Saber Solicitation.docx

FA5240-09-R-0013

SABER (Simplified Acquisition of Base Engineer Requirements)

1. This is a Simplified Acquisition for Base Engineer Requirements (SABER) solicitation. The resulting contract will be a Firm Fixed Price Indefinite Delivery Indefinite Quantity (IDIQ) contract for multi-discipline projects with estimated magnitudes of individual task orders between $2,000 and $750,000. The government plans to award two Firm Fixed Price Indefinite Delivery Indefinite Quantity (IDIQ) contracts.

2. The Period of Performance will be a Basic Contract Period and 4 Option Years

3. Award will be made using Best Value Procedures (Past Performance-Price Trade-Off)

4. The guaranteed minimum amount for the life of the contract is $10,000.00 and an unguaranteed maximum amount of $30,000,000.00.

5. The solicitation is set aside for competition restricted to Hubzone small business concerns.

MATTHEW C. VILSACK

671-366-6684 NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS

NEGOTIATED

17-Jun-2009

(RFP)

(IFB)

X

CALL:

B. TELEPHONE NO.

(Include area code) (NO COLLECT CALLS) See Item 7

2. TYPE OF SOLICITATION

SEALED BID

3. DATE ISSUED

9. FOR INFORMATION

A. NAME

SOLICITATION

NSN 7540-01-155-3212

1442-101

STANDARD FORM 1442

(REV. 4-85)

Prescribed by GSA FAR (48 CFR) 53.236-1(e)

11. The Contractor shall begin performance within _______ calendar days and complete it within ________ calendar days after receiving award, X notice to proceed.

This performance period is X mandatory, negotiable.

(See _________________________ Section F

12 A. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

X

YES

NO

13. ADDITIONAL SOLICITATION REQUIREMENTS:

A. Sealed offers in original and __________ copies to perform the work required are due at the place specified in Item 8 by ___________ local time ______________ 17 Jul 2009 (date).

If this is a sealed bid solicitation, offers must be publicly opened at that time.

shall be marked to show the offeror's name and address, the solicitation number, and the date and time offers are due.

B. An offer guarantee is, X is not required.

C. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

D. Offers providing less than _______ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

1. SOLICITATION NO.

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

4. CONTRACT NO.

7. ISSUED BY

CODE

36 CONTRACTING SQUADRON (FA5240)

UNIT 14040

BUILDING 17000

APO AP 96543

FA5240

PAGE OF PAGES

1 OF

CODE

(Title, identifying no., date):

12B. CALENDAR DAYS

04:00 PM

(hour) Sealed envelopes containing offers

5. REQUISITION/PURCHASE REQUEST NO.

6. PROJECT NO.

8. ADDRESS OFFER TO

(If Other Than Item 7)

FAX:

TEL:

TEL:

FAX:

FA5240-09-R-0013

Section B - Supplies or Services and Prices

BASIC CONTRACT ORDERING PERIOD

FFP

Period of Performance: AWARD DATE to 31 December 2009 FOB: Destination

SIGNAL CODE: A

0001AA

Lump Sum

BASIC CONTRACT ORDERING PERIOD

Period of Performance: AWARD DATE to 31 December 2009 The contractor shall perform maintenance, repair, alterations and various levels of construction work IAW Attachment 1, SABER Technical Specifications and as identified by other specific requirements stated on each Task Order issued against the contract.

COEFFICIENT

0001AB

Lump Sum

Price-Volume Discount - Base Period

Coefficient to use on subsequent task orders once cummulative total amount of task orders for the ordering period exceeds $6,000,000.00 (AFFARS IG5336.9102 (a)(2)

COEFFICIENT

0001AC

Lump Sum

Design/Cost Estimating Fee - Base Period

That portion of CLIN 0001 attributed to cost estimating per project and minimal design packages when project is not funded/utilized.

FFP

Period of Performance: 1 January 2010 - 31 December 2010

1001AA

Lump Sum

FFP

Period of Performance: 1 January 2010 – 31 December 2010 The Contractor shall perform maintenance, repair, alterations and various levels of construction work IAW Attachment 1, SABER Technical Specifications and as identified by other specific requirements stated on each Task Order issued against the contract.

COEFFICIENT

1001AB

Lump Sum

FFP

Coefficient to use on subsequent task orders once cummulative total amount of task orders for the ordering contract period exceeds $6,000,000.00 (AFFARS IG5336.9102 (a)(2)

1001AC

Lump Sum

FFP

That portion of CLIN 1001 attributed to cost estimating per project and minimal design packages when project is not funded/utilized

FFP

Period of Performance: 1 January 2011 - 31 December 2011

2001AA

Lump Sum

FFP

Period of Performance: 1 January 2011 – 31 December 2011 The Contractor shall perform maintenance, repair, alterations and various levels of construction work IAW Attachment 1, SABER Technical Specifications and as identified by other specific requirements stated on each Task Order issued against the contract

COEFFICIENT

2001AB

Lump Sum

FFP

Coefficient to use on subsequent task orders once cummulative total amount of task orders for the ordering contract period exceeds $6,000,000.00 (AFFARS IG5336.9102 (a)(2)

2001AC

Lump Sum

FFP

That portion of CLIN 2001 attributed to cost estimating per project and minimal design packages when project is not funded/utilized

FFP

Period of Performance: 1 January 2012 - 31 December 2012

3001AA

Lump Sum

FFP

Period of Performance: 1 January 2012 – 31 December 2012 The Contractor shall perform maintenance, repair, alterations and various levels of construction work IAW Attachment 1, SABER Technical Specifications and as identified by other specific requirements stated on each Task Order issued against the contract

COEFFICIENT

3001AB

Lump Sum

FFP

Coefficient to use on subsequent task orders once cummulative total amount of task orders for the ordering contract period exceeds $6,000,000.00 (AFFARS IG5336.9102 (a)(2)

3001AC

Lump Sum

FFP

That portion of CLIN 3001 attributed to cost estimating per project and minimal design packages when project is not funded/utilized

FFP

Period of Performance: 1 January 2013 - 31 December 2013

4001AA

Lump Sum

FFP

Period of Performance: 1 January 2013 – 31 December 2013 The Contractor shall perform maintenance, repair, alterations and various levels of construction work IAW Attachment 1, SABER Technical Specifications and as identified by other specific requirements stated on each Task Order issued against the contract

COEFFICIENT

4001AB

Lump Sum

FFP

Coefficient to use on subsequent task orders once cummulative total amount of task orders for the ordering contract period exceeds $6,000,000.00 (AFFARS IG5336.9102 (a)(2)

COEFFICIENT

4001AC

Lump Sum

FFP

That portion of CLIN 4001 attributed to cost estimating per project and minimal design packages when project is not funded/utilized

COEFFICIENT SCHEDULE

The Contractor shall perform any or all functions called for per the scope of work specified for each individual project.

0001AC Design/Cost Estimating Fee (Per Project)

3001AC Design/Cost Estimating Fee (Per Project)

4001AC Design/Cost Estimating Fee (Per Project)

NOTES:

1. The contractor, upon release, shall provide to the Government the Pulsar Cost Estimating Software (PCES) software upgrades. Annual updates of the RS Means computerized data shall be provided by the contractor and incorporated for use as the “current database” upon issuance by RS Means.

1. All contract line items are subject to the Guam Gross Receipts Tax (GRT) and that pricing must include all applicable GRT. Contact the Guam Department of Revenue and Taxation for applicable current information at (671) 475-1815.

1. The Statutory Cost limitations for all minor construction is $750,000.00

CLAUSES AND PROVISIONS

1. Clauses and provisions from the Federal Acquisition Regulation (FAR) and supplements thereto are incorporated in this document by reference and in full text. Those incorporated by reference have the same force and effect as if they were in full text.

1. Clauses and provisions in this document will be numbered in sequence, but not necessarily appear in consecutive order.

1. Sections K, L, and M will be physically removed from any resultant award, but will be deemed to be incorporated, by reference, in that award.

GENERAL NOTES

NOTES:

1. This is a Fixed Price Indefinite Delivery Indefinite Quantity type contract. The above coefficient/ pricing schedule represents the Government’s maximum estimate of the quantities to be ordered during the contract period.

1. A letter of intent to supply performance and payment bonds from a bonding company shall be submitted with original proposal.

GENERAL NOTES

1. In order to be considered for award, each Offeror must identify their coefficient attributed to each ordering period for Task Order Coefficients (CLIN 0001AA, AB), (CLIN 1001AA, AB), (CLIN 2001AA, AB), (CLIN 3001AA, AB), (CLIN 4001AA, AB) and the Design/Cost Estimating Fee Coeffient (CLIN 0001AC, 1001AC, 2001AC, 3001AC, and 4001AC). Coefficients are the price multipliers that the Contractor offers and will be converted from a percentage factor to decimal format. The Government will use these multipliers to determine the price of work for each task on individual Task Orders. The Unit Bare Cost price established in the Pulsar Cost Estimating Software (PCES) database provided by the RS MEANS Company (which means no cost markup for the overhead and profit column, to include subcontractor cost markup), will be multiplied by the local City Cost Index (CCI), identified by RS MEANS at 1.071 (Weighted Average Total for Guam), and the Offeror’s coefficients for either standard or non-standard work hours to arrive at the actual price for a unit of work. (The term “non-standard work hour” is not to be interpreted as “overtime”). The coefficients shall be represented as “net”, a “decrease from” or an “increase to”, the prices listed in the Pulsar Cost Estimating Software (PCES). An offer of “net” would be represented as “1.0”. An example of a decrease from prices in the PCES would be “0.98”. An example of an increase above the prices in the PCES would be “1.10”. The figures entered for CLINs 0001AC, 1001AC, 2001AC, 3001AC, and 4001AC Design/Cost Estimating Fee will be represented in dollar ($) amounts.

1. Coefficients are defined as numerical factors that compensate the contractor for any and all costs (generally indirect costs) not included in the Unit Price Book (PCES). Coefficients must contain all allowable contract costs including contingencies and profit. It covers cost elements such as overhead, profit, project estimating/design services, G&A expenses, bond premiums, and gross receipt taxes. Examples of such costs but not limited to are: superintendent’s salaries, builders’ risk insurance, bond premiums, mobilization/demobilization, pick up and delivery of Government furnished property and/or material, site office overhead, site office building, furniture, equipment, site office staff salaries, vehicle and construction equipment maintenance, office administration expenses, consultant fees. Coefficients should also include all types of insurance, special clothing/ equipment for workers, flag persons, traffic barricades, airfield free zone barricades, construction area enclosures, personnel airfield driving licenses, additional supervision, essential and incidental tools, equipment and protective clothing/equipment gear normally used by tradesmen, asbestos and lead based paint removal plan preparations, base pass requirements, utility/water outages, digging permits and project final cleaning.

1. Changes to the offered coefficients and prices, CLINs 0001AA through 4001AC will NOT be permitted for the Basic Ordering Period or any Option Year (if exercised) after the contract is awarded. The Pulsar Cost Estimating Software (PCES), RS Means Cost Data Guides (MCDG) and City Cost Index (CCI) for Guam will be updated yearly or as required. These updates shall provide the only economic price adjustments permitted for this contract.

1. The terms and conditions of the contract, including but not limited to coefficients and prices included in the Pulsar Cost Estimating Software (PCES) database are applicable to all Task Order modifications.

1. The following Division Number/Title/Major Classifications, from Pulsar Cost Estimating Software (PCES), RS Means Cost Estimating Guides (MCEG), will not be used as line item pricing on Task Orders/Modifications issued under this contract. These costs will be included in the submitted coefficients.

Division/Title 01100 – Summary, excluded in its entirety.

Division/Title 01200 – Price and Payment Procedures, excluded in its entirety.

Division/Title 01300 – Administrative Requirements, excluded in its entirety.

Division/Title 01400 – Quality Requirements, excluded in its entirety.

Division/Title 01510-800 – Temporary Utilities, excluded in its entirety.

Division/Title 01520-500 – Construction Facilities-Office, excluded in its entirety.

Division/Title 01520-550 – Field Office Expense, excluded in its entirety

Division/Title 01520-900 – Weather Station, excluded in its entirety.

Division/Title 01530-700 – Temporary Construction-Protection, excluded in its entirety.

Division/Title 01530-900 – Temporary Construction-Winter Protection, excluded in its entirety.

Division/Title 01540-500 – Construction Aids-Personnel Protective Equipment, excluded in its entirety

Division/Title 01540-550 – Construction Aids-Pump Staging, excluded in its entirety.

Division/Title 01540-820 – Construction Aids-Small Tools, excluded in its entirety.

Division/Title 01550-700 – Vehicular Access and Parking-Temporary Roads and Sidewalks, excluded in its entirety.

Division/Title 01560-100 – Barriers and Enclosures – Barricades, excluded in its entirety.

Division/Title 01560-250 – Barriers and Enclosure – Fencing, excluded in its entirety.

Division/Title 01560-800 – Watchman, excluded in its entirety.

Division/Title 01580-700 – Project Signs – Signs, excluded in its entirety.

Division/Title 01590-100-3100 through 3400 – Equipment Rental-Pickup Trucks, Passenger Vehicles

Division/Title 01740-500 – Cleaning – Cleaning Up, excluded in its entirety.

Division/Title 0180-100 – Commissioning, excluded in its entirety.

Section C - Descriptions and Specifications

CONTRACT DESCRIPTION

This Simplified Acquisition of Base Engineer Requirements (SABER) contract is a fixed-price indefinite- delivery, indefinite quantity contract for construction efforts at Andersen AFB and its associated sites in Guam. Each construction project will be awarded by individual task orders (TO’s) issued against the basic contract and specifying work in support of real property maintenance, repair, alteration, and minor/new construction. The work is required in support of 36 Base Civil Engineer (BCE) activities headquartered at Andersen AFB, Guam.

The contract will list a wide variety of individual construction tasks required to complete each specific job and the Base Contracting Office will issue individual TO’s to the Contractor to complete those jobs. Individual jobs will vary in size, with the majority expected to be of a small to medium size. The jobs will include but are not limited to such trades as, carpentry, road repair, roofing, excavation, electrical, plumbing, sheet metal, painting, demolition, concrete masonry, and welding.

The Contracting Officer (CO) will issue a request for proposal (RFP) describing basic requirements for each individual TO. Following review of the Contractor’s TO proposal, the CO will negotiate with the Contractor, and award an individual TO. The Contractor shall furnish all materials, equipment and personnel necessary to manage and accomplish the work. The Contractor will be required to maintain management offices on Andersen AFB, Guam in order to receive work requests and provide other management services related to accomplishing individual jobs.

Services such as carpet installation, landscaping, asbestos removal and building demolition may be performed as construction when the work is incidental to a larger construction project. If the preponderance of the work involves the services cited, although there may be some incidental related construction work, the project falls under the Services Contract Act and cannot be performed by SABER.

Duration of the contract will be the basic period with four (4) one-year Option Periods to be executed at Government option. The minimum amount for the entire life of the entire contract period is $10,000; the maximum estimated amount is $30,000,000.00.

SPECIFICATIONS AND DRAWINGS

SABER TECHNICAL SPECIFICATIONS/CONSTRUCTION CODES

Reference Section J (List of Documents, Exhibits, and Other Attachments) Attachment Number 1, Entitled “Technical Specifications”

1. The Technical Specifications, Volume I, are numbered and organized by the 1994 edition of the Construction Specification Institute’s (CSI) Master Format. Division 1 covers base policy. All specifications are filed in Division 2 through 16 as per CSI guidelines. SABER CARPET/TILE and 36 Communication Squadron Specifications are also included in the Technical Specifications.

1. The intent of these specifications is to furnish concise industrial and/or commercial standards for maintenance, repair, and construction of government facilities. These specifications will be used in all SABER projects.

1. Contractor is responsible to ensure each project meets SABER Technical Specifications, Industry Standards, appropriate codes (Uniform Building Code, Uniform Mechanical Code, Uniform Plumbing Code, National Electric Code, Uniform Fire Code, National Fire Code, National Fire Protection Association, Uniform Federal Accessibility Standards, ASTM Standards in Building Codes, etc.) as well as adequate design for systems/construction to ensure that it functions according to industry standards and contract specifications. All design NOTE: Any work performed not meeting this criterion will be corrected solely at the Contractor’s expense. Approval by the CO shall not relieve the Contractor from responsibility for any errors or omissions, nor from the responsibility for complying with the requirements of this contract. If there is a conflict between the above mentioned building codes, the most stringent requirements shall apply unless specifically requested in writing by the Government.

ABBREVIATIONS

A list of abbreviations to be used is contained in the SABER Specifications.

SAMPLE CALCULATIONS

MEANS COST ESTIMATING SYSTEM (MCES)

1. The MEANS Cost Estimating System (MCES) is available in electronic format (PULSAR Software Program) through Estimating Systems, Inc., P.O. Box 1301 Forestdale, MA, POC: Allan Cleveland, (800) 967-8572, or in hard copy published by R.S. Means Company, Inc., 100 Construction Plaza, P.O. Box 800, Kingston, MA 02364-0800, (800) 448-8182, Ext. 888. The publication may be purchased at standard federal government/SABER discount thru R.S. Means Co., Inc.

1. The MCES will contain pricing information for the description of work to be accomplished in the unit of measure specified. The unit prices from the MEANS Cost Estimating System is referred to as the BARE COST TOTAL and is a national average cost per unit or line item. Quantities are assigned and multiplied by the CITY COST INDEX WEIGHTED AVERAGE (States and Possessions, Guam) and is considered to the localized cost. This total figure is then multiplied by the coefficient, resulting in the delivery order cost.

1. The PULSAR Software/MEANS Cost Estimating System will be updated annually on 1 January by Estimating Systems/R.S. Means Co.

SAMPLE CALCULATIONS

The following sample calculation illustrates the use of the MCES. All dollar figures are fictitious and therefore may, or may not exist in the MCES used for this contract.

Sample contractor line item proposal for parking apron demolition and repair:

Demolition:

Repair:

* Assumes a coefficient of 1.04 for standard working hours.

Section E - Inspection and Acceptance

DESIGNATION OF GOV’T REP

The 36th CES/CECS SABER Office shall be the Contracting Officer’s technical representative (COTR) for the purpose of technical surveillance of Contractor workmanship and materials installed on all project sites under this contract. This designation in no way authorizes anyone other than the Contracting Officer to commit the Government to changes or modifications to the terms of the individual Task Order contracts. SABER Project/Construction Managers will inspect Task Order work sites regularly and record observation findings on an AF Form 1477 (Inspection Historical Log), excel formatted version document. Task Order discrepancies, SABER specifications, or construction code violations, noted by the inspector will be brought to the attention of the Contractor at the time of the discovery. SABER Project/Construction Managers will forward any noted inspection discrepancies to the Contracting Officer for consultation and review with the Contractor and SABER Office.

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLAUSES INCORPORATED BY REFERENCE

Section F - Deliveries or Performance

CLAUSES INCORPORATED BY FULL TEXT

52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK (APR 1984)

The Contractor shall be required to (a) commence work under this contract by the date specified in the Notice to Proceed of each Task Order. (b) prosecute the work diligently, and (c) complete the entire work ready for use not later than the completion date stated in each Task Order. The time stated for completion shall include final cleanup of the premises.

NOTES:

1. The calendar days required for each contract mobilization and material appoval/procurement only, will be applied seperately against each individual task order.

1. On-site performance will be negotiated for each Task Order.

1. At the contractor’s request, the Government may allow the contractor to begin on-site construction prior to expiration of the mobilization and material procurement period as described above. However, when on-site performance begins, the balance of the mobilization and material procurement period is forfeited. At that point, the overall performance period (paragraph c above) will be shortened by the amount of the forfeited mobilization and material procurement period.

1. The Notice to Proceed is contemplated to be issued within Forty (40) calendar days after receipt of contractor’s payment and performance bonds.

(End of Clause)

52.211-12 LIQUIDATED DAMAGES--CONSTRUCTION (SEP 2000)

(a) If the Contractor fails to complete the work within the time frames specified in each individual task order, the Contractor shall pay liquidated damages to the Government in the amount of $302.76 for each calendar day of inexcusable delay until the work is completed or accepted.

(b) If the Government terminates the Contractor's right to proceed, liquidated damages will continue to accrue until the work is completed. These liquidated damages are in addition to excess costs of repurchase under the Termination clause.

(End of clause)

NOTICE TO PROCEED

The United States Government will not issue a Notice to Proceed after contract award. Award of this contract shall constitute the Notice to Proceed for the Basic Contract.

A Notice to Proceed for individual Task Orders will be issued within Ten (10) calendar days after award or as stated on each Task Order.

PERFORMANCE TIME

The contract provides a Basic Contract Period plus Four (4) Option Years. The period of performance under this contract is as follows:

BASIC CONTRACT PERIOD: AWARD DATE through 31 December 2009

OPTION YEAR 1: 01 January 2010 through 31 December 2010 (if exercised)

OPTION YEAR 2: 01 January 2011 through 31 December 2011 (if exercised)

OPTION YEAR 3: 01 January 2012 through 31 December 2012 (if exercised)

OPTION YEAR 4: 01 January 2013 through 31 December 2013 (if exercised)

CONTRACTOR PHASE IN/PHASE OUT

The Contractor shall commence any mobilization and familiarization activities prior to actual work on individual Task Orders as soon after contract award as practicable. However, within thirty (30) calendar days after contract award, the Contractor shall mobilize the necessary personnel and equipment to estimate and negotiate individual Task Order requirements. In addition, the Contractor shall have an operational field office on Andersen Air Force Base with all required facilities, staff and Automated Data Processing (ADP) capabilities within sixty (60) calendar days after award.

Contractor must vacate the Government furnished site area, field office and material storage area on the last day of the contract period. Premises must be returned in the same condition they were received or as agreed to by the Contracting Officer. All ongoing Task Orders must be completed from an approved field office or off-base location.

CONTRACTOR STAGING YARD POLICY AND PROCEDURES

Base staging areas are temporary storage sites for in-use equipment and materials required for a 10 day work period. Materials, equipment, and office space on Andersen AFB shall only be utilized to support Air Force contracts. Staging area privileges will be immediately revoked if area is used to support non-Air Force contracts.

Requests to use the yard must be submitted on an AF Form 332. A copy of this form may be obtained from Civil Engineering Customer Service, 366-2915/2916, located in building 18001. The form may also be downloaded from the Air Force Publications web page located at http://www.e-publishing.af.mil. The description of work section of the form should include the following information:

The completed 332 shall be turned into CE Customer Service for approval and processing. Once the 332 is approved, 36 CES Engineering Flight personnel will contact the requestor and arrange a site visit of the proposed storage site. Following the site visit and final selection of the site, the contractor shall sign an agreement acknowledging and concurring with the policies of its use. The contractor shall have an approved AF Form 103 prior to mobilization or any digging for phone, electric, or fencing.

Limited electric service is available at certain sites. A maximum 50-amp service is permitted. The contractor shall be responsible to install the following minimum:

- 2 inch rigid conduit topped with a weatherhead, minimum 3 feet above top of trailer

- In-Line meter box, with standard single-phase watt-hour meter.

- 8 foot #6 ground rod, installed minimum of 7 feet below grade.

- Weather proof service panel with #6 copper ground wire to ground rod

- #6 conductor from service panel through meter, and stubbed above weatherhead.

The contractor shall provide all labor and equipment to connect to the electrical distribution system. The contractor shall call 366-5066 or 366-3246 at least 5 working days in advance to coordinate electrical hookup.

The contractor shall arrange telephone service directly with Guam Telephone Authority (GTA). However prior to arranging service with GTA, the contractor provide the phone line to the edge of their yard in a trench 24 inches below grade in conduit. Surface run utilities are not authorized under any circumstances, including temporary service. All electric and phone line installations shall be in accordance with the National Electric Code (NEC), or as directed by the Base Civil Engineer.

The contractor shall erect a security fence around his approved site. The fencing shall be 6 feet chain link fabric with a top rail. Fence posts shall be spaced 10 feet on center, 6 feet above finished grade. Concrete may be used to secure poles in the ground. The contractor shall remove the fence prior to vacating the site. If contractor is given a site with fencing already in place, it is the responsibility of the contractor to repair, maintain, and remove the fence prior to vacating the site. Boundaries shall be kept 5 feet off of roadway and 5 feet from undeveloped jungle area. Partitioning of assigned storage area is strictly forbidden.

The Storage of Materials and Equipment must adhere to the following rules:

- All material and non-wheeled equipment shall be stored on pallets, dunnage or racks.

- Tarpaulins shall be utilized for all loose/granular materials.

- Vehicle maintenance is not authorized on the site, includes small engines and equipment.

- All hazardous materials shall be stored IAW all federal and local regulations and shall have a Material Safety Data Sheet (MSDS) on file, on site, at all times. All employees shall be aware of the location of required MSDS’s.

- Contractor shall submit a monthly inventory of all hazardous, flammable, and corrosive materials to the Contracting Officer. The inventory shall be maintained on site and updated weekly at the minimum.

The erection of small structures or concrete pads is authorized with prior authorization via an AF Form 103. The structures or pads shall be demolished and properly disposed of prior to vacating the site.

Strict upkeep of the site is enforced. The government will conduct weekly inspections of the area. The following standards will be maintained at all times:

- All grass within 5 feet of exterior of the perimeter of assigned area and all of the interior shall not exceed 3 inches in height.

- Assigned area shall be free from trash and debris. A maximum of a 1-55 gallon trash container with securable cover may be utilized for general debris. At a minimum, the container shall be emptied at the base landfill every Friday by 1200 hours.

- Demolition debris are not permitted within the storage area. Any material deemed salvageable shall be removed within 72 hours.

- The contractor shall attach a sign with company name on it to the fence or place it on a pole at the entry of the site.

- Construction, including assembly of construction materiel, and painting operations are not permitted.

Base staging privileges shall be revoked immediately for repeat discrepancies regarding hazardous substances, more than 2 discrepancies in a 12 month period regarding other standards.

The contractor shall vacate the area within 10 days of contract final inspection or revocation of staging area privilege. The area shall be left without a fence, free of debris, and grass not exceeding 2inches in height.

Section G - Contract Administration Data

CONTRACT ADMINISTRATION DATA

G-1. ACCOUNTING AND APPROPRIATION DATA

Accounting and appropriation data will be set forth on individual Task Orders issued hereunder.

POST AWARD ADMINISTRATIVE II

The Contracting Officer will provide to the Contractor, a listing of the names of the Administrative Contracting Officer, Contract Administrator, and Construction Inspector (also referred to as the Contracting Technical Officer’s Representative (COTR), their organizational codes and telephone numbers at the time of award or at the pre-construction conference. This provision in no way authorizes any person other than the Contracting Officer to commit the United States Government to changes in the terms or conditions of this contract. Reference Section I, DFARS 252.201-7000 entitled Contracting Officer’s Representative (Dec 1991).

PAYING OFFICE: Shall be identified on each individual Task Order.

Section H - Special Contract Requirements

5352.223-9000 ELIMINATION OF USE OF CLASS I OZONE DEPLETING SUBSTANCES (ODSs) (APR 2003)

(a) Unless the requiring activity has obtained prior Senior Acquisition Official (SAO) approval, contractors may not:

(1) Provide any service or product with any specification, standard, drawing, or other document that requires the use of a Class I ODS in the test, operation, or maintenance of any system, subsystem, item, component, or process; or

(2) Provide any specification, standard, drawing, or other document that establishes a test, operation, or maintenance requirement that can only be met by use of a Class I ODS.

[Note: This prohibition does not apply to manufacturing.]

(b) For the purposes of Air Force policy, the following products that are pure (i.e., they meet the relevant product specification identified in AFI 32-7086) are Class I ODSs:

(1) Halons: 1011, 1202, 1211, 1301, and 2402;

(2) Chlorofluorocarbons (CFCs): CFC-11, CFC-12, CFC-13, CFC-111, CFC-112, CFC-113, CFC-114, CFC-115, CFC-211, CFC-212, CFC-213, CFC-214, CFC-215, CFC-216, and CFC-217, and the blends R-500, R-501, R-502, and R-503; and

(3) Carbon Tetrachloride, Methyl Chloroform, and Methyl Bromide.

[NOTE: Material that use one or more of these Class I ODSs as minor constituents do not meet the Air Force definition of a Class I ODS.]

(c) The requiring activity has obtained SAO approval to permit the contractor to use the following Class I ODS(s):

Class I ODS/ Application or Use/Quantity (lbs.) per contract period of performance

NONE

(d) The offeror/contractor is required to notify the contracting officer if any Class I ODS that is not specifically listed above is required in the test, operation, or maintenance of any system, subsystem, item, component, or process.

5352.242-9000 CONTRACTOR ACCESS TO AIR FORCE INSTALLATIONS (JUN 2002)

(a) The contractor shall obtain base identification and vehicle passes for all contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

(b) The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or security police for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver’s license, current vehicle registration, and valid vehicle insurance certificate to obtain a vehicle pass.

(c) During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

(d) When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with AFI 31-209, the Air Force Resource Protection Program, and AFI 31-501, Personnel Security Program Management, as applicable.

(e) Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

(f) Failure to comply with these requirements may result in withholding of final payment.

SPECIAL CONTRACT REQUIREMENTS

WORK HOURS

For the purpose of establishing and defining a normal work schedule for this contract, the term “Standard Hours” means the hours of 0700 through 1630 excluding Saturdays, Sundays and Federal holidays (Refer to Paragraph 1 of Section 01000 of the SABER Technical Specifications). Task Orders priced using Standard Hour coefficients are intended to be performed during standard hours. At the Contractor’s discretion, permission to work outside standard hours may be requested under paragraph (b) below. However, no price adjustment will be made for any such work performed outside standard hours.

If the contractor desires to work during periods other than above, additional government inspection forces may be required. The contractor must advise the CO in writing Three (3) business days prior to his desired work period. The CO may authorize the contractor to work outside the standard duty hours/days. However, if approval is granted to permit the Contractor to work other than the hours specified herein, any work of a nature requiring the area to be covered, concealed, buried, etc., will not be planned or performed during this period. All work done during non-duty hours will be readily visible and available for inspection the following day.

WORK CLEARANCE REQUEST

Work Clearance Request will be submitted for all Task Orders Fourteen (14) days prior to the intended start date (Air Force Form (AF 103) will be used to process Digging Permit and Utility Outages)

The BCE work clearance request is used for any work (contract or in-house) that may disrupt aircraft or vehicular traffic flow, base utility services, protection provided by fire and intrusion alarm system, or routing activities of the installation. The form is used to coordinate the required work with key base activities and keep customer inconvenience to a minimum. It is also used to identify potentially hazardous work conditions in an attempt to prevent accidents. The work clearance request is processed just prior to the start of work. If delays are encountered and the conditions at the job site change (or may have changed) this work clearance request must be reprocessed.

The contractor will ensure the AF Form 103 is filled out accurately. She/he will provide support documentation (sketches or drawings with accurate dimensions) to clearly indicate the area affected.

PERFORMANCE AND PAYMENT BONDS (FAR 28.102-2)

As specified below, within Twenty-One (21) calendar days from the date of contract award, the Contractor shall submit performance and payment bonds (SF 25 and 25A) to the Contracting Officer. Each bond will have good and sufficient surety or sureties acceptable to the Government.

Performance and Payment Bonds: The penal amount of performance and payment bonds must equal One Hundred (100%) percent of the Task Order contract amount in excess of $100,000.00 and if the Task Order increases in price, the additional amount must equal to One Hundred (100%) percent of the increase.

NOTE: Additional bonds shall be provided PRIOR to performance of any Task Order, which causes the increased coverage requirement.

SEPARATE REQUIREMENT FOR PROJECT DESIGN/COST ESTIMATING

The Government shall request the Contractor to prepare a Technical and Cost Proposal and participate in negotiations for a specific project prior to the Government’s receipt of full project funding. Once designed and negotiated, the project may be placed on-hold awaiting construction funds.

This effort will be referred to as Project Design/Cost Estimating. Compensation for Project Design/Cost Estimating will be determined by the figure entered on the Price/Coefficient Schedule (SECTION B) for Project Design/Cost Estimating. It is paramount that the figures entered on the Schedule for Project Design/Cost Estimating represents only that portion of CLINs 0001AA through 4001AC attributed to Project Design/Cost Estimating. This CLIN shall not be construed as an additional cost under the contract. Only CLIN 0001AC, 1001AC, 2001AC, 3001AC, 4001AC for Project Design/Cost Estimating shall be used on Task Orders issued for Project Design/Cost Estimating.

Once funds become available for the actual construction of a project previously negotiated under Project Design/Cost Estimating, the total negotiated construction amount shall be adjusted (decreased) by the amount previously paid as compensation for Project Design/Cost Estimating. If the design is less than One (1) year old, the original negotiated amount will be used. Designs older than One (1) year will be updated to the current Pulsar Cost Estimating Software (PCES). A separate Task Order shall be issued to construct the work described in the Statement of Work.

While it is not the Government’s intent to have the Contractor provide a Project Design/Cost Estimating service for projects with no serious SABER construction coordination, the Government is not obligated to issue a Task Order for the construction work described in the Task Order issued for Project Design/Cost Estimating.

If the Government and the Contractor cannot come to an agreement on a particular project to be priced under the Project Design/Cost Estimating process, negotiations shall either be terminated without cost to the Government or the Contracting Officer shall unilaterally direct the tasks with compensation to the Contractor for efforts attributed to their Project Design/Cost Estimating process.

ORDERING PROCEDURES

All Task Orders issued against this contract will be issued by the contracting office noted on SF Form 1442, block #7. Task Orders will be issued on the Department of Defense form, DD Form 1155.

A 35% design/statement of work, which includes a brief description of the specified, work intended and data items required, including site location, any Government Furnished Materials or Property, base support, required submittals and any other pertinent information will be issued to the Contractor as a Request for Proposal. A Pre-Proposal Site Visit meeting with the Contracting Officer, SABER Office, Facility User and Contractor shall take place to clarify the scope of the work requirements and verify existing conditions. The Contractor will provide to the Contracting Officer detailed minutes of the pre-proposal site visit within Three (3) calendar days after completion of the site visit. The SABER Office will conduct a scope review of the detailed Site Visit minutes within Three (3) calendar days and return the Contractor’s submitted Site Visit minutes to the Contracting Officer for final approval. The approved Site Visit minutes will become the basis for the Technical and Cost Proposal for each submitted Task Order.

Upon scope establishment of the individual Task Order requirement, the Contractor shall prepare their Technical and Cost Proposal for accomplishment of the task. All Pulsar Cost Estimating Software (PCES) proposal estimates will follow the guidelines and requirements set forth in Section B and Section C with the Guam cost index applied. The Pulsar Cost Estimating Software will not be manually adjusted or manipulated to change bare cost data to reflect local conditions and/or material and labor costs. Additionally, no changes to the selection drop down (sub) tab that selects subcontractor costs to each line item selected will likewise be permitted.

A comprehensive Technical and Cost Proposal for requested work shall be submitted to the Contracting Officer within Twenty-one (21) calendar days from the date of the pre-proposal Site Visit. Requests for additional proposal preparation time will be handled on a case-by-case basis. Generally, additional proposal preparation time for complex electrical, mechanical, architectural, structural, fire sprinkler and/or alarm system projects may be requested, but will not exceed Five (5) calendar days as approved by the Contracting Officer.

The Contractor’s comprehensive Technical and Cost Proposal shall include but not limited to: a detailed (Contractor developed) Statement of Work that must be supported by all necessary documentation to indicate that adequate engineering design and planning to accomplish the required work have been performed. The following are examples of documentation which will be included (as the Contracting Officer determines appropriate) with all proposals: Pulsar Cost Estimate, any Non-Priced Item Cost work-ups, AF Form 66 (Schedule of Material Submittals), Asbestos and/or Lead Base Paint test results, proposed project utility outages, drawings (AutoCAD DWG Drawing Files), work flow chart (similar to pert diagram), calculations, catalog cuts, specs, architectural renderings, etc. Project drawings shall be drawn to scale and dimensioned. Costs for such documentation shall be included in the Contractor’s coefficient and will not be paid by the Government. Adequate design must be certified by the SABER Contractor on each proposal to include noting any deficiencies that must be corrected to satisfy the design. This shall include single line drawings with necessary details and calculations.