Market_Research_Questionnaire_HVAC.pdf

DEPARTMENT OF THE AIR FORCE

PACIFIC AIR FORCES

2 Jun 16

MEMORANDUM FOR PROSPECTIVE VENDORS/COMPANIES

入札予定業者の皆様へ

FROM: 374 CONS/LGCBA

Unit 5228

APO AP 96328-5228

SUBJECT: Market Research for “HVAC Duct System Cleaning Services at Yokota Air Base Family Housing” 市場調査協力のお願い

The objective of this Market Survey is to determine if like or similar work for Indefinite-Delivery Indefinite Quantity (IDIQ) contracts for HVAC Duct System Cleaning Services on Yokota Air Base is customarily available in the Japanese commercial market and to determine the most suitable method for acquiring such construction work. Please answer the following questions by making “YES” or “NO”, with its reasoning, the alternate plan, and the description of services as requested. The market research and information you provide in response to this survey will be used by the US Government only and WILL NOT be shared with other contractors or organizations outside the US Government. We greatly appreciate your inputs.

本市場調査は、在日米軍横田基地内における空調ダクトシステムの清掃サービス単価提示随意契約

の入札にあたり、日本における商習慣が米軍の要求内容にどこまで沿うものなのかを見るもので

す。誠に恐れいりますが、質問に対する(はい/いいえ)でのご回答ならびにその理由、その他代替

案、仕事内容等のご記入も併せてお願い致します。尚、頂いたご回答は、米国政府以外他の業者及

び団体に公表・使用されることは一切ございません。何卒ご協力の程宜しくお願い申し上げます。

Requirement: The contractor shall provide all personnel, equipment, tools, and supervision to provide services at Yokota Air Base, Japan for the purpose of HVAC duct systems cleaning in accordance with Japanese Environmental Governing Standards (JEGS) and the applicable Japanese laws and local commercial practices.

仕様書要求：契約業者は在日米空軍横田基地(以下、基地)内における空調ダクトシステムの清掃作

業を行う。契約業者は、その役務にかかる要員、用具、管理等のみならず、職務遂行に関わるすべ

ての要求を備える事とする。

Please submit your response to our survey by the close of business on 10 Jun 16. Please contact Ms. Mio Miyabayashi by calling at 042-552-3014 or e-mail mio.miyabayashi.jp@us.af.mil or Ms. Eriko Fukushima at eriko.fukushima.jp@us.af.mil if you have any questions. Again, we appreciate your assistance and thank you in advance for responding to the questionnaire.

恐れ入りますが、回答は 6 月 10 日までに弊事務所宛に届くよう、お願い申し上げます。本件に関し

まして何かご質問等ございましたら、本件担当、宮林未央、電話：042-552-3014、メール mio.miyabayashi.jp@us.af.mil または福島英理子、メール eriko.fukushima.jp@us.af.mil までご連絡くだ

さい。重ね重ね、ご協力のほど、よろしくお願いいたします。 mailto:mio.miyabayashi.jp@us.af.mil mailto:eriko.fukushima.jp@us.af.mil mailto:mio.miyabayashi.jp@us.af.mil mailto:eriko.fukushima.jp@us.af.mil

1. Is the service required by Yokota Air Base generally customarily and commercially offered to the general public? <<General>> 要求される横田基地内での作業は恒例上そして商業的に一般公衆に提供されるものと同じものです

か？ Please circle one Yes No はい いいえ

2. Is there any guidelines or standards for HVAC Duct cleaning contract in the market? Please list if any.

<<Standards/Regulations>> 空調ダクトシステム清掃作業のためのガイドライン、もしくは標準仕様書はございますか？ Please circle one Yes No はい いいえ

もしありましたらお知らせください。

Also, is there any Japanese standard for cleaning the HVAC ducts system to prevent health issues?

また、この種の清掃に該当する日本の保健、衛生に関する規格、基準などはありますか？

Please circle one Yes No はい いいえ

Please explain what is used for the contract(s). どのようなものですか？

3. Is a quality control plan used for this type of services? What is your method of quality control for preventing non-conforming services? If you don’t have a quality control plan, how do you determine if the services you are providing are satisfactory?

<<Quality Control>>

このタイプの仕事にＱＣプランは用いられますか？

Please circle one Yes No はい いいえ

御社の提供しているサービスの質を判断する上でどのような方法を取りますか？ [ ] Customer complaint 顧客からの苦情 [ ] Periodic inspection 定期的に巡回・検査 [ ] Random inspection ランダムに巡回・検査 [ ] 100% inspection 全件巡回・検査 [ ] Other その他 Please describe 下記にお知らせください。

また、もしＱＣプランが存在しない場合、どのようにして提供しているサービスの質を判断してい

ますか？ [ ] Customer complaint 顧客からの苦情 [ ] Periodic inspection 定期的に巡回・検査 [ ] Random inspection ランダムに巡回・検査 [ ] 100% inspection 全件巡回・検査 [ ] Other その他 Please describe 下記にお知らせください。

4. What type of contract would you recommend for HVAC Duct System Cleaning Services requirement and why (reimbursement, fixed unit price, etc.)? <<Type of Contract>> このサービスにもっともふさわしい契約タイプは何だとお考えでしょうか。またその理由もお聞か

せください。（出来高払い契約、確定価格契約、等） [ ] Firm fixed price 固定価格契約 [ ] Reimbursement 出来高払い契約 [ ] Other その他 Please describe 下記にお知らせください。

5. What are the price factors (square footage, difficulty of work, number of buildings, etc.) used to determine the costs? Please check. <<Price factor>> 価格の決定に影響する要素をお知らせください。 [ ] Difficulty of work 仕事の複雑さ [ ] Working hours 就業時間 [ ] Working days 稼働日 [ ] Staffing and G&A 人員配置と一般管理費 [ ] Other その他 Please describe 下記にお知らせください。

7. How do you communicate with your customer? Do you hold meetings on a regular basis?

<<General>> どのようにして契約主とコミュニケーションをとりますか？定期的に会議を持ったりしますか？ Please circle one Yes No はい いいえ

8. Does your workforce need qualifications to perform this kind of services? Is it mandatory by law or regulation? <<Qualifications>> 作業を遂行するにあたり、なにか資格は必要ですか？ [ ] Not required to have any license/qualifications 特に資格は必要ない [ ] Other その他 Please describe 下記にお知らせください。

もし必要な場合、この資格は業務を行ううえで必ずもっていなければならないものですか？ Please circle one Yes No はい いいえ

9. What do you think is the most appropriate length of contract period for this type of contract? Please describe the reasons as well. <<Contract Period>>

この種の契約にとって最も適切な契約期間は何年と考えますか？その理由もお書き下さい。 [ ] 5 years 5 年間 [ ] 7 years 7 年間 [ ] 10 years 10 年間 [ ] Other その他 Please describe 下記にお知らせください。

Reasons（理由）

10. When do you perform duct cleaning operations?

[ ] During the Day 日中 [ ] During the Night 夜間 [ ] Either どちらでも [ ] Other その他

Reasons（理由）

11. Does (do) the IDIQ contract(s) have unit price items or any other pre-priced price factors that are bound throughout the contract period? <<IDIQ>>

随意契約は単価表、もしくは他に契約期間中を通して拘束のある事前取決めの価格要素があります

か？

Please circle one Yes No はい いいえ

Please explain what is used for the contract(s). どのようなものですか？

12. Please provide any additional feedback that you think would help us with our requirement.

ご意見ご感想等ございましたらお寄せください。

13. Please provide information of the respondent.

Respondent’s Name 回答者名: ____

Company Name 貴社名: _______

Office Phone Number 会社電話番号:

Cellular Phone Number 携帯電話番号: _______

E-mail Address E メールアドレス:

Date 回答日: _______

THANK YOU VERY MUCH FOR YOUR COOPERATION. ご協力ありがとうございました。

Attachment:

(Summary of Required Services)

1.1. SCOPE OF WORK. The contractor shall complete all cleaning of HVAC ducts identified in paragraphs

1.2.1 to 1.2.7. These type of maintenance or repairs must ensure compliance applicable Japanese Environmental Governing Standards (JEGS), Japanese laws, pertinent regulations and commercial standards and practices. The contractor shall accomplish the duct cleaning and provide a detailed report of all cleaning accomplished shall be submitted to the COR within 14 calendar days of contract completion for each facility.

1.2. Supply Air Duct Cleaning: The contractor will clean the system in each supply branch inside the duct system. The contractor is responsible to clean all debris, remove any trash or foreign materials found inside the supply duct and dispose of it according to JEGS, Japanese laws, pertinent regulations and commercial standards and practices.

1.2.1. Return Air Duct Cleaning: The contractor will clean all return grills and ductwork. The contractor is responsible to remove all debris, trash, or any foreign material found inside the return duct and dispose of it according to JEGS, Japanese laws, pertinent regulations and commercial standards and practices.

1.2.2. Outside Air & Exhaust Air Outlet Cleaning: The outside air grills and exhaust Air outlets are located in areas such as the roof adjacent to the building and are connected to the mixing boxes. The contractor is responsible to clean all the components associated with the system.

1.2.3. Dampers - (VAV) Variable Air Volume units Cleaning: All dampers including the VAVs (Variable Air Volume) will be cleaned according to the manufacture recommendations; the system is calibrated to maintain proper flow efficiency through the facilities. If it is necessary to move the dampers, the contractor shall be responsible to adjust the system to return them to the original specs.

1.2.4. Adding Access for Cleaning: The contractor may create access ports to clean duct systems. The contractor is responsible for opening and closing all access to the air conditioning channels. When cleaning operations are done, the contractor is responsible to close and secure systems back to the original state.

1.2.5. Chemical Cleaning of Air Conditioner Coil: If chemical are used, the contractor will be responsible to use any chemicals safely and avoid any substances which may become hazardous to customers. The contractor will advise the facility managers when the chemical(s) are going to be used to facilitate awareness throughout the facility. See paragraph 1.3.2.

1.2.6. Air handling Unit, fan assembly/scroll cage (blower wheel) cleaning: The contractor is responsible to clean the inside of the air handling units, including fan assembly, scroll cage or blower wheels. The contractor is not responsible to clean coils or air filters.

1.2.7. Smoke Detectors: Smoke detectors will not be tampered or disconnected with our prior authorization from the HVAC section and Fire department. (See section 1.8.2. - AF Form 103)

1.2.8. Electrical requirements: The contractor will provide electrical power (generator) to energized their equipment if electrical power it is not available or accessible inside the facility.

1.2.9. Temporary cooling: The contractor will provide a temporary cooling unit to maintain proper temperatures while cleaning the duct system. In certain areas is required to be maintained at 70*F or below.