FA5587-09-T-0005 LRC Monitor.doc

Section SF 1449 - CONTINUATION SHEET

INSTRUCTION TO OFFEROR

IMPORTANT INFORMATION TO OFFERORS

Offeror must comply with the submission requirements of the solicitation package. The information below will help avoid common mistakes in the offer. Submitting a compliant offer is solely the responsibility of the offeror.

1. READ THE ENTIRE SOLICITATION: Offerors should read the solicitation package in its entirety before beginning quotation preparation.

2. SUBMIT YOUR OFFER BY THE DUE DATE & TIME: Offers received after the date and time in Block eight (8) of Page one (1) will not be considered for award.

3. OFFER IN U.S. DOLLARS ONLY: No exceptions.

D. FILL IN THE REQUIRED BLOCKS ON THE COVER PAGE: The contracting officer will issue a contract award document using the cover page of the solicitation, Standard Form 1449. The offeror shall complete blocks 12, 17, 30 a – c of the Standard Form 1449. Return the Standard Form 1449 to the Contracting Office on or before the due date and time.

4. FILL IN YOUR DESIRED PAYMENT TERMS: Standard payment time is 30 days after the government receives an invoice (net-30). Fill in Block 12 of the Standard Form 1449 with “Net-30” or a discounted term. For example, “5% Net 14 means the contractor will forego 5% of payment in exchange for receiving payment after 14 days rather than 30 days. Discount terms will not be considered in the evaluation of your offer.

5. FILL IN THE REPRESENTATIONS AND CERTIFICATIONS: Complete the “Representations and

Certifications” (FAR 52.212-3 and DFARS 252.229-7001) listed in this solicitation. Submit the completed clauses with your offer.

6. All interested responsible firms should submit offer no later than 07 Nov 2008, 12:00 PM to the following email address: june.ballance@lakenheath.af.mil or mail to the address indicated in block 9 of the SF 1449 or hand carry quotes to the Liberty Center, Building 977, British 1st Floor, RAF Lakenheath.

7. Offerors must be registered in the Central Contractor Registration Database (www.ccr.gov) prior to the award of any Government contract. All offers shall be completed in US dollars and must be written in English. Offerors must quote all line items to be considered for award. All questions shall be in writing and e-mail or faxed to June O. Ballance: International fax number: (011-44-1638-522268) or In country fax (01638-522268) or e-mailed to: june.ballance@lakenheath.af.mil

· Contractors must also complete and return all representations and certifications (FAR 52.212-3) with their quote and annotate their DUNN and Bradstreet Number and Federal Tax ID Number on their quotation.

Date Central Contractor Registration (CCR) Expires: _______________________________

Dun and Bradstreet Number: ________________________

CAGE Code: ________________________ Federal Tax ID #: ________________________

Phone Number: __________________________ Fax Number: ________________________

Email Address: _________________________________________________________________

Unit

LEARNING RESOURCE MONITOR (LRC)

FFP

***INFORMATION CLIN ONLY - - DO NOT INSERT PRICE***

SERVICE NON-PERSONAL: THE PURPOSE OF THIS POSITION IS TO PROVIDE SERVICE AS A FACILITY/CLASSROOM MONITOR AT RAF LAKENHEATH HIGH SCHOOL BLDG 948 IN ACCORDANCE WITH THE STATEMENT OF WORK FOR THE PERIOD: 01 DEC 08 - 30 SEP 09

FOB: Destination

NSN: R419-P2-FAC-ILIT

PURCHASE REQUEST NUMBER: F2P3M28288AG01

SIGNAL CODE: A

NET AMT

0001AA

LRC MONITOR

PROVIDE WEEKNIGHT MONITORING IAW SOW

FOB: Destination

NET AMT

0001AB

LRC MONITOR

PROVIDE WEEKEND MONITORING IAW SOW

FOB: Destination

NET AMT

Unit

LEARNING RESOURCE MONITOR (LRC)

***INFORMATION CLIN ONLY - - DO NOT INSERT PRICE***

SERVICE NON-PERSONAL: THE PURPOSE OF THIS POSITION IS TO PROVIDE SERVICE AS A FACILITY/CLASSROOM MONITOR AT RAF LAKENHEATH HIGH SCHOOL BLDG 948 IN ACCORDANCE WITH THE STATEMENT OF WORK FOR THE PERIOD: 01 OCT 09 - 30 SEP 10

FOB: Destination

NET AMT

1001AA

FFP

PROVIDE WEEKNIGHT MONITORING IAW SOW

FOB: Destination

NET AMT

1001AB

FFP

PROVIDE WEEKEND MONITORING IAW SOW

FOB: Destination

NET AMT

Unit

LEARNING RESOURCE MONITOR (LRC)

***INFORMATION CLIN ONLY - - DO NOT INSERT PRICE***

SERVICE NON-PERSONAL: THE PURPOSE OF THIS POSITION IS TO PROVIDE SERVICE AS A FACILITY/CLASSROOM MONITOR AT RAF LAKENHEATH HIGH SCHOOL BLDG 948 IN ACCORDANCE WITH THE STATEMENT OF WORK FOR THE PERIOD: 01 OCT 10 - 30 SEP 11

FOB: Destination

NET AMT

2001AA

FFP

PROVIDE WEEKNIGHT MONITORING IAW SOW

FOB: Destination

NET AMT

2001AB

FFP

PROVIDE WEEKEND MONITORING IAW SOW

FOB: Destination

NET AMT

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

DELIVERY INFORMATION

30-SEP-2009

FOB: Destination

30-SEP-2009

THOMAS LANGDON

BLDG 948

UNIT 5200, BOX 100

APO AE 09461

226-6160

F2P3M2

30-SEP-2009

F2P3M2

30-SEP-2010

30-SEP-2010

THOMAS LANGDON

BLDG 948

UNIT 5200, BOX 100

APO AE 09461

226-6160

F2P3M2

30-SEP-2010

F2P3M2

30-SEP-2011

30-SEP-2011

THOMAS LANGDON

BLDG 948

UNIT 5200, BOX 100

APO AE 09461

226-6160

F2P3M2

30-SEP-2011

F2P3M2

CLAUSES INCORPORATED BY REFERENCE

CLAUSES INCORPORATED BY FULL TEXT

52.212-2 EVALUATION--COMMERCIAL ITEMS (JAN 1999)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: PRICE

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS--COMMERCIAL ITEMS (SEP 2008) (DEVIATION)

(a) Comptroller General Examination of Record. The Contractor agrees to comply with the provisions of this paragraph (a) if the contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records-Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to the right to examine any of the Contractor's directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times, the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(b)(1) Notwithstanding the requirements of any other clause in this contract, the Contractor is not required to flow down any FAR clause, other than those in paragraphs (i) through (vii) of this paragraph in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause--

(i) 52.219-8, Utilization of Small Business Concerns (MAY 2004) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $500,000 ($1,000,000 for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

(ii) 52.222-26, Equal Opportunity (MAR 2007)(E.O. 11246).

(iii) 52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (SEP 2006)(38 U.S.C. 4212).

(iv) 52.222-36, Affirmative Action for Workers with Disabilities (Jun 1998) (29 U.S.C. 793).

(v) 52.222-39, Notification of Employee Rights Concerning Payment of Union Dues or Fees (DEC 2004) (E.O. 13201)

(vi) 52.222-41, Service Contract Act of 1965 (Nov 2007)(41 U.S.C. 351, et seq.).

(vii) 52.222-50, Combating Trafficking in Persons (AUG 2007) (22 U.S.C. 7104(g)) flow down required for all subcontracts subject to the Service Contract Act of 1965 (41U.S.C. 351, et seq.).

(viii) 52.222-51, Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements (Nov 2007) (41 U.S.C. 351, et seq.)

(ix) 52.222-53, Exemption from Application of the Service Contract Act to Contracts for Certain Services--Requirements ``(Nov 2007)'' (41 U.S.C. 351, et seq.)

(x) 52.247-64, Preference for Privately-Owned U.S. Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx 1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64.

(2) While not required, the contractor May include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations.

(End of clause)

52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor prior to expiration of the contract.

(End of clause)

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30-days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60-days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 2- years and 10 months

(End of clause)

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

http://farsite.hill.af.mil/ (End of provision

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://farsite.hill.af.mil/ (End of clause)

52.252-5 AUTHORIZED DEVIATIONS IN PROVISIONS (APR 1984)

(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of"(DEVIATION)" after the date of the provision.

(b) The use in this solicitation of any DFARS (48 CFR Chapter Chapter 2) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

(End of provision)

5352.201-9101 Ombudsman.

OMBUDSMAN (AUG 2005)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, concerned parties may contact the Center/MAJCOM ombudsmen:

Primary:

Mr David Jones

HQ USAFE/A7K, UNIT 3050, Box 10, APO AE 09094-0110

HQ USAFE/A7K, Flugplatz Ramstein, 66877 Ramstein Germany

E-mail: dave.jones@ramstein.af.mil Tel: (49)-6371-47-2209, Fax: (49)-6731-47-2025

Alternate:

Lt Col Paul Marks

HQ USAFE/A7K, UNIT 3050, Box 10, APO AE 09094-0110

HQ USAFE/A7K, Flugplatz Ramstein, 66877 Ramstein Germany

E-mail: paul.marks@ramstein.af.mil Tel: (49)-6371-47-2026, Fax: (49)-6731-47-2025

Concerns, issues, disagreements, and recommendations that cannot be resolved at the MAJCOM/DRU level, may be brought by the concerned party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (703) 588-7004, facsimile number (703) 588-1067.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer.

(End of clause)

COMMUNICATIONS SECURITY REVIEW (USAFE) (JULY 1984)

All communications with Department of Defense (DoD) organizations are subject to communication security (COMSEC) review. Contractor personnel are advised that telecommunication networks are continually subject to intercept by unfriendly intelligence organizations. The United States Air Force (USAF) is authorized to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, USAF organizations. Therefore, civilian contractor personnel are advised that any time they place a call to, or receive a call from, any USAF organization, they are subject to COMSEC procedures. The contractor will assume the responsibility for ensuring wide and frequent dissemination of the above information to all employees dealing with official information.

(End of clause)

5352.223-9000 Elimination of Use of Class I Ozone Depleting Substances (ODS).

ELIMINATION OF USE OF CLASS I OZONE DEPLETING SUBSTANCES (ODSs) (APR 2003)

(a) Unless the requiring activity has obtained prior Senior Acquisition Official (SAO) approval, contractors may not:

(1) Provide any service or product with any specification, standard, drawing, or other document that requires the use of a Class I ODS in the test, operation, or maintenance of any system, subsystem, item, component, or process; or

(2) Provide any specification, standard, drawing, or other document that establishes a test, operation, or maintenance requirement that can only be met by use of a Class I ODS.

[Note: This prohibition does not apply to manufacturing.]

(b) For the purposes of Air Force policy, the following products that are pure (i.e., they meet the relevant product specification identified in AFI 32-7086) are Class I ODSs:

(1) Halons: 1011, 1202, 1211, 1301, and 2402;

(2) Chlorofluorocarbons (CFCs): CFC-11, CFC-12, CFC-13, CFC-111, CFC-112, CFC-113, CFC-114, CFC-115, CFC-211, CFC-212, CFC-213, CFC-214, CFC-215, CFC-216, and CFC-217, and the blends R-500, R-501, R-502, and R-503; and

(3) Carbon Tetrachloride, Methyl Chloroform, and Methyl Bromide.

[NOTE: Material that uses one or more of these Class I ODSs as minor constituents do not meet the Air Force definition of a Class I ODS.]

(c) The requiring activity has obtained SAO approval to permit the contractor to use the following Class I ODS(s):

Class I ODS/ Application or Use/Quantity (lbs.) per contract period of performance

[List each Class I ODS, its applications or use and the approved quantities for use throughout the length of the contract. If "None," so state.]

(d) The offeror/contractor is required to notify the contracting officer if any Class I ODS that is not specifically listed above is required in the test, operation, or maintenance of any system, subsystem, item, component, or process.

(End of clause)

5352.223-9001 Health and Safety on Government Installations.

HEALTH AND SAFETY ON GOVERNMENT INSTALLATIONS (JUN 1997)

(a) In performing work under this contract on a Government installation, the contractor shall:

(1) Comply with the specific health and safety requirements established by this contract;

(2) Comply with the health and safety rules of the Government installation that concern related activities not directly addressed in this contract;

(3) Take all reasonable steps and precautions to prevent accidents and preserve the health and safety of contractor and Government personnel performing or in any way coming in contact with the performance of this contract; and

(4) Take such additional immediate precautions as the contracting officer may reasonably require for health and safety purposes.

(b) The contracting officer may, by written order, direct Air Force Occupational Safety and Health (AFOSH) Standards and/or health/safety standards as may be required in the performance of this contract and any adjustments resulting from such direction will be in accordance with the Changes clause of this contract.

(c) Any violation of these health and safety rules and requirements, unless promptly corrected as directed by the contracting officer, shall be grounds for termination of this contract in accordance with the Default clause of this contract.

(End of clause)

5352.242-9000 Contractor access to Air Force installations.

CONTRACTOR ACCESS TO AIR FORCE INSTALLATIONS (JUN 2002)

(a) The contractor shall obtain base identification and vehicle passes for all contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

(b) The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or security police for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver’s license, current vehicle registration, valid vehicle insurance certificate, , and any additional requirements established by RAF Lakenheath Security Forces to obtain a vehicle pass.

(c) During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

(d) When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with AFI 31-101, Volume 1, The Air Force Installation Security Program, and AFI 31-501, Personnel Security Program Management, as applicable.

(e) Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

(f) Failure to comply with these requirements may result in withholding of final payment.

(End of clause)

5352.242-9001 Common Access Cards (CACs) for Contractor Personnel.

COMMON ACCESS CARDS (CACs) FOR CONTRACTOR PERSONNEL (AUG 2004)

(a) For installation(s)/location(s) cited in the contract, contractors shall ensure Common Access Cards (CACs) are obtained by all contract or subcontract personnel who meet one or both of the following criteria:

(1) Require logical access to Department of Defense computer networks and systems in either:

(i) the unclassified environment; or

(ii) the classified environment where authorized by governing security directives.

(2) Perform work, which requires the use of a CAC for installation entry control or physical access to facilities and buildings.

(b) Contractors and their personnel shall use the following procedures to obtain CACs:

(1) Contractors shall provide a listing of personnel authorized a CAC to the contracting officer. The contracting officer will provide a copy of the listing to the government representative in the local organization designated to authorize issuance of contractor CACs (i.e., “authorizing official”).

(2) Contractor personnel on the listing shall each complete and submit a DD Form 1172-2 or other authorized DoD electronic form to the authorizing official. The authorizing official will verify the applicant’s name against the contractor’s listing and return the DD Form 1172-2 to the contractor personnel.

(3) Contractor personnel will proceed to the nearest CAC issuance workstation (usually the local Military Personnel Flight (MPF) with the DD Form 1172-2 and appropriate documentation to support their identification and/or citizenship. The CAC issuance workstation will then issue the CAC.

(c) While visiting or performing work on installation(s)/location(s), contractor personnel shall wear or prominently display the CAC as required by the governing local policy.

(d) During the performance period of the contract, the contractor shall:

(1) Within 7 working days of any changes to the listing of the contract personnel authorized a CAC, provide an updated listing to the contracting officer who will provide the updated listing to the authorizing official;

(2) Return CACs in accordance with local policy/directives within 7 working days of a change in status for contractor personnel who no longer require logical or physical access;

(3) Return CACs in accordance with local policy/directives within 7 working days following a CACs expiration date; and

(4) Report lost or stolen CACs in accordance with local policy/directives.

(e) Within 7 working days following completion/termination of the contract, the contractor shall return all CACs issued to their personnel to the issuing office or the location specified by local policy/directives.

(f) Failure to comply with these requirements may result in withholding of final payment.

(End of clause)

HOST AGENCY CHECK

Security Requirements Overview

1. Local national contractor employees requiring access to United States Air Force-occupied United Kingdom bases must comply with Third Air Force Instruction 31-501, and all local Security Forces requirements. This is an overview and does not contain all the specifics contained in the Instruction.

2. New contractor employees may be escorted onto the installation, only, to fill out paperwork. The employee is not to start work until all required paperwork has been submitted to the appropriate office.

3. Prior to beginning employment on the installation, individuals must, at a minimum, have a completed Local Files Check (LFC). Individuals with LFCs, are required to be escorted by an authorized US citizen (reference Instruction 31-501 for US citizen clearance requirements) or a local national with a Security Check (SC) who has escort authority.

4. Unescorted access requires a Host Agency Check (HAC). There are two levels of background investigations that meet the standards that meet this requirement. The level of background check required, will depend on whether the position is considered sensitive or non-sensitive.

a. The Counter Terrorist Check (CTC). The CTC is a national-level security and police background investigation conducted by the DVA. This is the minimum check required for all contractor/subcontractor employees in non-sensitive positions requiring unescorted installation access. The CTC expires three years from the issue date.

b. The Security Check (SC). The SC includes all of the elements of the CTC but is a more comprehensive investigation and includes such actions as a credit check, interviewing relatives, determining and evaluating the individual’s involvement in various organizations, verifying any past military experience, etc. This is the minimum check required for employees and contractor personnel in sensitive positions. Most SCs expire five years from the issue date.

5. Individuals employed in sensitive positions may only be assigned to and or perform the non-sensitive portion of the position until the SC is positively completed or they must be provided with direct supervision by a U.S. citizen or an individual with a completed SC.

6. Investigation renewal. All employees renewing their background investigation will complete an MOD Form 1109, Security Questionnaire. On the front cover of the form, under General Details, the employee will mark the appropriate block indicating a security questionnaire has been completed before and will complete the form with current information. Renewal paperwork should be submitted 6 months prior to the current background expiration date to avoid a possible lapse in installation access.

7. Functional Quality Assurance Personnel (QAP) will be the point-of-contact for processing security clearances. They will provide necessary documents to contractor employees, compile completed forms, submit documents to Security Forces, and sign USAFE Form 79. The following must be accomplished ‘in-turn’ for all new contractor employees.

Contractor will provide the following to QAP:

· Completed LCF (conducted by HAC Office)

· Completed MOD Form 1109, Security Questionnaire (required for CTC or SC; completed by unit submitter)

· Completed USAFE Form 19, Residency Check for Employment with United States Air Forces in Europe

· Completed AF Form 2583, Request for Personnel Security Action

· Completed USAFE Form 79, Application for Base Entry Identification (completed by unit submitter)

· Completed Basic Check Verification Record (BCVR)(verified and signed by unit submitter)

8. Upon receipt of a favourable HAC and all required documentation, the contractor employee will be issued a USAFE Form 77 which must be in the employee's possession at all times while on the installation. The expiration date of the Form 77 will be the contract expiration date or one year, whichever is shorter. The contractor is responsible for collecting and turning in to the QAP, all Form 77s for employee who are no longer in their employment

STATEMENT OF WORK

STATEMENT OF WORK

RAF LAKENHEATH HIGH SCHOOL (BLDG 948)

FACILITY/SECURITY MONITOR—

(EVENING AND WEEKEND)

1. GENERAL. For the Base Education Office, RAF Lakenheath, the non-instructional contractor evening/weekend facility monitor will provide continuous surveillance of facility, equipment and personnel entering or departing Bldg 948 and the assigned facilities/rooms at the RAF Lakenheath High School complex to attend voluntary off-duty education.

2. SERVICES REQUIRED. Maintain constant physical security and force protection measures of the immediate area/facility for the duration of unit of work to support off-duty education classes. The non-instructional contractor (Facility Monitor) will:

a. Ensure to the extent possible non-admittance of unauthorized personnel and that no business activities are taking place by students, the contractor or others and to the extent possible ensure computer resources in the Learning Resource Center (LRC) are used for the intended purpose of conducting/completing research in support of off-duty education. Report any violations to the Functional Area Chief (FAC).

b. Will not bring his/her children to the workplace nor allow children to either facility.

c. If unable to be on-call or to report for duty, notify FAC in advance and ensure a substitute monitor is available and must select and train the substitute upon contract acceptance. The substitute must report to the Lakenheath Education Center for orientation prior to the start of the first period of duty. However, at no time will more than 25 percent of each scheduled term be performed by an approved substitute.

d. Unlock facility if required and scheduled classrooms on the days of regular instruction at least 15 minutes prior to and 15 minutes subsequent to all class meetings. On the first day of each term a new course schedule will be made available stating which classrooms will be used and class times. The number and location of classrooms may change without notice.

e. Make random surveillance checks at least once per hour and ensure instructors use assigned classroom unless authorized a classroom change by the FAC.

f. When not conducting random surveillance, the contractor will remain in the Learning Resource Center and/or designated location at RAF Lakenheath High School as determined by the FAC and will not leave the facility until the end of the unit of work. Post notices when instructors are to be delayed to class, when classes are canceled, or alert/FPCON states require.

g. At the end of each work unit, the contractor will ensure:

(1). Bldg 948: Trash has been removed from each classroom, windows and blinds closed, whiteboard cleaned, lights are out and the equipment (chair/desks/podiums, etc) are returned to their original configuration or plan.

(2). RAF Lakenheath High School: Windows are closed, light out, classroom doors locked and classrooms restored to original configuration.

(3). Remove all miscellaneous items and debris from classroom floors, furniture, and exterior of building and deposit in the nearest trash receptacle. Any article of value found in the classrooms will be kept at the Night Contractor desk. If article is of significant value, notify the Education Center. Provide any irregularities encountered in fulfilling requirements to the FAC by 0900 hours the following business day.

(4). Conduct a final security check to ensure all classrooms and lavatories are vacant, and all exterior doors are locked.

h. Clean all classroom and LRC desk/table tops by Thursday of week 2, 4, 6, & 8 of term and dust furnishings in classrooms by the end of the 5th week of each term. Remind instructors to erase marker boards prior to leaving classroom. Erase marker boards daily. Clean and report all isolated messes. For consistent messy areas or where a pattern is established, notify Education Center personnel.

i. The Contractor is responsible for the protection and security of all supplies and equipment items within the education center complex when on duty. Cleaning supplies will be government furnished.

j. Immediately call emergency repair needs to Civil Engineering at extension 226-2255. Maintain a log book to record discrepancies in classroom conditions, special requests, unusual occurrences, and the time of the final security check. The log book will be kept in the contractor desk (LRC) and made available to the Education Center staff.

k. Maintain class rosters provided by FAC to assist in emergency notification. Coordinate with FAC regarding classroom scheduling and relay messages from facility management to Education Center Staff, as appropriate. Advise Security Force and Civil Engineering, as appropriate, of rooms unable to be secured due to damage or disrepair or of disruptive student behavior or acts of vandalism.

l. Complete the Security/Work-Unit tracking form, provided by FAC, showing opening and closing times, and submit with each monthly invoice (invoice via Wide Area Work Flow) not later than the 3rd business day of the following month, i.e., invoice and form for services provided in July would be submitted not later than 3 Aug.

3. SCHEDULE OF SERVICES. Class services are to be on a call basis at least 24 hours in advance of required monitoring sessions, meaning that a call can be made only if an evening course is conducted. Calls may be made by authority of the FAC.

4. DELIVERY OF SERVICES. Services are to be performed at the RAF Lakenheath Education Center, Building 948 and High School.

5. DEFINITION OF UNIT. One evening session comprises a unit, and will normally last between 2 and 4 hours in length or until the courses are complete whichever is longer. A class contractor session (unit) includes activities defined under “Service Required” above, requiring constant security for the duration of any off-duty education class conducted in Bldg 948/High School and usually lasts from approximately 1730 to 2130 hours on Monday through Friday, and usually lasts from approximately 0800 to 1700 hours on weekends. Payment can be made only for each unit called for and satisfactorily delivered unless otherwise mutually agreed by contractor and FAC.

6. TERMINATION. Contractor shall provide 30 days written notice to the contracting officer if requesting termination of the contract due to PCS, medical reasons, etc. Only a Contracting Officer can terminate the resulting contract in accordance with the procedures set forth in Federal Acquisition Regulation (FAR) 12.403 - Termination. Any request for contract termination must be routed through the administering contracting office at least 30 days prior to the desired contract closure, and shall be subject to final decision of the responsible Contracting Officer.