Pre-Proposal_Conference_Slides_AGEA_9_July_2019.pdf

SOURCE SELECTION INFORMATION -- SEE FAR 2.101 AND 3.104

SOURCE SELECTION INFORMATION -- SEE FAR 2.101 AND 3.104

I n t e g r i t y - S e r v i c e - E x c e l l e n c e

Pre-Proposal Conference:

Aerial Gunnery-Electronic Attack Flight Training

Maria Calimlim, Contracting Officer Rhonda Long, Contract Specialist

48 CONS/PKB

9 July 2019

SOURCE SELECTION INFORMATION -- SEE FAR 2.101 AND 3.104

Pre-Submission Agenda

Welcome and Introductions

Briefing Objective

Ground Rules / US Contracting Terms

Project Overview

Vendor Resources

Contractual Requirements

RFP Sections/Requirements

TUPE

SOURCE SELECTION INFORMATION -- SEE FAR 2.101 AND 3.104

Welcome and Introductions

Acquisition Description

Background

Source Selection Team

Source Selection Process

Acquisition Milestones

Better Buying Power techniques applied to this acquisition

Recommendation

SOURCE SELECTION INFORMATION -- SEE FAR 2.101 AND 3.104

Ground Rules Questions regarding any requirement of the RFP must be submitted, in writing to our office NLT Tuesday, 9 July 2019, 1400 hours (BST).

All Q&A will be addressed and posted to Federal Business Opportunities (FBO) website at https://www.fbo.gov/.

Any changes to the RFP leading up to the due date for proposals (Wednesday, 24 July 2019, 1400 hours BST) will be formally amended & posted to the FBO website.

SOURCE SELECTION INFORMATION -- SEE FAR 2.101 AND 3.104

General Contracting Terms

Requirement – Aerial Gunnery-Electronic Attack Training RFP – Request for Proposal (i.e. solicitation, tender) PWS – Performance Work Statement (description of work) CLAUSES – RFP/Contract Terms and Conditions FAR – Federal Acquisition Regulation (Governing Acquisition policy/procedure). Also includes DFARS & AFFARS.

DoD – United States Department of Defense CO – Contracting Officer Offeror – Vendor, Contractor Proposal/Offer – Written proposal by a vendor/contractor PoP – Period of Performance

SOURCE SELECTION INFORMATION -- SEE FAR 2.101 AND 3.104

Project Overview

Description: To provide flight training to the USAF 48th Fighter Wing within the United Kingdom. Target/Banner Tow training purpose is to allow USAF aircraft to practice target shoot against a moving target. Electronic Attack training purpose is to allow USAF aircraft to practice air combat tactics, techniques and procedures against contractor aircraft with electronic countermeasures support.

The contractor shall provide non-personal services to include management, personnel, aircraft, equipment, supplies, transportation, tools, materials, supervision, and other items to perform Aerial Gunnery and Electronic Attack Flight Training.

SOURCE SELECTION INFORMATION -- SEE FAR 2.101 AND 3.104

Vendor Resources In accordance with Federal Acquisition Regulations, prospective companies wishing to do business with the U.S. Air Force must:

Have a current DUNS (Data Universal Numbering System) number. If you are a registered company you will have a DUNS allocated.

Request via the Internet: www.dnb.com.uk or www.dnb.com

Obtain an NCAGE (North Atlantic Treaty Organization Commercial and Government Entity) code in the UK.

http://www.ncb.mod.uk/csisapp/navigate.do

In the USA this is a CAGE code.

https://cage.dla.mil/Home/UsageAgree http://www.dnb.com.uk/ http://www.dnb.com/ http://www.ncb.mod.uk/csisapp/navigate.do https://cage.dla.mil/Home/UsageAgree

SOURCE SELECTION INFORMATION -- SEE FAR 2.101 AND 3.104

Vendor Resources

After obtaining a DUNS number and NCAGE/CAGE, prospective companies wishing to do business with the U.S. Air Force must register in SAM (System for Award Management).

Register via the Internet: https://www.sam.gov/ Any problems? Call the SAM Help Desk

International Desk: 001-334-206-7828

Federal Business Opportunities (FBO) -https://www.fbo.gov/ https://www.sam.gov/ https://www.fbo.gov/

SOURCE SELECTION INFORMATION -- SEE FAR 2.101 AND 3.104

Contractual Requirements Anticipated award notification:

30 September 2019 Contract Type: Firm Fixed Price Requirements

Pricing – CLINs (RFP Attachment 2 – Pricing Schedule)

Period of Performance 24-Month Ordering Period (30 September 2019 – 29 September 2021)

SOURCE SELECTION INFORMATION -- SEE FAR 2.101 AND 3.104

RFP – Section L - Instructions, Conditions, and Notices to Offers

Proposal Preparation/General Instructions:

Proposals should contain the offeror’s best terms from a Technical and Price standpoint.

Proposal instructions – page limitations/sizes/title, electronic delivery (AMRDEC) and submission due date.

Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications and technical requirements, in addition to those identified as evaluation factors.

Failure to meet a requirement may result in an offer being ineligible for award.

The Government reserves the right to conduct discussions with offerors for the purpose of negotiations at any point during the evaluation if deemed in the best interest of the Government – Submit your best offer!

SOURCE SELECTION INFORMATION -- SEE FAR 2.101 AND 3.104

RFP – Section L- Instructions, Conditions, and Notices to Offers

Section L - What is Required?

(RFP Pages 26-33)

Proposal Preparation Instructions & General Info

Proposals shall consist of 2 Volumes entailing factors of:

Vol. I –Technical Capability

i. Subfactor 1: Aircraft Performance

ii. Subfactor 2: Technical Approach

iii. Subfactor 3: Safety

iv. Subfactor 4: Past Experience

Vol. II – Price

SOURCE SELECTION INFORMATION -- SEE FAR 2.101 AND 3.104

RFP – Section L- Instructions, Conditions, and Notices to Offers

VOLUME I – TECHNICAL PROPOSAL

(Page 28 of the RFP)

Subfactors:

i. Aircraft Performance

ii. Technical Approach

iii. Safety

iv. Past Experience – Items a-c

SOURCE SELECTION INFORMATION -- SEE FAR 2.101 AND 3.104

RFP – Section L- Instructions, Conditions, and Notices to Offers

VOLUME II – PRICE PROPOSAL

(Page 28-29 of the RFP)

Complete RFP Pricing Schedule (Attachment 2) – proposal shall include pricing for all items in Price Schedule.

All pricing submitted in British Sterling Pound (£);

Must be exclusive of Value Added Tax(VAT), Remain valid for at least 180 days, Contain the 24-month ordering period.

Unit prices - no more than two (2) decimal places of a British Pound Sterling (£).

Contract Type: Proposed pricing by vendors shall be firm-fixed, and not subject to revision and/or negotiation if selected for contract award.

SOURCE SELECTION INFORMATION -- SEE FAR 2.101 AND 3.104

RFP – Section M - Evaluation Factors for Award

Technical (Factor I) – The government will evaluate technical proposals and the below listed sub-factors on a pass/fail-basis, assigning an overall rating of Acceptable, or Unacceptable. An unacceptable rating for any of the below sub-factors will result in an unacceptable rating for the Technical Capability primary factor.

Technical Acceptability shall be evaluated against the following sub-factors where all sub-factors are considered equal.

SOURCE SELECTION INFORMATION -- SEE FAR 2.101 AND 3.104

RFP – Section M - Evaluation Factors for Award

Price (Factor II) – The contracting officer has determined there is a high probability of adequate price competition in this acquisition.

A Total Evaluated Price (TEP) will be determined by multiplying the quantities for each CLIN (0001-0002) identified in the Pricing Schedule in Attachment 2 by the proposed unit price to calculate the extended annual total amount for each CLIN.

SOURCE SELECTION INFORMATION -- SEE FAR 2.101 AND 3.104

RFP – Section M - Evaluation Factors for Award

How proposals will be evaluated – After all factors of all proposals have been evaluated:

Evaluation of these factors will utilize a Lowest Price, Technically Acceptable (LPTA) evaluation approach in accordance with FAR Part 15 and the DoD Source Selection Procedures, as supplemented;

whereby the Government seeks to award to the offeror whose proposal, conforming to the solicitation and for which all non-price factors have been determined acceptable, represents the lowest evaluated price.

SOURCE SELECTION INFORMATION -- SEE FAR 2.101 AND 3.104

RFP-Terms and Conditions 252.229-7006 Value Added Tax Exclusion (United Kingdom) DEC 2011:

Supplies or services identified in this contract are to be delivered at a price exclusive of value added tax under arrangements between the appropriate United States authorities and Her Majesty’s Revenue and Customs (HMRC Reference Notice 431, entitled Relief from Customs Duty and/or Value Added Tax on United States Government Expenditures in the United Kingdom).

SOURCE SELECTION INFORMATION -- SEE FAR 2.101 AND 3.104

RFP-Terms and Conditions

252.229-7008 Relief From Import Duty (United Kingdom) DEC 2011:

Any import dutiable articles, components, or raw materials supplied to the United States Government under this contract shall be exclusive of any United Kingdom import duties. Any imported items supplied for which import duty already has been paid will be supplied at a price exclusive of the amount of import duty paid. The Contractor is advised to contact Her Majesty’s Revenue and Customs to obtain a refund upon completion of the contract (Reference HMRC Notice No. 431, entitled “Relief from Customs Duty and/or Value Added Tax on United States Government Expenditures in the United Kingdom”).

SOURCE SELECTION INFORMATION -- SEE FAR 2.101 AND 3.104

RFP - Service Delivery Summary

Performance Objective (PO) PWS Para Performance Threshold

PO-1 – Capabilities of Aircraft, Target/Banner Tow, Electronic Attack

3.1; 3.2; 3.3 Contractor receives no more than one validated customer complaint 90% of the time.

PO-2 – Contract Performance Timelines

3.7 Contractor must attend in-person or

via telephone all pre and post mission briefs, 100% of the time.

PO-3 – Contract Performance Timelines

3.5.1 Contractor aircraft must be available

in the designated airspace for all scheduled sortie support time, no more than a 10 minute delay of arrival from opening of scheduled airspace time, 100% of the time.