Combined_Synopsis_Solicitation.pdf

Combined Synopsis/Solicitation

For

Heavy Equipment Wash Station

FA5270-15-Q-A013

Presolicitation/Solicitation for Heavy Equipment Wash Station for Kadena AB, Okinawa, Japan

From: 18th Contracting Squadron To: All Qualified Interested Parties

Unit 5199, Bldg. 99 Your Company Name:

Kadena Air Base, Japan

APO, AP 96368

POC: A1C Kile McTague

Tel: 634-5834

E-mail: kile.mctague@gmail.com

1. This is a combined synopsis/solicitation for commercial items and services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation FA5270-15-Q-A013 is being issued as a Request for

Quotation. This notice and the incorporated provisions and clauses are those in effect through the

Federal Acquisition Regulations (FAR). All responsible sources may submit a proposal.

2. The North American Industry Classification System (NAICS) code is 333318 Other Commercial and

Service Industry Machinery Manufacturing. Offerors must be registered in the System for Award

Management (SAM) at http://www.sam.gov/, in order to be considered for award. Given the SAM registration requirement, FAR Provision 52.212-3, Offeror Representations and Certifications --

Commercial Items will be included in this solicitation by reference. A current copy of a prospective awardee’s Reps and Certs will be validated using the SAM website prior to the issuance of an award.

3. This document and incorporated provisions and clauses are those in effect through the Defense

Acquisition Circular (DAC) 91-13, Air Force Acquisition Circular AFAC 2015-0406, and the Federal

Acquisition Circular (FAC) 05-82, 7 May 2015.

4. The Government contemplates an award of a Lowest-Price Technically Acceptable (LPTA) Firm

Fixed Priced purchase order resulting from this solicitation. This requirement will utilize full and open competition, no socio-economic set-asides.

5. Interested vendors may submit their capability statements or quotations in writing to the identified point of contact no later than 29 July 2015 4:30 PM JST (Japan Standard Time). See attachment for a description, quantities, and units of measure for the items to be acquired.

6. This combined synopsis & solicitation notice is a request for competitive quotations. Therefore, all capability statements or quotations received prior to the RFQ close date will be considered.

7. The Government will award a single purchase order contract resulting from this RFQ to the responsible offeror whose offer represents the best value in terms of technical acceptability and price to the Government.

8. All capability statements, quotations, and/or questions should be directed to A1C Kile Mctague at kile.mctague@us.af.mil. Offers for this requirement are due no later than 29 July 2015 4:30 PM Japan mailto:kile.mctague@gmail.com

Standard Time (JST). It is the vendor's responsibility to monitor the FBO system for amendments issued in reference to this requirement. All Contractors who provide goods/services to the DOD must be registered in the SYSTEM FOR AWARD MANAGEMENT (SAM). Online Certifications and

Representations are also required. Failure to comply with SAM registration will deem offeror ineligible for award.

Item Description QTY Unit Price Extended Amount

0001 Heavy Equipment Wash Station 1 each $ $ Mfr: EST Companies

Part#: HEWS PW2-1L-1842

*BRAND NAME OR EQUAL

*Closed loop pressure wash system that provides oil/water filtration

*Drive through pad with drive on/off ramps that has the capability to collect the used water and be large enough to hold a vehicle that’s 38 ft. long by 10 ft. wide with adequate space for an operator to wash a truck

*Support up to 68,000 lbs.

*Two washing guns and be able to produce hot water

0002 Overseas Installation `1 each $ $ Must be completed 20 days after equipment has been received on Kadena.

0003 Delivery 1 Lot $ $

TOTAL ____________________________

*Shipping will be to the Defense Distribution Warehouse at Tracy, CA

*Delivery Schedule: FOB Destination within 90 days from date of award.

*Award shall be based on the best value to the Government for the quote meeting the above mentioned specifications

Delivery Address:

Bldg. # 3135

Kadena AB, Okinawa, Japan

96368.

The following provisions and clauses to include addenda shall apply:

52.203-3 Gratuities Apr 1984

52.204-7 System for Award Management Jul 2013

52.212-1 Instruction to Offerors—Commercial Items Apr 2014

52.212-4 Contract Terms and Conditions—Commercial Items Dec 2014

52.222-3 Convict Labor Jun 2003

52.222-21 Prohibition of Segregated Facilities Feb1999

52.223-5 Pollution Prevention/Right-to-Know May 2011

52.223-18 Ban on Texting Aug 2011

52.233-3 Protest After Award Aug 1996

52.233-4 Applicable Law for Breach of Contract Claim Oct 2004

252.203-7000 Requirements Relating to Compensation of Former Sep 2011

DoD Officials

252.203-7005 Representation Relating to Compensation of Former Nov 2011

DoD Officials

252.204-7012 Safeguarding of Unclassified Controlled Nov 2013

Technical Information

252.225-7020 Trade Agreements Certificate--Basic Nov 2014

252-225-7021 Trade Agreements Oct 2013

252.225-7043 Antiterrorism/Force Protection Policy for Defense Contractors Mar 2006

Outside the United States

252.232-7003 Electronic Submission of Payments Jun 2012

252.232-7010 Levies on Contract Payments Dec 2006

252.243-7001 Pricing of Contract Modifications Dec 1991

252.243-7002 Requests for Equitable Adjustment Dec 2012

252.244-7000 Subcontracts for Commercial Items Jun 2013

Clauses & Provisions Incorporated by Full Text:

52.204-13 – System for Award Management Maintenance (July 2013)

52.211-6 -- Brand Name or Equal (Aug 1999) 52.212-2 -- Evaluation--Commercial Items (Oct 2014)

52.212-3 -- Offeror Representations And Certifications--Commercial Items--Alternate I (Mar 2015)

52.232-18 -- Availability of Funds (April 1984)

52.252-1 -- Solicitation Provisions Incorporated by Reference. (Feb 1998) with fill in:

https:// farsite.hill.af.mil

52.252-2 -- Clauses Incorporated by Reference (Feb 1998) with fill in: http://farsite.hill.af.mil

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR

EXECUTIVE ORDERS--COMMERCIAL ITEMS (MAR 2015)

52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (July 2013)

52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Aug, 2013)

52.222-19, Child Labor—Cooperation with Authorities and Remedies (JAN 2014)

52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246).

52.225-13, Restrictions on Certain Foreign Purchases (June 2008)

52.232-33, Payment by Electronic Funds Transfer—System for Award Management (July 2013)

52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006)

52.222-50, Combating Trafficking in Persons (March 2, 2015)

52.225-14 -- Inconsistency Between English Version and Translation of Contract. (Feb 2000)

52.228-3 -- Workers’ Compensation Insurance (Defense Base Act). (Apr 1984)

52.228-4-- Workers’ Compensation and War-Hazard Insurance Overseas (Apr 1984)

52.233-2 -- Service of Protest. (Sep 2006) file:///C:/Users/JeffreyW.Voudren/AppData/Local/Microsoft/Windows/Temporary%20Internet%20Files/Content.Outlook/far/FAR52.215.doc%23b522122

252.203-7002 -- Requirement to Inform Employees of Whistleblower Rights (Sep 2013)

252.225-7041 -- Correspondence in English. (Jun 1997)

252.225-7043 -- Antiterrorism/Force Protection for Defense Contractors Outside the United States (Mar

2006)

252.232-7008 -- Assignment of Claims (Overseas) (Jun 1997)

252.233-7001 -- Choice of Law (Overseas). (Jun 1997)

ADDENDUM TO FAR 52.212-1,

INSTRUCTIONS TO OFFERORS - -COMMERCIAL ITEMS

(i) Period for acceptance of offers: The offer will remain valid until 1 Oct 2015. Multiple offers will NOT be accepted. No multiple awards will be made.

(B) PROPOSAL PREPARATION INSTRUCTIONS

(i) To assure timely and equitable evaluation of the proposal, the offeror must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or sub factors. Failure to meet a requirement may result in an offer being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. The response shall consist of two (2) separate parts; Part I Price, and

Part II Technical Acceptability.

(ii) The contracting officer has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the contracting officer will review this determination and if, in the contracting officer’s opinion, adequate price competition exists no additional cost information will be requested and certification. However, if at any time during this competition the contracting officer determines that adequate price competition no longer exists offerors may be required to submit information to the extent necessary for the contracting officer to determine the reasonableness and completeness of the price.

(B) SPECIFIC INSTRUCTIONS:

(i) PART I- PRICE

(a) Complete price fill-in for CLIN 0001, 0002, 0003, Price. Provide proposed unit and extended prices in the unit price and total price space on page 1 of this document.

(b) Complete all necessary fill-ins and certifications in provisions.

(c) Provide a total price for all three CLINS combined.

(ii) PART II – TECHNICAL ACCEPTABILITY

(a) Contractors must provide detailed specifications on your company’s product if providing an “Or Equal

Product”

(b) Contractors must provide a detailed plan for installation.

ADDEMDUM TO 52.212-2 EVALUATION--COMMERCIAL ITEMS (JAN 1999)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

1. Price

2. Technical Acceptability

(b) A written notice of award or acceptance of an offer mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(c) Technical and price, when combined, are considered equal.

(End of provision)

COMM-0001 Wide Area Work Flow Clause

Submit Invoices Electronically

This contract contains DFARS Clause 252.232-7003, Electronic Submission of Payment Requests. This clause requires invoices for supplies and services purchased by the DoD be submitted via electronic means. The Wide Area Workflow (WAWF) system satisfies this mandatory requirement. WAWF can be accessed on the internet at https://wawf.eb.mil/.

Before using WAWF, ensure your company’s Electronic Business POCs listed in the System for Award

Management (SAM) are the same individuals that will invoice through WAWF. If they aren't, changes can be made to your company’s SAM profile at www.sam.gov. Click on "Update” or “Renew” using

“TPIN".

If your company’s electronic businesses POCs are correct, contact the WAWF helpdesk at 1-866-618-

5988 or by e-mail at cscassig@ogden.disa.mil and ask to establish a group for your company’s CAGE code. The group administrator will also have to call the WAWF helpdesk to request account activation.

Once the group is established and the account is activated, your company will be able to create a combination invoice/receiving report using the codes below and instructions available from our contract administrator/buyer.

Questions concerning payment should be directed to the Defense Finance Accounting Services (DFAS)

Air Force Pacific at 011-81-3117-55-3068. Please have the order number and invoice number ready when calling about payment status. The accounts payable mailing address can be located in Block 18a of the order. Payment information can be easily accessed using the DFAS web site at http://www.dfas.mil. The purchase order/contract number or invoice will be required to inquire status of payment. Go to DFAS on the web at: www/dfas.mil/money/vendor.

The contractor shall create one of the following: [ ] “2-n-1 format” for services only

[ X ] “Invoice and Receiving Report (Combo)

[ ] “Invoice ” for medical supplies

[ ] “Construction Invoice” for construction

THE FOLLOWING CODES WILL BE REQUIRED TO ROUTE YOUR INVOICES THROUGH

WAWF

ISSUE BY DODAAC: FA5270 ADMIN DODAAC: FA5270 INSPECT BY DODAAC: F1SSFA

SERVICE ACCEPTOR: F1SSFA “SHIP TO” DODAAC: F1SSFA PAY OFFICE DODAAC: F68800

ADDING CLINs

To input the line item for the invoice, the following codes will be required to Add CLIN/SLIN:

Structure your CLINs as follows:

Example:

Item No. 0001

Stock Part No.

Type SUP

Qty provided 5062

Unit GL

Unit Price $2.00

Description LP Gas

ACRN AA

Final Payment Y

Final Invoice Y

INVOICE SUBMISSION

Return to the Header tab, then click ‘Create Document’. This will then bring up the completed invoice for review. Once reviewed for accuracy, click ‘SUBMIT’. The Receiving Report document will appear and will look similar to the invoice. Click ‘SUBMIT’; this will bring up a screen that will identify the email addresses the newly-created documents will be sent. Just above the ‘Return’ and ‘Page Help’ buttons, you will see “Send More Email Notifications”. Notice to Contractor: WAWF will prompt asking for

‘additional e-mail submissions” after clicking “SIGNATURE”. The following E-Mail addresses MUST be input in order to prevent delays in processing:

Please send additional emails to all listed:

EMAIL POINT OF CONTACT LISTING: 18CONS.WAWF@us.af.mil

SERVICE ACCEPTOR/INSPECTOR: kevin.ball@us.af.mil

CONTRACT ADMINISTRATOR: kile.mctague@us.af.mil

Mark “SEND” for each, then “SUBMIT”.

5352.201-9101 Ombudsman (APR 2014)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB

Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Chief Master Sergeant Gene Eastman (gene.eastman@us.af.mil, 449-8569). Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/HQ

AFICA/AFISRA/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number

(571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer.

(End of clause)

FAR 52.225-17 - EVALUATION OF FOREIGN CURRENCY OFFERS (FEB 2000)

If the Government receives offers in more than one currency, the Government will evaluate offers by converting the foreign currency to United States currency using 1 USD = 120.12 JPY.

(a) For acquisitions conducted using sealed bidding procedures, on the date of bid opening.

(b) For acquisitions conducted using negotiation procedures—

(1) On the date specified for receipt of offers, if award is based on initial offers; otherwise

(2) On the date specified for receipt of proposal revisions.

(End of provision)

CONTRACTOR RESPONSIBILITY:

In accordance with Federal Acquisition Regulation (FAR), para, 9.104-1, the Government is required to make a determination of contractor responsibility. Please answer the following questions and sign below.

(i) The Offeror has [_] has not [_], within a three-year period preceding this offer, had one or more contracts terminated for default by any Federal agency.

(ii) Have [_] have not [_], adequate financial resources to perform the contract, or the ability to obtain them.

(ii) Can [_] cannot [_], to comply with the required or proposed delivery or performance schedule, taking into consideration all existing commercial and governmental business commitments;

(iv) Have [_] have not [_], the necessary production, construction, and technical equipment and facilities, or the ability to obtain them

(v) Have [_] have not [_], the necessary organization, experience, accounting and operational controls, and technical skills, or the ability to obtain them (including, as appropriate, such elements as production control procedures, property control systems, quality assurance measures, and safety programs applicable to materials to be produced or services to be performed by the prospective contractor and subcontractors).

Contractor’s Response:

I certify on that all answers above are answered above are correct to the best of my knowledge. If for any reason any answer changes before award, I will notify the government immediately.

Signature

Date: _________________________

Position: _______________________

Name: _________________________

Please provide the information below if shipping through Tracy, CA with heat treated pallets.

Specify the following:

Shipping Method: Delivery through the Defense Distribution Warehouse at Tracy, CA with heat treated pallets.

Number of Items shipped:

Total weight of each item:

Cubic dimensions of each item: (total dimensions of

The packaged items to include Length, weight, height, and width):

VENDOR’S QUOTE INFORMATION

PAYMENT

TERMS

ESTIMATED

DELIVERY

DATE

QUOTE

EXPIRATION

DATE

WARRANTY QUOTED BY

VENDOR INFORMATION

ORDERING ADDRESS POINT OF CONTACT PHONE NUMBER FAX NUMBER

E-MAIL ADDRESS REMIT TO ADDRESS CAGE CODE TAX ID NUMBER

DUNS NUMBER SIZE OF BUSINESS WEB ADDRESS QUOTE DATE