Attachment__1_-_PWS_-_JA-ODPW-1803(TES,_Sea_Turtle).pdf

PERFORMANCE BASED WORK STATEMENT

FOR

FY18-FY20 Monitoring of Endangered Species, Sea Turtles

Directorate of Public Works (DPW), Okinawa, Japan U.S. Army Garrison Okinawa (USAG Okinawa)

16 Jun 2017

PERFORMANCE WORK STATEMENT

TABLE OF CONTENTS

SECTION PAGE

1 DESCRIPTION OF SERVICES 2

2 SERVICE SUMMARY 9

3 GOVERNMENT FURNISHED PROPERTY AND SERVICES 9

4 GENERAL INFORMATION 9

5 APPENDICES 19

1.0 DESCRIPTION OF SERVICES.

The contractor shall provide all management, tools, supplies, equipment, labor and travel expenses necessary to conduct monitoring of Threatened and Endangered Species (TES) (Sea Turtles) as defined in the Japan Environmental Governing Standards (JEGS), located in or migrating through U.S. Army Garrison Okinawa (USAG Okinawa), Directorate of Public Works installations. This project focuses on monitoring sea turtles, nest relocation and preparation of reports in order to comply with the JEGS requirements to develop an effective conservation plan and take responsible steps to protect TES and their habitats.

1.1 BASIC SERVICES.

1.1.1 Monitoring of Sea Turtle Tracks and Nests

1.1.2 Monitoring of Nest Inundation

1.1.3 Examination of Hatching Success

1.1.4 Basic Information

1.1.4.1 Background.

The Loggerhead Turtle (Caretta caretta), Green Turtle (Chelonia mydas), and Hawksbill Turtle (Eretmochelys imbricata) are known to land and nest on the beaches of Japan. The Loggerhead is the dominant sea turtle in Japan. In Okinawa, these three (3) species of sea turtles come ashore at night during nesting season, which ranges from April to November, peaking in May through July.

Field surveys were conducted on Torii Beach to evaluate the beach as a sea turtle nesting ground in 2009. Field surveys included a topographical profile survey, sand compaction tests, sand particle size analysis, and temperature monitoring of dummy clutch sites. Loggerhead or Green Sea Turtle nests were observed during monitoring from 2010 to 2015. Loggerhead Sea Turtles lay eggs in April through July on Torii Beach and hatch two months later, and Green Sea Turtles lay eggs in May through August in Japan.

1.1.4.2 Criteria and Regulations. Applicable regulations and criteria as follows:

• Japan Environmental Governing Standard (JEGS), December 2016, Chapter 13

• U.S. Army Regulation (AR) 200-1, Environmental Protection and Enhancement, December 2007

• U.S. Endangered Species Act of 1973

1.1.4.3 References. The references below can be provided upon request after award:

• Endangered Species Planning Level Survey 2010 , USAG-TS

• Monitoring of Sea Turtles, 2011-2016, USAG-TS and current 2017 monitoring

1.2 SPECIFIC REQUIREMENTS.

1.2.1 Complete Pre-Field Activities. Work under this purchase order includes attending a start-up meeting which shall be held via teleconference call within five (5) calendar days of contract award to discuss the work plan, base access, and other related topics. Meetings and/or teleconferences shall be held throughout the project, as necessary. Plans shall be submitted in accordance with paragraphs 1.3.1 and 1.3.2 and accepted by the Torii Station Point of Contact (TS-POC) of U.S. Army Garrison Okinawa, prior to the commencement of the fieldwork.

1.2.1.1 Initiation Meeting and Draft Schedule. The contractor shall conduct an initiation meeting by teleconference or in-person with the TS-POC within two (2) calendar days of award of the contract. The contractor shall submit the minutes of the meeting, names of the project team members (leads), and draft schedule to the TS-POC within two (2) days following the meeting.

1.2.1.2 Start-Up Meeting. A start-up meeting either by teleconference or in-person shall be conducted with the TS-POC within 5 calendar days from the date of award of the purchase order.

The TS-POC will identify the primary staff involved with the project and arrange for them to participate in the start-up meeting. The following are the topics for the start-up meeting:

• Provide an overview of the project and objectives.

• Discuss project schedule

• Discuss logistical requirements

• Discuss physical site conditions

• Identify data needs and gaps

• Identify potential obstacles, hazards, or conditions that would interfere with project completion

• Obtain additional information necessary to complete the project

The contractor shall prepare the minutes of the start-up meeting. The minutes will be subject to review by the Government and the contractor shall incorporate comments on the minutes and redistribute them as necessary.

1.2.1.3 Preparation of Work Plan. The contractor shall prepare a draft and final Work Plan (WP) within eight (8) calendar days prior to the field work that contains the contractor’s project schedule, survey plan, and qualifications of field researchers and marine biologists (see below section 1.2.3).

The Government will review the draft WP and provide comments. The contractor shall incorporate these comments and submit the final WP for Government approval.

1.2.1.4 Site Safety and Health Plan. The contractor shall prepare a draft and final Site Safety and Health Plan (SSHP) within eight (8) calendar days prior to the field work. The SSHP shall discuss site-specific safety issues potentially encountered during field activities. The SSHP shall cover follow-on field activities and include potential hazards discovered. The contractor shall be responsible for reviewing all information provided and preparing the necessary documents concerning health and safety criteria, procedures, and practices sufficient to comply with the pertinent regulations to protect on-site personnel and the environment. The SSHP shall insure potential off-site receptors are not adversely impacted. The Government will review the submitted SSHP and provide comments on the submittal. After incorporating the review comments, the final

SSHP can be submitted by e-mail for Government acceptance. These documents should be submitted separately from the other documents.

1.2.2 Field Work.

1.2.2.1 Monitoring Sea Turtles and Nesting Sites. The contractor shall conduct the following field activities:

Base Year: 20 Apr -10 Aug 2018. If eggs are laid in late July and August, additional monitoring days (see 1.2.2.2, 3) can be used in September for monitoring of hatchlings and identifying hatching success rate (see 1.2.2.4).

Option Year 1: 20 Apr -10 Aug 2019. If eggs are laid in late July and August, additional monitoring days (see 1.2.2.2, 3) can be used in September for monitoring of hatchlings and identifying hatching success rate (see 1.2.2.4).

Option Year 2: 20 Apr -10 Aug 2020. If eggs are laid in late July and August, additional monitoring days (see 1.2.2.2, 3) can be used in September for monitoring of hatchlings and identifying hatching success rate (see 1.2.2.4).

1.2.2.2 Monitoring of Possible Nests at Torii Beach Each Year for three Years. The contractor shall conduct monitoring approximately 100 times, including the following:

1) Regular/morning monitoring (five days a week from Friday to Tuesday) between 04:00 - 07:00 to find sea turtle tracks/nests and to monitor original nests with dummy clutches.

2) Relocation of the nests to assigned sites if the original nests are located in a risk area.

3) Additional monitoring: total twelve (12) days/times, including emergency days, requested days by TS-POC, and at night. It can be extended to the end of September of each year if eggs are laid in late July and August. Also, it can be extended to the end of September for preparation /clean-up of relocation site for the following year.

The contractor shall support TS-POC (Bldg #234) for evacuation of eggs or hatchlings before a typhoon hits (Typhoon Condition 2). The contractor shall start monitoring when the typhoon condition is all clear.

TS-POC may monitor two (2) days a week, on Wednesday and Thursday. The contractor shall discuss a detailed schedule with TS-POC. The contractor shall consolidate the data/information that TS-POC observed into the report.

Daily field notes shall be prepared and submit to TS-POC on the same day when tracks of sea turtle is observed. If the sea turtle is not observed, field notes shall be submitted within a week.

Each field monitoring shall be conducted by at least two contractor personnel.

1.2.2.3 Notification. When the contractor or TS-POC observes sea turtle nests or turtle tracks, the contractor or TS-POC need to inform each other within an hour.

1.2.2.4 Hatching Success Rate. One or two weeks after hatchings occur, the contractor shall visit the nest to count the number of eggs to identify the hatching rate of the sea turtles.

1.2.2.5 Monitoring of Dummy Egg Nest. The contractor shall identify impacts on sea turtle nests from natural condition changes such as typhoons at Torii Beach. The contractor shall bury the dummy eggs in at least three (3) locations designated by TS-POC where the original nest was observed. The contractor shall install markers and automatic temperature recorders at the dummy nests to monitor the original nest condition. The contractor shall also record the depth of the dummy clutch below the ground surface every week to evaluate any erosion until all of the eggs have hatched.

1.2.2.6 Monitoring of Relocated Nests. The contractor shall set up markers and automatic temperature recorders at the relocation site next to the relocated nests. The contractor shall remove the temperature recorders to estimate the hatching schedule and return the recorders to the sites after the estimation.

1.2.2.7 Notification of Another TES. If the contractor encounters another TES sea turtle species, including any stranded sea turtles on Torii Beach, the contractor shall report the observed information to the TS-POC and include it in the report. Additionally, if eggs of ground nesting birds are observed during monitoring, provide the information to the TS-POC.

1.2.2.8 Inundation Monitoring. The contractor shall conduct monitoring of inundation at 3 locations of sea turtle relocation site, in order to assess risk of submergence during rainy days. The monitoring should be conducted in accordance with the protocol described by Foley et al. (2006) as follows:

1) A 50.8-mm-diameter polyvinyl chloride (PVC) pipe with holes is buried near the nest site and three 12.7-mm-diameter chlorinated polyvinyl chloride (CPVC) pipes with holes at different depths are placed inside the PVC pipe (See Figure 2-1)

2) The CPVC pipes are periodically checked for collected water by removing the screw cap at the top of the PVC pipe.

Note: As groundwater rose to within 60 cm of the sand’s surface, water flowed into the PVC pipe through the well points (cuts through the wall of the pipe). If groundwater rose to within 45 cm of the sand’s surface, water also rose within the PVC pipe and flowed into the CPVC pipe that had a hole at that depth (A). If groundwater continued to rise, it would eventually flow into the CPVC pipe with a hole at 30 cm (B) below the sand’s surface and then into the CPVC pipe with a hole at 15 cm (C) below the sand’s surface. Sealed caps at the bottom of the CPVC pipes retained the collected water.

FIGURE 2-1: INUNDATION DETECTION DEVICE DIAGRAM

Source: Foley et al. 2006

1.2.2.9 Geographic Information System Data. The contractor shall record the locations of original nests, relocated nests, and dummy eggs using the Global Positioning System (GPS). GIS data set will be delivered in ESRI ArcGIS 10.3.1 geodatabase format and shape file format. The contractor shall record the locations using a GPS device and X-Y coordinate data shall be provided in the report. The contractor shall provide the Geographic Information System (GIS) data for the location.

GIS files shall be provided in JGD2000 horizontal datum, Mean Sea Level (MSL) vertical datum, and the Universal Transverse Mercator. Metadata shall accompany the GIS file. Data Standards for Facilities, Infrastructure & Environment (SDSFIE) format, the current SDS version 3.1, and Army Gold Standard Model shall be used.

1.2.2.10 Education. The contractor’s Marine Biologist (see below 1.2.3.1.a) shall provide a one-time training/guidance on the sea turtles of Torii Beach, Japan, the U.S., and worldwide including current issues to TS-POC and U.S. Army personnel.

1.2.3. QUALIFICATIONS.

1.2.3.1 Key Personnel Qualifications. As required, the contractor shall employ, either directly or through subcontract, personnel with the following qualifications:

1) Marine Biologist: Shall have, at a minimum, a doctoral degree in biology or other related

TAMAKI, YURI JP USAF PACAF 18 CONS/LGCP

The contractor shall install provided markers and automatic temperature recorder to locations for dummy eggs clutches and monitor dummy eggs conditions. The contractor also record the depth of dummy clutch from the ground surface every week to evaluate erosion until all of the eggs are hatched out.

TAMAKI, YURI JP USAF PACAF 18 CONS/LGCP

Dummy eggs のtemperatureの話を1.2.2.5でしたので、ここは Monitoring of original egg nest にしたらどうでしょうか？Paragragaphを変えているので。もし、私が意図を誤解してましたら、教えてくださいtemperature recorderの扱いがことなります。文章を追加しましたが、これでどうでしょうか。

TAMAKI, YURI JP USAF PACAF 18 CONS/LGCP

The contractor shall set the automatic temperature recorders in the original nest and relocated nest.(PWSは、受動態にしてはいけないので)

TAMAKI, YURI JP USAF PACAF 18 CONS/LGCP

Plesae insert the title ex) T&E sea turtle notification

TAMAKI, YURI JP USAF PACAF 18 CONS/LGCP

TS-PM

field. The Marine biologist shall have at least five (5) years of experience working on sea turtle-related activities in Japan and shall have published scientific/academic papers on sea turtle-related activities. He/she shall be able to coordinate with the Sea Turtle Association of Japan, if required.

He/she shall be licensed by the Okinawa Prefecture Government to deal with sea turtles.

2) Field Researchers: Shall have experience conducting monitoring of sea turtles tracks and nests for at least three years.

1.2.3.2. Key Personnel Submittal. The contractor shall submit the required documents specified below. Key personnel information supplied will be used for selection purposes.

1) Resume. The contractor shall submit the resume for the Marine Biologist and field researchers to demonstrate their professional experience.

2) Copies of Published Papers. The contractor shall submit five (5) published scientific/ academic papers on sea turtle-related themes completed within the last 10 years that provides the title of the article/paper, publisher, date of publication, a short synopsis of the article/papers agency or organization for which the work was performed, and its period.

3) Project List. The contractor shall submit a list of projects that demonstrate the Marine Biologist’s five (5) years of experience in working on sea turtle-related activities in Japan completed within the last 10 years. The list shall provide the following:

• Title of the project and location.

• Agency or organization for which the work was performed.

• Project period which adds up to five (5) years excluding any overlaps.

1.2.3.3 Key Personnel Requirement. The contractor shall employ, either directly or through subcontract, personnel adequate in numbers, skill, and qualifications to accomplish the work required in conformance with the PWS. If, during the performance of this contract, the contractor must utilize Marine Biologists other than those submitted for this contract, such substitution shall not be made without prior written approval of the contracting officer or his/her authorized representative. If key personnel are found to devote less effort than stated in the proposal or are performing unsatisfactorily, the Contracting Officer (CO) or TS-POC may direct replacement of such personnel as appropriate. A bilingual (English and Japanese) staff member shall be available as required by the TS-POC.

The information developed, gathered, and assembled in fulfillment of the contract required as defined in or related to the PWS shall not be released by the contractor, their consultants, subcontractors or associates without prior coordination and approval by the CO. The information developed, gathered, and assembled in fulfillment of the contract requirements as defined or related to the PWS will become the complete property of the Government. The contractor shall not use the information for any purpose at any time without the written consent of the CO. The contractor or his subcontractors shall not make available to the news media or publicly disclose any data generated or reviewed under this contract. The contractor shall not release any news articles concerning this project without the consent of the CO. When approached by the news media, the contractor shall refer all questions to the CO or the TS-POC for a response.

1.3 SUBMITTALS

1.3.1 Start-up Meeting Minutes. The contractor shall submit the minutes of the meeting in English via e-mail within three (3) calendar days of contract award. A copy of the minutes will be provided to each participant.

1.3.2 SSHP. The contractor shall submit one electronic copy of the SSHP in English via e-mail within three (3) calendar days of contract award.

1.3.3 Report. The contractor shall prepare and submit a Draft (electronic) and Final Report (electronic and hard copies) of the monitoring of sea turtles on Torii Beach in English.

For Base Year, the Draft/Final Report shall include the data, analysis, discussion of 20 Apr-10 Aug 2018. It shall also include the data from TS-POC. The contractor shall also consolidate all of the previous years’ reports/results and provide a consolidated discussion of the sea turtles at Torii Beach.

For Option Year 1, the Draft/Final Report shall include the data, analysis, discussion of 20 Apr-10 Aug 2019. It shall also include the data from TS-POC. The contractor shall also consolidate all of previous years’ reports/results and provide a consolidated discussion of the sea turtles at Torii Beach.

For Option Year 2, the Draft/Final Report shall include the data, analysis, discussion of 20 Apr-10 Aug 2020. It shall also include the data from the TS-POC. The contractor shall also consolidate all of previous years’ reports/results and provide a consolidated discussion of the sea turtles at Torii Beach.

The Draft Report shall be submitted within 70 days after completion of the last monitoring event each year. The Government shall have a minimum of 20 calendar days from receipt of the Draft Report to review the report and provide comments.

The Final Report shall be submitted within 30 days following receipt of the Government’s comments each year. Final Report shall be provided no later than 25 Dec of each year.

The following information, at a minimum, shall be included in the report:

• Date, weather, location maps with GPS coordinates/copies of field notes

• Identification of T&E sea turtle species and nest locations with GIS data

• The number of each sea turtle nest/species observed

• Photos of nests, crawls, tracks and other activities

• Brief drawings of tracks

• Detailed site information of T&E sea turtle species

• Compare fecundity of sea turtle with the results of previous years and other areas

• Procedures used to measure nest inundation

• Discussion of dummy egg monitoring

• Results of nest inundation

• Compare the results with previous year’s results and other areas of Japan.

• Consolidated discussion of sea turtles at Torii Beach

• Recommendations for future management of sea turtle habitat at Torii Beach

All “hard copy” deliverables shall be submitted on recycled-content paper, printed double-sided unless otherwise specified. The draft and final reports shall consist of 8½” by 11” pages with all drawings folded, if necessary, to this size. Any full-size maps and/or drawings generated shall be individually folded and enclosed as part of the report but not attached. All site drawings shall be of non-scale with sufficient detail to show interrelations of major features on the site map (i.e., north arrows, keys, scales, etc.). Data may be combined to reduce the number of drawings. All pages shall be numbered and of adequate legible quality suitable for reproduction.

The draft report/digital shall be submitted via e-mail, with numbered lines on each text page, and with 1.5 line-spacing.

The final reports shall be submitted in white clear-view 3-ring binders, each with the title of the project on the front covers and spines. The “hard copy” of the final report shall be single-spaced using a professional page format. Maps (both hard copy and electronic) shall be provided in accordance with a format approved and coordinated with the TS-POC. (This could further be discussed during the project start-up meeting.) Report must be in English and the electronic data to be provided (test data, photographs, maps, etc.).

1.3.4 Addresses. The contractor is responsible for delivery of each submittal to the address below in the quantities indicated. The contractor shall notify the TS-POC four (4) business days before each submission and provide a transmittal letter for the enclosure with the submission package.

ORGANIZATION DRAFT REPORT FINAL REPORT

USAG-O, Environmental Div. via e-mail 1 hard copy+ 2 CD ROMs Unit 35115 ATTN: IMJN-OPW-E (Ms. Ikema)

APO AP 96376-5115

tomoko.ikema.ln@mail.mil

1.4 SCHEDULE

1.4.1 The period of this purchase order shall be 260 calendar days following the award of the contract. During the progress of the work, TS-POC will contact the contractor to assure that the work is being successfully directed to the satisfaction of the primary project management concerns.

mailto:tomoko.ikema.ln@mail.mil

The following anticipated work schedule shall be used. It is essential that the submission of all reports be timely.

1.4.1.1 If the change is contractor-caused or due to inclement weather, the contractor shall inform the TS-POC a minimum of 24 hours prior to the requested or revised performance schedule.

1.4.1.2 If the change is Government-caused, the contractor shall report immediately to the TS- POC on the change.

Performance and Submittal Schedule

BASIC TASK PERFORMANCE PERIOD

(AFTER DATE OF CONTRACT AWARD)

Performance Months

Start-Up Meeting Within 5 calendar days Start-Up Meeting Minutes

Within 2 calendar days

Submittal of SSHP (Draft) and Work Plan

Within 8 calendar days

Government Review of SSHP and Work Plan

Within 2 calendar days

Begin Fieldwork Within 5 calendar days 20 Apr each year End Fieldwork Within 150 calendar days 20 Apr - 31 Aug each year

Submit Draft Report Within 70 calendar days 1 Dec each year Government Review 20 calendar days for Gov’t Review

Submit Final Report & Data Set

Within 30 calendar days

Due Date of Completion 20 Feb each year

2.0 SERVICE SUMMARY (SS)

Performance Objective PWS Para Performance Threshold Coordination & Pre Field Activity 1.2.1 90% of the time Field Work 1.2.2 98% of the time Report 1.3.3 98% of the time

3.0 GOVERNMENT FURNISHED PROPERTY AND SERVICES.

3.1 There are no Government-furnished property and services to be provided to the contractor.

Any damages to U.S. Government properties caused by the contractor shall be restored at no cost to the U.S. Government.

4.0 GENERAL INFORMATION.

4.1 QUALITY CONTROL.

The government will periodically evaluate the Contractor’s performance by appointing a representative(s) to monitor performance to ensure services are received. The Government representative will evaluate the Contractor’s performance through intermittent on-site inspections and receipt of complaints from government personnel. The Government may inspect each task as completed appropriate because of repeated failures discovered during inspections or because of repeated customer complaints. Likewise, the Government may decrease the number of inspections if merited by performance. The Government will also investigate complaints received from various customers located on the installations. The Contractor shall be responsible for initially validating customer complaints. However, the Government representative shall make final determination of the validity of customer complaint(s) in cases of disagreement with customer(s).

4.2 SECURITY REQUIREMENTS.

Security and base access requirements are contained in clause 5352.242-9000 “Contractor Access to Air Force Installations.” Except U.S. military installations where the required services are performed, only two (2) contractor employees (contract manager and its alternate) shall require for base pass for access to Kadena Air Base. Anticipate delays in getting commercial vehicles on base and allow time for commercial vehicles to reach their destination by driving designated routes at posted speed limits throughout the base. Procedures for commercial vehicle access to the base are subject to change without prior notice.

4.2.1 ID Passes, Badges and Vehicle Stickers. The contractor is responsible to obtain such clearances and/or passes as required for his/her employees to enter the U.S. military installations prior to start to work. The contractor shall be responsible for all passes issued to his/her employees under this contract. Applications shall be coordinated through the CO or designated representative.

At the time of application, Security Forces may conduct a background check on employees. Upon termination of employment, the contractor shall be responsible for returning identification cards and base passes to Security Forces within 24 hours.

The contractor shall submit a request for base passes for his employees to the 18th Contracting Squadron, Attention: 18 CONS/LGCB, Kadena Air Base, for recommendation of approval by the Pass and ID Section. After approval from 18 CONS/LGCB, the contractor shall follow the instructions for acquiring designated pass ID for entry into applicable Marine and Navy facilities at Camp Foster, Bldg 456, at DSN 645-2239/7519 or from off base dial 098-970-2239/7519. The contractor shall follow the instructions for acquiring designated pass ID for entry into Army Facilities (Torii Station, Naha Port and POL Facilities=Kuwae Tank Farm #1 & 2, Chimuwan Tank Farm #1, 2 & 3 and White Beach Tank Farm) from Torii Station Pass Office, at Bldg 240, Torii Station, at DSN 644-4688 and from off base dial 098-970-5555(Operator) and after the tone changes, dial 644-4688.

Contractor personnel desiring entry into Petroleum Oil Lubricants (POL) facilities (Kuwae Tank Farm #1 & 2, Chimuwan Tank Farm #1, 2 & 3 and White Beach Tank Farm) must process the application documents through DLA-Energy Okinawa and then to Torii Station Pass Office. DLA- Energy Okinawa is located outside of Kadena Air Base gate 3. The application documents shall be submitted to Defense Logistics Agency-Energy Okinawa (DLA-Energy Okinawa), Bldg 53135 at DSN 632-4707/4761 or from off base dial the operator at 098-938-1111 (Operator) and after the tone changes, dial 632-4707/4761.

For vehicle access, follow the instruction from Vehicle Registration, Bldg 5638, Camp Foster, at DSN 645-3200 or from off base dial 098-970-3200. The prime contractor shall be responsible for all passes issued to his/her or his subcontractor’s employees under this contract. The government reserves the right to obtain certification of receipt for all base passes upon termination of employment or completion of contract, prior to payment of final invoice.

4.3 PHYSICAL SECURITY.

The contractor shall be responsible for safeguarding all government property provided for contractor use (if applicable). At the close of each work period, government facilities, property, and materials shall be secured.

4.3.1 Key Control (When applicable). The contractor shall establish and implement methods of ensuring that all keys/key cards issued to the contractor by the government are not lost or misplaced and are not used by unauthorized persons. The contractor shall not duplicate any keys issued by the government. The contractor shall coordinate with the COR to obtain keys for work areas that are fenced-in. The contractor shall return the keys to the COR before close of business every day.

Failure to do this may result in refusal of key use by the government.

4.3.1.1 Loss of keys report. The contractor shall immediately report the loss of a duplicate key to the COR.

4.3.1.2 Loss of keys. In the event keys, other than master keys, are lost or duplicated, the contractor shall, upon written direction of the CO, re-key or replace the affected lock or locks;

however, the government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the government and the total cost deducted from the monthly payment due the contractor.

4.3.1.3 Prohibit use keys. The contractor shall prohibit the use of keys issued by the government by any persons other than the contractor’s employees. The contractor shall prohibit the opening of locked areas by contractor employees to permit entrance of persons other than contractor’s employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer (CO).

4.3.2 Lock Combinations. The contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations.

4.3.3 Secured Areas. The contractor shall clean designated facilities during normal working hours only. The authorized contractor to perform the secured areas will be escorted by an appropriate government official, particularly at buildings #100/105, Torii Station. If access to the secured areas is delayed or not available, the contractor shall perform other duties.

4.4 HOURS OF OPERATION.

4.4.1 Normal Hours of Operation. The contractor shall perform the services required under this contract during the following hours: 0400 thru 2400 hrs. The contractor may work, with prior approval of the CO, extended hours to ensure timely completion of work at no additional cost to the government.

4.4.1.1 Recognized Holidays. The contractor is not required to provide service on the following days: New Year’s Day, Martin Luther King Day, Presidents Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Days, Thanksgiving Day, and Christmas Day. If the holiday falls on Saturday, it is observed on Friday. If the holiday falls on a Sunday, it is observed on Monday.

4.4.1.2 Emergency Hours of Operations. The contractor may work besides the normal work hours and holidays only to accomplish the work required in paragraph 1.2.3. The contractor shall coordinate and get prior approval by COR or CO to work during emergency hours of operations.

4.5 CONSERVATION OF UTILITIES.

The contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions which prevent the waste of utilities which include the following:

4.5.1 Lights. Lights shall be used only in areas where and when work is actually being performed.

4.5.2 Prohibition to change. Mechanical equipment controls for heating, ventilation, and air conditioning systems shall not be adjusted by the contractor or by contractor employees unless authorized.

4.5.3 Water faucet. Water faucets or valves shall be turned off after the required use has been accomplished.

4.5.4 Government telephones. Government telephones shall be used only for official government business.

4.6 RECORDS.

The contractor shall be responsible for creating, maintaining, and disposing of only those government required records that are specifically cited in this PWS or required by the provisions of a mandatory directive listed in Applicable Publications and Forms. If requested by the government, the contractor shall provide the original record or a reproducible copy of any such record within five working days of receipt of the request.

4.7 ENVIRONMENTAL CONTROLS.

4.7.1 Compliance with Laws and Regulations. The contractor shall be knowledgeable of and comply with all applicable Japan Environmental Governing Standards (JEGS), at the web site follows: http://www.mod.go.jp/j/approach/chouwa/2016_jegs/index.html or http://www.navfac.navy.mil/content/dam/navfac/NAVFAC%20Pacific/NAVFAC%20Far%20E ast/PDFs/PWD_Yokosuka_EVfiles/2012%20JEGS.pdf, Department of Defense, prefectural and local environmental laws and regulations and requirements regarding environmental protection.

In the event environmental laws change during the term of this contract, the contractor is required to comply as such laws come into effect. If there is an increase or decrease in cost as a result of the change, the contractor shall inform the Contracting Officer pursuant to notice requirements and negotiate a modification to the contract.

4.7.2 Notification of Environmental Spills. If the contractor spills or releases any substance contained in 40 CFR 302 into the environment, the contractor or its agent shall immediately report the incident to Army Fire Department at 911 and the QAP. The liability for the spill or release of such substances rests solely with the contractor and its agent. The contractor is responsible for spill clean-up, remediation and disposal in accordance with appropriate laws and regulations.

4.7.3 Use of Hazardous Materials. The contractor’s use of any hazardous materials will require the submittal of a Safety Data Sheet (SDS) in English and in Japanese for each item utilized. The contractor shall prepare to obtain the approval through the COR from the Fire Department, Safety and the Environmental Office prior to the use of the item. The contractor shall follow manufacturer’s guidelines and professional recommendations for control of humidity, temperature, cleanliness, and materials handling. The contractor shall be responsible for the proper handling, labeling, storage and disposal of hazardous materials in accordance with all existing laws and regulations set forth by the Prefecture Government of Okinawa, Japan. Storage of hazardous material on the installation is prohibited and all hazardous material will be removed from the installation at the end of each work day.

4.8 GOVERNMENT OBSERVATIONS.

Government personnel, other than the CO and COR, may from time to time, with the CO coordination, observe contractor operations. However, these personnel may not interfere with contractor performance or make any changes to the contract.

4.9 SAFETY REQUIREMENTS.

In performing work under this contract, the contractor shall:

4.9.1 Conformation. Conform to the safety requirements contained in the contract for all activities related to the accomplishment of the work.

4.9.2 Safety measures. Perform work in a safe manner as required by OSHA 2206, General Industry, Occupational Safety and Health Standards (29 CFR 1910) http://www.osha.gov/, Japan Environmental Governing Standards (JEGS) by US Force Japan and general safety requirements http://www.mod.go.jp/j/approach/chouwa/2016_jegs/index.html http://www.navfac.navy.mil/content/dam/navfac/NAVFAC%20Pacific/NAVFAC%20Far%20East/PDFs/PWD_Yokosuka_EVfiles/2012%20JEGS.pdf http://www.navfac.navy.mil/content/dam/navfac/NAVFAC%20Pacific/NAVFAC%20Far%20East/PDFs/PWD_Yokosuka_EVfiles/2012%20JEGS.pdf http://www.osha.gov/ of EM 385-1-1, dated 30 November 2014, “US Army Corps of Engineers, Safety and Health Requirements Manual”. See web site address, http://www.usace.army.mil/Safety-and- Occupational-Health/Safety-and-Health-Requirements-Manual and click Complete EM 385-1-1.

4.9.3 Safety Plan. Develop and provide at the start of the orientation period or the start of the first operational performance period (if there is no orientation period) a safety plan for the protection of government facilities and property and to provide a safe work environment for contractor personnel.

4.9.4 Prevention of damage. Provide protection to government property to prevent damage during the period of time the property is under the control or in possession of the contractor.

4.9.5 Subcontractors. Include a clause in all subcontracts to require subcontractors to comply with the safety provisions of this contract as applicable.

4.9.6 Emergency service phone. Ensure personnel have the following on-base emergency services phone numbers programmed into their cell phones:

Security Police and Fire Department:

While working at any locations on base:

From On base (Use DSN Phone): 644-4911, or (99) 934-5911 From Off base: 098-934-5911 From Cell Phone: 098-934-5911

4.9.7 Records and Report. Record and report promptly (within one hour) to the CO or COR all available facts relating to each instance of damage to government property or injury to either contractor or government personnel.

4.9.8 Accident and mishap. In the event of an accident/mishap, take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence until released by the accident/mishap investigative authority through the CO.

4.9.9 Investigation. If the government elects to conduct an investigation of the accident/mishap, the contractor shall cooperate fully and assist government personnel in the conduct of investigation until the investigation is completed.

4.9.10 Cooperation. Include a clause in each applicable subcontract requiring the subcontractor's cooperation and assistance in accident reporting and investigation.

4.9.11 Safety hazard. The contractor will be responsible for instructing his employees in safety measures considered appropriate. The contractor shall not permit placing or use of any equipment in traffic or other locations in such a manner as to create safety hazards. Whenever applicable, the contractor will provide and place appropriate warning signs at work areas and its removal after completion of work.

http://www.usace.army.mil/Safety-and-Occupational-Health/Safety-and-Health-Requirements-Manual http://www.usace.army.mil/Safety-and-Occupational-Health/Safety-and-Health-Requirements-Manual

4.9.12 Safety precautions. All safety precautions shall be exercised when working in and around POL storage facilities. All contractor equipment shall be equipped with proper safety and noise-limiting devices and shall be kept in safe operating condition at all times.

4.9.13 Maintenance of vehicles. All contractor vehicles shall be in good mechanical and safe operating condition. All vehicles shall keep dry chemical type fire extinguishers on each vehicle.

These vehicles are subject to inspection at any time.

4.9.14 Non-smoking. All contractor employees entering POL areas shall not have matches or lighters in their possession. Smoking is prohibited at POL Facilities (Kuwae Tank Farm 1, 2, Chimuwan Tank Farm 1, 2 & 3, White Beach Tank Farms).

4.9.15 Fire & Emergency Services. The contractor shall be responsible to follow the Fire & Emergency Services (USAG-J Reg 420-90) in appendix E.

4.10 CONTINUATION OF ESSENTIAL DOD CONTRACTOR SERVICES DURING

CRISIS IAW DoDI 3020.41.

IAW AFI 63-124, para 2.7.1, and DODI 3020.37 this requirement is not considered mission essential.

4.11 PHASE OUT.

4.11.1 Familiarization. If there is a change in contractor or if the operation reverts to in-house, the incumbent contractor will provide familiarization, to the government or the follow-on contractor, whichever the case may be, for 30 days after receipt of a notice from the CO. During the phase-out familiarization period, the incumbent will be fully responsible for the operation of the required services.

4.11.2 Site Visit. The government reserves the right to conduct site visits in all contractor operated facilities in conjunction with the solicitation of offers for the follow-on contract. In the event the follow-on contract is awarded to other than the incumbent, the incumbent contractor will cooperate to the extent required to permit an orderly change over to the successful contractor. With regard to the successor contractor’s access to incumbent employees, a recruitment notice may be placed in each facility.

4.12 PUBLICATIONS.

4.12.1 Compliance. Compliance with all publications, regulations and operating instructions provided by the government is required when:

4.12.2 Material expediting. They pertain to the procedures for materials expediting herein and where the contractor is authorized by the performance work statement to accomplish the work specified in the publication, regulation or operating instructions.

4.12.3 Publications. The publications prescribe USAF policies, use of materials, procedures and processes applicable to the work requirements.

4.12.4 Requirement of the latest version. The contractor is required to acquire and work on the latest version of the publication.

4.13 CONTRACTOR PERSONNEL.

4.13.1 Contract Manager. The contractor shall provide a contract manager and alternate contract manager (responsible in the absence of the contract manager) who shall be responsible for the performance of the services. The names of the contract manager and alternate(s) shall be provided to the CO in writing prior to the beginning of the first performance period. The contract manager and alternate(s) must be able to read, write, speak, and understand English.

4.13.1.1 Authority of the contract manager. The contract manager and alternate shall have full authority to act for the contractor on all contract matters relating to daily operations of this contract.

4.13.1.2 Availability of the contract manager. The contract manager or his/her alternate shall be available on work sites during the normal hours of operation for the CO, COR, and other government personnel designated by the CO for any matters and issues concerning the contract.

4.13.2 Contractor Employees The contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the CO as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population.

4.13.2.1 Clothing. Contractor personnel shall present a neat appearance and be easily recognized as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges, which contain the company name and employee name in English.

4.13.2.2 Restriction of Employee. The contractor shall not employ any person who is an employee of the U.S. Government if employing that person would create a conflict of interest. Additionally, the contractor shall not employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval according to DOD 5500- 7-R Joint Ethics Regulation. The contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies in AFI 64- 106.

4.13.2.3 Military personnel. The contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station, change in duty hours or deployment. Military Reservists and National Guard members may be subject to recall to active duty. The abrupt absence of these personnel could adversely affect the contractor’s ability to perform; however, their absence at any time shall not constitute an excuse for nonperformance under this contract.

4.14 JAPANESE ROAD LAWS.

4.14.1 Local Laws. The contractor shall comply with Japanese Road Laws while on US Military installations to specifically include: Article 43 The Road Law (Japan) (prohibited acts relative to roads). No person shall commit the following described acts:

4.14.1.1 Damage to the road. Damaging the road, causing roads to be littered with debris, polluting the roads with debris or fall-out from motor vehicles or otherwise defacing roads unreasonably or without due cause.

4.14.1.2 Article 43-2. Article 43-2 (Measures to be taken to prevent cargo or things loaded on motor vehicles from falling out)

4.14.2 Prevention of accidents. The agency managing a road may when there is reasonable cause for him to feel that items or cargo being carried in or on a motor vehicle may fall out and damage, pollute, or otherwise deface the road in such manner as to hinder or obstruct the traffic, order the operator of the vehicle in question to take steps or measures necessary to prevent occurrence of such hindrance by stopping operation of the vehicle, or correcting the method of loading or traveling or operation of the vehicle.

4.15 REQUIRED INSURANCE by JAPANESE LAW

4.15.1 Insurance. The Contractor shall procure and maintain during the entire period of his performance under this contract the following minimum insurance on each vehicle used by the Contractor at the work site.

4.15.1.1 Example of payment. Automobile Property Damage Insurance Amount: ¥3,000,000 or Dollar equivalent Bodily Injury Insurance Amount: ¥30,000,000 or Dollar equivalent

4.15.1.2 Inspection. All vehicles must be properly inspected/insured in accordance with Japanese Compulsory Insurance (JCI) requirements.

4.16 CONTRACTOR MANPOWER REPORTING (CMR).

The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor will report ALL contractor manpower (including subcontractor manpower) required for performance of this contract. The contractor is required to completely fill in all the information in the format using the following web address: https://armycmra.dmdc.osd.mil/default.aspx?ReturnUrl=%2f. The contractor shall start inputting the information within two months from awarded date, and the contractor shall ask TS- PM and CO if the required information is not available or uncertain.

The required information includes: (1) the Contracting Office, CO and COR; (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor name, address, phone number, e-mail address, identity of contractor employee entering data; (5) Estimated direct labor hours (including sub-contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-contractors); (7) Total payments (including sub-contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by contractor (and separate predominant FSC for each sub-contractor if different); (9) https://armycmra.dmdc.osd.mil/default.aspx?ReturnUrl=%2f

Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the contractor with its UIC for the purposes of reporting this information); (11) Locations where contractor and sub-contractors perform the work (specified by zip code in the United States and nearest city, country, when in and overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of contractor and sub-contractor employees deployed in theater this reporting period (by country). As part of its submission, the contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period will be the period of performance not exceed 12 months ending 30 September of each government fiscal year and must be reported by 10 October of each calendar year.

4.17 RELEASE OF INFORMATION.

The information developed, gathered, and assembled in fulfillment of the contract required as defined in or related to the SOW shall not be released by the Contractor, their consultants, subcontractors or associates without prior coordination and approval by the CO. The contractor information developed, gathered, and assembled in fulfillment of the contract requirements as defined or related to the PWS will become the complete property of the Government. The Contractor shall not use the information for any purpose at any time without the written consent of the CO. The Contractor or his subcontractors shall not make available to the news media or publicly disclose any data generated or reviewed under this contract. The Contractor shall not release any news articles concerning this project without the consent of the CO. When approached by the news media, the Contractor shall refer all questions to the CO or Quality Assurance Person (QAP) for response.

5.0 APPENDICES.

Appendix A: Acronyms & Abbreviations List Appendix B: Location Maps

APPENDIX A

ACRONYMS AND ABBREVIATIONS LIST

Acronym/Abbreviation Definition

CFR Code Federal Regulation

CMR Contractor Manpower Reporting

CO Contracting Officer

COR Contracting Officer Representative(s)

CPM Contractor Project Manager

DEPT Department

DOD Department of Defense

GIS Geographic Information System

GPS Global Positioning System

JEGS Japan Environmental Governing Standards

OSHA Occupational Safety and Health Act

POL Petroleum Oil Lubricants

PWS Performance-Based Work Statement

QCP Quality Control Program

SS Services Summary

SSHP Site Safety and Health Plan

TS-POC Torii Station Point of Contact

WAWF Wide Area Workflow

WP Work Plan

APPENDIX B

1) Map of Torii Station

Torii Station

2) Map of Torii Beach

Torii Beach

Gate

4.13.2 Contractor Employees The contractor shall not employ persons for work on this…