RFQ 36 WG - Utility Terrain Vehicles 2024.pdf

DEPARTMENT OF THE AIR FORCE

HEADQUARTERS 36TH WING (PACAF)

ANDERSEN AIR FORCE BASE GUAM

16 February 2024

DOCUMENT TYPE: COMBINED SYNOPSIS/SOLICITATION

SOLICITATION NUMBER: FA524024QM024

SOLICITATION TYPE: REQUEST FOR QUOTES (RFQ)

NAICS CODE: 336999, All-terrain vehicles (ATVs), wheeled or tracked, manufacturing

SET-ASIDE: This is a 100% Small Business Set-Aside Acquisition

SMALL BUSINESS SIZE STANDARD: 1000 employees

SUBJECT: RFQ 36 WG – Utility Task Vehicles 2024

RESPONSE DATE: 27 FEB 2024 at 12:00pm Chamorro Standard Time

DESCRIPTION:

I. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation and is being issued using simplified acquisition procedures.

II. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2024-02 Effective January 22, 2024.

III. Vendor shall quote on the following Contract Line Item Number(s) (CLINs):

CLIN Description Qty Unit of issue

Unit Price Extended Price

0001 Utility Task Vehicle – At least two person seating capacity – See Attachment 1- Salient Characteristics UTVs for full requirements description

1 Each

0002 Utility Task Vehicle – At least four person seating capacity – See Attachment 1- Salient Characteristics UTVs for full requirements description

1 Each

0003 Shipping See Section V – Indicate shipping option A or B in quote

1 Shipment

TOTAL COST

IV. Vendor Information Vendor Name: Tax ID:

Quoted By: UEI:

Title: CAGE:

Phone: Business Size:

Email: Delivery:

Warranty: Discount Terms:

Indicate if offer utilizing Shipping Option A or Option

B (See section V and VIII)

V. Shipping and Delivery Information:

Shipping Option A Delivery Date: 120 Calendar Days ARO Delivery: FOB Destination Delivery Address:

Bldg. #17000, Arc Light Blvd

ANDERSEN AFB

YIGO, GUAM 96929

Shipping Option B

Delivery Date: 45 Calendar Days ARO Delivery: FOB Destination Delivery Address:

DDJC Consol and Contain Pt Whse 30 Warehouse Clerk Ph 209 839 5028 25600 S Chrisman Rd CCP Whse 30 Tracy CA 95304-5000

If utilizing option shipping option B, estimated total shipment dimensions and weight information must be included in offer or offer may be deemed ineligible for award.

Offers utilizing Shipping Option B shall adhere to the applicable shipping procedures found in Attachment 2 – Shipping Option B Standard Operating Procedures – AAFB Shipment via DLA Consolidation Point. The contractor shall coordinate with the Contract Officer all necessary shipment information to produce appropriate military shipping labels and necessary tracking code numbers to be included on the shipments for all items to the delivery address.

VI. Interchanges: The government intends to award a purchase order without Interchanges with respective offerors. However, the Government may conduct Interchanges with one, some, none or all Vendors at its discretion.

VII. FAR 52.212-1, Instructions to Offerors--Commercial Products and Commercial Services applies to this acquisition.

a. Provide pricing utilizing CLIN breakout under section III of this combined synopsis/solicitation, and include salient physical, functional, and/or performance characteristics to include any and all catalog cuts for the equipment requested.

VIII. FAR 52.212-2, Evaluation--Commercial Products and Commercial Services applies to this acquisition.

A. The Government will award a contract from this solicitation to the responsible offeror whose offer conforming to the solicitation is most advantageous to the Government based on the best overall offer that is determined to be the best value to the Government. The following factors shall be used to evaluate offers and are listed in descending order of importance:

i. Acceptability in accordance with (IAW) solicitation and salient characteristics

Rating Description

Acceptable Offer clearly meets the minimum requirements of all specifications provided in Attachment 1- Salient Characteristics UTVs

Unacceptable Offer does not clearly meet the minimum requirements of all specifications provided in Attachment 1- Salient Characteristics UTVs

ii. Price

iii. Delivery terms. Offers may be subject to additional Government price evaluation factors dependent on what shipping options are contained in the offer:

a) Government Shipping Cost factor.

Note: Only for offers utilizing shipping option B will need to provide total estimated shipment dimension and weight. Offers that do not include or include unrealistic shipping size or weight estimates per manufacturer specifications may be deemed ineligible for award. The Contracting Officer will utilize this information calculate an independent government shipping estimate for transportation costs to ship all items from the DLA Tracy Consolidation Point to Andersen AFB. This will result in the calculation of a Government shipping cost factor which will be used when evaluating the price factor. Offers utilizing shipping option A will not have a total Government cost factor as shipping will be direct to Andersen AFB.

b) Acceptable delivery period. Offers that exceed a total delivery period of 120 calendar days ARO may be deemed unacceptable.

Note: Offers utilizing shipping option B will be assigned an additional independent value of +75 calendar days ARO in evaluation, for evaluation purposes only. This is the anticipated delivery period for Government shipping from the DLA Tracy Consolidation point to Andersen AFB.

The Contracting Officer shall conduct a price analysis in accordance with FAR 12.209. Offerors are cautioned that the award may not necessarily be made to the lowest price offered. The Government is more concerned with obtaining the best value than with making an award at the lowest overall price to the Government. However, the Government will not make an award at a significantly higher overall price to obtain an offer that exceeds the minimum requirements of the solicitation and/or specifications.

B. A written notice of award or acceptance of an offer, emailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

IX. BASIS FOR AWARD / EVALUATION PROCEDURES:

a. The Government will first evaluate offers for acceptability. Offers will then be evaluated based on price with Government shipping cost factor included if applicable (see Section

VIII(A)(iii)(a)). Offer will additionally be evaluated with consideration of delivery time, if the offer exceeds the acceptable delivery period (see Section VIII(A)(iii)(b)), the Government reserves the right to rate the offer as technically unacceptable. Award will then be made to the technically acceptable offer determined to represent the best value to the Government. If only one “Acceptable” offer is received, the Government will attempt to determine price to be fair and reasonable through means other than competition.

b. Award will be made on the initial evaluation of quotes received in response to this RFQ.

Therefore, offerors are cautioned to ensure that initial quotes contain your best terms from a technical and price standpoint. Offerors are further advised that any affirmative response in regards to FAR 52.204-24(d) will be reviewed to determine if award is in the best interest of the government. If award is not in the best interest of the government, the government reserves the right to determine the quote ineligible for award.

X. All firms must be registered and active in the System for Award Management (SAM) database at https://www.sam.gov/SAM/ to be considered for award. Quote must be directly submitted by the firm registered in SAM that is intended to be the successful awardee. Quotes submitted by another firm on behalf of a SAM registered company with the intention of being award “care of” will not be accepted. All quotes must include registered Unique Entity Identity, CAGE code, and small business status.

XI. Full list of provisions and clauses applicable to this RFQ can be found in Attachment 3 –

Provisions and Clauses.

XII. Submit offer via email to SSgt James Kwok at james.kwok@us.af.mil and TSgt Benjamin Albers at benjamin.albers@us.af.mil. Submittal of multiple quotes will be treated as separate offers.

A Response to this RFQ must be received via e-mail no later than 12:00 P.M. Chamorro Standard Time (ChST) on 27 February 2024. Oral quotes will not be accepted. Emailed quotes must be received at the stated addressee email inbox on time and the addressee must be able to open the email and all attachments. No other email receipt will be acceptable. The Government does not accept responsibility for non-receipt of offers. It is the vendor’s responsibility to request and receive confirmation of quote receipt.

XIII. Please send any questions to the email provided above for information regarding this solicitation no later than 12:00 P.M. ChST on 23 February 2024.

XIV. ATTACHMENTS

Attachment 1 – Salient Characteristics Utility Task Vehicles Attachment 2 – Shipping Option B Standard Operating Procedures – AAFB Shipment via DLA

Consolidation Point Attachment 3 – Provisions and Clauses

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