PWS Final for SAM.pdf

FA520926Q0074

Appendix 1

DEPARTMENT OF THE ARMY

UNITED STATES ARMY GARRISON JAPAN

DIRECTORATE OF PUBLIC WORKS

OPC 705 BOX 3 APO AP 96338-9001

PERFORMANCE WORK STATEMENT

FOR

COMPREHENSIVE SUBSURFACE UTILITY MAPPING AND

ANOMALY SCREENING SERVICES USING GROUND

PENETRATING RADAR (GPR)

AT

CAMP ZAMA, JAPAN

(FEWR No. HF-00629-6J)

30 JUL 2026

Table of Contents

SECTION 1 Description of Services / General Information Page 2

SECTION 2 Reserved Page 9

SECTION 3 Appendices Page 9

Appendix A: Examples of GFI and Deliverables (Distributed Separately Upon Request)

Appendix B: Site Location Map

SECTION 1

DESCRIPTION OF SERVICES/GENERAL INFORMATION

1.0. Scope of Work: This PWS defines the requirements for conducting a comprehensive survey under designated vehicular-accessible roadways within Camp Zama, preferably using a vehicle-mounted, multi-channel Ground Penetrating Radar (GPR) system. The primary objective is to detect, identify, and map the horizontal position and estimated depth of existing subsurface utilities and anomalies, creating a 2D GIS database based strictly on GPR data signatures.

1.1. Background: The installation's existing GIS utility database consists of data with varying and unverified levels of accuracy. This lack of consistent, verifiable accuracy compromises the integrity of the Real Property Inventory for buried assets and undermines the foundation for effective master planning. This project will rectify these deficiencies by creating a new, authoritative map based on direct physical measurement, providing a trustworthy digital foundation for future infrastructure management.

1.2. Period of Performance: 360 days after contract award.

1.3. Survey Area and Quantity:

• Place: Camp Zama in Kanagawa Prefecture.

• Survey Route: The survey targets a maximum estimated linear distance of 48 kilometers of vehicular-accessible roadways. The Government will provide a GIS layer clearly delineating this prioritized survey route.

• Scope Limitation: The geographical limits extend to the edge of the trafficable surface along this specific route. The survey does not include physically inaccessible areas (e.g., sidewalks) or areas under the jurisdiction of the Japan Self-Defense Forces (JSDF).

• Target Depth: The GPR system shall be optimized to achieve a target detection depth of 2.0 meters under favorable conditions. While a consistent 2.0m depth is not guaranteed due to varying soil conditions, the contractor must make a best effort to identify and report utilities and significant anomalies detected at or exceeding this depth.

1.4. Applicable Documents:

DoDI 8130.01, SDSFIE-V, EM 1110-1-2909, ASCE 38-02, EM 385-1-1, and relevant Japanese laws.

1.5. Definitions & Acronyms:

• GPR (Ground Penetrating Radar): A non-destructive geophysical method using radar pulses to image the subsurface.

• Anomaly: A subsurface feature exhibiting unusual reflections (e.g., potential voids, buried foundations).

• Detection Confidence: A qualitative assessment (High, Medium, Low) of the confidence that a detected GPR signal represents a genuine utility.

• Utility: Any subsurface pipe, conduit, or structure (e.g., Water, Sewer, Electrical, Communication, Steam/Condensate, Gas).

1.6. Government-Furnished Information (GFI): The Government will provide the following in Esri File Geodatabase (.gdb) format (JGD2011 / T.P.) for "REFERENCE ONLY".

1.6.1. Survey Route Layer: A GIS layer defining the 48km geographical limits of the work.

1.6.2. Existing Utility GIS Data: The contractor shall NOT use this GFI for classification of detected utilities.

1.6.3. 2024 High-Resolution Orthoimagery & LiDAR Data: 5cm GSD imagery and corresponding point cloud data (LAS/LAZ format) to assist with desktop reconnaissance, survey planning, and positional alignment.

1.7. Contractor Requirements:

1.7.1. General Requirements:

• System and Technology: A modern, multi-channel GPR system. A vehicle-mounted system is strongly preferred.

• Coordination and Deconfliction: The Contractor shall coordinate with the GR to avoid surveying areas immediately prior to planned construction.

1.7.2. Specific Tasks:

• Task 1: Project Management: Submit Project Management Plan, Safety Plan, etc.

• Task 2: Data Acquisition (Targeted Single-Pass):

• Conduct the survey utilizing a single pass per traffic lane. Continuous, full-width scanning (multiple overlapping passes) is explicitly NOT required.

• The contractor shall optimize the driving path (offset towards the shoulder) to maximize coverage over anticipated shallow utilities.

• Task 3: Data Post-Processing and Alignment:

• Positional Alignment: The contractor shall use the highly accurate, visible surface features (e.g., manhole covers) present in the provided 2024 Orthoimagery/GFI as the primary control points to adjust and align the GPR data's positional accuracy. (Independent RTK-GNSS ground control surveying by the contractor is not required).

• Targeted Digitization: Prioritize the continuous extraction of strong, unambiguous GPR signatures as 2D Line Features.

• Hazard Warnings: Weak, intermittent, or perpendicularly crossing signals shall be recorded efficiently as Point Features (Anomalies).

• Task 4: Data Calibration and Verification:

• Perform targeted visual inspection of 15 representative utility nodes (e.g., shallow electrical/communication handholes or steam vaults) to calibrate the GPR depth model.

1.8. Deliverables and Schedule:

1.8.1. Deliverables: Final Report (including a "Potential Void Candidate List") and GIS Database.

1.8.2. GIS Database: A single Esri File Geodatabase (.gdb) in JGD2011 / T.P. containing:

• Detected Lines (2D Line FC): Attributes including GPR_Signature_Type, Detection_Confidence, Estimated_Depth_Start_m.

• Detected Points (2D Point FC): Attributes including Feature Type, Candidate ID, Estimated_Depth_Top_m.

1.8.3. Schedule: Final deliverables no later than 360 days from contract award.

1.9. Performance Requirements Summary (PRS):

Service Performance Standard Acceptable Quality Level

Positional Accuracy

Target relative accuracy of 0.5 meters or better, with respect to the GFI features (2024 Orthoimagery).

95% of features meet accuracy standard.

Data Completeness

All required attribute fields shall be populated. 99% accuracy.

2.0. GENERAL INFORMATION.

2.1. CONTRACTOR PERSONNEL.

2.1.1. Contract Manager (CM). The contractor shall provide a contract manager who shall be responsible for all requirements in this PWS. The name of this person and an alternate(s) who shall act for the contractor when the manager is absent, shall be designated in writing to the Contracting Officer (KO) and the GR. The contract manager or alternate shall have full authority to act for the contractor on all matters relating to this contract. The contractor shall provide the contract manager’s and alternate’s names, email addresses, and telephone numbers. The contract manager or alternate should be proficient in English and shall have a good understanding of the requirements pertaining to this contract for interpretation and implementation of directives (written and oral), issued in English by the KO or GR. If the contract manager or alternate do not meet these requirements, the contractor shall provide a translator for them.

2.1.2. Contractor Employees. Contractor personnel shall be easily recognizable as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges which contain the contractor’s company name and the employee’s name.

2.1.2.1. Personnel Qualifications: The contractor is required to provide employees who have demonstrated experience in work like this requirement. Minimum qualifications of key personnel shall be as follows:

• Project Manager: Must possess a "Gijyutsu-shi"* (equivalent to Professional Engineer) or equivalent license for the subject matter.

• Project/Site Lead: Shall hold a valid OSHA 30-Hour Construction certificate, or an equivalent certification recognized under the Japanese Industrial Safety and Health Act, specifically "Oxygen-Deficient / Hydrogen-Sulfide Hazard Work Chief" (酸素欠乏・硫化水素危険作業

主任者), to ensure compliance with applicable safety standards.

• Data Analysis Personnel: Must have a minimum of 5+ years of experience in GPR utility mapping data interpretation.

• Land Surveyor: Key personnel shall include possession of a registered land surveyor ("Sokuryo-shi"*) or equivalent certification to ensure spatial data integrity.

The contractor shall provide copies of all required licenses and certificates prior to award.

c.f.

“Gijyutsu-shi” is a a national license awarded exclusively by the Ministry of Education, Culture, Sports, Science and Technology (MEXT) of the Government of Japan, or a registered Professional Engineer (PE) license issued by a state licensing board in the United States.

TAKAHASHI, HIROKO JP USAF PACAF 374 CONS/PKA

How they can get this license or cert and who provides?

Mizuno, Ryosuke LN USARMY IMCOM PACIFIC (JPN) Candidates must pass a national examination and demonstrate extensive practical experience in their specific engineering field.

The "Gijutsu-shi" is a national license awarded by the Japanese Government, Ministry of Education, Culture, Sports, Science and Technology (MEXT).

TAKAHASHI, HIROKO JP USAF PACAF 374 CONS/PKA

Which agent or office provide this certificate?

Mizuno, Ryosuke LN USARMY IMCOM PACIFIC (JPN) The responsible authority is the Geospatial Information Authority of Japan (GSI), which is under the jurisdiction of the Ministry of Land, Infrastructure, Transport and Tourism (MLIT).

This qualification is based on the national Survey Act (測量法 - Sokuryo-ho), ensuring it is a reliable and officially recognized credential for professional surveyors in Japan.

“Sokuryo-shi” is authorized by the Geospatial Information Authority of Japan (GSI) under the Ministry of Land, Infrastructure, Transport and Tourism (MLIT) pursuant to the Japanese Survey Act (測量

法), or a licensed Professional Land Surveyor (PLS) registered with a U.S. state licensing board. No third-country surveying licenses or academic equivalents will be recognized as meeting this requirement.

2.1.3. Removal of Contractor’s Employees. The contractor shall utilize only experienced, responsible and capable employees in the performance of this contract. The KO may require that the contractor remove any of his/her employees who endanger persons or property, or whose continued employment under this contract is inconsistent with the interests of the U.S. Government.

2.1.4. Other Country Nationals (OCN). The security forces on each base control entry to the base.

Under certain circumstances, the OCN might be denied entry. It is the contractor’s responsibility to coordinate with security forces at each base when there is a question about particular entry circumstances.

2.1.5. U.S. Government and/or Master Labor Contract Employees (MLC). The contractor shall not hire employees of the U.S. Government and/or Government of Japan MLC employees in violation of the Procurement Integrity Act. See FAR 3.104. Furthermore, the contractor shall not employ any Department of Defense employee, either military or civilian, unless such person seeks and receives approval in accordance with Department of Defense 5500.7-R, Joint Ethics Regulation.

2.1.6. Military Personnel. The contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station (PCS), change in duty hours, or deployment. Military Reservists and National Guard members may be subject to recall to active duty.

Abrupt absence of these personnel could adversely affect contractor’s ability to perform; however, their absence at any time shall not constitute an excuse for non-performance under this contract.

2.1.7. Roster. The contractor shall provide a complete roster of all personnel (including the CM and alternate CM) to the GR prior to start of performance. The roster must include all employee names, email addresses, and telephone numbers. The contractor shall maintain a current listing of employees, providing updates as changes occur.

2.2. QUALITY CONTROL. The contractor shall utilize its existing quality control program to ensure the services are performed IAW commonly accepted commercial practices. The contractor shall develop and implement procedures to identify, prevent and ensure non-recurrence of defective services.

2.3. QUALITY ASSURANCE. The Government will evaluate the contractor’s performance by appointing a GR to monitor performance to ensure services are received.

2.4. GOVERNMENT REMEDIES. The KO shall follow FAR 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services, for the contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

2.5. CONTRACTING OFFICER (KO) AUTHORITY. Only the KO has authority to enter into, administer, terminate or modify the terms and conditions herein. Any changes made by persons other than the KO will be considered an unauthorized commitment and subject to ratification actions in accordance with FAR 1.602-3.

2.6. GOVERNMENT REPRESENTATIVE (GR). The contractor shall coordinate all aspects of this project with the GR. Completed work shall be subject to inspection and acceptance by GR. The GR shall NOT direct or redirect any contractor action(s). This can only be done by KO.

2.7. AVAILABILITY OF FACILITY.

2.7.1. Hours of Service. The contractor’s personnel will perform scheduled work on weekdays, Monday through Friday (exclusive of the U.S. legal and other designated holidays listed below), during normal duty hours, 0800 - 1630 hours unless prior arrangements have been made with the GR.

2.7.2. Legal Federal Holidays in the U.S. and Other Designated Holidays.

Federal Holidays in the U.S.

1 January New Year’s Day 3rd Monday in January Birthday of Martin Luther King Jr.

3rd Monday in February Washington’s Birthday Last Monday in May Memorial Day 19 June* Juneteenth National Independence Day 4 July* Independence Day 1st Monday in September Labor Day 2nd Monday in October Columbus Day 11 November* Veterans Day 4th Thursday in November Thanksgiving Day 25 December* Christmas Day

Other Designated Holidays 1, 2 & 3 January* New Year’s Days 3rd Monday in July Marine Day 11 August* Mountain Day 29, 30 & 31 December* Year End Days

*If a holiday falls on a Saturday will be observed on the preceding Friday, and a holiday falls on a Sunday will be observed on the following Monday.

2.7.3. Arrangements of Performance Time. Should the contractor decide to perform any of the required services before or after normal duty hours, the contractor shall request approval prior to performance from the GR and shall do so at no additional cost to the Government.

2.8. SECURITY AND SAFETY REQUIREMENTS.

2.8.1. Installation Base Passes. The U.S. Government will issue all required Installation/Base Passes and Controlled Area Badges to contractor personnel at no cost to the contractor. Vehicle insurance certificates are required to obtain Base Passes and must cover the automobile liability insurance in the types and minimum amounts of (a) Bodily Injury - ¥30,000,000 per person per occurrence, in addition to the Japanese Compulsory Insurance (JCI), and (b) Property Damage - ¥3,000,000 per occurrence. The prime contractor shall be responsible for all passes issued to his/her own or subcontractor’s employees under this contract. The contractor shall return all applicable passes upon termination of employment or completion of this contract to the Japanese Pass Section, and a certificate of receipt shall be obtained.

NOTE: Contractor personnel are required to comply with U.S. Army Regulation 190-5 for personnel pass requirements. Contractors are also required to comply with the USAG Japan Regulation 190-13 for vehicle pass requirements. These regulations are available for the selected contractor’s review upon personnel and/or vehicle pass issuance.

2.8.2. Security Requirements. The contractor shall ensure each employee obtains all the required passes and identification items for access to U.S. Government’s installations. These items are issued by the Security Forces Pass and Registration Section. The contractor and employees shall return identification cards to Security Forces within 24 hours of termination or completion of this contract.

All other Government identification for terminated employees shall be returned to the KO within 24 hours of termination.

2.8.3. Reports of Damages, Destruction, Injury or Death.

2.8.3.1. The contractor shall report all incidents of damage or destruction to property, or personal injury or death to any person, arising out of and during the performance of this contract. The term “property” includes equipment, freight, or property of any type, whether Government owned or not.

The term “contractor” includes the contractor, its agents, servants or employees.

2.8.3.2. The contractor shall submit these reports to the KO through the GR as follows:

(a) A preliminary report shall be made as soon as practicable after the time the incident occurs.

The report may be either verbal or facsimile.

(b) A complete written report shall be submitted within 4 days (96 hours) after occurrence of the incident. A copy of this report shall be furnished to the GR.

2.9. Cleanliness. The contractor is responsible for cleanliness of the service areas. This includes, but is not limited to, washing, sweeping, dusting and other janitorial services necessary to maintain the area in a clean and sanitary condition. The contractor shall furnish such supplies as required.

2.10. Commercial Warranty. The contractor shall provide the Government with their commercial warranty. The Government shall receive the same warranty service as the contractor’s most favored customers. If the services fail to be performed or otherwise fail due to workmanship or materials, the contractor shall correct the affected area(s) at no additional cost to the U.S. Government. The Government reserves the right to reject any unserviceable or substandard item and to require replacement with a serviceable like item or acceptable quality item or to require full credit for the item.

2.11. Conservation of Utility. The contractor shall instruct employees in utility conservation practices. The contractor shall be responsible for operating under conditions which preclude the waste of utilities. The contractor shall comply with additional energy policies upon notification by the KO.

SECTION 2

RESERVED

SECTION 3

APPENDICES

4. APPENDICES.

Appendix A: Examples of GFI and Deliverables (Distributed Separately Upon Request)

Appendix B: Site Location Map