Attachment__1_-_PWS_(Rev__1)_-_Dated_27_Aug_15.pdf

PERFORMANCE WORK STATEMENT

Revision #1 for

COMPRESSOR MAINTENANCE

Kadena Air Base, Okinawa, Japan

27 August 2015

Attachment #1

FA5270-15-T-0084

Compressor Maintenance PWS (Rev #1)

1. DESCRIPTION OF SERVICES - The Contractor shall provide all personnel, equipment, tools, materials, vehicles, transportation, labor, supervision and other items and services necessary to perform Quarterly Compressor Maintenance Services at Kadena AB, Okinawa.

Kadena Fire and Emergency Service’s self-contained breathing apparatus compressors that conforms to the National Fire Protection Association (NFPA) Standard 1500 Section 7.9.3 (APPENDIX A), manufacturer’s specifications (APPENDIX B), and all safety regulations regarding the work being conducted. This maintenance shall conform to the manufacturer’s specifications for BAUER compressors for Kadena FES (18 CES/CEF). Refer to Appendix A for compressor models and building location.

1.1. Inspection Schedule and Records - The Contractor shall submit inspection schedules to the Contracting Officer (CO) thru Quality Control Inspector (QCI). The Contractor shall closely follow the inspection and schedule. Any proposed changes to the schedule must be submitted to the QCI not less than 2 days prior to performance of work. The Contractor shall submit inspection records to the CO thru QCI. These records shall include actual starting date, summary of inspection conducted, completion dates, and the person(s) who performed the work. The Contractor shall ensure the inspection records are accurate and current, and shall be submitted to the 18CES/CEF Kadena AB. Inspection records and documentation shall be provided to the U.S. Government at no extra cost upon request. All other locations (Bldg 3579 - Fire Station #3, Bldg 52200 - Fire Station #4, and Bldg 3489 HQ) are accessible without going into a restricted area and do not need escort access. However, prior to performing work, the Contractor will schedule the visit with the QCI and a representative will be appointed for the maintenance.

1.1.1 Scope of Work Requested - The following line items are requested by Kadena Fire and Emergency Services in reference to the quarterly maintenance and inspection of the fire department’s three compressor units. All line items must conform to NFPA 1500 Standard section 7.9.3, and the manufacturer’s specifications.

1.1.2 Material and Labor - The Contractor must provide labor and dispensable materials for the maintenance of the compressors not included with the Government purchase of needed parts for the compressors on a quarterly basis and as needed by the Contractor. If parts are needed other than normal service and maintenance, the Contractor will notify QCI and provide a written quote for needed services to get compressors back in service.

1.1.3 Point Check - The Contractor must ensure that a complete check is conducted to include the following items each quarter the compressor is inspected; oil and oil change for the compressor; change of filter system, carbon monoxide check; lubrication of oil pump chain, Cubic Feet per Minute (CFM) output flow calibration check, adjustment of drive belts, inspection and replacement/adjustment of safety valves, and inspection and tightening of all head and cylinder bolts, etc. in accordance with (IAW) the manufacturer’s specifications. IAW Appendix B, the Contractor will provide a quote for the Government and the Government will determine the course of action in regards to replacing or adjustment of safety valves.

Compressor Maintenance

1.1.4 Performance Report - Upon completion of all work, Contractor shall provide a report of all maintenance performed and parts replaced. A copy will be provided to the QCI to record maintenance and repairs.

1.1.5 Miscellaneous Items - The Contractor must inspect and replace on a semiannual basis if needed; purification cartridges, motor and engine maintenance and respond to emergency service calls.

1.2 Security Police and Fire Protection - The following telephone numbers are provided:

KADENA AIR BASE

EMERGENCY 911

Fire Protection 634-6011 Security Police 634-2476 Interpreter 634-1880

2. GENERAL INFORMATION

2.1. GOVERNMENT - The Contractor shall follow FAR 52.212-4, Contract Terms and Conditions-Commercial Items, for Contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

2.2. PERFORMANCE PERIOD

Basic Year (FY16): 1 Oct 15 – 30 Sep 16 Option Year One (FY17): 1 Oct 16 – 30 Sep 17 Option Year Two (FY18): 1 Oct 17 – 30 Sep 18

2.3. U. S. GOVERNMENT PROPERTY - Any damages caused to U.S. Government property during the course of performing this contract shall be restored, replaced and/or repaired to its original condition at no additional cost to the U.S. Government.

2.4. CONTINGENCIES - In the event the Wing Commander requests a temporary shutdown of the jobsite, the Contractor will be notified in writing by Government Representative. Any Government caused delays as a result of a temporary shutdown that may require an adjustment to the contract will be coordinated through the contracting officer and Contractor only.

2.5. HOURS OF OPERATION - The Contractor shall perform the on-site services required under this contract during the following hours: 0730 to 1700 hours, Monday through Sunday, except on U.S. holidays specified in section 2.6 of this PWS. No on-site work shall be scheduled or performed on holidays unless previously approved or directed by the QCI. If a key is required for access to Bldgs 3489, 3579, and 52200, Contractor will report to Fire Dispatch at Bldg 3489 and call 634-6011 to obtain access. If the Contractor desires to work on non-scheduled workdays, he must submit a written request to the QCI for approval.

Compressor Maintenance

2.6. Holidays - The Contractor is not required to provide service on the following U.S.

holidays (except to respond to emergency service calls):

Day Holiday First Day of January New Year's Day* Third Monday of January Martin Luther King, Jr. Birthday Third Monday of February President’s Day Last Monday of May Memorial Day Fourth of July Independence Day* First Monday of September Labor Day Second Monday of October Columbus Day 11 November Veteran’s Day* 4th Thursday of November Thanksgiving Day 25 December Christmas Day

*If holiday falls on a Saturday, it will be observed on the preceding Friday. If it falls on a Sunday, the following Monday will be observed as a holiday.

2.7. Service Calls - The Contractor shall receive and respond to service call requests directly from authorized Government personnel. The Contractor shall have an English speaking representative to take all service calls 24 hours a day, 7 days week, 365 days a year. The Contractor shall respond to service calls within two (2) hours after notification during normal hours or after duty hours. The Contractor shall prepare and submit a written report to the QCI within two (2) business days after the repair. The report shall include the date and time of the service call, the location where the repairs were performed and the name of the technician(s) who did the repairs. The Contractor shall report to the work location, survey the repairs, and provide the QCI an estimated time and cost of repairs for work not covered in the basic service contract. Downtime of the services will be kept down to an absolute minimum.

The Contractor must notify the QCI of estimated time for major repairs not to exceed 30 days.

Work shall be IAW normal commercial practices using parts specified by the manufacturer or items of equal or better quality. The Contractor shall commence repair work after notification from the QCI. Failure to provide any of the services stated in Paragraph 2.7 could result in the Contractor’s work being stopped (at his/her expense) until such time, these services are provided.

3. SECURITY

3.1. SECURITY REQUIREMENTS - The Contractor shall be responsible for safeguarding and securing all Contractor controlled Government property at the close of each work period.

3.2. Pass and ID - The Contractor shall ensure that employees have photo identification and the ability to obtain gate passes upon arrival on base prior to the start of the contract.

3.3. Key Control - The Contractor shall ensure that only employees associated with this compressor contract shall have possession of Fire Station keys. The Contractor shall be

Attachment #1

FA5270-15-T-0084

Compressor Maintenance responsible for safe keeping of all keys given to him by the Fire Dispatch personnel.

Government Fire Station keys shall not be duplicated and lost keys shall be reported to the Fire Dispatch Center immediately so the Deputy Fire Chief can be notified. The Contractor shall be liable to replace door locks where keys have been lost without any additional cost to the Government.

4. SPECIAL QUALIFICATIONS

4.1. Qualification - The Contractor shall ensure employees have the following current and valid professional certifications to work on any type of compressors, IAW the manufacturer’s specifications, IAW NFPA 1500, section 7.9.3 and Appendix B before starting work under this contract. The Contractor shall furnish a list of all personnel and their qualifications at time of proposal submission for review by the 18 CONS and 18 CES.

4.2. HAZARDOUS CHEMICALS - The Contractor shall provide a copy of a Material Safety Data Sheet (MSDS) for each chemical element, which will be submitted to the QCI prior to the start of this contract. The Contractor shall be responsible for the proper handling, labeling, storage and disposal of hazardous chemicals IAW all existing laws and regulations set forth by the Prefectural Government of Okinawa and Government of Japan.

5. CONTRACT PERSONNEL

5.1. Contract Manager - The Contractor shall provide a contract manager who shall be responsible for the inspection of the work. The name of this person, and an alternate(s), who shall act for the Contractor when the contract manager is absent, shall be designated in writing and submitted to the QCI prior to start of this contract. The contract manager or alternate(s) shall have a full authority to act on behalf of the Contractor on all contract matters relating to the daily operation of this contract. Contractor or alternate shall be available during normal duty hours within 2 hours to meet on the installation with the designated Government personnel (QCI) to discuss contract-related subjects. The contract manager and alternate shall be able to read, write, speak and understand English.

5.2. Contractor Personnel - The Contractor personnel shall present a neat appearance and be easily recognized as Contractor employees. This shall be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges, which contains the company and employee name in English.

6. GOVERNMENT PERSONNEL

6.1. Government Personnel - The Government will designate a CO, who will be the point of contact for all contract matters. The CO will assign a Contract Administrator (CA) to act on his/her behalf. QCI will be designated and will be responsible for inspection and acceptance of Contractor performed services. The Contractor shall coordinate all work requirements and schedules with the designated QCI. The Government will inform the Contractor who will be the designated contracting officer, contract administrator and the quality assurance personnel prior to the start of this contract.

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FA5270-15-T-0084

Compressor Maintenance

7. SAFETY AND FIRE PROTECTION

7.1. Safety and Fire Protection - The Contractor shall comply with the current editions of Operation Safety and Health Administration (OSHA), Air Force Operational and Safety and Health Administration (AFOSH), Military Handbook (MIL-HDBK), National Fire Protection Association (NFPA) and any Government-published safety related requirements and regulations not mentioned above. These regulations will be available upon Contractor’s request.

8. GOVERNMENT-FURNISHED PROPERTY AND SERVICES

8.1. FACILITIES - The Contractor is responsible for keeping the stall areas surrounding each compressor clean during maintenance of all compressors, the performance location clean and orderly during and after maintenance at all locations of performance. Due to the location of the Government property being contracted the Contractor will need to coordinate with the Government personnel (QCI) before accepting the contract in regards to running water. Kadena AB does have running water at the fire stations. If the Contractor chooses to do the performance at their shop for the mobile compressors they may request to do so with coordination with (QCI). All Contractor’s property, equipment, and supplies shall be removed within 48 hours of contract expiration.

8.2. EQUIPMENT - The Contractor shall bear responsibility for the cost of normal & routine preventative maintenance and repair up to ¥10,000 per each piece of GFE per incident. When repair costs exceed ¥10,000, the first ¥10,000 shall be paid by the Contractor. The remaining balance will be paid by the Government. If the Contractor estimates the cost of reimbursable parts, materials & supplies exceed ¥10,000, the Contractor shall submit a detailed cost breakdown to the CO through the COR for approval. If the Contractor proceeds with reimbursable work cost over ¥10,000 without the CO’s approval, it shall be at no cost or obligation to the Government. Repair costs in excess of ¥35,000 shall be negotiable & done through a separate contract. If any GFE failure is determined to be the fault of the Contractor due to negligent operating procedures, the Contractor shall be required to repair or replace the damaged GFE. The Government will provide operator’s manuals along with any other needed information. The Government will provide the Contractor with a secure area to store unused equipment and tools within building 3489, Kadena AB. The Contractor and the Government shall conduct a joint inventory within seven business days of contract award (NLT 9 October 2015). There shall be an annual inspection no sooner than 15 September and no later than 30 September of each year thereafter until the contract closes out. The Government shall replace equipment when necessitated by loss or damage beyond normal wear and tear.

8.3. UTILITIES - Water, electricity and sewerage where available from work sites will be provided to the Contractor without cost when available.

Compressor Maintenance

9. PHASE OUT

9.1. PHASE OUT - If there is a change in Contractor or if the operation reverts to in-house, the incumbent Contractor shall provide familiarization, as described in paragraph 1.1.1 “in reference to the quarterly maintenance and inspection of the fire department’s four compressor units. All line items must conform to NFPA 1500 Standard section 7.9.3 and the manufacturer’s specifications”, to the Government or the follow-on Contractor, whichever the case may be. During the phase-out familiarization period, the incumbent will be fully responsible for compressor quarterly maintenance services. The Government reserves the right to conduct site visits in all Contractor-operated facilities in conjunction with the solicitation of offers for the follow-on contract. In the event the follow-on contract is awarded to other than the incumbent, the incumbent Contractor shall cooperate to the extent required to permit an orderly change over to the successful Contractor. With regard to the successor Contractor's access to incumbent employees, a recruitment notice may be placed in each facility.

9.2. SUBMISSION OF INVOICES - The Contractor shall submit invoices IAW the addendum to FAR 52.212-4 of the solicitation.

An invoice is a written request for payment under the contract for supplies delivered and services rendered. Each summary of invoice shall be annotated and signed by the Contractor or his/her designated representative that the charges are true and accurate. In order to be proper, an invoice should include (and in order to support the payment of interest penalties must include) the information required:

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number; contract line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Name and address to which payment is to be sent (which must be the same as that in the contract or on a proper notice of assignment;

(vi) Name (where practicable), title, telephone number and mailing address of person to be notified in the event of a defective invoice;

(vii) Any other information or documentation required by the contract;

(viii) While not required, the Contractor is strongly encouraged to assign an identification number to each invoice; and

(ix) Invoices on reimbursable parts and receipts shall be submitted to the Government.

The Superintendent will verify that all services have been performed in a satisfactory manner and accept services performed by generating, signing, and forwarding an original copy of the DD Form 250, Material Inspection and Receiving Report, with the original copy of the Contractor’s invoice to DFAS Japan at the address below and one (1) copy of each to 18th Contracting Squadron within three working days from processing.

DFAS-JRLE/JA

FA5270-15-T-0084

Compressor Maintenance

AIR FORCE VENDOR PAY

BRANCH/ BVNF

UNIT 5220

APO AP 96328-5220

APPENDICES:

1. APPENDIX A

2. APPENDIX B

3. APPENDIX C

Compressor Maintenance

APPENDIX A

Compressors:

Bldg 3489: Bauer Compressor, Model MNL 0380, S/N 94173

Bldg 3579: Bauer Compressor, Model U325-3-230, S/N 97375

Bldg 52200: Bauer Compressor, Model U325-323060, S/N 115874

Compressor Maintenance

APPENDIX B

NFPA 1500 section 7.9.3

7.9 Breathing Air

7.9.1 Breathing air used to fill SCBA cylinders shall comply with the requirements of ANSI/CGA G7.1, Commodity Specification for Air, with a minimum air quality of Grade D, a moisture content of no more than 24 parts per million, and a maximum particulate level of 5 mg/m3 air.

7.9.2 When a fire department purchases compressed breathing air in a vendor-supplied SCBA cylinder, the fire department shall require the Contractor to provide documentation that a sample of the breathing air obtained directly at the point of transfer from the Contractor's filling system to the SCBA cylinder has been tested at least quarterly and that the air is compliant with the requirements of 7.9.1.

7.9.3 When a fire department compresses its own breathing air, the fire department shall be required to provide documentation that a sample of the breathing air obtained directly from the point of transfer from the filling system to the SCBA cylinder has been tested at least quarterly and that it is compliant with the requirements of 7.9.1.

7.9.4 When a fire department obtains compressed breathing air from a supplier and transfers it to other storage cylinders, cascade system cylinders, storage receivers, and other such storage equipment used for filling SCBA, the supplier shall be required to provide documentation that a sample of the breathing air obtained directly at the point of transfer from the filling system to the storage cylinders, cascade system cylinders, storage receivers, and other such storage equipment has been tested at least quarterly and that it is compliant with the requirements of 7.9.1.

7.9.5 The fire department shall obtain documentation that a sample of the breathing air obtained directly from the point of transfer from the storage cylinders, cascade system cylinders, storage receivers, and other such storage equipment to the SCBA cylinder has been tested at least quarterly and that it is compliant with the requirements of 7.9.1.

Compressor Maintenance PWS (Rev #1) http://www.nfpa.org/codesonline/document.asp?action=load&scope=0&path=NFPA/codes/nfpa1500-1999/1500/codes-0245508&sub=&default=false%23codes-nfcid150000944-02%23codes-nfcid150000944-02 http://www.nfpa.org/codesonline/document.asp?action=load&scope=0&path=NFPA/codes/nfpa1500-1999/1500/codes-0245508&sub=&default=false%23codes-nfcid150000944-02%23codes-nfcid150000944-02 http://www.nfpa.org/codesonline/document.asp?action=load&scope=0&path=NFPA/codes/nfpa1500-1999/1500/codes-0245508&sub=&default=false%23codes-nfcid150000944-02%23codes-nfcid150000944-02 http://www.nfpa.org/codesonline/document.asp?action=load&scope=0&path=NFPA/codes/nfpa1500-1999/1500/codes-0245508&sub=&default=false%23codes-nfcid150000944-02%23codes-nfcid150000944-02

APPENDIX C

KIT-UNIII25H

RECOMMENDED SPARE PARTS AND MATERIALS KIT

FOR BAUER MODEL

K18.1 II

AFTER 25 HOURS OF OPERATION

+ Check the compressor oil level. Check Oil level before each compressor use.

+ Check V-Belt Tension.

+ Operate unit to final pressure. Check fittings for leaks. Tighten if needed.

+ At final pressure, check pressure switch if machine has this option.

+ Check the head bolts and valve and cylinder studs. Tighten if needed.

+ Check that brackets to all cooler pipes are secure. Tighten if needed.

EVERY 125 HOURS OF OPERATION

+ Clean Air intake Element.

+ Check the V-Belt tension and condition.

+ If the compressor has an auto condensate drain please check the function weekly. Also check manual drain taps.

EVERY 500 HOURS OF OPERATION

+ Service the compressor V-belt.

+ Service the compressor intake filter element.

+ Check all connections for leaks. Tighten. Check bolts and studs for tightness.

+ The following materials may be needed:

2 Each BET-0102 V-Belt $22.50 each

EVERY 1000 HOURS OR ANNUALLY

+Bauer Compressors, Inc. suggests using synthetic oil. Though the change interval is 2000 hours a change should be made annually if 2000 hours is not reached.

+ When using a mineral based oil a change must be made at 1000 hours or annually.

+ Change Air intake element.

+ Change compressor V-Belt + Wash intermediate filter elements.

+ Wash Final separator elements.

+ Perform inlet and discharge valve inspection. Replace valves if needed.

+ The following materials may be needed:N25886 Air Intake element $37.10 2 Each BET-0102Belt $22.50 each N03556 O-ring for interstage separator $3.60 (2 each reqd) N04586 O-ring for separator $8.30 GKT-18.1II O-rings and gaskets to inspect inlet and discharge valves $45.00

Compressor Maintenance

+ When changing Oil:

4 each OIL-0024/QT Synthetic Oil $15.00/QT

1 each N25326 Oil filter element $12.40 1 each N25327 O-ring $10.10 1 each N04058 O-ring $7.90

+ Should valves require changing:VRK-18.1 II Valve replacement kit with O-rings $925.00 (contains all valves inlet and discharge for 4 stages plus gaskets and o-rings)

EVERY 2000 HOURS OR BIENNIALLY

+ Change Air intake element.

+ Change compressor V-Belt.

+ Change Compressor lubricant.

+ Change compressor oil filter element.

+ Change compressor inlet and discharge valves + Maintenance auto condensate drain if applicable.

+ Change final separator element assembly

+ Materials you will need:N25886 Air Intake element $15.00 2 Each BET-0100 V-Belt $12.80 each N03556 O-ring for interstage separator $3.60 (2 reqd) N04586 O-ring for separator $8.30 061860 Separator element assy $220.00

+ When changing Oil:

4 each OIL-0024/QT Synthetic Oil $18.00/QT 1 each N25326 Oil filter element $13.40 1 each N25327 O-ring $11.10 1 each N04058 O-ring $8.70

+ When changing intake and discharge valves:

VRK-18.1 II Valve replacement kit complete with o-rings and gaskets $925.00

+ When applicable perform maintenance on your auto drain:N05949 Kit $270.00

EVERY 3000 HOURS

+ Inspect for piston ring wear.

+ Inspect for final piston/sleeve wear.

+ Change piston rings if needed.

+ Change piston and sleeve if needed.

+ Materials you will need:PRGK-18.1 II Contains gaskets and o-rings to inspect or change piston rings and piston/sleeve $45.00

+ If required:

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Compressor Maintenance

N04642 Piston Ring Set, 1st stage $97.00 N01461 Piston Ring Set, 2nd stage, upper $49.70 N18861 Piston ring Set, 2nd stage, lower $31.20 N16313 Piston Ring Set, 3rd stage $90.00 079185 Piston and sleeve assembly $848.00

OTHER HELPFUL MATERIALS082048 Valve install/removal tool $18.00 KIT-GKT18.1 II Gasket, O-ring and Seal kit for complete block $419.40 18 each 079239 Fan Blades $24.00 each 1 each 058825A Dryer cartridge (change as needed or yearly) $70.00 1 each 060037A Securus cartridge (change as needed or yearly) $130.00 When ordering parts be certain to have compressor block number or serial number available.

KIT-UNIII25 (U325)

Compressor Maintenance