Atch_1_-_PWS_dated_11_Sep_2015.pdf

RFP No FA5270-15-R-0038 Attachment 1

Performance Work Statement

FA

PERFORMANCE-BASED WORK STATEMENT

FOR

GROUNDS MAINTENANCE SERVICES

FOR

DOD MILITARY FAMILY HOUSING

KADENA, AB

11 Sep 2015

Performance Work Statement

GROUNDS MAINTENANCE PWS

TABLE OF CONTENTS

1. DESCRIPTION OF SERVICES

1.1. MAINTAIN GROUNDS

1.2. MAINTAIN FLOWER BEDS

1.3. . MAINTAIN SURFACE DRAINAGE DITCHES

1.4. BASE PERIMETER AND INTERIOR SECURITY FENCES

1.5. SPECIAL REQUIREMENTS

1.6. DISPOSAL……………………………………………………………………………….5

1.7. PRESERVATION OF GOVERNMENT PROPERTY

2. SERVICES SUMMARY

2.1. QUALITY CONTROL

2.2. QUALITY ASSURANCE

2.3. PERFORMANCE ASSESSMENT

2.4. PERIODIC PROGRESS MEETINGS

3. GOVERNMENT PROPERTY AND SERVICES

3.1. SECURITY AND FIRE SERVICES

4. GENERAL INFORMATION

4.1. MISSION

4.2. ENVIRONMENTAL REQUIREMENTS

4.3. PERMITS, LICENSES AND CERTIFICATION

4.4. HOURS OF OPERATION

4.5. RECOGNIZED HOLIDAYS

4.6. SECURITY REQUIREMENTS

4.7. SPECIAL QUALIFICATIONS

4.8. INTERFACES

4.9. CONTRACTING OFFICER AND CONTRACTING OFFICER

REPRESENTATIVE

4.10. WORK CLEARANCE REQUESTS

4.11. SAFETY REQUIREMENTS AND REPORTS

4.12. TYPHOON PROCEDURES

APPENDIX A – WORKLOAD ESTIMATES AND HISTORICAL DATA...…

APPENDIX B – AREA MAPS

APPENDIX C – DATE REQUIREMENTS

APPENDIX D – DEFINITIONS

APPENDIX E – CLEAR ZONE

Performance Work Statement

1. DESCRIPTION OF SERVICES.

The contractor shall provide non-personal services, to include all personnel, equipment, tools, supervision, and other items and services necessary to ensure that grounds maintenance is performed at vacant/newly assigned units DoD Military Family Housing (MFH) units on Okinawa, Japan in a manner that will promote the growth of healthy grass, trees, shrubs, and plants and present a clean, neat, and professional appearance. The contractor’s performance will be based on the evaluations of the Contracting Officer (CO) and Contracting Officer Representative (COR) and of the results required by the Service Summary (SS), and not the frequency or method of performance. The evaluation of results will be based on COR performance assessment, tenant satisfaction, and customer complaints. Final results of the evaluations will be the determining factor for the success or failure of this contract.

1.1 MAINTAIN GROUNDS. The contractor shall be able to perform grounds maintenance as identified in this Performance Work Statement (PWS) for a maximum of 150 housing units per day if required. A schedule for DoD Military Family Housing Unit Cut and/or Special (bush) Cut will be available for the contractor to pick up 5 days prior to expected completion date on a routine order and within 1 day prior to expected completion date for an emergency order. The Contractor will have 5 working days to complete a routine work order and 1 workday to complete an emergency order. The Contractor will have 10 working days to complete a special (bush) cut.

1.1.1. Mow. The contractor shall mow the grass at each housing unit identified. The contractor shall mow all grounds to look well-manicured, with a neat and professional appearance at all times.

Maintain grass height between shall not exceed 3 inches , uniform in appearance, free of skips, gaps, rutting, or scalping. The contractor shall be required to pick up debris, natural and manmade, prior to mowing any area. The contractor shall remove or mulch grass clippings when visible after mowing, before leaving work area. All lawns shall be cut within 80 feet of the Military Family Housing (MFH) unit and midway between two MFH units that are less than 160 feet apart.

1.1.2. Edge. The contractor shall edge building, flowerbeds, sidewalks, driveways, street edges, curbs, and other hard surfaced areas located within the grounds so that grass height matches surrounding area grasses. Edging shall include removal vegetation from expansion joints, and cracks in sidewalks, driveways, and other hard surfaces. Grass, vegetation and weeds shall be cut back no more than ½-inch from the surface edged, maintaining an even contour with the edged surface, uniform in appearance and free of scalping, rutting, and uneven or rough cutting.

1.1.3. Trim. The contractor shall trim grass and weeds around trees, shrubs, hedges, fences, poles, fire hydrants, parking lot bumper blocks, boulders, f l o w e r b e d s , and other fixed obstacles and temporary obstacles/objects on grounds. Trimming height shall match surrounding area grass height. All areas shall be trimmed concurrent with mowing. The contractor shall remove or mulch grass clippings when visible after trimming, before leaving work area.

1.1.4. Remove Debris/Police Grounds. Grass clippings, and plant trimming shall be collected immediately upon completion of grounds maintenance at each housing unit, this includes sweeping of debris and grass clippings on sidewalks. All debris and trash found on cutting area will be collected prior to cutting and disposed of with grass clippings.

1.1.5. Prune, trees, Hedges, Shrubs, Stalks, and Other Plants. The contractor shall prune/trim trees, shrubs and other plants to maintain their natural growth characteristics to enhance the beauty and health of the plant (remove dead or dying branches) on a needed basis. Any special

Performance Work Statement trees/stalks such as banana, ginger (Alpinia speciosa K. Schum), fern (Nephrolepis auriculata Trimen), elephant ear (Alocasia odora Spach), spider lily (Hymenocallis speciosa Salisb), etc. or identified by the government representative shall be cut to the root. The tree/stalk shall be at the ground level. Trim hedges and bushes. Maximum height of any bush is three feet in front and side and six feet in the back. Any bush or hedge, adjacent to a street or near any intersection, will not be higher than three feet. Any hedge or bush next to a building must be trimmed to maintain at least four inches between the bush and wall. These bushes and hedges must be trimmed below windowsills. Remove all vines from exterior walls. Areas beneath shrubs and hedges shall be kept free (clean) of all grass, weeds, vegetation, and debris. Remove all vines from exterior walls, enclosures, tree, shrubs, and other plants. Tree roots shall be removed.

1.2 MAINTAIN FLOWER BEDS.

The contractor shall maintain flower beds for vacant/newly assigned unit’s ground areas. All weeds including roots from all plant beds shall be removed or eradicated manually or mechanically, but not chemically. Flowerbeds shall be pruned as required maintaining clearances of a minimum of three (3) inches from buildings, sidewalks, or other obstructions. The government reserves the right to add any xeriscaped areas to be maintained under this paragraph.

1.3 MAINTAIN SURFACE DRAINAGE DITCHES.

The contractor shall maintain surface drainage ditches to be free of shrubs, trees, silt, trash and clippings and leafs to prevent erosion and endure continuous flow of water in all areas

1.4 BASE PERIMETER AND INTERIOR SECURITY FENCES.

The contractor shall maintain a “clear zone” at all base perimeter and interior fences (available real estate permitting), which shall be measured from the ground surface vertically perpendicular and from inside members area of responsibility horizontally parallel with respect to the ground surface, unless limited by natural barriers or legal boundaries. The clear zone in MFH areas shall have a minimum of 15 feet vertical and 10 feet horizontal clearance along the side of fence that member is responsible for. It shall be maintained in such that all vines, tree branches, weeds, grass and other vegetation does not overhang along the perimeter and interior security fence lines. See Appendix E, for clear zone illustration (example).

1.5 SPECIAL REQUIREMENTS

1.5. Broadleaf, Evergreens and Perennial Flowers. The contractor shall have all dead plant material removed during normal operations. Minimum clearance from buildings, sidewalks, and other obstructions shall be three (3) inches.

1.5.1. Special (bush) Cuts. The contractor, upon notification from the COR(s), shall perform a special cut. A special cut will only be used when requested/approved by Housing Management. The contractor shall perform bush removal and cleaning-up, such as trash removal on specified area by COR(s) or government representatives. The standards of performance shall remain the same as specified in the paragraph 1.1. in this PWS. In addition, the contractor shall prune or trim all trees on all grounds areas under this contract as necessary. The contractor shall be responsible for any branches, limbs, trunks or parts of trees that require service up to fifteen (15) feet in height from the ground. Pruning shall be required to remove, and/or cut back branches that conflict with normal traffic or safety. The contractor shall prune or trim trees that are overgrown, have broken hanging branches, have dead branches, or otherwise pose public safety hazards. The contractor shall be responsible for removing all trash found on cutting area and debris generated from

Performance Work Statement trimming or pruning operations. Provide unit pricing for special event services. All special cuts will be executed via a service call by the COR(s).

1.6. DISPOSAL. The contractor shall dispose green wastes (shrub, branch, limbs, twinge etc.) for chipping with the tub grinder at recycle center near gate3 on KAB. The contractor shall dispose grass clippings, dried/dead leafs ,and all debris collected from grounds during normal operations at a location off of the U.S. Government installation in accordance with all local prefecture laws and at no additional charge to the U.S. Government. All green waste disposed of at off-installation locations must be manifested, all manifest must be turned into the COR by the 5th day of the following month.

1.6.1. The contractor shall register a truck accessing the recycle center for disposing green wastes in advance.

1.7. PRESERVATION OF GOVERNMENT PROPERTY.

1.7.1. Damages. The Contractor shall use reasonable care to avoid damaging existing buildings, equipment, and vegetation on the Government installation. If the Contractor’s failure to use reasonable care causes damage to any of this property, the Contractor shall replace or repair the damage at no expense to the Government as the Contracting Officer directs. If the Contractor fails or refuses to make such repair or replacement, the Contractor shall be liable for the cost, which may be deducted from the contract price.

1.7.2. Scalping. Precautions shall be taken to prevent scalping due to uneven mowing. Should scalping occur, the contractor shall be responsible for immediate replacement, reseeding or sodden the area to return it to its original condition.

1.7.3 Rutting of Grounds Surface. Precautions shall be taken to prevent rutting of grounds surfaces saturated with water due to rain or other means. If saturation persists, preventing grounds maintenance services to be performed the contractor shall document the circumstances of non-performance and submit to the COR(s). Documentation provided within 24 hours to the COR(s) shall include, as a minimum, location of non-performance and dates of scheduled/attempted performance.

2. SERVICES SUMMARY.

The Contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimally acceptable levels of service required for each requirement. The Services Summary (SS) and the contractor’s Quality Control Plan provide information on contract requirements, the expected level of contractor performance and the expected method of government validation and confirmation of services provided. These thresholds are critical to mission success. Procedures as set forth in the FAR 52.212-4(a), Contract Terms and Conditions – Commercial Items, Inspection/Acceptance, will be used to remedy all deficiencies. During the first initial 30 days of the contract, two additional errors on each work shall be allowed in an effort to identify normal phase-in problems.

Performance Objective PWS Para

Performance Threshold

SS-1

Timely response

1.1 – 1.6 No more than 10 valid defects per month

SS-2

Grass shall not exceed and 3” in

1.1.1.

No more than 10 valid defects per month

Performance Work Statement height and specific lawn area serviced.

SS-3

Edging and Trimming - Grass shall not extend over edges and not be cut back from edges of more than 1/2”.

1.1.2. - 1.1.3.

No more than 10 valid defects per month

SS-4

Weeding/Maintain Flower Beds – remove weeds/roots

1.2 No more than 10 valid defects per month

SS-5

Trees, Hedges, Shrubs, Stalks, and Remove Vines Service – meet established heights and clearances

1.1.4. – 1.1.5.

No more than 10 valid defects per month

SS-6

Debris Removal/Police Grounds

1.1.4. – 1.3., 1.6 No more than 10 valid defects per month

SS-7

Special (bush) Cut

1.5 - 1.6

No more than 3 valid

SS-8

Quality Control Contractor’s Quality Control Plan (Incorporated into contract after award)

2.1.

No more than 10 valid

2.1 QUALITY CONTROL

The contractor shall provide a written description of the quality control system to include identification of the commercial practices and procedures to be used, such as those of the Professional Grounds Management Society (PGMS), Tree Care Industry Association, American Society of Landscape Architects, the American National Standards Institute (ANSI), and Extension Offices of the Federal Cooperative Extension Service. Include the inspection system requirements of FAR 52.246-4 in this document. The contractor shall develop and implement procedures to identify, prevent, and ensure non-performance and continual repeat of defective service does not occur. A written Quality Control Plan shall be submitted to the contracting officer for review and feedback. The plan shall be submitted no later than the pre-performance conference. The plan shall specifically address the contractor’s strategy to provide quality workmanship, continual process improvement and for correcting deficiencies as required.

2.1.1. Records of inspections shall be kept and made available to the Government throughout the contract performance period and for the period after contract completion until final settlement of any claims under this contract.

2.2 QUALITY ASSURANCE

2.2.1. The government shall inspect and evaluate the contractor’s performance to ensure services are received in accordance with requirements set forth in this contract. The CO or COR(s) shall inspect by validating actual work performance, physically checking an attribute of the completed task, checking a management information report, investigating customer complaints, or otherwise inspecting the task or its results to determine whether or not performance meets the standards contained in this PWS.

2 .2 .2 The CO or COR(s) will use the contractor’s work schedule or modified version thereof, to record validation results. Results of the validation then become the official Air Force record of the Contractor’s performance. When a performance threshold has not been met or contractor

Performance Work Statement performance has not been accomplished, the COR will initiate and provide the Contracting Officer a Contract Discrepancy Report (CDR) DD Form 2772 for issuance to the contractor. The contractor shall respond to the CDR IAW instructions provided and return it to the Contracting Officer within 10 calendar days of receipt.

2.3. PERFORMANCE ASSESSMENT.

2.3.1 Periodic Validations. This method requires the COR(s) to employ a “spot check” style of evaluation based on the contractor’s schedule. Periodic validations will be conducted on a scheduled basis (daily, weekly, monthly, quarterly, semi-annual or annually) and may be adjusted, based on quality trends.

2.3.2 Customer Feedbacks. This method requires the COR(s) to employ a “Customer Feedback” style of evaluation based on the customer’s call. Customer Feedbacks will be conducted to inspect the pointed site and evaluate the site condition to meet the requirements of this contract.

2.3.3. Defect Reporting. Any unsatisfactory inspection (defect) result for the grounds maintenance services for vacant/newly assigned units shall be recorded, and the Contractor shall re-perform the service within 24 hours of notification by the CO or COR(s). Any unsatisfactory inspection (defect) result for special (bush) cut shall be recorded, and the Contractor shall re-perform the service within three working days of notification by the CO or COR(s).

Failing to meet the performance threshold as outlined in the SS for any of these performance objectives in any one month period shall result in a warning or letter of concern from the CO.

Failing to meet the performance threshold as outlined in the SS of these performance objectives in any combination for any two, or more consecutive or non-consecutive months during a contract period shall constitute an immediate Progress Meeting with the Multi-functional Team. All remedies shall be in accordance with the FAR 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance.

2.4 PERIODIC PROGRESS MEETINGS.

The CO, Functional Commander, COR(s), other government personnel as appropriate, and the Contractor shall periodically meet to discuss the Contractor’s performance. The following issues shall be discussed; opportunities to improve the contract; any modifications required of the contract, unsatisfactory inspections and trends against each performance objective observed;

positive performance and steps taken by the Contractor to prevent unsatisfactory occurrences in the future. The Contractor shall provide a summation of unsatisfactory inspections and customer complaints and provide insight into any identified trends.

The minutes of these meetings will be produced in writing, signed by the CO and any other signatures as deemed appropriate, distributed to the functional area and the contractor. Should the contractor not concur with the minutes, the contractor shall provide a written notification to the CO identifying areas of non-concurrence for resolution.

3. GOVERNMENT PROPERTY AND SERVICES.

3.1 SECURITY AND FIRE SERVICES.

3.1.1 The Government will provide police and fire protection.

The following phone numbers are furnished:

Performance Work Statement

Kadena AB Marines Local (off –base)

EMERGENCY 911 911

Fire Protection/Ambulance 634-2351 645-3776 119 Security Police 634-2476 645-7441 110 Interpreter 634-1880

4. GENERAL INFORMATION.

4.1 MISSION.

The overall Civil Engineer mission at Kadena Air Base, Japan is to plan, maintain, operate, and protect the infrastructure, facilities, and environment for assigned Airmen, families, and civilian employees.

4.2 ENVIRONMENTAL REQUIREMENTS.

The contractor shall be knowledgeable of and comply with all applicable Federal (National), State (Prefectural), and Local (Municipalities) Environmental codes and regulation. In the event environmental laws, regulations, or requirements change during the term of the contract, the contractor shall comply with such changes.

4.2.1 Hazardous Materials. The CO shall approve all hazardous materials brought on –site by the contractor prior to use. The contractor shall obtain approval using the application requirements of the AF Form 3952. Once the process is implemented and the contractor is trained, the contractor may submit the AF Form 3952 electronically. The CO has the right to prohibit the use of hazardous materials it deems to be especially hazardous to human health and environment. In the event the CO does not approve a hazardous material for use.

4.2.1.1. The contractor shall maintain spill control material on hand at all times sufficient to contain a worse case spill, both volume and hazard level.

4.2.2 Pesticides. All pesticides must be approved prior to use by the Command Entomologist.

4.2.3 Hazardous Materials Inventory. The contractor shall maintain an up-to-date hazardous material inventory with copies of MSDS(s) for all materials used on the job site. The contractor shall maintain a complete copy of all approved MSDS and AF Form 3952s.

4.2.4 Hazardous Materials Management: The contractor shall remove all hazardous materials by the end of each workday. Contractor shall not conduct process treatments (e.g. paint thinner solvent recycling) on base.

4.2.5 Final Report. The contractor shall submit a final inventory, not later than ten working days following termination/completion of this contract, of all hazardous materials used since the last hazardous usage report to the CO or COR(s). The final inventory will list all hazardous materials used, total amount of each used, and a description of the disposition of any remaining hazardous material.

4.3 PERMITS, LICENSES AND CERTIFICATONS.

Unless otherwise specified in this contract, obtain necessary permits, licenses, and certifications;

give all required notices; and comply with applicable Federal, State, Country, and local laws, codes, and regulations in performance of the requirements of this contract. Maintain records of

Performance Work Statement such requirements and make the documentation available to the Government for review. All pesticide application will be made by State or Host Nation certified applicator as prescribed in DoDI4150.07.

4.4. HOURS OF OPERATION.

Contractor shall perform grounds maintenance services during normal duty hours which are 0700 hours – 1800 hours, Monday through Saturday, excluding U.S. holidays, unless otherwise required in the contract or approved by the CO/COR(s). The contractor shall notify the COR(s) if he/she desires to perform services other than the hours and days stated in this paragraph.

4.4.1 ORDERING SERVICES: COR(s) are authorized to place orders for service under this contract. The contractor will meet with the COR(s) on a daily basis to pick up schedules or received the schedules via Electronic Mail (e-mail).

4.4.2. For each unit on the schedule, contractor will prepare ticket as a completion report for COR(s) to inspect for compliance. Upon completion of inspection, COR(s) will sign the applicable blocks and retain a copy for the file.

4.4.3. Each ticket will contain the following information: Order Number, Date the order was placed, House number, Completion date, Signature block for COR(s) to accept services.

4.5. RECOGNIZED HOLIDAYS. The contractor is not required to provide service on U.S holidays, except in emergency situation; the holidays are:

New Year’s Day 1 January Martin Luther King Birthday 3rd Monday in January Washington’s Birthday 3rd Monday in February Memorial Day last Monday in May Independence Day 4 July Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran’s Day 11 November Thanksgiving Day 4th Thursday in November Christmas Day 25 December

* If these holidays fall on Saturday, the preceding Friday will be observed. If these holidays fall on Sunday, following Monday will be observed

4.5.1. Base Closures. Work scheduled but not accomplished because of base closure due to weather, exercises, or actual alert, will be accomplished as soon as possible after reopening the base.

4.6 SECURITY REQUIREMENTS.

Security and base access requirements are contained in clause 5352.242-9000 “Contractor Access to Air Force Installations.” Contractor employees shall be required to obtain and display identification badges. Anticipate delays in getting commercial vehicles on base and allow time for commercial vehicles to reach their destination by driving designated routes at posted speed limits throughout the base. Procedures for commercial vehicle access to the base are subject to change without prior notice.

4.6.1 PERFORMANCE OF SERVICE DURING CRISIS OR HEIGHTENED SECURITY.

Performance Work Statement

In the event of a crisis declared overseas or in the United States, not affecting the local area, the contractor shall perform all services required in this contract unless and until notified otherwise by the CO.

4.6.1.1 All vehicles shall have the contractor’s company name displayed in English on both sides and shall be readable to a distance of at least 50 feet away.

4.7. SPECIAL QUALIFICATIONS.

The contractor shall provide the name and telephone number of the Contractor’s on-site contract manager and alternate responsible for all requirements in the PWS. The contractor’s on-site manager must be able to speak and write in the English language. Provide telephone numbers of contractor manager and alternate(s) for after duty hours. The contract manager and alternate(s) must be able to read, write, speak and understand English, or an interpreter must be provided to work alongside the contract manager or alternate(s) at no additional cost to the Government

4.8. INTERFACES.

Do not unduly interfere with regularly scheduled Government operational activities in the performance of contract requirements. In the event a Government supervisor so requests, temporarily cease work in the area and report the instructions, to include name of the Government person involved, to the CO immediately by the most expedient means. Notify the CO verbally of disputes with customers or other base contractors and follow-up in writing.

4.9. CONTRACTING OFFICER AND CONTRACTING OFFICER REPRESENTATIVE

(QUALITY ASSURANCE PERSONNEL)

The CO will appoint a primary and alternate representative for management of the day to day activities of the contract. The identity, title, and authority of this representative will be provided in writing to the contractor after contact award.

4.10. WORK CLEARANCE REQUESTS.

Obtain an approved Work Clearance Request for all work which involves excavation including minor digging. Digging permits are available, contact COR(s) for procedures to obtain a digging permit.

4.11. SAFETY REQUIREMENTS AND REPORTS.

The contractor shall perform work in a safe manner as required by OSHA Safety and Health Requirements, and Japan Environmental Governing Standards (JEGS) by US Force Japan. Provide a verbal report to the CO as soon as possible of each occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact. Provide a completed copy of required Accident Investigation Reports to the CO within five calendar days of each occurrence.

4.11.1 Manpower Reports. IAW FY11 NDAA Section 8108, the contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The contractor is required to completely fill in all required data fields at http://www.ecmra.mil. Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs from 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year with the exception of

Performance Work Statement

FY12 data. Contractors may direct questions to the CMRA help desk.

4.12. TYPHOON PROCEDURES.

4.12.1. Tropical Cyclone Condition of Readiness 2 (TCCOR 2 or TC-2). When Tropical Cyclone Condition of Readiness 2 (TCCOR 2 or TC-2) is declared by Kadena AB Weather authorities, the contractor shall perform a general cleanup of government facilities (open area as specified in Appendix E) and secure all items within the work area. This shall include contractor field offices that will be securely anchored by heavy cable as approved by the Base Civil Engineer representative.

4.12.2. TCCOR 1C. When Tropical Cyclone Condition of Readiness 1C (TCCOR 1C or TC-1C) is declared by Kadena AB Weather authorities, the contractor shall complete securing all contractor-owned equipment and Government property and depart the military installation and monitor radio/television for changes in Tropical Cyclone Condition of Readiness.

4.12.3. TCCOR SW. When Tropical Cyclone Condition of Readiness “STORM WATCH” (TCCOR SW or TC-SW) is declared by Kadena AB Weather authorities, normal grounds maintenance schedules shall be resumed.

Performance Work Statement

APPENDIX A

WORKLOAD ESTIMATE

DESCRIPTION ESTIMATED

QUANTITIES

ESTIMATED WORKLOAD

Quantity Unit Growing Season Non-Growing Season

DoD Military Family Housing Units

22,500 Each Unit (Apr ~ Sep) (Oct ~ Mar)

Special (bush) Cuts 300

Each Unit

HISTORICAL DATA

The historical data as listed below are provided as a guide for the contractor in estimating manpower, materials, and schedule requirements. The shown data are for information:

MONTH DESCRIPTION QUANTITIES

Jan-14

Grounds Maintenance Services for Vacant/Newly Assigned Units for Military

Family Housing Kadena AB and other military installations

Feb-14 585

Mar-14 729

Apr-14 773

May-14 928

Jun-14 1,051

Jul-14 1,418

Aug-14 1,051

Sep-14 1,371

Oct-14 1,197

Nov-14 1,042

Dec-14 1,066

TOTAL

11,386

APPENDIX B – AREA MAPS

Please see attached PDF Files.

Performance Work Statement

APPENDIX C – DATA REQUIREMENTS

Provide the data as indicated below to the CO. All reports, submittals, logs, and information provided to the Government shall be electronic and compatible with Microsoft Office such as Excel, Word, and others. “Compatible” means the documents can be opened using the appropriate Microsoft Office component without any discernible effect on the text (e.g., loss of date) or the formatting of the document:

Item No.

Description Format Frequency

1. Services Summary Contractor Format Original and changes as occurring

2. Quality Management System

Description Contractor Format Original and changes as occurring

3. Work Performed Mutually agreed upon format

Monthly (by the 10th of the month)

4. Damage and Injury Reports As required by law Each Occurrence, within 5 days of incident

Performance Work Statement

APPENDIX D - DEFINITIONS

1. Scalping – areas where the grass is mowed too close to the ground because of uneven ground underneath. When grass is mowed too close to the ground it frequently appears as an unsightly yellow scar. Typically scalping occurs when mowing on hill sides and around obstacles on uneven terrain.

2. Rutting – visible marks left on the grounds from the wheels of mowing and edging equipment.

3. Topping – The reduction of a tree’s size using heading cuts that shorten limbs or branches back to a predetermined crown limit. Topping is not an acceptable pruning practice.

4. Lion’s Tailing – The removal of an excessive number of inner, lateral branches from parent branches.

Lion’s tailing is not an acceptable pruning practice.

5. Types of Pruning:

a. Cleaning – Selective pruning to remove to remove one or more of the following parts: dead, diseased, and/or broken branches.

b. Thinning – Selective pruning to reduce density of live branches.

c. Raising – Selective pruning to provide vertical clearance.

d. Reduction – Selective pruning to decrease the height and/or spread.

6. Branch Bark Ridge – The raised area of bark in the branch crotch that marks where the branch and parent meet.

7. Caliper – The diameter of a tree measured at a point 6 inches above the ground line if the resulting measurement is no more than 4 inches. If the resulting measurement is more than 4 inches, the measurement is made at a point 12 inches above the ground line.

8. Diameter Breast Height (dbh) – The diameter of a tree measured at a point 4.5 feet above the ground line.

9. Trimming – Cutting of grass and other vegetation around grounds obstacles that prevent mowing.

10. Distinguished Visitor (DV) – Grass cutting in high profile areas of base such as ceremonial areas, ornamental areas, distinguished visitor routes, quarters and entrances. A DV cut is generally performed more frequently than other cuttings and the height range specified is usually smaller. Grass clippings are clippings are removed from the area and the end result is uniform in appearance, well-manicured, and complete.

Performance Work Statement

APPENDIX E–CLEAR ZONE