Atch 3. RFI Answers.docx

Construct Multiple PEBs RFIs

1. In the SOW+CADJ MS Word document on Pg 5 of 18, §4.1.2, it requests two 40-ft shipping containers to be used as the basis of the structure. However, in the solicitation Form 1442 on Line 10, in Section B, all Line Items, and Section C, it refers to PEB’s (pre-engineered buildings).

I would like to point out that true ISO IMO shipping containers come with wood flooring that has been permeated with pesticides. It is possible to buy new containers without this subfloor as it is only a matter of cost and time.Furthermore, many container fabricators that are well-known to the US government in SAMs, such as Treyson, Conimec, Opal, etc., fabricate stackable ISO PEB living containers suitable for ocean freight.

Our preference is for later, as when you join the containers along the long side, there is no sagging or requirement for support. Also, PEB ISO units are designed to be connected vertically and horizontally.

Answer: That meets our intent better than true shipping containers.

1. In reference to SDC power in the SOW, Page 9 of 18, §4.5.6.1, §4.5.6.2, and §4.5.6.3 make reference to 120/208V power. We believe from our reading of Air Force Handbook 10-222, Volume 5, Guide to Contingency Electrical Power System Installation, that 3-Phase Power will be available and not a single phase. Please confirm that we have access to 3-phase power.

Answer: That is correct.

1. If PEB ISO Standard Living Units (CHU’s) are approved (Question 1), will the Client consider an alternate structure arrangement that is superior in form and functionality at the same cost?

Answer: Yes, however the dimensions need to match the SOW.

1. Please confirm no payment or performance bonds are required. Box 12 of SF 1442 is checked Not Required, but Box 18 states " "The offeror agrees to furnish any required performance and payment bonds."

Answer: Correct, no payment or performance bonds are required.

1. On page 26 of the RFP under the Clause "(2) PART II - PAST PERFORMANCE", there is a conflict for projects to be submitted whether they must have been completed within 5 or 3 years from the date of the RFP. Can you please clarify.

Answer: Apologies on the conflict, past performance must have been completed within 5 years from the date of the RFP to be considered recent.

1. We are preparing a 15% design package for our bid submission. As per the SOW document, “The Contractor shall submit a 15% design with their bid package. The submittal and all subsequent plans shall be IAW EDRC\ITL TR-19-7 and shall include but are not limited to: site survey, site plan, demolition plan, grading plan, and construction plan. All design submittals shall include a Design Analysis. The Contractor shall provide two (2) sets of design files, one (1) compatible with AutoCAD 2023 and one (1) in Portable Document Format (PDF) format. All materials and documents supplied to the Government shall be the sole property of the Government. Please advise on the following two items:

- No topographic survey or geotechnical report was included with the RFP. Can you please provide this so we can complete our initial design documents and construction cost estimates?

- For design drawings to be submitted in the Technical Approach, please confirm if you would like them in PDF or CADD?

Answer: Submit bid submissions in PDF. Include CAD with the 100% design submission. No topographical data is currently available.

1. Please advise what holidays should be included in our schedule as nothing was provided in the SOW or Solicitation.

Answer: No holidays in particular need to be included, but we ask that your schedule take into account local holidays.

1. The SOW does not mention when the Gov't will issue Construction Notice to Proceed (CNTP). In section 10.9 of SOW: The Contractor shall submit the QCP within seven (7) calendar days after the 90% design phase approval. Can we assume that the CNTP will be issued after approval of 90% design? Would the Government consider issuing Partial Clearance for Construction after 60% design approval?

Answer: Government will issue a partial CNTP following the 60% design approval to allow Contractor to begin working.

1. In Section 4.1.2 of the SOW and in the conceptual drawings, it is specified that the facilities should consist of two 40-foot shipping containers placed side-by-side and connected to form a single facility. Could you please confirm if we can propose an alternative solution using four 20-foot modular containers, offering the same square meterage?

Answer: Yes. Also, please note question 1. This meets our intent better than true shipping containers.

1. There is no reference on the refrigerant gas mentioned in the RFP document provided. We assume that refrigerant gas to be used for the proposed AC unit shall be an ozone friendly refrigerant ( R410a or R32) Please confirm.

Answer: Use R410a.

1. 4.6.2.1. The Contractor shall furnish and install Schedule 80 PVC communication conduits placed in the ground as a depth of 3 feet that enter the facility and run from the facility to the nearest Communications Manhole or Handhole. Please provide a site layout showing existing telecom man hole/Handhole near all PEB location. Also confirm that the KTR scope in telecommunication system exclude the supply and installation of Cat 6 and FO cables.

Answer: That is correct, installation of cable is outside the scope. Pull wires are required to aid in later installation.

1. Please provide specifications for the Interior Doors.

Answer: Use the same specifications listed in 4.3.5 of the SOW.

1. Please provide the locations for the Open PEB, Open with One Office and Two Office PEBs as the same is not depicted in the provided drawings?

Answer: See attached CADJ 24-1045 Conceptual Drawings

1. Please provide the placement drawings and site plan showing the intermittent spacing of PEBs ?

Answer: The space between each PEB shall be 12 feet. Site map will be provided with the response to this RFI.

1. What would be the distance of SDC from the site location?

Answer: See the attached site map.

1. Please provide proper distance from each PEB structure to the existing SDC.

Answer: See the attached site map.

1. Please provide RAL Code for the color of the existing PEBs located in the site area?

Answer: This is the responsibility of the Contractor to identify. If any specific RAL code for color drives an increase in cost, note that in the quote submission.

1. Please provide the dimensions and style for the Building Identification Signage to be provided by the contractor?

Answer: This is no longer a requirement and may be omitted from the submission.

1. Please provide the ground level plan for determining the cutting and filling requirements of the site?

Answer: This should have been noted at the site visit.

1. Please provide the number and size of exterior HVAC Units to be installed along the PEBs?

Answer:

Floor Plan #1: Install (4) 1.5 Ton units Floor Plan #2: Install (1) 1.5 Ton unit in the office space and (3) 1.5 Ton units in the open area.

Floor Plan #3: Install (1) 2 Ton unit in the larger office room and (1) 2 Ton in the entrance. For the smaller office install (1) 1.5 Ton unit.

1. Please clarify the thickness of internal wall and ceiling panels to be installed?

Answer: The standard wall thickness is 4 to 6 inches.

1. The Period of Construction is mentioned to be 300 Days in the solicitation, whereas in the provided SOW, it is stated “To be Decided”. Please clarify the duration of work?

Answer: Period of performance will be set by the winning Contractor’s submitted schedule.

1. Please clarify the dimensions of Opening Doors, Windows and other utility openings to be provided in the PEBs?

Answer: Doors will be 36” W x 80” H or closest metric equivalent.

1. As per SOW 4.4.1 HVAC units mentioned are ductless 12000 BTU split ac units. In SOW 4.4.4 mentioned the Contractor shall provide a complete submittal package for the entire HVAC system including all components (HVAC units, controls, ductwork, shop drawings, etc.). This includes the manufacturer's product data sheets for the specific models controls, ductwork, etc. This also includes the manufacturer's product data for the specific models proposed for use on this contract. Kindly clarify the HVAC/air conditioning unit required here is with duct or split AC units type? As there won't be space above the roof of the container to provide ducting if providing ductworks.

Answer: The requirement is for ductless split units.

1. Does the Contactor have to provide roof covering for the PEBs, if yes please clarify the type of roofing to be provided?

Answer: No, however the contractor is responsible to ensure that the roof does not leak.

1. The main entrance service 120/208V for the facility should be supplied by an existing service feeder provided by others. That feeder is running from a dedicated circuit breaker located at existing distribution substation to the facility location. The contractor should test & protect that service feeder and extend it if required to be tied into the main disconnect of the facility. Please clarify this statement.

Answer: Provide secondary distribution from an existing SDC to the facilities.

1. Please mention whether the EMT conducting for the internal wiring will be concealed or exposed type?

Answer: Electrical wiring needs to be concealed. Communications wiring is permitted to be exposed, provided that it is still in conduit.

1. Please confirm the telecommunication line cable will be government furnished (underground telecommunication line from PEB structures to the existing government infrastructure). We just have to provide the data outlets, junction box and other necessary materials for the installation of data points.

Answer: The telecommunications is government furnished and installed. The contractor shall install pull string to facilitate future cable running.

1. Please clarify whether for the classified and unclassified ports will be of the same type of outlets and cables.

Answer: Same outlets, but the Contractor shall not run the cables for any communications outlets, only pull string.

1. Please clarify whether required here is only smoke detector for the fire alarm system? Any specific brand required? If only smoke detectors are required then can we use standalone battery based smoke detectors?

Answer: Only smoke detectors are required.

1. Do we have to provide a fire alarm panel, hooters, strobe, etc if required wired based fire alarm system?

Answer: N/A given that only smoke detectors are required.

1. Reference to Statement of Work, Page 7 of 18, Section 4.4.1.1 states that “The Contractor shall provide and install split cooling units as indicated on the contract drawings. Heating/Cooling load calculations shall be submitted to the CO and CE. The units shall be able to supply both cooling and heating. Heating load calculations are typically not required given the weather conditions in Djibouti and based on our experience. Please confirm if these calculations are necessary.

Answer: Heat loads will not be a requirement

1. Reference to Statement of Work, Page 16 of 18, Section 10.3 states that “The Contractor shall submit a 15% design with their bid package. The submittal and all subsequent plans shall be IAW EDRC\ITL TR-19-7 and shall include but are not limited to: site survey, site plan, demolition plan, grading plan, and construction plan. All design submittals shall include a Design Analysis. The Contractor shall provide two (2) sets of design files, one (1) compatible with AutoCAD 2020 and one (1) in Portable Document Format (PDF) format. All materials and documents supplied to the Government shall be the sole property of the Government. As the 15% design package is required for the bid, please confirm if the design analysis, site survey, site plan, demolition plan, grading plan, and construction plan must be included in the bid package, or if we can submit only the concept design of the exterior and floor plan for the Pre-Engineered buildings. The detailed plans mentioned (e.g., design analysis, site survey, etc.) will only be completed upon project award.

Answer: Only PDF will be required with the quote submittal. Design analysis, site plan, grading plan, and construction plan must be included in the bid package