services to an internationally recognized peacekeeping force or humanitarian organization;

(5) Consist of providing goods or services that are used only to promote health or education; or

(6) Have been voluntarily suspended.

Sensitive technology--

(1) Means hardware, software, telecommunications equipment, or any other technology that is to be used specifically-

(i) To restrict the free flow of unbiased information in Iran; or

(ii) To disrupt, monitor, or otherwise restrict speech of the people of Iran; and

(2) Does not include information or informational materials the export of which the President does not have the authority to regulate or prohibit pursuant to section 203(b)(3) of the International Emergency Economic Powers Act

(50 U.S.C. 1702(b)(3)).

Service-disabled veteran-owned small business concern--

(1) Means a small business concern--

(i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans;

and

(ii) The management and daily business operations of which are controlled by one or more service-disabled veterans or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran.

(2) Service-disabled veteran means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

"Small business concern" means a concern, including its affiliates, that is independently owned and operated, not dominant in the field of operation in which it is bidding on Government contracts, and qualified as a small business under the criteria in 13 CFR Part 121 and size standards in this solicitation.

“Small disadvantaged business concern”, consistent with 13 CFR 124.1002, means a small business concern under the size standard applicable to the acquisition, that--

(1) Is at least 51 percent unconditionally and directly owned (as defined at 13 CFR 124.105) by--

(i) One or more socially disadvantaged (as defined at 13 CFR 124.103) and economically disadvantaged (as defined at 13 CFR 124.104) individuals who are citizens of the United States; and

(ii) Each individual claiming economic disadvantage has a net worth not exceeding $750,000 after taking into account the applicable exclusions set forth at 13 CFR 124.104(c)(2); and

(2) The management and daily business operations of which are controlled (as defined at 13.CFR 124.106) by individuals, who meet the criteria in paragraphs (1)(i) and (ii) of this definition.

“Subsidiary” means an entity in which more than 50 percent of the entity is owned--

(1) Directly by a parent corporation; or

(2) Through another subsidiary of a parent corporation.

“Successor” means an entity that has replaced a predecessor by acquiring the assets and carrying out the affairs of the predecessor under a new name (often through acquisition or merger). The term

“successor” does not include new offices/divisions of the same company or a company that only changes its name.

The extent of the responsibility of the successor for the liabilities of the predecessor may vary, depending on State law and specific circumstances.

“Veteran-owned small business concern” means a small business concern--

(1) Not less than 51 percent of which is owned by one or more veterans (as defined at 38 U.S.C. 101(2)) or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more veterans;

(2) The management and daily business operations of which are controlled by one or more veterans.

"Women-owned business concern" means a concern which is at least 51 percent owned by one or more women; or in the case of any publicly owned business, at least 51 percent of the stock of which is owned by one or more women;

and whose management and daily business operations are controlled by one or more women.

"Women-owned small business concern" means a small business concern--

(1) That is at least 51 percent owned by one or more women or, in the case of any publicly owned business, at least

51 percent of its stock is owned by one or more women; or

(2) Whose management and daily business operations are controlled by one or more women.

“Women-owned small business (WOSB) concern eligible under the WOSB Program (in accordance with 13 CFR part

127)”, means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the

United States.

Note to paragraph (a): By a court order issued on October 24, 2016, the following definitions in this paragraph (a) are enjoined indefinitely as of the date of the order: ``Administrative merits determination'', ``Arbitral award or decision'', paragraph (2) of ``Civil judgment'', ``DOL Guidance'', ``Enforcement agency'', ``Labor compliance agreement'', ``Labor laws'', and ``Labor law decision''. The enjoined definitions will become effective immediately if the court terminates the injunction. At that time, DoD, GSA, and NASA will publish a document in the Federal

Register advising the public of the termination of the injunction.

(b) (1) Annual Representations and Certifications. Any changes provided by the offeror in paragraph (b)(2) of this provision do not automatically change the representations and certifications posted electronically on the SAM website.

(2) The offeror has completed the annual representations and certifications electronically via the SAM website accessed through https://www.acquisition.gov. After reviewing the SAM database information, the offeror verifies by submission of this offer that the representations and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications--Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the NAICS code referenced for this solicitation), as of the date of this offer and are incorporated in this offer by reference (see FAR 4.1201), except for paragraphs ___ .

[Offeror to identify the applicable paragraphs at (c) through (u) of this provision that the offeror has completed for the purposes of this solicitation only, if any.) These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer. Any changes provided by the offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications posted electronically on ORCA.]

(c) Offerors must complete the following representations when the resulting contract will be performed in the United

States or its outlying areas. Check all that apply.

(1) Small business concern. The offeror represents as part of its offer that it ( ___ ) is, ( ___ ) is not a small business concern.

https://www.acquisition.gov/

(2) Veteran-owned small business concern. (Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.) The offeror represents as part of its offer that it ( ___ ) is,…