Fuel_Operator_Services_-_PWS_-_26_JAN_15.pdf

PERFORMANCE BASED-WORK STATEMENT

TO PROVIDE FUEL OPERATOR SERVICES

AT

KYOGA-MISAKI COMMUNICATIONS SITE, JAPAN

26 January 2015

TABLE OF CONTENTS

SECTION 1 Description of Services / General Information Pages 3 – 14

SECTION 2 Services Summary Pages 15

SECTION 3 Government Furnished Property and Services Pages 16

SECTION 4 Appendices Pages 17 – 54

Appendix A Estimated Workload Data Pages 18 – 20

Appendix B Fuel System Specifications Pages 21 – 25

Appendix C Master Mechanics Tool Kit Pages 26 - 54

SECTION 1

DESCRIPTION OF SERVICES/GENERAL INFORMATION

1 DESCRIPTION OF SERVICES. Except for those items and services specified as

Government-furnished, the Contractor shall provide all labor, specialized equipment, fuel quality surveillance, transportation, supervision, and services necessary to perform Fuel

Operator Services as defined in this Performance-based Work Statement (PWS). The Contractor shall provide services in accordance with (IAW) this PWS, and all applicable manufacturers’ manuals and instructions, commercial standards, and laws (to include U.S. Department of

Defense [DOD] and U.S. Army directives and regulations, local standards, and Japanese ordinances/laws).

1.1 PERIOD OF PERFORMANCE. The Contractor shall provide onsite Fuel Operator

Services starting 30 days after contract award until 30 Sep 15. The 30 days following contract award will serve as a mobilization period for the Contractor.

1.2 SERVICES REQUIRED. The Contractor shall provide all specialized equipment for the provision of services required by this Contract. The Contractor shall ensure that the required inventories of material, equipment, and supplies (to include shop stock/bench stocks, critical parts [e.g., filter element and seals], safety equipment and signage, and spill kits) necessary to perform Fuel Operator Services are maintained.

Additionally, the Contractor shall order fuel; perform fuel receipt, storage, and transfer operations; operate a fueling point; inventory, sample, manage, and inspect fuel; investigate fuel delivery discrepancies; recover, store, and dispose of contaminated products/fuel; and maintain equipment to ensure proper fuel and fuel equipment availability, quality, safety, and serviceability throughout the performance period. Understand that collateral duty is authorized to perform these functions and highly recommended.

1.2.1 FUEL ORDERING. The Contractor shall forecast fuel requirements and submit fuel orders in coordination with the COR and Commander utilizing the Defense Logistics Agency

(DLA) Energy’s Fuel Request Form. The Contractor shall provide fuel consumption data and inventory levels on a daily basis to the COR and site Commander using both English and Metric units. The Contractor shall maintain the mandated Stockage Objective (S.O.) set by the PACOM

Joint Petroleum Office (JPO).

1.2.2 BULK FUEL RECEIPT AND FUEL POINT. The Contractor shall perform bulk fuel receipt/transfer operations and shall operate one fuel point in support of authorized users and organizations assigned to the Kyoga-Misaki Communications Site (KCS). The Contractor shall be responsible for receiving Petroleum, Oils, and Lubricants (POL) from local commercial vendors (through DLA-Energy contracts). Once fuel is delivered it becomes Army owned fuel and maintained under Army and local Japan regulations. These Army regulations and local

Japanese regulations do not require a segregation of duties for work related to fulfilling this fuel operator requirement.

1.2.2.1 RECEIVING FUELS. At a minimum, the Contractor shall perform the following basic field product contamination checks: product temperature and gravity checks, visual checks, and particulate contamination by color checks. The Contractor shall sample fuel prior to downloading into bulk storage IAW MIL-STD-3004C. Sampling procedures shall be IAW FM

10-67-1 and FM 10-67-2. The Contractor shall perform the field tests (Type C fuel testing) as outlined in MIL-STD-3004C.

All fuel product received by the Contractor shall be posted as a “fuel receipt”. Receipts of product shall be documented and accounted for IAW Army Regulation (AR) 710-2 and DA Pam

710-2-1. The Contractor shall follow procedures in DA Pam 710-2-1 for receiving fuel from commercial sources. Additionally, the Contractor shall verify the seal listed on the fuel receipt tickets to ensure there is no sign of tampering during transportation of fuel. The Contractor shall submit a copy of the receipt ticket from the vendor to the COR or Logistics Site OIC. The

Custom Material Release (CMR) form or the fuel ticket receipt should be kept and filed on active for one (1) year, and two (2) years inactive by the Contractor. All fuel receipts will be annotated on the Daily Issues and Receipt Form (DA Form 3643).

1.2.2.2 ISSUING FUEL. The Contractor shall issue Diesel to authorized users five (5) days a week during normal duty hours (see Hours of Operation) and respond to “on call” requests in case of an emergency (see Emergency Points of Contact [POCs]) within two (2) hours of notification.

The Contractor shall perform bulk fuel transfer and perform a vehicle safety and fire equipment inspection, and shall safely pump the proper amount of the requested fuel into the customer’s equipment. The Contractor shall distribute/issue fuel to equipment such as generators, storage tanks, mobile fuel tankers, MHE, and construction equipment used by support services. Meters shall be checked and zeroed-out after each issue, if applicable.

1.2.3 FUELS ACCOUNTABILITY AND INVENTORY. U.S. Army-owned Class III

Bulk Petroleum Accountability shall be completed IAW AR 710-2 and DA PAM 710-2-1. The

Contractor shall document and account for all product receipts IAW AR 710-2.

The Contractor shall perform volume correction to 60 degrees Fahrenheit using API gravity and temperature correction tables 5A and 6A IAW AR710-2. The Contractor shall provide a Daily

Fuel Status Report/LOGSTAT Report to the Government and shall provide a Monthly Fuel

Report using appropriate Army and DoD Forms. At a minimum, the forms included shall be

Monthly Bulk Petroleum Accounting Summary (MBPAS) - DA Form 4702-R, Monthly Abstract of Petroleum Products - DA 3644, Daily Issues of Petroleum Products - DA 3643, Petroleum

Product Inventory Control Sheet - DA Form 5831-R, Innage Gage Sheet – DA Form 3853-1, and a Causative Research Memorandum, if applicable.

The maximum allowable loss for Diesel is 0.005 or as required per DA Form 5831-R. If the monthly loss is greater than the maximum allowable loss and the dollar value of fuel loss is greater than 500 US dollars, the Contractor shall conduct a causative research study and prepare a Report of Survey/Financial Liability Investigations of Property Loss (FLIPL) in accordance with AR 710-2. A copy of the report shall be attached to DA Form 4702-R and provided to the

COR within ten (10) workdays after discovery of the loss.

The Contractor shall also provide an opening/closing book balance and an opening/closing physical balance daily by conducting manual gaging with an appropriately calibrated tape and strapping chart mounted on the fuel storage tanks. Daily manual gaging is not required if the fuel storage tanks are equipped with Automatic Tank Gage (ATG); however, manual gaging shall be conducted on the last day of each month and used as a physical balance for the end of the month Fuel Report. Using the “meter in” and “meter out” method will not be acceptable for determining a closing physical balance.

1.2.3.1 INVENTORY ADJUSTMENTS. The Contractor shall prepare all inventory adjustment documents and submit them for approval to the COR IAW AR 710-2 and FM 10-67-

1. The Contractor shall prepare all documentation and systemically process related transactions

IAW AR 710-2. The approving authority may disapprove the adjustment of any item that does not appear justified based on the facts available. The Contractor is required to provide documentation for the justification of fuel inventory adjustments.

1.2.3.2 DELIVERY DISCREPANCIES. The Contractor shall conduct a thorough investigation of all fuel delivery vehicles when fuel pilferage has been suspected or when shipment downloaded quantity variations (regardless of product type) exceeds the DLA Energy allowable maximum of 0.5-percent unless otherwise specified by the DLA Energy contract. If fuel pilferage is determined, the Contractor shall complete a transportation discrepancy report

(DD Form 361) and notify the COR immediately or upon rejection of the delivery.

1.2.3.3 LOSSES DUE TO CONTAMINATION. The Contractor shall document losses of fuel due to contamination for quantities over five (5) gallons (approximately 19 liters).

Accountability shall be maintained IAW this PWS. Within 24 hours of the contamination event, the Contractor shall provide a report of the event, and provide copies of all documentation to the

COR.

1.2.3.4 LOSSES DUE TO SPILLAGE. The Contractor shall develop a Spill Prevention

Control and Reporting Plan IAW JEGS Chapter 18, C18.3.1. and shall also report all spills, regardless of amount, to the U.S. Government IAW JEGS Chapter 18 and United States Forces

Japan Instruction 23-101.

The Contractor shall implement at least one (1) leak detection method and report inventory losses/gains in excess of 0.1 gallons/hour, or one of the other identified spillage rates, IAW JEGS

Chapter 19, C19.3.2.3.

1.2.4 RECOVERY AND STORAGE OF CONTAMINATED PRODUCTS. Recovery and storage of contaminated products can be accomplished through the use of such devices as metal containers, tanks, and drums. Storage will follow recognized U.S. Army regulations and

Host Nation/local policies regarding safety and environmental protection. Where low quantities of generation exist, the preferred method of collection and storage is in 55-gallon (approximately

208-liter) steel drums.

1.2.5 CONTAMINATED FUEL DISPOSAL. The Contractor shall coordinate the disposition of off-specification or contaminated fuel to an offsite fuel disposition location as required. The disposition location will be determined by the government. Disposal shall be in accordance with DoD, Army and Host Nation Hazardous Materials (HAZMAT) regulations

IAW AR 200-1. The fuel shall be accounted for IAW AR 710-2 and DA Pam 710-2-1.

1.2.6 QUALITY SURVEILLANCE AND FUEL SAMPLING. The Contractor shall provide a Fuel Surveillance and Sampling Plan IAW all applicable regulations for Government approval no later than seven (7) days after the performance start date. The Contractor shall be responsible for complying with the approved plan and providing any proposed changes as necessary.

As part of quality surveillance and fuel sampling, the Contractor shall draw fuel samples from the nozzle and inlet fuel sample port, and perform visual fuel samples daily using a clean glass jar. The Contractor shall check for water and sediment from the inline discharge side of the filter separators and thus check the filter/separator pressure differential. The Contractor shall dispose of samples in an approved fuel container IAW all applicable regulations.

The Contractor shall perform Type C testing per MIL-STD 3004C (DoD Standard Practice, Quality Surveillance of Fuels, Lubricants and Related Products). Additionally, the Contractor shall check for product contamination when a shipment arrives at the Fuel Point.

A fuel sample log shall be maintained by the Contractor to track quality surveillance for storage tanks, facilities, refueling systems and vehicles, and bulk deliveries. The sample log shall contain as a minimum: the date the fuel was sampled; name of person taking the sample; sample source; type of sample; the date sample results were received; results; and remark or comment block in accordance with DA1804 or DD2927. The record log shall be maintained for all samples sent to the COR or Site Logistics for submittal to the DLA-Energy Petroleum

Laboratory. IAW the American Society for Testing and Materials (ASTM) 4057, Standard

Practice for Manual Sampling of Petroleum Products, the Contractor shall provide the capability to conduct sample types to include, but not be limited to: truck all-level sample, truck manifold spot sample, and white bucket sample.

1.2.7 FUELS REPORTING. The Contractor shall provide a daily LOGSTAT Report or

Daily Status report reflecting the physical inventory of the bulk and fuel points to the COR. The

Contractor shall report daily physical inventories and transactions using DA Form 5831-R, Petroleum Product Inventory Control Sheet, or locally produced equivalent.

The Contractor shall use the Logistics Reporting Tool (LRT) for reporting fuel status report. The

Site Logistics OIC will utilize the Web Report POL (REPOL) and submit data IAW CJCSM

3150.14B to the COR for input into the REPOL, daily.

The Contractor shall submit a Fuel Forecast Worksheet to the COR and Site Logistics OIC no later than thirty (30) calendar days after the performance start date. The Contractor shall provide reports IAW Army regulation guidelines or as directed by the COR. The Contractor shall provide Situation Reports (SITREPs) and perform briefings as required by the COR and KO.

The Contractor shall notify the COR within one (1) hour of any impediment to fueling operations

(to include reporting).

1.2.8 EQUIPMENT INSPECTIONS AND MAINTENANCE. The Contractor shall create a Daily Checks and Equipment Inspections Plan IAW all applicable manufacturer specifications and submit for Government approval no later than fourteen (14) calendar days after the performance start date. The Contractor shall be responsible for adhering to the plan. As part of the plan, the Contractor shall develop detailed equipment inspection checklists, and shall be responsible for updating these checklists as necessary.

1.2.8.1 INSPECTIONS. The Contractor shall ensure all assigned equipment is inspected before, during, and after use. Additionally, the Contractor shall conduct daily gasket checks and daily inspect all fuel tanks, fuel storage, generators, pumps, meters, line hoses, connectors, couplings, valves, manifolds, and other POL equipment to ensure serviceability and integrity and that no leaks are present. Inspections shall be documented daily on DA Form 5988E, and filed with the vehicle/equipment Daily Dispatch Sheet. The Contractor shall respond to leaks immediately in accordance with the requirements of this PWS.

Additionally, the contractor shall check the fuel pump and the pressure gauges following strainers within the system in accordance with the manufacturer’s specifications for those components. Checks will be conducted and recorded daily.

Other Contractor responsibilities include: checking for leaks on the tanks, pipes, pump, manifolds, filter/separator, meter, hose reels, manhole cover, valves, and nozzles. Couplings shall be checked for slippage and leakage. Each day, before operations, the driver of the refueling vehicle shall check the condition of the truck’s electrical system including checking for defective wiring (which can cause sparks).

1.2.8.2 EQUIPMENT MAINTENANCE. The Contractor shall re-circulate fuel in all fuel storage tanks and drain all water settled in the storage tanks and separate storage tank compartments. Water shall be removed daily from fixed storage tanks. A daily/weekly/monthly fuel system checklist will be kept by the Contractor as prescribed in FM 10-67-01 (and under

Equipment Inspections and Maintenance) and shall be developed and utilized by the Contractor and COR to manage and document fuel system operator checks and maintenance. Any operator level maintenance required shall be performed utilizing the appropriate technical manual by the

Contractor. Equipment that is identified with a Non-Mission Capable (NMC) fault will be taken out of service and reported to the COR and replaced immediately.

The Contractor shall re-circulate all fuel product daily (as part of “before operations” checks), and allow the fuel to pass through filter separators. The Contractor shall also draw any water that has settled overnight from drain ports by using line discharge hose into a water/fuel sump or approved drip pan(s). The Contractor shall record all fuel/water waste on daily fuel report as a loss. The Contractor shall maintain all fuel lab reports for a minimum of three (3) years for inspection.

1.2.8.2.1 METERS. The Contractor shall establish a program to ensure that qualified personnel check all POL meters for accuracy IAW FM 10-67-1 and AR 710-2. The Contractor shall calibrate all meters at least once per year, and as needed. The Contractor shall maintain a record of all meter calibrations including applicable dates and shall furnish this record to the

COR annually.

1.2.8.2.2 FUEL STRAINERS. The contractor shall clean all fuel strainers daily and shall submit monthly fuel samples for strainer effectiveness and samples requiring higher level testing to the COR or Site Logistics OIC. The COR or Commander shall submit the samples to the DLA

Energy lab.

1.3 GENERAL INFORMATION.

1.3.1 CONTRACTOR PERSONNEL.

1.3.1.1 CONTRACT MANAGER. The Contractor shall provide a Contract Manager who shall be responsible for all requirements in this PWS. Prior to the beginning of work performance, the name of the Contract Manager and alternate(s) (who shall act for Contract

Manager when they are absent) shall be designated in writing to COR. The Contractor shall provide the telephone numbers of Contract Manager and alternate(s) for other than normal duty hours.

1.3.1.2 OTHER KEY PERSONNEL. The Contractor shall provide adequate on-site staffing to provide the Fuel Operator Services described in this PWS. This includes staff for management, quality control, transport, delivery, receipt, inspections, sampling, and maintenance. The Contractor shall maintain adequate daily staffing to successfully meet all operational duties and responsibilities.

1.3.1.3 CONTRACTOR EMPLOYEE IDENTIFICATION. All contract personnel attending meetings or working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as Contractors to avoid creating an impression in the minds of members of the public that they are Government officials. The Contractor shall also ensure that all documents or reports produced are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

Furthermore, the Contractor’s employees/personnel shall be easily recognizable as Contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the

Contractor’s company and/or by wearing appropriate badges, which contain the Contractor’s company name and the employee’s name.

1.3.1.4 REMOVAL OF CONTRACTOR EMPLOYEES. The Contractor shall utilize only experienced, trained/certified, responsible, and capable employees in the performance of this contract. The KO/COR or Commander may require the Contractor to remove any employees who endanger persons or property, or whose continued employment under this contract is inconsistent with the interests of military security.

1.3.1.5 THIRD COUNTRY NATIONALS (TCN). The Security Forces on each site control entry to the site. Under certain circumstances, TCN personnel might be denied entry. It is the

Contractor’s responsibility to coordinate with the Security Forces at each site when there is a question about entry authorization or particular circumstances.

1.3.1.6 U.S. GOVERNMENT OR JAPANESE NATIONAL EMPLOYEES. The

Contractor shall not hire employees of the U.S. Government and/or Master Labor Contract

(MLC) if employing such persons would create a conflict of interest, or appearance of a conflict of interest as determined by the U.S. Government. The Contractor shall not hire employees of the U.S. Government and/or MLC employees in violation of the Procurement Integrity Act (PIA) or Federal Acquisition Regulation (FAR) Section 3.104. Furthermore, the Contractor shall also not employ any person who is an employee of the DOD, either military or civilian, unless such person seeks and receives approval according to DOD Directive (DODD) 5500.7-R, Joint Ethics

Regulation.

1.3.1.7 MILITARY PERSONNEL. The Contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station (PCS), change in duty hours, or deployment. Military Reservists and National Guard members may be subject to recall to active duty. Abrupt absence of these personnel could adversely affect Contractor’s ability to perform; however, their absence at any time shall not constitute an excuse for non-performance under this contract.

1.3.1.8 CONTRACTOR PERSONNEL LIST. The Contractor shall provide a complete roster of all personnel (to include the Contract Manager and Alternate[s]) to the Contracting

Office no later than five (5) days after contract award, and to the site Security Force Office no later than one (1) month after contract award. The roster shall include the names, addresses, and telephone numbers of the employees. The Contractor shall maintain a current listing of all employees, and shall provide updates to the U.S. Government as changes occur.

1.3.1.9 EMERGENCY POINTS OF CONTACT (POCs). Prior to start performance, the

Contractor shall provide a complete list of the names and telephone numbers of individuals available 24 hours a day to call in the event emergency service is required for any aspect of this contract. The Contractor shall respond to all emergency calls within two (2) hours from the time the call is placed. The Contractor’s emergency POCs shall be able to receive and respond to emergency calls in English if needed.

1.3.1.10 CONTRACTOR PERSONNEL CERTIFICATION LIST. The Contractor shall provide a complete list of all required certifications, licenses, and training to the COR prior to start performance and shall ensure that each employee is fully qualified to perform the tasks assigned to them IAW FM 10-67-01.

The list shall include the certificate/license, training course/on-the-job experience type, date acquired, organizations/ person(s) acquired from, expiration date, and any other documentation needed to validate that Contractor employees are qualified to perform work under this contract.

The Contractor shall be responsible for maintaining the appropriate certifications, examinations and trainings throughout the length of performance, and shall perform updates to the list as changes occur.

Contractor on-site personnel shall either be a native English speaker or proficient in understanding (reading, speaking, listening, and writing) English. For non-native English speakers, proof of a minimum score or higher of the following English test shall be submitted to the Contracting Officer within 5 calendar days after contract award: TOEIC score: 785 or higher. If no TOEIC score is available, an equivalent test (e.g., Eiken or TOEFL) and proficiency score shall be obtained and submitted to the Contracting Officer within 5 days after contract award.

Contractor on-site personnel shall have a valid Secret Security Clearance.

1.3.1.11 CONTRACTOR MANPOWER REPORTING (CMR). Due to a requirement at the

U.S. Department of the Army (DA) level, all service related contracts are required to report personnel information on all service related contract employees needed to meet contracted service requirements. The requirements mandated by the DA are stipulated in the following paragraphs:

The office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor will report all Contractor manpower (including subcontractor manpower) required for performance of this contract.

The Contractor is required to completely fill in all the information in the format using the following web address: https://contractormanpower.army.pentagon.mil.

The required information includes the: (1) Contracting Office, Contracting Officer, Contracting

Officer’s Technical Representative; (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor name, address, phone number, e-mail address, identity of Contractor employee entering data; (5)

Estimated direct labor hours (including subcontractors); (6) Estimated direct labor dollars paid this reporting period (including subcontractors); (7) Total payments (including subcontractors);

(8) Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and https://contractormanpower.army.pentagon.mil/ separate predominant FSC for each subcontractor if different); (9) Estimated data collection cost;

(10) Organizational title associated with the Unit Identification Code (UIC) for the Army

Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information); (11) Locations where Contractor and subcontractor perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website);

(12) Presence of deployment or contingency contract language; and (13) Number of Contractor and subcontractor employees deployed in theater this reporting period (by country).

As part of its submission, the Contractor shall also provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period will be the period of performance not to exceed 12 months ending 30 September of each Government fiscal year and shall be reported by 31 October of each calendar year.

The Contractor may use a direct Extensible Markup Language (XML) data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from the Contractor’s systems to the secure web site without the need for separate data entries for each required data element at the web site. The specific formats for the

XML direct transfer may be downloaded from the web site provided.

Note:

(a) The FSC does not apply to Japanese Contractors.

(b) The UIC for United States Army Japan Host Nation section is W6C0AA.

(c) KCS, Japan is the location where the Contractor or subcontractor performed the work.

(d) No deployment of contingency contract language will be used in the contract.

(e) No contractor of subcontractor employees will be deployed in theater for this contract.

1.3.2 QUALITY CONTROL. The Contractor shall develop and maintain a Quality Control

Program (QCP) to ensure services are performed IAW commonly accepted commercial practices and standards identified in this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-performance and continual repeat of defective service does not occur. At a minimum, the Contractor shall develop quality control procedures addressing the areas identified in Section 2 of this PWS (Services Summary).

1.3.3 QUALITY ASSURANCE. The Government will evaluate the Contractor’s performance under this contract by appointing a COR to monitor performance to ensure services are received according to this PWS. The Contractor shall perform all services IAW the performance standards identified in Section 2 of this PWS (Services Summary). Section 2 of this

PWS defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

The U.S. Government reserves the right to increase or decrease the frequency of all inspections and/or surveillance being conducted based on the progress of the Contractor, reported concerns, or perceived issues with the performance of contracted services.

The U.S. Government will also reserve the right to receive and investigate complaints from customers. The COR will validate any complaints received, and the KO will resolve any disagreements concerning the validity of a complaint.

1.3.3.1 GOVERNMENT ACCESS TO RECORDS AND INSPECTIONS. When

requested, the Contractor shall make available to the U.S. Government COR, Quality Assurance

(QA) Representatives, Performance Evaluators, Inspectors, and Auditors, all records supporting contracted Fuel Operator Services.

1.3.3.2 GOVERNMENT REMEDIES. The KO will follow FAR 52.212-4, Contract Terms and Conditions–Commercial Items, for the Contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

1.3.4 CONTRACTING OFFICER (KO) AUTHORITY. Only the KO has authority to enter into, administer, terminate, or modify the terms and conditions herein. Any changes made by persons other than the KO will be considered an Unauthorized Commitment and subject to

Ratification Actions IAW the FAR Part 1.602-3.

1.3.5 CONTRACTING OFFICER REPRESENTATIVE (COR). The Contractor shall coordinate all work aspects of these services with the COR. Completed work shall be subject to inspection and acceptance by the COR. This designation will be made in writing by the KO at the time of contract award or prior to commencement of COR duty.

1.3.6 SAFETY/FIRE REGULATIONS. The Contractor is responsible for job site safety

(including the use of Personal Protective Equipment [PPE]), fire prevention and motor vehicle safety. As part of this requirement, the Contractor shall maintain (and if needed, employ) a minimum 20-pound (lb) (9 kilogram [kg]), Class C fire extinguisher on all refueling points.

Also, the Contractor will be performing some services in a construction zone and will be required to wear a construction helmet, reflective belt, steel toe boots, and all other protective gear required by U.S. Army Corps of Engineers Safety and Health Requirements Manual, EM

385-1-1. PPE shall be on hand at all times and properly worn while conducting refueling operations. The Contractor shall also provide, appropriately maintain, and make highly visible an emergency shower and eyewash point. Finally, Contractor personnel shall be in compliance with all Japanese laws and AR 58-1–Motor Transportation General: Management, Acquisition, and Use of Motor Vehicles requirements while in performance of work under this contract.

1.3.7 ENVIRONMENTAL REGULATIONS. The Contractor shall comply with all U.S.

Government and Japanese environmental laws (whichever are most stringent) to protect the health and safety of employees/residents, and preserve the local and global environment. The

Contractor shall comply with the Japan Environmental Governing Standards (JEGS) and shall minimize or eliminate environmental pollution and energy/utility waste.

1.3.8 DISPOSAL OF MATERIALS. All debris generated from Contractor work shall be properly removed from the job site and disposed of by the Contractor IAW all applicable laws.

The Contractor shall submit a report of the disposal amount and types to the Government by email or fax each time disposal occurs.

1.3.9 KEY CONTROL. The Contractor shall establish and implement methods of ensuring that all keys issued to the Contractor by the U.S. Government are not lost or misplaced, and are not used by unauthorized persons. Keys issued to the Contractor by the U.S. Government shall not be duplicated. When requested, the Contractor shall present to the COR all keys, which have been issued to the Contractor, for security accountability verification.

In addition: (1) the Contractor may be required to replace lost keys or reimburse the U.S.

Government for replacement of keys or locks as a result of a key lost by the Contractor; (2) the

Contractor shall report the occurrence of a lost key immediately to the COR, or no later than the next duty day; and (3) the Contractor shall prohibit the use of keys, issued by the U.S.

Government, by any persons other than the Contractor’s employees who are engaged in pursuing this contract. It is also the responsibility of the Contractor to prohibit the opening of locked rooms and/or areas by the Contractor’s employees to permit entrance of persons other than the

Contractor’s employees engaged in the performance of assigned work.

1.3.10 POSTING OF SIGNS. The Contractor shall provide signs in both English and

Japanese and post them at the entrances or where appropriate to ensure safety during everyday operations, inspections, etc. IAW FM 10-67-01. The Contractor shall also use appropriate barricades when needed in combination with sign posting for optimum safety. The Contractor shall control all personnel desiring access into jobsite areas when work is in progress, and shall provide advance information concerning the Contractor’s activities and on-site schedule to the

COR.

1.3.11 HAZARDOUS MATERIALS. All hazardous materials used in the performance of

Fuel Operator Services shall be contained and stored in the appropriate storage containers and/or cabinets. The Contractor shall immediately report spills or releases of hazardous materials to the

KO and COR. The Contractor shall be liable for containment and environmental cleanup of spill or release of such substance. The Contractor shall follow manufacturer’s guidelines and professional recommendations for control of humidity, temperature, cleanliness, and materials handling. The Contractor shall comply with environmental and hazardous materials storage and handling requirements and maintain current hazard communication Safety Data Sheets (SDS)

(formerly known as Material Safety Data Sheets [MSDS]).

The Contractor shall ensure that SDS are available, in both English and Japanese, and on-hand, at an easily accessible location, for all personnel.

The Contractor shall also establish and maintain a Hazwaste/Hazmat Collection Point on the site in an agreed upon and appropriate location with the Government.

The Hazwaste/Hazmat Collection Point shall be an “area at or near the point of generation for collecting and storing hazardous waste” and shall not store more than 441 pounds (lb) (200 kilograms [kg]) of hazardous waste stream or 110 lbs (50 kg) of very hazardous waste stream.

The Collection Point shall have, at a minimum: lightning protection; adequate secondary containment; fire extinguishers, eyewash stations, spill response equipment; roofing; and adequate signage in English and Japanese including international symbols for poison, caustics, fire hazard, no smoking, etc. The Collection Point shall be in conformance with all applicable

Army, U.S. and Host Nation regulations. The Collection Point shall be locked and secured when not in use.

The Contractor shall remove hazardous waste from the Collection Point as directed and transport it to an approved hazardous waste (HW) disposal site.

The Contractor shall track HW accumulated and disposed of using a locally developed automated system and prepare manual turn-in documents for disposal of HW. The Contractor shall coordinate HW disposal with the COR.

1.3.12 ACCIDENT PREVENTION PLAN AND JOB HAZARD ANALYSIS. The

Contractor shall provide an Accident Prevention Plan, Safety and Occupational Health Plan, and a Job Hazard Analysis for approval by the COR prior to commencement of work. The

Contractor is responsible for reviewing and complying with the U.S. Army Corps of Engineers’

Safety and Health Requirements Manual (EM 385-1-1). The Contractor’s approved Accident

Prevention Plan, Safety and Occupational Health Plan, and Job Hazard Analysis shall be made available to employee(s) prior to starting work and at all times thereafter.

1.3.13 REPORTS OF DAMAGE, DESTRUCTION, INJURY OR DEATH. The

Contractor shall report all incidents of damage or destruction to property, or personal injury or death to any person, arising out of and during the performance of this contract. For the purposes of this clause, the term “property” includes equipment, freight, or property of any type, whether

Government owned or not. The term “Contractor” includes the Contractor, its agents, subcontractors or employees.

The Contractor shall submit these reports to the KO and COR as follows: (1) a preliminary report shall be made as soon as practicable after the time the incident occurs. The preliminary report may be either verbal or facsimile. (2) A complete written report shall be submitted within

96 hours (i.e., 4 days) after occurrence of the incident.

1.3.14 RESPONSIBILITY FOR DAMAGES. Any damages caused to U.S. Government property during the course of performing this contract shall be restored, replaced, and/or repaired to its original condition by the Contractor at no additional cost to the U.S. Government.

1.3.15 HOURS OF OPERATION.

1.3.15.1 NORMAL PERFORMANCE HOURS. The Contractor’s personnel will perform scheduled work during normal performance/work hours. Normal performance work hours are from 0800 to 1700 hours, 5 days a week, Monday-Friday. The Contractor’s normal performance hours include U.S. and Japanese holidays. Work outside of these hours may be authorized by the

KO with prior coordination by the Contractor.

1.3.15.2 OTHER PERFORMANCE HOURS. There may be situations that require the

Contractor to work other than normal performance hours. The KO shall advise the Contractor if such a need arises and a modification will be processed as necessary.

1.3.15.3 PERFORMANCE OF SERVICES DURING CRISIS DECLARED BY THE

NATIONAL COMMAND AUTHORITY OR OVERSEAS COMBATANT

COMMANDER. In the event of emergency and/or special conditions such as natural disasters

(e.g., tropical cyclone, typhoon, heavy snowfall, ice situation, earthquake, and post closing) or other emergencies (e.g., labor strike and bomb threat), the KO or COR will notify the Contractor, by any means of communication, of the crisis and the KO may make a decision to stop or adjust/control scheduled work. The Contractor shall comply with this decision, and re-schedule and/or make up all missed services at no additional charge to the Government. There shall be no costs paid by the U.S. Government to the Contractor during a crisis except those costs incurred for work performed under this contract and PWS.

1.3.16 INTERFERENCE WITH GOVERNMENT OPERATIONS. The Contractor shall make every effort to schedule its activities so as not to interfere with U.S. Government operations. In the event the nature of the work may interfere with Government Operations, the

Contractor shall provide the COR with a minimum of five (5) days advance notification.

1.3.17 SITE PASSES. The U.S. Government will issue all required Site Passes to contractor personnel. The Contractor shall bear the expenses for all documents required on their behalf to procure military Site Passes. Vehicle insurance certificates are required to obtain Site Passes and shall cover the automobile liability insurance in the types and minimum amounts of (a) Bodily

Injury - ¥30,000,000 per person per occurrence, in addition to the Japanese Compulsory

Insurance (JCI), and (b) Property Damage - ¥3,000,000 per occurrence. The prime Contractor shall be responsible for all passes issued to his/her own or subcontractor’s employees under this contract. The Contractor shall return all applicable passes upon termination of employment or completion of this contract to the Japanese Pass Section, and a certificate of receipt shall be obtained.

1.3.18 VEHICLE REGISTRATION, LICENSE, AND INSURANCE. All Contractor-owned vehicles shall be registered, licensed and insured as required according to the requirements stated in this PWS and according to all applicable Host Nation laws.

The Contractor shall provide a copy of vehicle registration, licenses and insurance to the COR prior to start performance and include a copy in each Contractor-owned vehicle. The Contractor shall monitor the registration, licenses, and insurance needed for each vehicle, and ensure each is up-to-date and valid at all times.

1.3.19 SECURITY REQUIREMENTS. The Contractor shall ensure each employee (to include Subcontractor employees) obtains the required pass and identification items for access to the site. These items are issued by the Security Forces located on site. The Contractor’s employees shall return identification cards to Security Forces Pass and Registration Section within 24 hours of termination or completion of this contract. A certificate of receipt shall be obtained. All other U.S. Government identification for terminated employees shall be returned to the KO within 24 hours of termination.

1.3.19.1 PHYSICAL SECURITY. The Contractor shall be responsible for safeguarding all

Government equipment, information and property provided for Contractor use. At the close of each work period, Government facilities, equipment, and materials shall be appropriately secured.

1.3.20 POST AWARD CONFERENCE/PERIODIC PROGRESS MEETINGS. The

Contractor shall attend any post award conference convened by the contracting activity or contract administration office IAW Federal Acquisition Regulation Subpart 42.5. The KO, COR, and other Government personnel, as appropriate, may meet periodically with the

Contractor to review the Contractor's performance. At these meetings the KO will apprise the

Contractor of how the Government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the

Government.

1.3.21 PHASE-IN PERIOD. N/A

1.3.22 PHASE-OUT PERIOD. The Contractor shall provide the KO and COR with a Fuel

Operator Services phase-out plan 90 days after receiving notification of award of this contract.

The Contractor will be expected to assist in a fuel service exchange with the new Contractor if the incumbent is not awarded a follow-on contract.

SECTION 2

SERVICES SUMMARY

2 SERVICES SUMMARY. The following Services Summary (SS) identifies the performance objectives and performance thresholds for critical tasks associated with providing support services for this requirement. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

SS

Number Performance Objective

PWS

Paragraph

Performance

Threshold

1 Ordering, Issuing and Receiving Fuel 1.2

Five (5) defects are allowed per year

Contractor documents and accounts for fuel receipts IAW AR 710-2 and DA Pam 710-

2-1 & FM 10-67-1.

1.2.3 &

1.2.3.1

Five (5) defects allowed per year

Within 24 hours of spillage or contamination of more than 5 gallons (19 liters), the Contractor provides a report of the event, and provides copies of all documentation to the COR.

1.2.3.3

Two (2) defects are allowed per year

Contractor reports all spills in a manner consistent with their Spill Prevention

Control and Reporting Plan, regardless of amount, to the U.S. Government IAW

JEGS Chapter 18 and USFJI 23-101.

Contractor reports inventory losses/gains in excess of appropriate spillage rate to U.S.

Government IAW JEGS Chapter 19, C19.3.2.3.

1.2.3.4

One (1) defect is allowed per year

Timely submission of Fuel Forecast

Worksheet to the COR and Site Logistics

OIC with amounts requested, no later than

30 days after performance start date.

1.2.7

Strict adherence to the timely submission

Contractor develops, submits, maintains and implements a plan for fuel equipment inspections, maintenance and calibration

IAW all applicable regulations. Contractor submits the plan no later than 14 calendar

1.2.8

Strict adherence to the timely submission days after the performance start date.

Hazardous materials are contained safely and are accompanied by Safety Data Sheets

(SDS) (formerly known as Material Safety

Data Sheets [MSDS]) in both English and

Japanese. Contractor establishes and maintains a Hazwaste/Hazmat Collection

Point in an agreed upon and appropriate location with the Government.

1.3.12

Two (2) defects are allowed per year

SECTION 3

GOVERNMENT FURNISHED PROPERTY

AND SERVICES

3 GOVERNMENT FURNISHED PROPERTY AND SERVICES.

3.1 GOVERNMENT FURNISHED PROPERTY.

3.1.1 FACILITIES. The Government will provide office space for the Contractor as necessary to fulfill the needs of this contract.

3.1.2 TOOLS/EQUIPMENT. The Government will provide a tool kit as described in

Appendix C.

3.1.3 MATERIALS. The Government will furnish diesel fuel as described in this PWS. All support equipment will be purchased thru Army supply channels i.e. Hazmat materials and spill kits.

3.1.4 INFORMATION. None.

3.2 GOVERNMENT FURNISHED SERVICES.

3.2.1 UTILITIES. The Government will furnish electricity as determined necessary to fulfill the needs of this contract. The Contractor shall utilize utility conservation measures to the maximum extent possible.

3.2.2 SECURITY FORCES AND FIRE PROTECTION. Security Forces and Fire

Protection is not available on-site. The contractor shall utilize local emergency response services.

3.2.3 EMERGENCY MEDICAL SERVICES. Emergency Medical Services are not available on-site. The contractor shall utilize local emergency response services.

SECTION 4

APPENDICES