Attach1.pdf

Attachment 1

ADDENDUM TO FAR 52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS (Oct 2015)

(a) Paragraphs 52.212-1(b), “Submission of offers,” and 52.212-1(f), “Late submissions, modifications, revisions, and withdrawals of offers,” are deleted in their entirety and replaced with 52.215-1(c), “Submission, modification, revision, and withdrawal of proposals,” by reference

(b) Paragraph 52.212-1(c), Period for Acceptance of Offers, is tailored as follows: “The offeror agrees to hold the prices in its offer firm 30 days after submission of quotes.”

(c) The following is inserted as paragraph (m) of the provision:

“(m) Proposal Preparation Instructions.

A. To assure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein.

Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors.

Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. The response shall consist of three (3) separate parts; Part I - Summary and Miscellaneous Data, Part II - Price Proposal, and Part III - Technical Proposal.

B. Specific Instructions:

1. PART I – SUMMARY AND MISCELLANEOUS DATA. - Submit original plus one (1) copy.

Electronic copies will also be accepted.

(a) The offeror shall provide a concise summary and master table of contents of the entire proposal.

(b) SF 1449. Complete the form and fill out all the required information. In doing so, the offeror accedes to the contract terms and conditions as written in the solicitation.

(c) Complete the necessary fill-ins and certifications in provisions and in the on-line Representations and

Certifications at www.sam.gov. Unless the offeror submits, with their offer, a completed Provision 52.212-3 Alt I (March 2016), the representations and certifications completed at www.sam.gov will be used for this solicitation.

For other provisions and clauses in the solicitation, the offeror is required to submit the pages that require an offeror fill-in.

(d) Submit an acknowledgment of the all solicitation amendments, if issued.

2. PART II – PRICE PROPOSAL - Submit original plus one (1) copy. Electronic copies will also be accepted.

(a) This Part shall contain a completed Schedule of Supplies/Services.

(b) Insert proposed unit price(s) and extended amount(s) in the Schedule of Supplies/Services for each

Contract Line Item Number (CLIN). The extended amount must equal the unit price multiplied by the number of units. It is imperative that mathematical calculations are correct; particular care should be taken to ensure the amounts match if using the EXCEL, or other automated program and the rounding of figures, limited to two decimal places.

c) Extreme care should be exercised to ensure that no price data of any kind are included in any other part of the quote.

3. PART III – TECHNICAL PROPOSAL - Limited to no more than ten (10) pages. - Submit original plus one (1) copy. Electronic submissions wil also be accepted.

Technical information consisting of information necessary to show the quality of the quoted furniture. Ensure that the documentation submitted shows how the quoted product meets the standards and specifications as outlined in the description of the line items of the solicitation. This includes a list of subcontractors with description of materials/work that will be entrusted to them. For the sole purpose of this provision, subcontractors are considered firms that will furnish the furniture.

(a) Color Schemes/Boards. Color Schemes/board shall be provided to show accurate color of items being submitted. This will be used to verify that you are providing colors to match the specification of CLIN 0001.

Request submission of color board. FAILURE TO SUBMIT PHYSICAL SAMPLES WILL DEEM YOUR

ENTIRE PROPOSAL UNACCEPTABLE AND WILL NOT BE CONSIDERED FURTHER FOR AWARD.

(b) Technical Characteristics. Offerors shall submit documents containing technical characteristics, (i.e., dimensions, materials used, etc…) of the furniture for each product to include photos of the quoted furniture, no drawings are acceptable.

(NOTE: Use of the sample pictures in your offer/quotes is strictly prohibited.)

NOTE: All quotes must be in compliance with the World Trade Organization Government Procurement Agreement. Please ensure you list the origin of manufacture as requested in clause 252.225-720 Trade Agreements Certificate of the SF1449.

C. General Information:

1. Information regarding submission of quotations:

E-mail correspondence/submission of quotations must be to: ali.barnett@us.af.mil All electronic quotations submissions must be in color.

Hand carried or mailed quotations must be delivered to the following address:

18th Contracting Squadron (18 CONS/LGCA) Attn: A1C Ali Barnett Bldg. 99, Kadena Air Base Okinawa, Japan

2. The sealed envelope or package used to submit your quotation must show the time and date specified for receipt, the solicitation number, and the name and address of the offeror.

3. Offerors are cautioned that Kadena Air Base has visitor control procedures requiring individuals not affiliated with the installation to obtain a visitor pass prior to entrance. SOME DELAY SHOULD BE EXPECTED WHEN HAND-CARRYING PROPOSALS. Offerors should allow sufficient time to obtain a visitor pass and arrive at 18th Contracting Squadron (18 CONS/LGCA), Bldg. 99 prior to the time specified for receipt. Late proposals will be processed in accordance with FAR 52.215-1(c)(3),“Submission, modification, revision, and withdrawal of proposals.”

4. FEDERAL HOLIDAYS: The following Federal Legal Holidays are observed by this base. No deliveries will be accepted on the following days:

New Year’s Day 1 January Birthday of Martin Luther King Third Monday in January Washington’s Birthday Third Monday in February mailto:ali.barnett@us.af.mil

Memorial Day Last Monday in May Independence Day 4 July Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day 11 November Thanksgiving Day Fourth Thursday in November Christmas Day 25 December

5. NO CORRECTIONS AND/OR CHANGES ARE ALLOWED AFTER TIME OF SUBMISSION OF

QUOTES.

NOTICE TO OFFERORS

DEFINITIONS

“Least developed country end product” means an article that--

(1) Is wholly the growth, product, or manufacture of a least developed country; or

(2) In the case of an article that consists in whole or in part of materials from another country, has been substantially transformed in a least developed country into a new and different article of commerce with a name, character, or use distinct from that of the article or articles from which it was transformed. The term refers to a product offered for purchase under a supply contract, but for purposes of calculating the value of the end product, includes services (except transportation services) incidental to the article, provided that the value of those incidental services does not exceed that of the article itself.

“WTO GPA country end product” means an article that--

(1) Is wholly the growth, product, or manufacture of a WTO GPA country; or

(2) In the case of an article that consists in whole or in part of materials from another country, has been substantially transformed in a WTO GPA country into a new and different article of commerce with a name, character, or use distinct from that of the article or articles from which it was transformed. The term refers to a product offered for purchase under a supply contract, but for purposes of calculating the value of the end product includes services (except transportation services) incidental to the article, provided that the value of those incidental services does not exceed that of the article itself.

Note: The WTO GPA/LEAST DEVELOPED country end product refers to a product offered for purchase under a supply contract, but for purposes of calculating the value of the end product includes services (except transportation services) incidental to the article, provided that the value of those incidental services does not exceed that of the article itself.

(End of Addenda)

ADDENDUM TO FAR 52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS (Oct 2015)