revised_PWS_17JUL2015wChange.pdf

Solicitation Number: FA5270-15-T0084

Compressor Quarterly Maintenance, Kadena AFB, Okinawa, Japan

Attachment 1, PWS

1 of 12 Pages

PERFORMANCE WORK STATEMEMENT

FOR

QUARTERLY COMPRESSOR MAINTENANCE

18 CES/CEF Kadena Air Base, Okinawa, Japan

17 July 2015

2 of 12 Pages

Performance Work Statement

1. DESCRIPTION OF SERVICES. The contractor shall provide all personnel, equipment, tools, materials, vehicles, transportation, labor, supervision and other items and services necessary to perform Quarterly Compressor Maintenance Services at Kadena AB, Okinawa.

Kadena Fire and Emergency Service’s self-contained breathing apparatus compressors that conforms to the National Fire Protection Association (NFPA ) Standard 1500 Section 7.9.3

(APPENDIX A), manufacturer’s specifications (APPENDIX B), and all safety regulations regarding the work being conducted. This maintenance shall conform to the manufacturer’s specifications for BAUER compressors for Kadena FES (18 CES/CEF). Refer to Appendix A for compressor models and bldg location. Kadena FES is referenced as “The Government” within this document.

1.1. Inspection Schedule and Records: The contractor shall submit inspection schedules to the Contracting Officer (CO) thru Quality Control Inspector (QCI). The contractor shall closely follow the inspection and schedule. Any proposed changes to the schedule must be submitted to the QCI not less than 2 days prior to performance of work. The contractor shall submit inspection records to the CO thru QCI. These records shall include actual starting date, summary of inspection conducted, completion dates, and the person(s) who performed the work. The contractor shall ensure the inspection records are accurate and current, and shall be submitted to the 18CES/CEF of Kadena AB. Inspection records and documentation shall be provided to the

U.S. Government at no extra cost upon request. A request will be given by the contractor a minimum of 2 days prior to the work being performed for the contractor to be escorted to Bldg.

45503 (Munitions Area). Bldg 45704 is in a restricted area and an escort must be provided for maintenance. All other locations (Bldg. 3579, Fire Station #3 and Bldg. 52200, Fire Station #4 and Bldg. 3489 HQ) are accessible without going into a restricted area and do not need escort access. However, prior to performing work, the contractor will schedule the visit with the QCI and a representative will be appointed for the maintenance.

1.1.1 Scope of Work Requested: The following line items are requested by Kadena Fire and

Emergency Services in reference to the quarterly maintenance and inspection of the fire department’s three compressor units. All line items must conform to NFPA 1500 Standard section 7.9.3, and the manufacturer’s specifications.

1.1.2 Material and Labor: Contractor must provide labor and dispensable materials for the maintenance of the compressors not included with the Government purchase of needed parts for the compressors on a quarterly basis and as needed by the contractor. If parts are needed other than normal service and maintenance, the contractor will notify QCI and provide a written quote for needed services to get compressors back in service.

1.1.3 Point Check: Contractor must ensure that a complete check is conducted to include the following items each quarter the compressor is inspected; oil and oil change for the compressor;

change of filter system, carbon monoxide check; lubrication of oil pump chain, Cubic Feet per

Minute (CFM) output flow calibration check, adjustment of drive belts, inspection and replacement/adjustment of safety valves, and inspection and tightening of all head and cylinder

3 of 12 Pages bolts, etc. in accordance with the manufacturer’s specifications. In accordance with Appendix B.

The contractor will provide a quote for the Government and the Government will determine the course of action in regards to replacing or adjustment of safety valves.

1.1.4 Performance Report: Upon completion of all work, contractor shall provide a report of all maintenance performed and parts replaced. A copy will be provided to the QCI to record maintenance and repairs.

1.1.5 Miscellaneous Items: Contractor must inspect and replace on a semi annual basis if needed; purification cartridges, motor and engine maintenance and respond to emergency service calls.

1.2 Security Police and Fire Protection. The following telephone numbers are provided:

KADENA AIR BASE

EMERGENCY 911

Fire Protection 634-6011

Security Police 634-2476

Interpreter 634-1880

2. GENERAL INFORMATION.

2.1. GOVERNMENT. The contractor shall follow FAR 52.212-4, Contract Terms and

Conditions-Commercial Items, for contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

2.2. PERFORMANCE PERIOD:

Basic Year (FY16) : 1 Oct 15 – 30 Sep 16

Option Year One (FY17) : 1 Oct 16 – 30 Sep 17

Option Year Two (FY18) : 1 Oct 17– 30 Sep 18

2.3. U. S. GOVERNMENT PROPERTY: Any damages caused to U.S. Government property during the course of performing this contract shall be restored, replaced and/or repaired to its original condition at no additional cost to the U.S. Government.

2.4. CONTINGENCIES: In the event the Wing Commander requests a temporary shutdown of the jobsite, the contractor will be notified in writing by Government Representative. Any

Government caused delays as a result of a temporary shutdown that may require an adjustment to the contract will be coordinated through the contracting officer and contractor only.

2.5. HOURS OF OPERATION. The contractor shall perform the on-site services required under this contract during the following hours: 0730 to 1700 hours, Monday through Sunday, except on U.S. holidays specified in section 2.6 of this PWS. No on-site work shall be scheduled

4 of 12 Pages or performed on holidays unless previously approved or directed by the QCI. If a key is required for access to Bldg. 3489, 3579, 45704 and 52200 Kadena AB, Contractor will report to Fire

Dispatch at Bldg. 3489 and obtain it to enter any of the facilities or by calling 634-6011. If the contractor desires to work on non-scheduled workdays, he must submit a written request to the

QCI for approval.

2.6. Holidays. The contractor is not required to provide service on the following U.S.

holidays (except to respond to emergency service calls):

Day Holiday

First Day of January New Year's Day*

Third Monday of January Martin Luther King, Jr. Birthday

Third Monday of February President’s Day

Last Monday of May Memorial Day

Fourth of July Independence Day*

First Monday of September Labor Day

Second Monday of October Columbus Day

11 November Veteran’s Day*

4th Thursday of November Thanksgiving Day

25 December Christmas Day

*If holiday falls on a Saturday, it will be observed on the preceding Friday. If it falls on a

Sunday, the following Monday will be observed as a holiday.

2.7. Service Calls. The contractor shall receive and respond to service call requests directly from authorized government personnel. The contractor shall have an English speaking representative to take all service calls 24 hours a day, 7 days week, 365 days a year. The contractor shall respond to service calls within two (2) hours after notification during normal hours or after duty hours. The contractor shall prepare and submit a written report to the QCI within two (2) business days after the repair. The report shall include the date and time of the service call, the location where the repairs were performed and the name of the technician(s) who did the repairs. The contractor shall report to the work location, survey the repairs, and provide the QCI an estimated time and cost of repairs for work not covered in the basic service contract.

Downtime of the services will be kept down to an absolute minimum. The contractor must notify the QCI of estimated time for major repairs not to exceed 30 days. Work shall be in accordance with normal commercial practices using parts specified by the manufacturer or items of equal or better quality. The contractor shall commence repair work after notification from the QCI. Failure to provide any of the services stated in Paragraph 2.7 could result in the contractor’s work being stopped (at his/her expense) until such time, these services are provided.

3. SECURITY

3.1. SECURITY REQUIREMENTS. The contractor shall be responsible for safeguarding and securing all contractor controlled government property at the close of each work period.

3.2. Pass and ID. The contractor shall ensure that employees have photo identification and the ability to obtain gate passes upon arrival on base prior to the start of the contract.

5 of 12 Pages

3.3. Key Control. The contractor shall ensure that only employees associated with this compressor contract shall have possession of Fire Station keys. The contractor shall be responsible for safe keeping of all keys given to him by the Fire Dispatch personnel.

Government Fire Station keys shall not be duplicated and lost keys shall be reported to the Fire

Dispatch Center immediately so the Deputy Fire Chief can be notified. The contractor shall be liable to replace door locks where keys have been lost without any additional cost to the government.

4. SPECIAL QUALIFICATIONS.

4.1. Qualification. The contractor shall ensure employees have the following current and valid professional certifications to work on any type of compressors, in accordance with (IAW) manufacturer’s specifications, IAW NFPA 1500, section 7.9.3 and Appendix B before starting work under this contract. The contractor shall furnish a list of all personnel and their qualifications at time of proposal submission for review by the 18CONS and 18CES.

4.2. HAZARDOUS CHEMICALS. The contractor shall provide a copy of a Material Safety

Data Sheet (MSDS) for each chemical element, which will be submitted to the QCI prior to the start of this contract. The contractor shall be responsible for the proper handling, labeling, storage and disposal of hazardous chemicals in accordance with all existing laws and regulations set forth by the Prefectural Government of Okinawa and Government of Japan.

5. CONTRACT PERSONNEL:

5.1. Contract Manager. The contractor shall provide a contract manager who shall be responsible for the inspection of the work. The name of this person, and an alternate(s), who shall act for the contractor when the contract manager is absent, shall be designated in writing and submitted to the QCI prior to start of this contract. The contract manager or alternate(s) shall have a full authority to act on behalf of the contractor on all contract matters relating to the daily operation of this contract. Contractor or alternate shall be available during normal duty hours within 2 hours to meet on the installation with the designated government personnel (QCI) to discuss contract-related subjects. The contract manager and alternate shall be able to read, write, speak and understand English.

5.2. Contractor Personnel. Contractor personnel shall present a neat appearance and be easily recognized as contractor employees. This shall be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges, which contains the company and employee name in English.

5.3. Contractor Vehicles. All vehicles shall have the contractor’s company name displayed in

English on both sides and shall be readable to a distance of at least 50 feet away.

6 of 12 Pages

6. GOVERNMENT PERSONNEL:

6.1. Government Personnel. The Government will designate a CO, who will be the point of contact for all contract matters. The CO will assign a Contract Administrator (CA) to act on his/her behalf. QCI will be designated and will be responsible for inspection and acceptance of contractor performed services. The contractor shall coordinate all work requirements and schedules with the designated QCI. The government will inform the contractor who will be the designated contracting officer, contract administrator and the quality assurance personnel prior to the start of this contract.

7. SAFETY AND FIRE PROTECTION

7.1. Safety and Fire Protection. The contractor shall comply with the current editions of

Operation Safety and Health Administration (OSHA), Air Force Operational and Safety and

Health Administration (AFOSH), Military Handbook (MIL-HDBK), National Fire Protection

Association (NFPA) and any government-published safety related requirements and regulations not mentioned above. These regulations will be available upon contractor’s request.

8. GOVERNMENT-FURNISHED PROPERTY AND SERVICES

8.1. FACILITIES. The contractor is responsible for keeping the stall areas surrounding each compressor at the Fire Stations clean during maintenance of all compressors, the performance location clean and orderly during and after maintenance at all locations of performance. Due to the location of the government property being contracted the contractor will need to coordinate with the government personnel (QCI) before accepting the contract in regards to running water.

Kadena AB does have running water at the fire stations. If the contractor chooses to do the performance at their shop for the mobile compressors they may request to do so with coordination with (QCI). All contractor’s property, equipment, and supplies shall be removed within 48 hours of contract expiration.

8.2. EQUIPMENT. The contractor is responsible for maintaining all government shared equipment Bldg 3489, 3579, 45704 and 52200 Kadena AB. The government will provide the contractor with a secure area to store unused equipment and tools within building 3489, Kadena

AB. The contractor and the Gov shall conduct a joint inventory at the start (1 Oct 12) and by mid September 2015 of this contract. The Government shall replace equipment when necessitated by loss or damage beyond normal wear and tear if needed.

8.3. UTILITIES. Water, electricity and sewerage where available from work sites will be provided to the contractor without cost when available.

9. PHASE OUT.

9.1. PHASE OUT. If there is a change in contractor or if the operation reverts to in-house, the incumbent contractor shall provide familiarization, as described in paragraph 1.1.1 “in reference to the quarterly maintenance and inspection of the fire department’s four compressor units. All line items must conform to NFPA 1500 Standard section 7.9.3, and the manufacturer’s

7 of 12 Pages specifications”, to the government or the follow-on contractor, whichever the case may be.

During the phase-out familiarization period, the incumbent will be fully responsible for Kadena

FES compressor quarterly maintenance services. The government reserves the right to conduct site visits in all contractor-operated facilities in conjunction with the solicitation of offers for the follow-on contract. In the event the follow-on contract is awarded to other than the incumbent, the incumbent Contractor shall cooperate to the extent required to permit an orderly change over to the successful contractor. With regard to the successor contractor's access to incumbent employees, a recruitment notice may be placed in each facility.

9.2. SUBMISSION OF INVOICES: The contractor shall submit an original, plus three (3) copies of the invoice, no later than the 2 nd workday of each month to the following:

18 CES/CEF

Bldg 3489

Unit 5132

APO AP 96368-5132

An invoice is a written request for payment under the contract for supplies delivered and services rendered. Each summary of invoice shall be annotated and signed by the contractor or his/her designated representative that the charges are true and accurate.

In order to be proper, an invoice should include (and in order to support the payment of interest penalties must include) the information required:

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number; contract line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Name and address to which payment is to be sent (which must be the same as that in the contract or on a proper notice of assignment;

(vi) Name (where practicable), title, telephone number and mailing address of person to be notified in the event of a defective invoice; and

(vii) Any other information or documentation required by the contract

(viii) While not required, the Contractor is strongly encouraged to assign an identification number to each invoice.

(ix) Invoices on reimbursable parts and receipts shall be submitted to the Gov

The Superintendent will verify that all services have been performed in a satisfactory manner and accept services performed by generating, signing, and forwarding an original copy of the DD

Form 250, Material Inspection and Receiving Report, with the original copy of the contractor’s invoice to DFAS Japan at the address below and one (1) copy of each to 18 th

Contracting

Squadron within three working days from processing.

DFAS-JRLE/JA

AIR FORCE VENDOR PAY

8 of 12 Pages

BRANCH/ BVNF

UNIT 5220

APO AP 96328-5220

APPENDICES:

1. APPENDIX A

2. APPENDIX B

3. APPENDIX C

APPENDIX A

Kadena FES compressors:

Bldg. 3489: Bauer Compressor, Model MNL 0380, S/N 94173

Bldg. 3579: Bauer Compressor, Model U325-3-230, S/N 97375

Bldg. 52200: Bauer Compressor, Model U325-323060, S/N 115874

9 of 12 Pages

APPENDIX B

NFPA 1500 section 7.9.3

7.9 Breathing Air.

7.9.1 Breathing air used to fill SCBA cylinders shall comply with the requirements of

ANSI/CGA G7.1, Commodity Specification for Air, with a minimum air quality of Grade D, a moisture content of no more than 24 parts per million, and a maximum particulate level of 5 mg/m3 air.

7.9.2 When a fire department purchases compressed breathing air in a vendor-supplied SCBA cylinder, the fire department shall require the vendor to provide documentation that a sample of the breathing air obtained directly at the point of transfer from the vendor's filling system to the

SCBA cylinder has been tested at least quarterly and that the air is compliant with the requirements of 7.9.1.

7.9.3 When a fire department compresses its own breathing air, the fire department shall be required to provide documentation that a sample of the breathing air obtained directly from the point of transfer from the filling system to the SCBA cylinder has been tested at least quarterly and that it is compliant with the requirements of 7.9.1.

7.9.4 When a fire department obtains compressed breathing air from a supplier and transfers it to other storage cylinders, cascade system cylinders, storage receivers, and other such storage equipment used for filling SCBA, the supplier shall be required to provide documentation that a sample of the breathing air obtained directly at the point of transfer from the filling system to the storage cylinders, cascade system cylinders, storage receivers, and other such storage equipment has been tested at least quarterly and that it is compliant with the requirements of 7.9.1.

7.9.5 The fire department shall obtain documentation that a sample of the breathing air obtained directly from the point of transfer from the storage cylinders, cascade system cylinders, storage receivers, and other such storage equipment to the SCBA cylinder has been tested at least quarterly and that it is compliant with the requirements of 7.9.1.

http://www.nfpa.org/codesonline/document.asp?action=load&scope=0&path=NFPA/codes/nfpa1500-1999/1500/codes-0245508&sub=&default=false#codes-nfcid150000944-02#codes-nfcid150000944-02 http://www.nfpa.org/codesonline/document.asp?action=load&scope=0&path=NFPA/codes/nfpa1500-1999/1500/codes-0245508&sub=&default=false#codes-nfcid150000944-02#codes-nfcid150000944-02 http://www.nfpa.org/codesonline/document.asp?action=load&scope=0&path=NFPA/codes/nfpa1500-1999/1500/codes-0245508&sub=&default=false#codes-nfcid150000944-02#codes-nfcid150000944-02 http://www.nfpa.org/codesonline/document.asp?action=load&scope=0&path=NFPA/codes/nfpa1500-1999/1500/codes-0245508&sub=&default=false#codes-nfcid150000944-02#codes-nfcid150000944-02

10 of 12 Pages

APPENDIX C

KIT-UNIII25H

RECOMMENDED SPARE PARTS AND MATERIALS KIT

FOR BAUER MODEL

K18.1 II

AFTER 25 HOURS OF OPERATION

+ Check the compressor oil level. Check Oil level before each compressor use.

+ Check V-Belt Tension

+ Operate unit to final pressure. Check fittings for leaks. Tighten if needed.

+ At final pressure, check pressure switch if machine has this option.

+ Check the head bolts and valve and cylinder studs. Tighten if needed.

+ Check that brackets to all cooler pipes are secure. Tighten if needed.

EVERY 125 HOURS OF OPERATION

+ Clean Air intake Element

+ Check the V-Belt tension and condition.

+ If the compressor has an auto condensate drain please check the function weekly. Also check manual drain taps.

EVERY 500 HOURS OF OPERATION

+ Service the compressor V-belt.

+ Service the compressor intake filter element.

+ Check all connections for leaks. Tighten. Check bolts and studs for tightness.

+ The following materials may be needed:

2 Each BET-0102 V-Belt $22.50 each

EVERY 1000 HOURS OR ANNUALLY

+Bauer Compressors, Inc. suggests using synthetic oil. Though the change interval is 2000 hours a change should be made annually if 2000 hours is not reached.

+ When using a mineral based oil a change must be made at 1000 hours or annually.

+ Change Air intake element.

+ Change compressor V-Belt

+ Wash intermediate filter elements.

+ Wash Final separator elements.

+ Perform inlet and discharge valve inspection. Replace valves if needed.

11 of 12 Pages

+ The following materials may be needed:N25886 Air Intake element $37.10

2 Each BET-0102Belt $22.50 each

N03556 O-ring for interstage separator $3.60 (2 each reqd)

N04586 O-ring for separator $8.30

GKT-18.1II O-rings and gaskets to inspect inlet and discharge valves $45.00

+ When changing Oil:

4 each OIL-0024/QT Synthetic Oil $15.00/QT

1 each N25326 Oil filter element $12.40

1 each N25327 O-ring $10.10

1 each N04058 O-ring $7.90

+ Should valves require changing:VRK-18.1 II Valve replacement kit with O-rings $925.00

(contains all valves inlet and discharge for 4 stages plus gaskets and o-rings)

EVERY 2000 HOURS OR BIENNIALLY

+ Change Air intake element.

+ Change compressor V-Belt.

+ Change Compressor lubricant.

+ Change compressor oil filter element.

+ Change compressor inlet and discharge valves

+ Maintenance auto condensate drain if applicable.

+ Change final separator element assembly

+ Materials you will need:N25886 Air Intake element $15.00

2 Each BET-0100 V-Belt $12.80 each

N03556 O-ring for interstage separator $3.60 (2 reqd)

N04586 O-ring for separator $8.30

061860 Separator element assy $220.00

+ When changing Oil:

4 each OIL-0024/QT Synthetic Oil $18.00/QT

1 each N25326 Oil filter element $13.40

1 each N25327 O-ring $11.10

1 each N04058 O-ring $8.70

+ When changing intake and discharge valves:

VRK-18.1 II Valve replacement kit complete with o-rings and gaskets $925.00

+ When applicable perform maintenance on your auto drain:N05949 Kit $270.00

12 of 12 Pages

EVERY 3000 HOURS

+ Inspect for piston ring wear.

+ Inspect for final piston/sleeve wear.

+ Change piston rings if needed.

+ Change piston and sleeve if needed.

+ Materials you will need:PRGK-18.1 II Contains gaskets and o-rings to inspect or change piston rings and piston/sleeve

$45.00

+ If required:

N04642 Piston Ring Set, 1 st stage $97.00

N01461 Piston Ring Set, 2 nd stage, upper $49.70

N18861 Piston ring Set, 2 nd stage, lower $31.20

N16313 Piston Ring Set, 3 rd stage $90.00

079185 Piston and sleeve assembly $848.00

OTHER HELPFUL MATERIALS082048 Valve install/removal tool $18.00

KIT-GKT18.1 II Gasket, O-ring and Seal kit for complete block $419.40

18 each 079239 Fan Blades $24.00 each

1 each 058825A Dryer cartridge (change as needed or yearly) $70.00

1 each 060037A Securus cartridge (change as needed or yearly) $130.00

When ordering parts be certain to have compressor block number or serial number available.

KIT-UNIII25 (U325)