Combined_Synopsis_Solicitation.docx

DEPARTMENT OF THE AIR FORCE

496th Contracting Flight (USAFE) Moron AB, Spain

Combined Synopsis/Solicitation

Electrical Distribution Study – FA5575-16-Q-0003

Solicitation Date: 29 August 2016

This is a combined synopsis/solicitation for a commercial item prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

This solicitation is issued as a request for quotation (RFQ) in accordance with FAR Part 12 and 13. Evaluation will be based on lowest price technically acceptable (LPTA), which will be determined to represent the Best Value to the Government. In order to be considered for award, vendor must adhere to all quotation requirements detailed herein. Submit written quotes in reference to all required items contained in this Request for Quote (RFQ).

This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-89 effective 15 August 2016, Defense Federal Acquisition Regulation DPN 20160811, effective 11 August 2016, and AFAC 2016-0603, effective 3 June 2016.

Due to the overseas location of this solicitation, no Small Business set-aside will be used. The NAICS code for this requirement is 221122. The Federal Supply Class (FSC) is 61.

In accordance with the Agreement of Defense and Cooperation between the Kingdom of Spain and the United States of America, any contract resulting from this notice/solicitation can only be entered into with companies authorized to carry out these activities in Spain under Spanish law. Companies must meet the requirements established by Spanish legislation for execution of Government works. In addition, in accordance with the Office of Defense Cooperation Policy Directive 400- 5 "(4) Spanish material, labor, and equipment must be used if permitted by the requirements of the contract specifications."

NOTE: THIS SOLICITATION IS INTENDED ONLY FOR LOCAL SOURCES IN ACCORDANCE WITH FEDERAL ACQUISITION REGULATION 5.202(a)(12). LOCAL SOURCES ARE THOSE SOURCES NORMALLY RESIDENT, LICENSED AND REGISTERED TO CONDUCT BUSINESS IN SPAIN. OFFERS FROM NON-LOCAL SOURCES WILL NOT BE CONSIDERED UNDER THIS SOLICITATION.

The Defense Priorities and Allocation System (DPAS) assigned rating is: none.

Addendum to FAR 52.212-1 Instructions to Offerors - Commercial Items.

As prescribed in FAR 12.302(d) the following addendum is provided for solicitation provision FAR 52.212-1 and hereby amends any language therein:

Quotation Preparation Instructions:

A. To assure the timely and equitable evaluation of quotations, vendors must follow the instructions contained herein. Vendors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors and sub-factors, if applicable. Quotations submitted in response to this Combined Synopsis/Solicitation must address the following evaluation factors which include a price quote and technical qualifications as follows and defined in paragraph C - Quote Specifics.

B. SAM (System for Award Management). In order to be awarded a contract by the U.S. Government, the company must be registered in the System for Award Management (SAM); contracts cannot be awarded to unregistered contractors. Registration can be made online at www.sam.gov/portal/public/SAM/

NOTE: You must have a DUNS number and a NATO Commercial and Government Entity (NCAGE) Code to register. To obtain a Data Universal Numbering System (DUNS) Number you can contact Dun and Bradstreet and request one by calling: 902-446-688. To obtain a NATO CAGE, please use the following link: https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx

WAWF-RA (Wide Area Work Flow-Receipt and Acceptance). Contractors shall submit invoices through WAWF-RA for Payment. Hard copies of invoices are no longer accepted as methods of submission and will be returned to the contractor.

C. Quote Specifics: All quotes submitted must include the following information:

PART I – Price

1. Discount for prompt payment - if any.

2. Prices shall be all inclusive (i.e., all materials, transportation, labor, warranty, etc.).

3. Quote shall be provided in Euros (€) unless otherwise indicated AND include a unit price and total price.

PART II – Technical/Experience

1. Commercial certifications identified in the SOO in paragraph 4.9 demonstrating capability to provide the required products and services in performance of all tasks identified in the Statement of Objectives.

2. References to previous performance or identification of similar works performed as a means to establish expertise in the field of work.

PART III - Company Information

1. Company's or individual's complete mailing and remittance address, DUNS number, CAGE code, telephone number, point of contact, and e-mail address.

REQUEST FOR QUOTE

The quote shall be valid for 30 days after solicitation close date

1.Company Info: Please provide the following information:

Company Name:_________________________________________________________________

DUNS #__________________________ NATO Cage Code Number:_________________

POC: _____________________________ Tel:____________________________________

Email: _________________________________________________________________________

2. Line Items: Please complete the unit price/extended amount for the line item below:

3. Description of Requirement: The contractor shall provide all management, tools, supplies, equipment and labor needed to perform the non-severable service of electrical distribution fault protection coordination study. Calibrate all central Power Plant distribution feeder relays (four circuits), 50/60 frequency rotary converter and 50/60 frequency static converters units (6x750 KW) in relationship to coordination study results from Moron AB distribution system at Power Plant, building 212.

4. Period of Performance: 40 Days

5. Delivery/Acceptance: FOB Destination/Government

6. All payments made under this contract will be made in Euros (€).

7. Site Visit: A site visit will be held 2 September 2016 at 11:00 a.m.

8. Questions: All questions regarding this requirement should be submitted no later than 6 September 2016 at 1:00 p.m.

D. Quotes are due no later than 9 September 2016 @ 1000 Local (Spanish) Time. Quotes may be sent via e-mail to 496abs.lgc.contractorsupport@us.af.mil (Attn: SSgt Joseph Carter).

Vendors are encouraged to contact the contract administrator to confirm receipt of quotations Vendors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale for such exception (End Addendum)

If the Government issues an order resulting from a quotation, the Government may (by written notice to the supplier, at any time before acceptance occurs) withdraw, amend, or cancel its offer.

FAR 52.212-2 Evaluation - Commercial Items (Oct 2014)

(a) Award Basis: The Government's evaluation of quotation will fully account for the evaluation factors identified and required under the Addendum to FAR 52.212-1. The evaluation of these factors will utilize the lowest priced technically acceptable (LPTA) award basis. Quotes that do not meet the quote specifics will be deemed technically unacceptable, and therefore not considered for award.

The Government intends to evaluate quotations and award a contract without exchanges or communications and therefore, quotations should contain the vendor's best terms.

(b) Evaluation: The following factors shall be used to evaluate offers;

PART I. Price: The Government will evaluate offers based on the total price for the basic requirement, ranking the offerors from lowest to highest total evaluated price. To evaluate price reasonableness, a comparison will be made amongst all received quotations and the Government's estimate.

PART II. Technical/Experience Qualification: The lowest priced quote will then be evaluated for Technical Acceptability. Quotes must be rated technically “Acceptable”. If the lowest priced offeror’s technical quote is “Unacceptable”, the next low offeror’s technical quote will be evaluated, continuing until an offeror with an “Acceptable” technical rating is identified.

PART III. Company Information: The Government will evaluate offers to ensure that the requested company information has been provided as specified in the solicitation.

(c) Award Determination: As a result of the Government's aforementioned evaluation, only those vendors, whose quotes are determined to be technically qualified, and therefore technically acceptable, will be considered for award. No trade-offs will be permitted between price and the non-price factor of technical capability. Of those vendors found technically acceptable, an award determination will be made to the vendor that is determined to be reasonable, realistic, and affordable.

(End Provision)

As prescribed in FAR 12.301(b)(3), The Clause at FAR 52.212-4, Contract Terms and Conditions – Commercial Items (May 2015), applies to this acquisition.

As prescribed in FAR 12.301(b)(4), The Clause at FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders – Commercial Items (Deviation 2013-O0019)(June 2016) applies to this acquisition.

In accordance with FAR 13.004 -- Legal Effect of Quotations, the following information is provided in regards to quotations:

A quotation is not an offer and, consequently, cannot be accepted by the Government to form a binding contract. Therefore, issuance by the Government of an order in response to a supplier's quotation does not establish a contract. The order is an offer by the Government to the supplier to buy certain supplies or services upon specified terms and conditions. A contract is established when the supplier accepts the offer.

When appropriate, the Contracting Officer may ask the supplier to indicate acceptance of an order by notification to the Government, preferably in writing. In other circumstances, the supplier may indicate acceptance by furnishing the supplies or services ordered or by proceeding with the work to the point where substantial performance has occurred.

If the Government issues an order resulting from a quotation, the Government may (by written notice to the supplier, at any time before acceptance occurs) withdraw, amend, or cancel its offer.

The following clauses and provisions apply to this solicitation and are included by reference:

The full text of the FAR, DFAR, and AFFARS can be accessed on the Internet at http://farsite.hill.af.mil.

Federal Acquisition Regulation (FAR) Clauses:

52.204-7 System for Award Management 52.204-10 Reporting Executive Compensation and First-tier Subcontract Awards 52.204-16 Commercial and Government Entity Code Reporting 52.204-17 Ownership or Control of Offeror 52.204-19 Incorporation by Reference of Representations and Certifications 52.204-20 Predecessor of Offeror 52.209-6 Protecting the Government's Interests when Subcontracting with Contractors Debarred, Suspended or Proposed for Debarment 52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or A Felony Conviction under any Federal Law 52.212-1 Instructions to Offerors - Commercial Items (see addendum below) 52.212-3 Offeror Representations and Certifications -- Commercial Item 52.212-4 Contract Terms and Conditions -- Commercial Items 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items (Deviation 2013-O0019) 52.222-21 Prohibition of Segregated Facilities 52.222-50 Combating Trafficking in Persons 52.223-10 Waste Reduction Program 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving 52.225-13 Restrictions on Certain Foreign Purchases 52.225-17 Evaluation of Foreign Currency Offers 52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities Relating to Iran-Representation and Certifications 52.228-3 Workers’ Compensation Insurance (Defense Base Act) 52.232-1 Payments 52.232-33 Payment by Electronic Funds Transfer (EFT) – System for Awards Management 52.232-39 Unenforceability of Unauthorized Obligations 52.233-1 Disputes 52.233-3 Protest After Award 52.233-4 Applicable Law for Breach of Contract Claim 52.237-2 Protection of Government Buildings, Equipment, and Vegetation 52.252-1 Solicitation Provisions Incorporated by Reference 52.252-2 Clauses Incorporated by Reference 52.252-5 Authorized Deviations in Provisions

Department of Defense Federal Acquisition Regulations (DFAR):

252.201-7000 Contracting Officer’s Representative 252.203-7000 Requirement Relating to Compensation of Former DoD Officials 252.203-7002 Requirement to Inform Employees of Whistleblower Rights 252.203-7005 Representation Relating to Compensation of Former DoD Officials 252.204-7003 Control of Government Personnel Work Product 252.204-7008 Compliance with Safeguarding Covered Defense Information Controls 252.204-7011 Alternative Line-Item Structure 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting 252.204-7015 Disclosure of Information to Litigation Support Contractors 252.222-7002 Compliance With Local Labor Laws (Overseas) 252.222-7004 Compliance With Spanish Social Security Laws and Regulations 252.223-7006 Prohibition of Storage, Treatment, and Disposal of Toxic or Hazardous Materials-Basic 252.223-7008 Prohibition of Hexavalent Chromium 225.225-7048 Export-Controlled Items 252.225-7043 Antiterrorism/Force Protection for Defense Contractors Outside the United States 252.229-7000 Invoices Exclusive of Taxes or Duties 252.229-7004 Status of Contractor as a Direct Contractor (Spain) 252.229-7005 Tax Exemptions (Spain) 252.229-7013 Tax Exemptions (Spain) - Representation 252.232-7003 Electronic Submission of Payment Requests 252.232-7006 Wide Area Work Flow Payment Instructions 252.232-7008 Assignment of Claims (Overseas) 252.232-7010 Levies on Contract Payments 252.233-7001 Choice of Law (Overseas) 252.244-7000 Subcontracts for Commercial Items

Air Force Federal Acquisition Regulations (AFFAR):

5352.223-9000 Elimination of Use of Class I Ozone Depleting Substances (ODS) 5352.223-9001 Health and Safety on Government Installations 5352.225-9004 Submission of Offers in Other than United States Currency 5352.242-9000 Contractor Access to Air Force Installations

The following clauses and provisions apply to this solicitation and are included in full text:

Federal Acquisition Regulation (FAR) Clauses:

52.214-34 Submission of Offers in the English Language (Apr 1991) Offers submitted in response to this solicitation shall be in the English language. Offers received in other than English shall be rejected.

(End of Provision)

52.225-14 Inconsistency Between English Version and Translation of Contract (Feb 2000) In the event of inconsistency between any terms of this contract and any translation into another language, the English language meaning shall control.

(End of Clause) 52.252-1 -- Solicitation Provisions Incorporated by Reference (Feb 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

http://farsite.hill.af.mil/ (End of Provision)

52.252-2 -- Clauses Incorporated by Reference (Feb 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://farsite.hill.af.mil/ (End of Clause)

52.252-5 Authorized Deviations in Provisions (Apr 1984)

(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of “(DEVIATION)” after the date of the provision.

(b) The use in this solicitation of Defense Federal Acquisition Regulation Supplement (48 CFR Chapter 2) provision with an authorized deviation is indicated by the addition of “(DEVIATION)” after the name of the regulation.

(End of Provision)

52.252-6 Authorized Deviations in Clauses (Apr 1984)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of “(DEVIATION)” after the date of the clause.

(b) The use in this solicitation or contract of Defense Federal Acquisition Regulation Supplement (48 CFR Chapter 2) clause with an authorized deviation is indicated by the addition of “(DEVIATION)” after the name of the regulation.

(End of Clause)

252.229-7001 Tax Relief (SEP 2014)

(a) Prices set forth in this contract are exclusive of all taxes and duties from which the United States Government is exempt by virtue of tax agreements between the United States Government and the Contractor’s government. The following taxes or duties have been excluded from the contract price:

(b) The Contractor’s invoice shall list separately the gross price, amount of tax deducted, and net price charged.

(c) When items manufactured to United States Government specifications are being acquired, the Contractor shall identify the materials or components intended to be imported in order to ensure that relief from import duties is obtained. If the Contractor intends to use imported products from inventories on hand, the price of which includes a factor for import duties, the Contractor shall ensure the United States Government’s exemption from these taxes. The Contractor may obtain a refund of the import duties from its government or request the duty-free import of an amount of supplies or components corresponding to that used from inventory for this contract.

(End of clause)

5352.201-9101 OMBUDSMAN (JUN 2016)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Primary:

Mr. Douglas Guldan

AFICA/KU, UNIT 3103, APO, AE 09094-3103

AFICA/KU, Geb 404, Flugplatz Ramstein, 66877 Ramstein-Miesenbach, Germany E-mail: douglas.guldan@us.af.mil Tel: DSN: (314)480-2209 Fax: (49)-6731-47-2025

Alternate:

Ms. Heidi Hoehn

AFICA/KU, UNIT 3103, APO, AE 09094-3103

AFICA/KU, Geb 404, Flugplatz Ramstein, 66877 Ramstein-Miesenbach, Germany E-mail: heidi.hoehn.de@us.af.mil Tel: DSN: (314)480-9330 Fax: (49)-6731-47-2025

Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer.

(End of clause)

If you have any questions or concerns regarding this solicitation, please contact:

Primary point of contact:

SSgt Joseph Carter, Contracting Officer Telephone: (+34) 95-584-8591 or Email: joseph.carter.20@us.af.mil

Secondary point of contact:

TSgt Danyel Smith, Contracting Officer Telephone: (+34) 95-584-8717 or Email: danyel.smith@us.af.mil

1 Attachment(2):

1. Electrical Distribution Study Statement of Objectives (SOO)

2. Cost Estimate Breakdown