Attachment_1_PWS-21_July_15.pdf

RFQ FA5270-15-T-0108

Attachment 1 PWS dated 21 July 2015

Performance-Based Work Statement

FOR

Repair Mobile Barriers, Torii Station, Chimuwan

Tank Farm 1, 2 & 3 and Kuwae Tank Farm 1 & 2, Okinawa, Japan

U.S. Army Garrison Okinawa, Directorate of Public Works

21 July 2015

PERFORMANCE-BASED WORK STATEMENT

TABLE OF CONTENTS

SECTION PAGE

1 DESCRIPTION OF SERVICES 2

2 SERVICES SUMMARY 4

3 USE OF LATRINE AND UTILITY SERVICE 4

4 GENERAL INFORMATION 5

5 APPENDICES 15

1. DESCRIPTION OF SERVICES.

The contractor shall provide all personnel, materials, tools, equipment, transportation, vehicle, supervision, labor and other items and services necessary to repair mobile barriers at Torii Station, Chimuwan Tank Farm (CWTF) 1, 2 & 3 and Kuwae Tank Farm (KTF) 1 & 2, Okinawa, Japan.

1.1 BASIC SERVICES.

This is one time service contract to repair ten (10EA) NASATKA Model NMSB XV barriers located at Torii Station (Gate#1, 3 & 5), CWTF#1 (Gate#1), CWTF#2 (Gate#1), CWTF#3 (Gate#3), KTF#1 (Gtae#1) & KTF#2 (Gtae#1). It is imperative that the contractor involved in the repair of the barriers be familiar with how the equipment is to be used, the limitations of the system and its component parts. The contractor shall also have knowledge of good mechanical practices in terms of safety, repair, and maintenance of the barriers.

1.1.1 The contractor shall replace the defective parts and equipments as follows:

Remove hitch and wheels/tires from the front, front single and rear dual jacks, electrical box and components associated with towing.

Replace existing Hydraulic Power Unit (HPU), hydraulic cylinder, shaft and hoses with new.

Replace existing oil to new (EnviroLogic 132 type oil or approved equal).

Replace existing Up/Down dual solenoid valve system and relays with new.

Replace existing barrier controls (PLC type) with new relay type system including relays, transformers, switches.

Replace existing counter balance spring with new.

Replace existing associated electrical wires, terminals & connections with new.

Provide corrosion abatement, prime/paint and apply anti-sieze lubricant where required.

1.1.2 Conduct site investigation prior to repair work to ensure the contractor shall have a complete understanding of the malfunctioning barrier’s bottom cause.

1.1.3 Obtain a complete understanding of the barrier system operations, and establish repair work sequence in an effort to minimize mission impacts during the repair work.

1.1.4 Upon the work completion of barrier system repair, the field operation test shall be performed per each barrier system to ensure the smooth power-operation and good working condition.

1.1.5 The Government will ensure that electrical power and control wires for the barriers are at the barrier’s electrical connection points.

1.1.6 Submit the repair, replacement and maintenance reports (3 sets of hard copies and a CD) with photographs after the work completion of all mobile barriers.

1.2 Performance Schedule. Upon contract award, and prior to commencing services, the contractor shall submit performance schedule to the Quality Assurance Personnel (QAP) for acceptance. The schedule shall include the specific dates and locations for projected work for which the contractor will perform. Work schedule may be impacted by military police operation and mission, and if so, the contractor and QAP will coordinate changes to the schedule.

The contractor shall submit a revised schedule when changes occur, for QAP acceptance. The contractor shall not implement changes to the schedule until the changes are accepted by the

QAP.

2. SERVICE SUMMARY (SS)

3. USE OF LATRINE AND UTILITY SERVICE.

3.1 AVAILABILITY OF LATRINE.

The contractor will be allowed to use the existing latrine in the building/work area he is working in during the contractor’s normal working hours. If latrine is not available in the building/work area, the contractor shall be responsible for providing a latrine for his personnel. Location of the latrine shall be designated by the QAP. Any and all contractor latrines shall be removed from United States government property prior to issuance of final payment.

3.2 AVAILABILITY OF UTILITY SERVICES.

The United States government will furnish electricity and water to the contractor at no cost under this contract. The contractor shall turn-off all water faucets and valves after each use. When water is rationed, the contractor shall observe site work policies as directed by the QAP.

4. GENERAL INFORMATION.

4.1 QUALITY CONTROL .

4.1.1. The contractor is required to control the quality of services delivered to the government.

The overall quality must meet the specified performance thresholds for each requirement in the Services Summary.

Performance Objective

PWS Para

Performance

Threshold

Repair Mobile Barriers 1.1 100% of the mobile barrier system shall be in good operational condition.

4.1.2. Records of repair and inspection records shall be kept and made available to the government throughout the contract performance period and for the period after contract completion until final settlement of any claims under this contract.

4.2 PERFORMANCE EVALUATION MEETINGS.

The contracting officer may require the contract manager to meet with the contracting officer, contract administrator, QAP, and other government personnel as deemed necessary. The contractor may request a meeting with the contracting officer when he or she believes such a meeting is necessary. Written minutes shall be recorded in the contract and signed by the contracting officer or contract administrator. If the contractor does not concur with any portion of the minutes, such non-concurrence shall be provided in writing to the contracting officer within 10 calendar days following receipt of the minutes. In case the meeting has been requested by the contractor the contractor shall take written minutes which has to be reviewed and accepted by 18CONS and the DPW.

4.3 SECURITY REQUIREMENTS.

Security and base access requirements are contained in clause 5352.242-9000 “Contractor Access to Air Force Installations.” Except U.S. military installations where the required contractor’s services are performed, only two (2) contractor employees (contract manager and its alternate) shall require for base pass for access to Kadena Air Base. Anticipate delays in getting commercial vehicles on base and allow time for commercial vehicles to reach their destination by driving designated routes at posted speed limits throughout the base. Procedures for commercial vehicle access to the base are subject to change without prior notice.

4.3.1 ID Passes, Badges and Vehicle Stickers. The contractor is responsible to obtain such clearances and/or passes as required for his/her employees to enter the U.S. military installations prior to start to work. The contractor shall be responsible for all passes issued to his/her employees under this contract. Applications shall be coordinated through the CO or designated representative. At the time of application, Security Forces may conduct a background check on employees. Upon termination of employment, the contractor shall be responsible for returning identification cards and base passes to Security Forces within 24 hours.

The contractor shall submit a request for base passes for his employees to the 18th Contracting Squadron, Attention: 18 CONS/LGCB, Kadena Air Base, for recommendation of approval by the Pass and ID Section. After approval from 18 CONS/LGCB, the contractor shall follow the instructions for acquiring designated pass for entry into applicable Army facilities at Camp Foster, Bldg 456, at DSN 645-2239/7519 or from off base dial 098-970-2239/7519.

Contractor personnel desiring entry into Petroleum Oil Lubricants (POL) facilities (Kuwae Tank Farm #1 & 2, Chimuwan Tank Farm #1, 2 & 3 and White Beach Tank Farm) must obtain a POL security badge in addition to the above standard pass. For POL Badges follow the instructions from Defense Logistics Agency-Energy Okinawa (DLA-Energy Okinawa), Bldg 53135 at 632-4707/4002 or from off base dial the operator at 938-1111 and then after the tone changes dial 632-4707/4002.

For vehicle access, follow the instruction from Vehicle Registration, Bldg 5638, Camp Foster, at DSN 645-3200 or from off base dial 098-970-3200. The prime contractor shall be responsible for all passes issued to his/her or his subcontractor’s employees under this contract. The government reserves the right to obtain certification of receipt for all base passes upon termination of employment or completion of contract, prior to payment of final invoice.

Contractor employees will be required to display identification badges.

4.4 PHYSICAL SECURITY.

The contractor shall be responsible for safeguarding all government property provided for contractor use (if applicable). At the close of each work period, government facilities, property, and materials shall be secured.

4.4.1 Work Area. The contractor’s personnel are restricted to the area of his services only.

Transiting of areas not in the contract is not permitted, except as required in the performance of this contract.

4.4.2 Interference with Government Operations. The contractor shall establish work procedures and methods to avoid interference with existing operations within or adjacent to the mobile barriers. Free passage into adjoining or adjacent buildings/areas not in the contract will not be permitted, except as approved by the QAP. Procedures and methods shall also provide for safe conduct of work and protection of property, which is to remain undisturbed.

4.4.3 Protection of Government Property. The contractor shall take all necessary precautions to government property. All damaged property due to the contractor’s operation shall be repaired, replaced, or restored to a condition as approved by the CO and the QAP at no cost to the government. All damaged property shall be corrected within 5 working days by the contractor with materials of like type or better, quality and finish by skilled craftsmen as required. Should the contractor fail to correct damages, the government will correct the damages and the cost will be deducted from the contractor’s payment. The contractor shall report all damages to the QAP and CO.

4.5 HOURS OF OPERATION.

4.5.1. Normal Hours of Operation. The contractor shall perform the services required under this contract during the following hours: 0730 thru 1630 hrs, Monday thru Friday, except U.S Holidays. The contractor may work, with prior approval of the CO, extended hours to ensure timely completion of work at no additional cost to the government.

4.5.1.1. Recognized Holidays. The contractor is not required to provide service on the following days: New Year’s Day, Martin Luther King Day, Presidents Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Days, Thanksgiving Day, and Christmas Day. If the holiday falls on Saturday, it is observed on Friday. If the holiday falls on a Sunday, it is observed on Monday.

4.5.2. Services Out of Normal Hours of Operation. On occasion, services may be required to support an activation or exercise of contingency plans outside the normal duty hours described above. If the contractor requests to work in the aforementioned holidays, weekends or overtime hours, shall submit a written request memorandum through 18th Kadena Contracting Squadron to the QAPs.

4.5.3. Operations During Typhoon Conditions. When Tropical Cyclone Condition Readiness 2 (TCCOR 2) is declared, all work will cease immediately. The contractor will clean up and dispose of all loose debris and waste as directed by QAP to secure the job site against damage that may result from anticipated weather conditions. Contractor responsibility shall remain the same during tropical cyclone declaration "Tropical Cyclone Condition of Readiness 1 Caution (TCCOR1C)." Upon the declaration of TCCOR1C, the contractor employees shall be excused from all duties. Upon declaration "Tropical Cyclone Condition of Readiness 1 Recovery (TCCOR1R)," the contractor will immediately be available for duty.

4.6 CONSERVATION OF UTILITIES.

The contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions which prevent the waste of utilities which include the following:

4.6.1. Lights shall be used only in areas where and when work is actually being performed.

4.6.2. Mechanical equipment controls for heating, ventilation, and air conditioning systems shall not be adjusted by the contractor or by contractor employees unless authorized.

4.6.3. Water faucets or valves shall be turned off after the required use has been accomplished.

4.6.4. Government telephones shall be used only for official government business.

4.7 RECORDS.

The contractor shall be responsible for creating, maintaining, and disposing of only those government required records that are specifically cited in this PWS. If requested by the government, the contractor shall provide the original record or a reproducible copy of any such record within five working days of receipt of the request.

4.8 ENVIRONMENTAL CONTROLS.

4.9.1. Compliance with Laws and Regulations. The contractor shall be knowledgeable of and comply with all applicable Japan Environmental Governing Standards (JEGS), at web site as follows: http://www.usfj.mil/Documents/References/JEGS/2012%20Japan%20Environmental%2 0Governing%20Final.pdf Department of Defense, prefectural and local environmental laws and regulations and requirements regarding environmental protection. In the event environmental laws/regulations change during the term of this contract, the contractor is required to comply as such laws come into effect.

48.2. Notification of Environmental Spills. If the contractor spills or releases any substance contained in JEGS into the environment, the contractor or its agent shall immediately report the incident to Army Fire Dept at 911 and the QAP. The liability for the spill or release of such substances rests solely with the contractor and its agent. The contractor is responsible for spill clean-up, remediation and disposal in accordance with appropriate laws and regulations.

4.9 GOVERNMENT OBSERVATIONS.

Government personnel, other than the CO and QAP, may from time to time, with the CO coordination, observe contractor operations. However, these personnel may not interfere with contractor performance or make any changes to the contract.

4.10 SAFETY REQUIREMENTS.

In performing work under this contract, the contractor shall:

4.10.1. Conform to the safety requirements contained in the contract for all activities related to the accomplishment of the work.

4.10.2. Perform work in a safe manner as required by OSHA 2206, General Industry, Occupational Safety and Health Standards (29 CFR 1910) http://www.osha.gov/, Japan Environmental Governing Standards (JEGS) by US Force Japan and general safety requirements of EM 385-1-1, dated 30 November 2014, “US Army Corps of Engineers, Safety and Health Requirements Manual”. See website address for this regulation:

http://www.publications.usace.army.mil/USACEPublications/EngineerManuals.aspx?udt_43544

_param_page=2

4.10.3. Develop and provide at the start of the orientation period or the start of the first operational performance period (if there is no orientation period) a safety plan for the protection of government facilities and property and to provide a safe work environment for contractor personnel.

4.10.4. Provide protection to government property to prevent damage during the period of time the property is under the control or in possession of the contractor.

4.10.5. Include a clause in all subcontracts to require subcontractors to comply with the safety provisions of this contract as applicable.

4.10.6. Ensure personnel have the following on-base emergency services phone numbers programmed into their cell phones:

While working on Torii Station, call Kadena Dispatch at 098-934-5911 or 098-962-9445;

4.10.7. Record and report promptly (within one hour) to the CO or QAPCOR all available facts relating to each instance of damage to government property or injury to either contractor or government personnel.

4.10.8. In the event of an accident/mishap, take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence until released by the accident/mishap investigative authority through the CO.

4.10.9. If the government elects to conduct an investigation of the accident/mishap, the contractor shall cooperate fully and assist government personnel in the conduct of investigation until the investigation is completed.

4.10.10. Include a clause in each applicable subcontract requiring the subcontractor's cooperation and assistance in accident reporting and investigation.

4.10.11. The contractor will be responsible for instructing his employees in safety measures considered appropriate. The contractor shall not permit placing or use of any equipment in traffic or other locations in such a manner as to create safety hazards. Whenever applicable, the contractor will provide and place appropriate warning signs at work areas and its removal after completion of work.

4.10.12. All safety precautions shall be exercised when working in and around POL storage facilities. All contractor equipment shall be equipped with proper safety and noise-limiting devices and shall be kept in safe operating condition at all times.

4.10.13. All contractor vehicles shall be in good mechanical and safe operating condition. All vehicles shall keep dry chemical type fire extinguishers on each vehicle. These vehicles are subject to inspection at any time. The vehicles shall have the contractor’s (firm’s) name displayed in English on both sides and shall be readable up to a distance of at least 50 feet away.

4.10.14. The contractor shall ONLY smoke in designated areas at Torii Station.

4.10.15. Fire & Emergency Services.

The contractor shall be responsible to follow the Fire & Emergency Services (USAG-J Reg 420-90). See website address:

https://home.army.mil/sites/pcr/usagj/CMDGRP/pubs/Forms/AllItems.aspx (Click Regulations and check for USAG-J Reg 420-90, Fire and Emergency Services)

4.11. JOINT VENTURE AGREEMENT.

The CO may require a joint venture agreement between the government and the contractor to ensure joint cooperation and a sound partnership of all parties involved in the execution of this contract. Joint Venture Agreement is the creation of a government-contractor relationship that promotes achievement of mutually beneficial goals. It involves an agreement in principle to share the risks involved in completing the project and to establish and promote a nurturing partnership environment. Representatives from each organization are encouraged to participate in developing the joint venture agreement. Suggested representation is the civil engineer manager, the government inspector, the government contract administrator, the contractor’s manager and the contractor’s quality control person. All costs for the partnership agreement should be shared equally between the government and contractor. This group is responsible for developing a formal joint venture agreement that should be signed by all parties involved. The agreement should contain as a minimum: specific goals to be reached and a list of objectives to reach the goals, a set of metrics to evaluate the objectives, a frequency for meetings to review the metrics, and a statement of cooperation to execute the terms of the agreement.

4.12 CONTINUATION OF ESSENTIAL DOD CONTRACTOR SERVICES DURING

CRISIS IAW DoDI 3020.41.

IAW DoDI 3020.41, Operational Contract Support, paragraph 2.c, it is determined that Repair Mobile Barriers in a satisfactory manner at Torii Station, Chimuwan Tank Farm 1, 2 & 3 and Kuwae Tank Farm 1 & 2, Okinawa, Japan, has been identified by the Functional Commander/Director as an essential service.

4.13 PUBLICATIONS.

4.13.1. Compliance with all publications, regulations and operating instructions provided by the government is required when:

4.13.2. They pertain to the procedures for materials expediting herein and where the contractor is authorized by the performance work statement to accomplish the work specified in the publication, regulation or operating instructions.

4.13.3. The publications prescribe US Army policies, use of materials, procedures and processes applicable to the work requirements.

4.13.4. The contractor is required to acquire and work on the latest version of the publication.

4.14 CONTRACTOR PERSONNEL

4.14.1. Contract Manager: the contractor shall provide a contract manager and alternate contract manager (responsible in the absence of the contract manager) who shall be responsible for the performance of the services. The names of the contract manager and alternate(s) shall be provided to the CO in writing prior to the beginning of the first performance period. The contract manager and alternate(s) must be able to read, write, speak, and understand English.

4.14.1.1. The contract manager and alternate shall have full authority to act for the contractor on all contract matters relating to daily operations of this contract.

4.14.1.2. The contract manager or his/her alternate shall be available on work sites during the normal hours of operation for the CO, QAP, and other government personnel designated by the CO for any matters and issues concerning the contract.

4.14.2. Contractor Employees: the contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the CO as a potential threat to the health, safety, security, general well being or operational mission of the installation and its population.

4.14.2.1. Contractor personnel shall present a neat appearance and be easily recognized as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges, which contain the company name and employee name in English.

4.14.2.2. The contractor shall not employ any person who is an employee of the U.S.

Government if employing that person would create a conflict of interest. Additionally, the contractor shall not employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval according to DOD 5500-7-R Joint Ethics Regulation. The contractor shall not employ any person who is an employee of the U.S. Forces without the accomplishment of USFJ Instruction 36-1001.

4.14.2.3. The contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station, change in duty hours or deployment.

Military Reservists and National Guard members may be subject to recall to active duty. The abrupt absence of these personnel could adversely affect the contractor’s ability to perform;

however, their absence at any time shall not constitute an excuse for nonperformance under this contract.

4.15 JAPANESE ROAD LAWS

4.15.1. The contractor shall comply with Japanese Road Laws while on US Military installations to specifically include: Article 43 The Road Law (Japan) (prohibited acts relative to roads). No person shall commit the following described acts:

4.15.1.1. Damaging the road, causing roads to be littered with debris, polluting the roads with debris or fall-out from motor vehicles or otherwise defacing roads unreasonably or without due cause.

4.15.1.2. Article 43-2 (Measures to be taken to prevent cargo or things loaded on motor vehicles from falling out)

4.15.2. The agency managing a road may when there is reasonable cause for him to feel that items or cargo being carried in or on a motor vehicle may fall out and damage, pollute, or otherwise deface the road in such manner as to hinder or obstruct the traffic, order the operator of the vehicle in question to take steps or measures necessary to prevent occurrence of such hindrance by stopping operation of the vehicle, or correcting the method of loading or traveling or operation of the vehicle.

4.16. REQUIRES INSURANCE.

4.16.1. The contractor shall procure and maintain during the entire period of his performance under this contract the following minimum insurance on each vehicle used by the contractor at the work site.

4.16.1.1. Type: Automobile Property Damage Insurance Amount: ¥3,000,000 or Dollar equivalent Bodily Injury Insurance Amount: ¥30,000,000 or Dollar equivalent

4.16.1.2. All vehicles must be properly inspected/insured in accordance with Japanese Compulsory Insurance (JCI) requirements.

4.16.2. Prior to the commencement of work hereunder, the contractor shall furnish to the CO a certificate or written statement of the above required insurance. The policies evidencing required insurance shall contain an endorsement to the effect that cancellation or any material change in the policies adversely affecting the interests of the U.S. Government in such insurance shall not be effective for such period as may be prescribed by the laws of the state in which this contract is to be performed and in no event less than thirty (30) days after written notice thereof to the CO.

4.17 CONTRACTOR MANPOWER REPORTING (CMR).

4.17.1. The contractor shall input in Army Manpower Reporting Website as indicated below:

Army. The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor will report ALL contractor manpower (including subcontractor manpower) required for performance of this contract. The contractor is required to completely fill in all the information in the format using the following web address: https://contractormanpower.army.pentagon.mil or https://cmra.army.mil The required information includes: (1) the Contracting Office, CO and QAP; (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor name, address, phone number, e-mail address, identity of contractor employee entering data; (5) Estimated direct labor hours (including sub-contractors);

(6) Estimated direct labor dollars paid this reporting period (including sub-contractors); (7) Total payments (including sub-contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by contractor (and separate predominant FSC for each sub-contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the contractor with its UIC for the purposes of reporting this information); (11) Locations where contractor and sub-contractors perform the work (specified by zip code in the United States and nearest city, country, when in and overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of contractor and sub-contractor employees deployed in theater this reporting period (by country). As part of its submission, the contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement.

Reporting period will be the period of performance not exceed 12 months ending 30 September of each government fiscal year and must be reported by 31 October of each calendar year.

4.18 INVOICE INSTRUCTION.

In accordance with DFARS 252.232-7003 Electronic Submission of Payment Request and Receiving Reports, the contractor shall submit invoice(s) through interface, Wide Area Workflow (WAWF), https://wawf.eb.mil/ in order to receive payment. The DODACC, a code, which the contractor shall use for invoice(s) in WAWF is WT6KHU.

5. APPENDICES

A. Acronyms & Abbreviations List

B. Location Maps

C. Specification and reference information

APPENDIX A

Acronyms and Abbreviations List

Acronym/Abbreviation Definition

CFR Code Federal Regulation

CO Contracting Officer

COR Contracting Officer Representative(s)

DEPT Department

DOD Department of Defense

FSC Federal Service Code

ITM Inspection, Testing and Maintenance

JCI Japanese Compulsory Insurance

OSHA Occupational Safety and Health Act

POL Petroleum Oil Lubricant

PWS Performance-Based Work Statement

QAP Quality Assurance Personnel

SS Services Summary

WAWF Wide Area Workflow

APPENDIX B

Locations Maps

APPENDIX C

Specification and reference information