Attachment_2_-_Instructions_to_offerors.pdf

ATTACHMENT 2

PROPOSAL SUBMISSION INSTRUCTIONS

The contractor shall submit a written price and technical proposal for consideration before the due date and time for this RFP. Your proposal shall include the following:

A Cover Letter that provides the following information:

• Contract number

• Small Business Status/Categories as appropriate

• Company point of contact with email, phone and facsimile number

• CAGE Code

• DUNS number

• A statement that your company understands the requirements specified in the

Performance Work Statement (PWS) and will meet the performance standards and requirements therein.

• A statement that your company does or does not take exception to any of the requirements of the PWS or terms/conditions of this task order.

• A spreadsheet to provide the effort (labor categories and hours) and pricing required for this task order. A format for this spreadsheet is included with this RFP package.

Contractors are to propose to the following CLIN structure for this task order:

CLIN 0010 FFP

CLIN 0010 AA – FFP – Period of Performance 120 DAYS ADC

CLIN 0070 Travel CLIN 0070 AA – Travel – CR – Period of Performance

EVALUATION CRITERIA

The Government anticipates awarding a task order to the offeror whose proposal provides the best value to the Government, price and other factors considered, and award may be made to other than the most highly rated or lowest priced proposal. Proposals will be evaluated based on the factors described below.

The Government will evaluate proposals based on the following factors:

1. Technical

Labor (Mix, Skill Sets, and Hours/FTEs) Discriminators Experience

2. Price

3. Assumptions, Conditions, and Exceptions

Relative Importance of Factors and Discriminators: The relative importance of each Factor and Discriminator is as follows: Factor 1 (Technical), subfactors (Labor, Discriminators, Experience) and Discriminators listed above are of equal importance and when combined are of equal importance to Factor 2 (Price). Factor 3 (Assumptions, Conditions, and Exceptions) will be evaluated on a pass/fail basis. Task Order award shall be made to the responsible Offeror whose offer, in conforming to the RFP, provides an overall best value to the Government, technical factor, and price factor considered. The Government’s objective is to obtain the highest technical quality considered necessary to achieve the project objectives listed within the PWS, with a realistic and reasonable price. In the event proposals are evaluated as technically equal in quality, price will become a major consideration in selecting the successful offeror.

NOTE: Any exception to the solicitation may render a proposal unacceptable.

TECHNICAL:

LABOR:

Describe your plan to both staff and manage the services required in the PWS.

Include information detailing labor category descriptions, skills matrix, and effort required (hours/FTEs) in support of task requirements.

At a minimum, proposed personnel will be evaluated based on the skills deemed by the Government to be necessary to successfully complete the requirements in the PWS.

Define Necessary Skillsets Here and/or Reference Appropriate PWS Paragraphs.

DISCRIMINATORS:

Offerors shall provide the technical methodology/approach to be used in performing the requirements of the PWS for the following technical discriminators.

Discriminator 1 – Design Discriminator 2 – Quality Control Plan Discriminator 3 – Staffing Plan

Discriminator 4 – Schedule

DISCRIMINATOR 1 – DESIGN.

The proposal shall provide an approach for satisfying the technical objectives as identified in the PWS. The approach shall provide sufficient detail to clearly demonstrate the Offeror’s understanding and ability to accomplish the task. Specific detail shall be provided to demonstrate the following criteria is satisfied: This discriminator is met when the Offeror provides a detailed design plan that demonstrates a comprehensive and effective approach for accomplishing the objectives of the PWS specifically as identified below:

a. A design that sufficiently demonstrates that all aspects of the PWS are clearly understood by addressing each entry in PWS Section 3, “Technical Requirements” and provides a paragraph cross reference to contractor’s proposal.

b. List of materials, including the material specifications and the lead times for the materials required under the contractors proposal.

c. A list of all codes, standards, and specifications used to implement this project.

d. A methodology and schedule of testing the installed system. Contractor shall also provide a description of the method that will be used to correct any unsatisfactory test results.

DISCRIMINATOR 2 - QUALITY CONTROL PLAN

The proposal shall provide a quality control plan clearly identifying the measures to be taken to ensure the quality of work including on-site and off-site technical and administrative support.

This discriminator is met when the Offeror provides a quality control plan that includes quality control definition, approach for quality control and how it will be applied, and methods for handling deficiencies.

DISCRIMINATOR 3 - STAFFING PLAN

The proposal shall provide a staffing plan identifying the proposal staffing mix to assure coverage for the workload estimates provided to support the project. The staffing plan will include proposed labor categories, experience, security clearances, and technical certifications of management and installation personnel for both on-site and off-site locations. This discriminator is met when the Offeror provides a staffing plan that meets the following criteria:

a. A description of labor categories, number of personnel in each category, and short position title(s) indicating a sufficient number of on-site/off-site personnel in each category required to meet all contractual requirements.

b. Evidence of training, experience, qualifications, certifications, and security clearances of the proposed on-site/off-site personnel.

DISCRIMINATOR 4 – SCHEDULE

The proposal shall provide an installation schedule identifying the applicable milestones for the project through completion to include any required data submittals. This discriminator is met when the Offeror provides

a. A schedule identifying the applicable milestones of the project through completion to include any required data submittals IAW PWS Section 5.

b. Period of Performance for the project shall be determined based on the proposed schedule and actual contract award date.

Offerors must specifically identify the approach/technology proposed, along with the standards utilized and the tools and methodologies of how the solution/approach is developed.

The Government will evaluate the approach/solution to ensure it is viable. The characteristics of viable solutions (in conjunction with the other evaluation factors) will be used to determine the proposal which provides the best value to the Government.

The Service Delivery Summary identifies the performance standards (key and essential tasks) by which the successful contractor will be measured. The labor/effort and technical discriminators proposed must reflect an understanding of these requirements.

EXPERIENCE

Describe three projects your company has completed, within the last three years, which reflect your company’s ability to perform the discriminator items in this RFP. Each customer reference shall include a contracting and technical point of contact along with email address, phone number, and title.

The Government may supplement the experience information provided with information concerning your performance from any other reliable source including its own experience with your company.

PRICE

In the spreadsheet provided, list all labor categories and hours necessary to fulfill the requirements of the PWS. [For a FFP Task Order – For a CR Task Order, include hourly rates, indirect rates/costs, and fee]. If applicable, include costs for travel (include pricing for per diem, air fare, rental car, etc.) and ODCs in accordance with the NC-2 CLIN structure. Provide pricing for each CLIN identified for the initial period of performance and each of the option periods.

Identify your G&A rate for Prime and Sub in order to allow for evaluation of total cost for travel and ODC prices. ODC’s in direct support of this task order shall be approved by the Contracting Officer prior to purchase and shall be purchased in accordance with the terms of the basic IDIQ contract.

For award purposes, the Total Evaluated Price (TEP) is the price proposed for base year requirements (basic award) and all options periods identified in the RFP.

Prices will be evaluated for reasonableness. Prices which are excessively high or low may be considered unreasonable and may receive no further consideration.

ASSUMPTIONS, CONDITIONS & EXCEPTIONS

NOTE: Any exception to the solicitation may render a proposal unacceptable.

If your company takes exception to any of the requirement of the PWS or terms/conditions of this task order, they must be clearly identified in your proposal.

These will be reviewed for potential impact on your ability to successfully meet the Government’s requirements. Any assumptions, conditions or exceptions which may negatively impact performance of this requirement could render the proposal ineligible for award.