Attachment__2_-_PWS_-_Dated_7_Jul_15_(Rev__2).pdf

PERFORMANCE WORK

STATEMENT

FOR

RECYCLABLE MATERIAL

COLLECTION & PROCESSING

KADENA AIR BASE OKINAWA JAPAN

7 Jul 15 (Rev #2)

Dated: 7 Jul 15 (Rev #2)

Attachment #2

FA5270-15-R-0003

Performance Work Statement (PWS)

PERFORMANCE WORK STATEMENT

TABLE OF CONTENTS

SECTION PAGE

1 DESCRIPTION OF SERVICES 3-6

2 SERVICES SUMMARY 6-7

3 GOVERNMENT FURNISHED PROPERTY & SERVICES 7-11

4 GENERAL INFORMATION 11-17

5 APPENDICES 17-31

FA5270-15-R-0003

1. DESCRIPTION OF SERVICES. The Contractor shall provide all personnel, equipment, tools, materials, vehicles, supervision, & other items & services necessary to perform recycle collection services for all areas specified in Appendix D. The Contractor shall maintain at all times the recycling center & equipment located near Gate 3 of Kadena Air Base in a safe & operational condition. The Contractor shall perform to the standards in the contract as well as all local, state, & federal regulations, international agreements, Status of Forces Agreements (SOFA) & appropriate Final Governing Standards (FGS), or in their absence, the Overseas Environmental Baseline Guidance Document (OEBGD). Estimated workload data are in Appendix A, & the map & site plans are in Appendix B.

1.1 COLLECTION REQUIREMENTS

1.1.1. Recyclable Material. The Contractor shall accept recyclable materials in a clear plastic bag(s). Items not collected by the Contractor may be inspected by the Contracting Officer’s Representative (COR) to determine justification for material rejection. Once the Contractor collects the recyclables, the recyclables then become Government property.

1.1.1.1. Material Rejection. Recyclables not placed in clear plastic bag; contain refuse, food residue, or labels/caps not removed from bottles; recyclables mixed with unrecyclable refuse;

tree limbs longer than 6 feet in length (green waste); cardboard not flattened; & bag containing unauthorized materials (e.g., chemicals, light bulbs, batteries) shall not be collected by the Contractor. The Contractor shall place a recycling rejection notice on unacceptable bags clearly identifying the facility & the reason for rejection. Recycling rejection notices shall be provided by the Government. An example is provided in Appendix F.

1.1.2. Collection in Military Family Housing (MFH). Clear plastic bags shall not be placed on the ground. The clear plastic bag of recyclables shall either be put directly into the bed of a truck to be hauled away, or marked with a 'rejection notice' & placed back into the recycle bin from which it came. All recyclable items can be co-mingled in the same clear plastic bag. The Contractor shall complete recycle collections weekly as listed in Appendix D. The only exception will be the MFH Towers which shall be collected twice per week between 0800 & 1730. The Contractor shall be notified by the COR in the event that units requiring collection service change (Note: As for the Chibana Housing Area, the contactor shall go to Gate 1 for vehicle inspections prior to collection).

1.1.2.1. Collection Points in MFH. The Contractor shall collect all recyclables to include bulk items & green waste from the sidewalk/curbside adjacent to each MFH unit, with the exception of tower units. The Contractor shall collect all recyclables from tower units from centralized collection points to include the first floor trash room(s). The Contractor shall collect all recyclables at the same time. The Contractor shall not open bags or sort recyclables at the collection point.

1.1.3. Collection for Kadena O&M Facilities. The Contractor shall complete scheduled recycle collections at O&M administrative facilities, commercial facilities, DoD Schools & other Government facilities on Okinawa, Japan as listed in Appendix D.

FA5270-15-R-0003

1.1.3.1. Collection Points for Kadena O&M Facilities. Collection points will be adjacent to the refuse collection area. Containers (95 gallon plastic container) marked “RECYCLE ONLY” for these facilities shall be provided by the Government. Bulk items may be placed near the collection points, or other areas as designated by the COR. The Contractor shall remove all recyclables from the collection points on the scheduled pick up day. This includes bulk items such as tree branches, scrap metal & any loose recyclables. The Contractor shall also ensure all recyclables are collected within a 20 foot radius of the collection point.

1.1.4. Collection for Common Areas. The Contractor shall complete scheduled recycle collections at Marek Park, Kenney Park & Kadena Marina Pavilions on Kadena AB Okinawa, Japan as listed in Appendix D.

1.1.5. Collection for Okuma Resort. The Contractor shall complete scheduled recycle collections at Okuma on Okinawa, Japan. Frequency of pick-ups will be once every three months as determined by the COR. The COR will work with the Contractor to schedule collection. There are three large roll off containers that will have to be emptied.

1.1.6. Cardboard & Metal Collection. The Contractor shall collect cardboard from all recycle collection areas & cardboard cages listed in Appendix D-1. The Contractor shall collect scrap metal from all recycle collection points & scrap metal bins listed in Appendix D.

1.1.7. Wooden Pallets. The Contractor shall not collect wooden pallets from any locations listed, or accept any pallets at the recycle center, unless approved by the COR.

1.1.8. Organic Yard, Tree & Bush Waste. The Contractor shall pick up yard & tree waste from the curbside in MFH, & trash enclosures or other designated locations in O&M areas on scheduled pickup days.

1.1.9. Collection Schedule. Initially, the Contractor shall follow the collection schedule & frequencies for all listed collection locations. After thirty (30) days of contract performance, the Contractor may submit changes to the collection schedule that increase efficiency or provide better service to the customer. Changes to the established collection schedule shall be submitted to the COR for approval thirty (30) calendar days prior to start of changes. No changes are allowed to the schedule without COR approval. Once collection schedule changes are approved by the COR, the Contractor shall advertise schedule changes to the affected facilities using fliers or direct contact with each customer no later than fifteen (15) days before the changes take effect.

1.1.10. Special Event Recycle Collection. The COR shall provide the Contractor prior notice of special events to schedule collection service. If necessary, the Contractor shall be required to perform collections on Sunday. The Contractor shall be required to position the Government provided recyclable containers (GPRC) prior to the event. During special events, the Contractor shall be required but is not limited to, monitor, relocate or empty GPRC within the special event area & return containers to building 871. The large special events that may occur during the calendar year include, but are not limited to, Americafest & the Kadena Special Olympics.

Below are details from previous events. Note the future events could generate more or less.

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Attachment #2

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Event Number of Containers Placed

Total Weight From Event

Americafest 95-Gallon Containers, 90 Each 1,500 KG

Kadena Special Olympics 95-Gallon Containers, 44 Each 1,200 KG

1.1.11. Unscheduled Pickup. For unscheduled events, the COR will coordinate with the Contractor to schedule a time for collection. The COR will provide at least 48 hours advance notice of unscheduled events.

1.1.12. Container Placement & Storage. The Contractor shall be responsible for delivering containers, as determined by the COR, to collection points. When no longer being used, the Contractor shall pick up the containers and return them to the storage area at Bldg 871. The Contractor shall store unused containers at the recycle center.

1.1.13. Weighing of Vehicles. All vehicles used in the collection of recyclable materials shall be weighed at the recycle center before departing. All incoming & outgoing vehicle weights shall be recorded on weigh tickets. The Contractor is required to provide a copy of weight tickets to the Government.

1.2. RECYCLE CENTER OPERATIONS.

1.2.1. Recycle Center. The Contractor shall provide transportation & delivery of recyclable material from collection areas to building 871 (Recycle Center near Gate 3). The Contractor shall not remove Government Furnished Equipment (GFE) from the recycle yard area on Kadena Air Base except to relocate recycle containers base wide. The Contractor shall weigh each vehicle leaving & returning to the yard for O&M & MFH. A weight ticket shall be printed for each vehicle. All green waste will be weighed separately & also have a weight ticket. All material that is dropped off at the recycle center will be weighed in the same category with the exception of green waste & have a printed weight ticket.

1.2.2. Separating/Sorting. All recyclable material will be separated/sorted per Appendix E & placed in a marked designated containment location, as identified by the QRP Manager. Plastics, Styrofoam, & paper shall be bagged for containment purposes according to Appendix E.

Recyclable items shall also be weighed prior to sale.

1.2.3. Organic Yard, Tree & Bush Waste Processing. Upon the same day of receipt, the Contractor shall chip all shrubs & tree limbs received at the wood chipping area. Except in special circumstances such as after as typhoons, stockpiling of trees or other debris will not be allowed. Once normal operations are resumed, daily chipping will continue until the area is cleared. The Contractor shall be responsible for chipping as required to keep the area clear & clean of wood & other debris. The Contractor shall immediately remove all organic waste from plastic bags at the time of drop off. Waste shall be free of all plastic bag material. The COR shall approve all wood chip stockpile locations for decomposition. The Contractor shall be

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responsible for all materials dumped in the green waste area. Non-green waste items will be promptly removed to a COR approved area for disposal.

1.2.3.1. Mulch. The COR shall designate an area for the Contractor to provide fully stabilized & mature compost mulch for Government usage.

1.2.3.2. Customer Organic Yard, Tree & Bush Waste Drop-off Bin. The customer green waste drop off bin will be emptied when full, or as needed (no less than weekly). The Contractor shall be responsible for all materials placed in the bin, & will remove non-recyclable items to a COR approved area for disposal by the Government.

1.2.4. Glass Processing. The Contractor shall remove all non-glass items, such as lids, from glass prior to crushing. Glass will be crushed daily into either cullet less than 6 millimeters in size, or sand. After crushing, glass will be stockpiled as designated by the COR.

1.2.5. Scrap Metal. Scrap metal will be sorted & stored in an area approved by the QRP Manager. The Contractor shall separate all non-metal items from the scrap metal, &, if recyclable, place the non-metal items in the proper containment area. Scrap Metal will be sorted according to Appendix E.

2. SERVICE SUMMARY. The Contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective PWS Para Performance

Threshold Method of Assessment

Recyclable material collection MFH

1.1.2. Collect material on time, 90% of the time, per approved schedule.

Periodic & Customer Complaint

Recyclable material collection O&M.

1.1.3. Collect material on time, 90% of the time, per approved schedule.

Periodic & Customer Complaint

Recyclable material collection Okuma

1.1.5. Collect material on time, 90% of the time, per approved schedule.

Periodic & Customer Complaint

Special events & unscheduled item pick-up

1.1.10. - 1.1.11.

Support requests 90% of the time with 5 days’ notice.

Periodic

Base operating recycle center

1.2. – 1.2.5.

Sort/process material accurately 90% of the time per month.

Periodic

Equipment maintenance 3.2. - 3.2.1. To be initiated within 3 work days after equipment breakage.

Periodic

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2.1. PERFORMANCE ASSESSMENT

2.1.1. Quality Assurance. The Government shall inspect & evaluate the Contractor’s performance to ensure services are received in accordance with requirements set forth in this contract. The Contracting Officer (CO) & COR shall inspect by validating actual work performance, physically checking an attribute of the completed task, checking a management information report, investigating customer complaints, conferring with facility managers, or otherwise inspecting the task or its results to determine whether the performance meets the standards contained in this PWS. The CO or COR will use the Contractor’s work schedule or modified version thereof, to record validation results. Results of the validation then become the official Air Force record of the Contractor’s performance. When a performance threshold has not been met or Contractor performance has not been accomplished, the COR will initiate & provide the CO a Contract Discrepancy Report (CDR) DD Form 2772 or Performance Assessment Report (PAR) for issuance to the Contractor. The Contractor shall respond to the CDR or PAR In Accordance With (IAW) instructions provided & return it to the CO & COR within 10 calendar days of receipt.

2.1.2. Customer Complaints. The COR will receive & investigate complaints. Service Contracts personnel shall be responsible for initially validating customer complaints. CO shall make the final determination of the validity of customer complaints in cases of disagreement between the COR & the Contractor. Valid customer complaints shall be re-performed after notification by the CO or COR. If the Contractor fails performance and/or re-performance in a timely manner the Government may request consideration in the next invoice. All remedies shall be in accordance with the FAR 52.212-4 (a), Contract Terms & Conditions - Commercial Items, Inspection/Acceptance.

3. GOVERNMENT FURNISHED PROPERTY & SERVICES.

3.1. Government Furnished Facilities (GFF). Building 871 & areas identified on the maps are in Appendix B. The Government will provide three sets of keys (total of 6 keys) to the Contractor for Government supplied facilities. Lost or stolen keys will be reported by the Contractor to the COR & replaced by the Contractor at no cost to the Government. In the event keys are lost or stolen, the Contractor shall replace the locking system for Government supplied facilities at no cost to the Government. The Contractor may request additional keys from the COR. Upon termination of this contract the three sets of keys will be returned to the Government. The Government reserves an 8’ x 8’ space in the work area currently occupied by vending machines. The small facility next to B871 will have a work area set aside for Government workers (see attached below). In the event a construction project is started, the QRP manager will notify the Contractor 48 hours in advance & may provide a temporary location.

FA5270-15-R-0003

3.1.1. Maintenance of GFF. The Contractor shall ensure all identified facilities & areas are kept clean & free of excessive clutter & trash. The Contractor shall be responsible for securing all furnished areas & items before typhoons or high winds. The Contractor shall clean & sanitize the floors & walls in & around the can sorting area monthly.

3.2. Government Furnished Equipment (GFE). The items listed in Appendix C will be for the Contractor's use in support of this PWS. The Contractor shall bear responsibility for the cost of normal & routine preventative maintenance and repair up to ¥10,000 per each piece of GFE per incident. When repair costs exceed ¥10,000, the first ¥10,000 shall be paid by the Contractor.

The remaining balance will be paid by the Government. If the Contractor estimates the cost of reimbursable parts, materials & supplies exceed ¥10,000, the Contractor shall submit a detailed cost breakdown to the CO through the COR for approval. If the Contractor proceeds with reimbursable work cost over ¥10,000 without the CO’s approval, it shall be at no cost or obligation to the Government. Repair costs in excess of ¥35,000 shall be negotiable & done through a separate contract. If any GFE failure is determined to be the fault of the Contractor due to negligent operating procedures, the Contractor shall be required to repair or replace the damaged GFE. The Government will provide operator’s manuals along with any other needed information.

3.2.1. Maintenance of GFE. The Contractor is also responsible for performance of maintenance in order to keep the equipment in operational condition. Upon contract award the Government will furnish the Contractor with the manufacture’s maintenance manual. Within 15 days after the start of the performance period; the Contractor shall develop & implement a preventative maintenance plan for all GFE. The plan shall include a maintenance schedule, maintenance documentation procedures, & a list of maintenance to be performed for each item of GFE.

The primary office for the Government worker is here.

The Government reserves an 8’x8’ space in the work area currently occupied by vending machines.

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Preventative maintenance procedures shall meet all manufacturers’ maintenance recommendations. The maintenance schedule shall be provided by the Contractor to the COR five days prior to the month the maintenance is to be performed. Documentation of preventative maintenance shall be maintained by the Contractor for the entire contract & available for inspection by the COR. The COR will inspect preventative maintenance & documentation quarterly beginning the third month after the start of the performance period. The Contractor shall avoid causing damage to existing buildings, equipment, & vegetation on Government installations. The Contractor shall replace or repair all damage to Government property at no expense to the Government as the CO directs. If the Contractor fails or refuses to make such repair or replacement, the Contractor shall be liable for the cost which may be deducted from the contract price. The tub grinder is to be relocated around the site & washed with water monthly.

The Contractor is to coordinate with the COR when the tub grinder needs refueling. The COR will coordinate the fuel delivery & let the Contractor know the approximate time. The Contractor will sign the fuel receipt & give it to the COR.

3.2.2. Maintenance of Government Furnished Containers (GFC). The Contractor shall maintain all containers free of unpleasant odors, dirt, debris, & pests. All containers must remain in good workable condition with no leaks. Containers must remain easily accessible to customers. The Contractor shall report damaged or broken containers to the COR.

3.3. Inventory of Government Furnished Equipment (GFE) & Facilities. Within 15 days after the start of the first performance period, the Contractor, the COR, & a representative from 718 CES/CEI will conduct a joint inventory of all GFE & Facilities listed in Appendix B.

During the inventory, the condition of GFE & Facilities will be established & documented by the Contractor, the COR, & the representative from 718 CES/CEI.

3.4. Government Furnished Stickers. The Government will furnish discrepancy stickers to the Contractor, at no cost to the Contractor. See appendix F for example.

3.5. Government Furnished Recycling Brochures. The Government will provide recycling brochures to the Contractor, at no cost to the Contractor. See appendix F for example.

3.6. Contractor Furnished Equipment (CFE). Except for those items or services specifically stated as Government Furnished in section 3, the Contractor shall furnish everything needed to perform the contract requirements & obligations stated in this PWS.

3.6.1. Contractor Furnished Vehicles. The Contractor shall provide a sufficient number of vehicles to fulfill the contract requirements specified in this PWS. Recyclable material collection vehicles shall be compatible with the collection methods for each material collection type. The Contractor’s vehicles requiring access to DoD military installations shall be registered with the Camp Foster Provost Marshall. Contractor vehicles requiring access to 18th Munitions Squadron (MUNS) area must obtain a pass from 18th MUNS. Trucks & trailers used for hauling & collecting shall be free of odor, dirt, debris, & pests. Contractor vehicles & equipment shall not have any waste or equipment leaks such as oil or hydraulic fluid. Contractor personnel whose work assignment is in the flight line area shall attend the airfield training course through the contracting office. Should any Contractor vehicles or equipment have any leaks, the Contractor

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is responsible for cleanup. The safety & security of GFE vehicles or equipment is the sole responsibility of the Contractor at all times.

3.6.1.1. Vehicle Identification. The Contractor shall provide the COR with a list of all vehicles to be utilized on base. The list shall identify type of vehicle & license number. Only vehicles identified on this list will be allowed on Government facilities. The Contractor shall update this list as vehicle requirements change.

3.6.1.2. Identification Number. Each vehicle shall have the Contractor’s company name & a vehicle identification number clearly visible on each side.

3.6.1.3. Condition. The Contractor shall ensure all vehicles are & remain in serviceable condition. All vehicles shall meet Prefecture safety requirements of the Japanese Government.

3.7. OTHER REQUIREMENTS.

3.7.1. Quality Control. The Contractor is required to control the quality of service delivery & offer to the Government for acceptance only those services which conform to commercially accepted business practices. The Contractor is to provide a copy of their commercially accepted Quality Control Plan within two weeks after contract award for CO review purposes.

3.7.2. Contractor Records. Shall be kept & made available to the Government throughout the contract performance period, & for the period after contract completion until final settlement of any claims under this contract.

3.7.3. Contractor Employees. The Contractor shall provide a contract manager who shall be responsible for the performance of the work. The Contractor manager & alternate(s) must be able to read, write, speak, & understand English. Additionally, the Contractor shall have sufficient English-speaking personnel on site to meet customers, instruct them on what they can & can’t bring to the recycle center, & guide them to the proper drop off location. The Contractor shall not employ persons for work on this contract if such employee is identified to the Contractor by the CO as a potential threat to the health, safety, security, general well-being or operational mission of the installation & its population.

A) Contractor personnel shall present a neat appearance & be easily recognized as Contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges which contain the company & employee name in English.

B) The Contractor shall not employ any person who is an employee of the U.S.

Government if employing that person would create a conflict of interest. Additionally, the Contractor shall not employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks & receives approval according to U. The Contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies in AFI 64-106.

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C) The Contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station, change in duty hours, or deployment. Military Reservists & National Guard members may be subject to recall to active duty. The abrupt absence of these personnel could adversely affect the Contractor’s ability to perform; however, their absence at any time shall not constitute an excuse for nonperformance under this contract.

3.7.4. Materials. All recyclable items shall be handled in accordance with Occupational Safety and Health Act (OSHA2206) General Industry, Occupational Safety and Health Standards (29 CFR 1910) and JEGS, chapter 5, para 5-3.4e.

3.7.5. Reports & Records. The Contractor shall provide the COR three monthly reports: 1) a report of recyclables collected from O&M, MFH, & the Recycle Center green waste detailing the total tonnage of recyclable material collected by category; 2) a QRP report with the buyer’s company’s name, the types of materials & the tonnage collected; & 3) a Recycle Center refuse report showing vehicles with refuse collected & weighed before & after collection. A weight ticket must be printed for each vehicle weighed in each report & turned in along with the monthly report to the COR three (3) working days after each month. See Appendix G for example.

4. GENERAL INFORMATION.

4.1. NON-SALABLE RECYCLABLES. Items that are not sold will be disposed of by the Government.

4.2. GOVERNMENT REMIDIES. The CO shall follow FAR 52.212-4, Contract Terms & Conditions-Commercial Items, for Contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

4.3 FACILITY SERVICE CHANGES. Over the course of this contract, the number of facilities requiring service will change as well as the frequencies of some facilities.

4.4. Hours of Operation. The Contractor’s recyclable collection service shall be performed during the following hours: 08:00 to 17:30, Monday through Sunday including all holidays. In the event that recyclable volumes exceed expectations, or in the event of unusual requirements, the Contractor may be allowed to work additional hours beyond the normal working hours.

Upon receipt of a request from the Contractor, the COR may grant approval to extend the normal work hours, provided that there is no additional cost to the Government. The recycling center located at building 871 on Kadena Air Base shall be manned by Contractor personnel during the following hours 07:30 to 17:30 Monday through Saturday including all holidays for acceptance of recyclable materials. The Contractor will provide an English speaking person on-site to assist customers.

4.5. CONTRACTOR MANPOWER REPORTING. The Contractor shall report ALL Contractor labor hours (including subcontractor labor hours) required for performance of

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services provided under this contract for the Air Force via a secure data collection site. The Contractor is required to completely fill in all required data fields at http://www.ecmra.mil.

Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY) which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year. Contractors shall direct questions to the CMRA help desk.

4.6. INCLEMENT WEATHER SCHEDULE. The Contractor shall collect recyclable material during periods of inclement weather. In case of a typhoon the Contractor shall follow the following procedures:

A) When TCCOR 2 or (TC-2) is declared by Kadena AB Weather authorities, the Contractor shall suspend collection of recyclable materials from containers & shall concentrate all efforts to collection of recyclable materials not within containers (curbside & any other uncontained recyclable materials) & securing of recyclables in open top, roll-off containers. The Contractor shall also be responsible for securing facility 871 (Recycle Center near Gate 3 on Kadena Air Base) & all collected recyclable items.

B) When TCCOR-1C or (TC-1C) is declared by Kadena AB Weather authorities, the Contractor shall depart the military installation & monitor radio/television for changes in the Tropical Cyclone Condition of Readiness.

C) When “STORM WATCH” TCCOR SW or (TC-SW) is declared by Kadena AB Weather authorities, normal recycle collection schedules shall be resumed. Missed collections shall be performed within 24 hours after the severe weather has terminated or when TC-SW has been declared, unless the CO authorizes additional time.

4.7. SECURITY REQUIREMENTS. An authorized Government representative shall escort the Contractor in areas considered off-limits. The Contractor shall be responsible for safeguarding all Government property provided for Contractor use. At the end of each work period, all Government facilities, equipment & materials shall be secured.

4.8. CONTINUATION OF ESSENTIAL DoD CONTRACTOR SERVICES DURING CRISIS IAW DoDI 3020. This requirement is not considered mission essential. The services will not be required when the facility is closed at the direction of the commander. This includes base closure for inclement weather. The CO or designated representative will notify the Contractor’s POC if the facility is closed due to inclement weather or for other reasons. On occasion, services may be required to support an activation or exercise of contingency plans outside the normal duty hours. Emergency situations (i.e., accident & rescue operations, civil disturbances, natural disasters, military contingency operations, & exercises) may necessitate the Contractor provide increased or reduced support as determined by the CO. The Government will negotiate an equitable adjustment with the Contractor for the cost of these emergency requirements.

4.9. BASE PASSES & IDENTIFICATION/SPECIAL CLEARANCES & VEHICLE

PASSES. The Contractor shall comply with all requirements & procedures IAW FAR 5353.242-

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Performance Work Statement (PWS) http://www.ecmra.mil/

9000, Contractor Access to Air Force Installations. All documentation shall be submitted at the pre-performance conference.

4.10. DELETED.

4.11. CONTRACTING OFFICER & CONTRACTING OFFICER’S REPRESENTATIVE.

(Quality Assurance Personnel). The Government will assign a CO who shall be the point of contact for all contractual matters. The CO will appoint a primary & alternate COR for management of the day-to-day activities of the contract. The identity, title, & authority of this representative will be provided in writing to the Contractor after contract award.

4.12. Safety Requirements & Reports. The Contractor shall perform work in a safe manner as required by OSHA 2206 General Industry, Occupational Safety and Health Standards (29 CFR 1910). The Contractor shall provide a verbal report to the CO as soon as possible of each occurrence of damage to Government property, or any accident resulting in death, injury, occupational disease, or adverse environmental impact. The Contractor shall also provide a completed copy of required Accident Investigation Reports to the CO within five calendar days of each occurrence.

4.13. ENVIRONMENTAL HAZARDOUS MATERIALS HANDLING.

4.13.1 Compliance with Laws & Regulations. The contractor shall be knowledgeable of and comply with Occupational Safety and Health Act (OSHA2206) General Industry, Occupational Safety and Health Standards (29 CFR 1910) and JEGS, chapter 5, para 5-3.4e regarding environmental protection. In the event environmental laws, regulations, or requirements change during the term of the contract, the Contractor shall comply with such changes. Upon receipt of any such change, the Contractor has 30 calendar days to request an equitable adjustment, if necessary, to comply with a newly applicable environmental rule. If the Contractor spills or releases any substance listed in the Japan Environmental Governing Standards into the environment, the Contractor shall immediately report the incident to the COR. If the COR is unavailable the Contractor shall call 18 CES Customer Service to report the incident at 634- 2424.

4.13.2. Employee Contact with Hazardous Waste. The Contractor’s personnel may during the course of recyclable material collection discover items identified as hazardous in Japan Environmental Governing Standards within the recyclable material containers or at a designated recyclable material collection location. Hazardous waste collection & disposal is excluded from this PWS. The Contractor shall not remove the hazardous items from its current location. The Contractor shall notify the COR of the hazardous item, & its location. The COR will confer with personnel of the 18 CES Hazardous Response Team at 634-1452 to determine proper disposal.

4.13.3. Environmental Protection. The Contractor shall conduct all operations under this contract in accordance with Japan Environmental Governing Standards (current version), all chapters, United States Air Force Instruction (AFI) 32-7086, Hazardous Materials Management, & 29 CFR 1910.

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A) Prior to bringing any chemicals to any base, the Contractor shall submit the COR for approval the following.

i) A list of hazardous materials & approved USAF Form (s) AF-3952 attached to the Material Safety Data Sheets (MSDSs) to be used for this contract. (JEGS, Chapter 5; Paragraph 5-3.4e) (AFI 32-7086, Sec. 2.6.5)

ii) Hazardous Materials: Any hazardous materials brought onto Kadena Air Base must have an approved USAF Form AF-3952 coordinated through the 18LRS/LGRMHS (Kadena Hazmart Pharmacy) & approved by 18th Wing Safety, 18 MG Bioenvironmental & 718 CES/CEIE Environmental authorities. (AFI 32- 7086, Section 2.6.5).

iii) MSDSs & approved Form AF-3952 must be presented to the COR before bringing hazardous materials on the base.

B) Hazardous materials must be transported, stored, handled, used, and disposed of, in accordance with Occupational Safety and Health Act (OSHA2206) General Industry, Occupational Safety and Health Standards (29 CFR 1910) and JEGS, chapter 5, para 5-3.4e. No Hazardous materials shall be stored by the Contractor on Kadena Air Base Property.

C) The Contractor may consult with the Kadena HAZMART Pharmacy at extension 634- 7724 or 634-7728 for a determination of whether a product is a hazardous material.

D) All containers with hazardous materials shall be correctly marked, labeled with their contents, & protected from damage.

E) Spills

i) Notification Requirements: Report all spills of hazardous materials immediately to 18 CES/CEF at 911 & to the COR.

ii) Responsibility: The Contractor is responsible for all spill cleanups. The Contractor shall determine, as quickly as possible, the nature of the spilled substance & implement the necessary safety precautions to protect both human health & the environment. Clean up shall be in accordance with applicable local laws & regulations, at no additional cost to the Government, & shall only be performed by personnel adequately trained in spill response & clean up techniques for the severity of the spill incident.

iii) Reporting Requirements: The Contractor shall submit a written follow-up report to COR not later than 7 calendar days after any spill incident. The written report shall conform to the requirements detailed in the 18th Wing Administrative Plan 545 – Spill Prevention & Response. At a minimum, the report shall provide the information necessary to complete an Environmental Pollution Incident

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Report Form. Copies of this form are available from the Environmental Office

(718 CES/CEIE).

iv) If the Government has to perform emergency spill response & clean up, due to the non-availability of Contractor personnel, or if the spill is beyond the capacity of the Contractor’s personnel, the Contractor shall be held liable for all costs associated with performing the cleanup.

4.14. Safety & Fire Protection. In performing work under this contract, the Contractor shall:

A) Conform to the safety requirements contained in the contract for all activities related to the accomplishment of the work.

B) Perform work in a safe manner as required by Occupational Safety & Health Act (OSHA2206) General Industry, Occupational Safety & Health Standards (29 CFR 1910) & Japan Environmental Governing Standards (JEGS) by US Forces Japan.

C) Develop & provide at the start of the orientation period or the start of the first operational performance period (if there is no orientation period) a safety plan for the protection of Government facilities & property & to provide a safe work environment for Contractor personnel.

D) Provide protection to Government property to prevent damage during the period of time the property is under the control or is in possession of the Contractor.

E) Include a clause in all subcontracts to require subcontractors to comply with the safety provisions of this contract as applicable.

F) Record & report promptly (within one hour) to the CO or designated Government representative, all available facts relating to each instance of damage to Government property or injury to either Contractor or Government personnel.

G) In the event of an accident/mishap, take reasonable & prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, & preserve evidence until released by the accident/mishap investigative authority through the commanding officer.

H) If the Government elects to conduct an investigation of the accident/mishap, the Contractor shall fully cooperate & assist Government personnel during the investigation until the investigation is completed.

4.15. 18 Munitions Area Requirements. All vehicles operating in the 18 MUNS area shall be equipped with at least one (1) Class A/B/C fire extinguisher. Contractor personnel whose work assignment is the 18 MUNS area shall attend a safety briefing. The COR will coordinate with the Contractor to ensure Contractor personnel receive this briefing. Records of personnel in attendance will be kept in the COR & CO working file.

Dated: 7 Jul 15 (Rev #2)

Attachment #2

FA5270-15-R-0003

4.16. Japanese Road Laws.

A) The Contractor shall comply with Japanese Road Laws while on US Military installations to specifically include: Article 43, the Road Law (Japan) (prohibited acts relative to roads). No person shall commit the following described acts.

B) Damaging the road, causing roads to be littered with debris, polluting the roads with debris or fallout from motor vehicles or otherwise defacing roads unreasonably or without due cause.

C) Article 43-2 (Measures to be taken to prevent cargo or things loaded on motor vehicles from falling out).

D) The agency managing a road may when there is reasonable cause for him to feel that items or cargo being carried in or on a motor vehicle may fall out & damage, pollute, or otherwise deface the road in such manner as to hinder or obstruct the traffic, order the operator of the vehicle in question to take steps or measures necessary to prevent occurrence of such hindrance by stopping operation of the vehicle, or correcting the method of loading, traveling, or operation of the vehicle.

4.17. Submissions of Invoices. Certification of services is performed by COR via Wide Area Work Flow (WAWF) system. At the beginning of each billing period (month), the Contractor shall input the invoice information into WAWF system. WAWF automatically notifies appropriate provider’s data. If data is correct, COR certifies invoice & payment is conducted by Defense Finance Accounting Systems (DFAS). If COR encounters errors in service provider’s invoice, the COR will reject the invoice to the initiator for resolution.

4.18. Required Insurance (In Addition To That Required By Japanese Law).

A) The Contractor shall procure & maintain during the entire period of performance under this contract, the following minimum insurance on each vehicle used by the Contractor at the work site.

B) Type: Automobile Property Damage Insurance Amount: ¥3,000,000 or Dollar equivalent Bodily Injury Insurance Amount: ¥30,000,000 or Dollar equivalent.

C) All vehicles must be properly inspected & insured in accordance with Japanese Compulsory Insurance (JCI) requirements.

D) Prior to the commencement of work hereunder, the Contractor shall furnish to the CO a certificate or written statement of the above required insurance. The policies evidencing required insurance shall contain an endorsement to the effect that cancellation or any material change in the policies adversely affecting the interests of the U.S.

Government in such insurance shall not be effective for such period as may be prescribed by the laws of the state in which this contract is to be performed & in no event less than thirty (30) days after written notice thereof to the CO.

Dated: 7 Jul 15 (Rev #2)

Attachment #2

FA5270-15-R-0003

4.19. The following Kadena Air Base telephone numbers are furnished to the Contractor.

5. APPENDICES.

A) Estimated Workload Data

B) Maps & Site Plans

C) Government Furnished Property/Services/Equipment

D) Collection Points

E) Category Separation

F) Recycling Rejection Notice Sticker

G) Monthly Recycle Report Collection Data

Emergency 911

Fire Protection 634-2351

Security Police 634-1880

Emergency (From Cell Phone) 098-934-5911

Dated: 7 Jul 15 (Rev #2)

Attachment #2

FA5270-15-R-0003

APPENDIX A

ESTIMATED WORKLOAD DATA

ITEM

NAME

ANNUAL

ESTIMATED

QUANTITY

1 Collection O&M 721,354 KG 2 Collection MFH 1,818,761 KG 3 Green Waste 933,650 KG 4 Recycle Center 278,059 KG Total 3,751,824 KG

1 Metal 621,857 KG 2 Organic green waste 933,650 KG 3 Plastics & Styrofoam 360,000 KG 4 Paper colored & white 396,000 KG 5 Corrugated Cardboard 1,037,935 KG 6 Glass 150,000 KG 7 Electronics 144,000 KG 8 Cooking oil 6,000 KG 9 Lead Acid Batteries (PB) 4,800 KG Total 3,751,824 KG

Note: Recyclables are sometimes mixed with refuse & there is illegal dumping at the recycle center. The average monthly collection of refuse & bulk waste is approximately 9,500 KG.

Dated: 7 Jul 15 (Rev #2)

Attachment #2

FA5270-15-R-0003

APPENDIX B

MAPS & SITE PLANS

Recycle Collection Center Building 871 & Storage Areas 1, 2, & 3.

Contractor is allowed to use three open storage areas. Open Storage area 1 in front of Bldg.871 recycling center, Open Storage area 2, & Open Storage area 3.

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Green Waste Storage & Scrap Metal Storage Areas

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Route from Kadena Gate 3 to Building 871 Recycle Center

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Okuma Recreation Recycle Collection Point

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APPENDIX C

GOVERNMENT FURNISHED PROPERTY/SERVICES/EQUIPMENT

Qty Unit of Manufacturer Date Unit Cost Issue Can Sorting Machines 1 Each 2011 $15,000.00 Tub Grinder 1 Each 2010 $492,000.00 Glass Crusher 1 Each 2009 $60,000.00 Recycling Centers 1 Each N/A N/A Scale System 1 Each 2013 $80,000.00 95G Blue Recycle Containers 8K Each 2013 $89.98 Containers 34 Each N/A $46,500

FA5270-15-R-0003

APPENDIX D

COLLECTION POINTS

MFH

Kadena AB

Name Units Day(s) Arnold Terrace 18 Friday Beeson 56 Friday Clark Vista 25 Friday Jennings 380 Thursday Kadena Heights 147 Tuesday Marek Park 564 Friday North Terrace 317 Tuesday Open Source Center(OSC/FBIS) 32 Friday Stearley Heights 330 Wednesday Sebille Manor 731 Tuesday Stilwell Park 246 Wednesday Voice of America 32 Friday Washington Heights 336 Thursday

Other Bases Name Units Day(s)

Camp Kinser 982 Wednesday Camp Lester 375 Friday Camp McTureous 450 Tuesday Chibana Housing 226 Thursday Chatan 213 Wednesday Kishaba Terrace 597 Friday O'Donnell Gardens 353 Friday Plaza Housing 232 Monday Sada Housing 330 Wednesday Terrace Heights 135 Tuesday

Towers Name Units Day(s)

Camp Courtney 545 Tuesday & Friday Camp Foster (Kishaba) 597 Tuesday & Friday Camp Kinser 982 Wednesday & Saturday North Foster Towers 204 Monday & Thursday Sada Housing 330 Tuesday & Friday

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O&M Kadena AB

Monday 138 141 145 149 151 155 159 160 176 177 300 302 305 308 323 324 333 337 338 340 342 344 346 400 403 404 405 408 413 420 425 428 428 436 612 613 616 623 629 630 700 705 715 716 717 718 719 721 726 727 729 730 731 732 752 758 760 782 786

Tuesday 9499 246 256 728 733 736 737 738 739 740 741 747 748 750 753 754 756 763 769 770 775 776 780 781 792 793 798 807 846 848 850 853 854 856 858 859 865 866 868 870 872 874 876 907 908 909 910 920 925 926 938 940 963 965 970 973 976 977 978 2425 2561 3329 3331 3339 3367 3380 3381 3382 3384 4040 4041 4042 4043 4044 4045 4046 4047 4048 4064

Wednesday 104 106 125 172 212 214 215 217 220 221 224 225 226 228 229 234 235 236 237 238 239 241 244 248 250 254 265 266 267 268 269 1460 1461 1462 1465 1471 1472 1473 1474 3112 3125 3126 3127 3130 3132 3135 3140 3150 3153 3163 3167 3400 3402 3404 3405 3408 3410 3412 3413 3414 3415 3417 3418 3420 3422 3423 3425 3426 3429 3434 3436 3437 3442 3443 3444 3445 3446 3447 3450 3451 3452 3454 3455 3457 3458 3470 3471 3472 3481 3489

Thursday 890 3504 3507 3510 3514 3515 3518 3519 3520 3522 3524 3525 3527 3529 3530 3531 3533 3534 3536 3537 3556 3560 3575 3576 3578 3579 3585 3598 3621 3623 3628 3636 3639 3640 3659 3661 3664 3667 3670 3671

Friday 10 15 31 59 90 92 95 99 128 1441 3136 3156 6200 6207 6208 6209 6800 9800 9912 9916 9917 9918 9976 9976

Flight line Thursday

847 839 3300 3301 3306 3309 3359 3430 3431 3432 3433 3439 3440 3448 3541 3542 3545 3546 3565 3568 3586 3660 3678

MUNS

46120 42801 42802 43107 43803 43805 43806 44104 44107 45011 45024 45101 45109 45702 45802 45806 46704 46802 46806 46810 47101 47109 47408 47714 47801 47810 47811 47818 47853 47857 49846

FA5270-15-R-0003

DLA

53185

AAFES

Monday

427 446 605 Wednesday

218 230 3409 3523 Thursday

Friday

93 97 133

FSS

178 313 431 435 439 451 455 499 501 621

Tuesday 773 843 4065 4081

Wednesday 100 101 103 105 109 113 123 614 1436 1849

Thursday 3500 54300 55061

11 20 24 25 88 128 132 3629 9950

DODDs

1984 9401 9480 9481 9490 9497 Tuesday

Wednesday

Camp Foster

Camp Kinser

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Camp Courtney

MFH

55410 54413 54414 54425

Okuma Resort, Northern Okinawa

Parks 3 Each – Kenney Park, Marek Park, Kadena Marina Pavilion. All three areas mentioned will need to be picked up Mondays and Thursdays.

Scrap Metal Container Locations – Kadena 24 234 265 267 268 424 839 925 970 1436 1465 1473 3112 3140 3153 3156 3367 3546 3565 3623 5641 45801 45802 47714 47858 3671

Camp Courtney MFH Maintenance Appliance Repair (Chibana) 54410

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APPENDIX D-1

Mixed Frequency O&M

B 94, Mon ~ Sat – Cardboard Cage B 98, Mon ~ Sat – Cardboard Cage B 105 Mon ~ Fri – Cardboard Cage B 304 Mon & Fri B 306 Mon & Fri B 316 Mon & Fri B 317 Mon & Fri B 322 Mon & Fri B 325 Mon/Wed/Sat B 328 Mon/Wed/Sat B 329 Mon/Wed/Sat B 330 Mon & Fri B 331 Mon/Wed/Sat B 332 Mon & Fri B 407 Mon/Wed/Sat B 412, Mon ~ Sat – Cardboard Cage B 437 Mon/Wed/Sat B 507 Mon & Fri B 508 Mon & Fri B 626 Tue/Thurs/Sat B 714 Mon/Wed/Sat B 979, Mon ~ Sat – Cardboard Cage

FA5270-15-R-0003

APPENDIX E

CATEGORY SEPARATION

Metals - (sorted into the following categories)

- Aluminum Cans

- Scrap Metal

- Low-Grade Metals

Includes items like: Dried paint cans, oil drums, aerosol cans, bicycles, boilers

- Steel Cans

Paper

- White Paper (loose & if presorted)

- Mixed Paper

- Shredded white paper (if presorted)

Plastics - (sorted into the following categories)

- #1

- #2

- #3

- #4

- #5

- #6

- #7

Glass - (Crushed into 2 categories: sand & 5mm cullet)

Electronic Waste

Includes items like: Microwaves, Refrigerators & Dishwashers, Washing Machines & Dryers, Computers & Computer Monitors, Stereos, Game systems, LCD & Plasma TVs, Electric motors, etc.

Green Waste - Yard & wood (organic)

Corrugated Cardboard

Lead Acid Batteries - (stored on spill containment pallets)

Used Cooking Oil

Unserviceable Chillers

Brass, Small-arms Casings

FA5270-15-R-0003

APPENDIX F

RECYCLING REJECTION NOTICE STICKER

RECYCLING REJECTION NOTICE

The recyclables from this unit, ______________________, could not be collected because it violates 18 Wing policies:

Recyclables not placed in clear, plastic bag(s) Contains refuse, food residue, labels/caps not removed from bottles Recyclables mixed with unrecyclable refuse Tree limbs longer than 6 feet in length, (Green wastes) Cardboard not flattened Contains unauthorized materials, (chemicals, light bulbs, batteries)

Please correct the identified issue(s) before the next scheduled collection for this unit. Non-compliance will be reported to the 18 CEG Housing Office.

718 CES Housing Office 634-1427 / 18 CES Service Contracts 634-0707 718 CES Environmental Office 634-5425 For more information visit www.facebook.com/KadenaRecyclingProgram

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Performance Work Statement (PWS) http://www.facebook.com/KadenaRecyclingProgram

APPENDIX G

MONTHLY RECYCLE REPORT COLLECTION DATA

Collection Area Totals Only

1. O&M: XXX,XXX KG

2. MFH: XXX,XXX KG

3. Green Waste: XXX,XXX KG

4. Recycle Center: XXX,XXX KG

5. Special/Unscheduled: XXX,XXX KG Total for the Month: XXX,XXX KG

Refuse for the Month: XXX,XXX KG Bulk Waste for the Month: XXX,XXX KG

Dated: 7 Jul 15 (Rev #2)

Attachment #2

FA5270-15-R-0003