A-14_POV_RFQ_Atch_1_PWS.pdf

RFQ No. FA5209-13-T-0045 Attachment 1

PERFORMANCE-BASED WORK STATEMENT (PWS)

BLANKET PURCHASE AGREEMENT (BPA)

FOR

CONTAINERIZATION/DECONTAINERIZATION OF OUTBOUND/INBOUND

PRIVATELY OWNED VEHICLES (POVs)

1. Description of Service Required

The Contractor shall furnish services and materials for the preparation of POVs for shipment, servicing, drayage and related services, including the furnishing of all materials unless directed by the Contracting Officer. Unless otherwise indicated, the Contractor shall furnish all equipment, plant, labor and performance of all work in accomplishing containerization of POV for overseas shipment, and decontainerization of inbound POV shipments. Any work ordered before, and not completed by, during the performance period under this BPA, shall be governed by the terms of this agreement.

2. Applicable Documents

The following specifications and standards form a part of this PWS to the extent required by the references below:

MIL-STD-212D

FED SPEC PPP-B-580

SDDC PAM 55-1 2

MIL SPEC PPP-B-601

3. Zones

Zone I - Port of Brisbane Zone II - Port of Sydney Zone III - Port of Melbourne Zone IV - Port of Adelaide Zone V - Port of Perth Zone VI - Exmouth Zone VII - Townsville Zone VIII – Canberra

4. Performance

All services shall be provided in compliance with the "Instructions for Transportation of POVs" and commonly accepted transportation practices. A copy of the "Instructions for Transportation of POVs" is available by writing to the Traffic Management Office:

Traffic Management Office:

337th Air Support Flight/337 ASUF/LGT U.S. Embassy/Canberra, Australia Unit 7800 DPO, AP 96549 Telephone Number: 02-6214-5610

5. Reporting Loss and/or Damage

It shall be the responsibility of the Contractor upon receipt of each POV to annotate DD Form 788 "Private Vehicle Shipping Document: as to the exact condition the POV is received. The Contractor may also provide other documents (i.e., photos, notarized statements and documents) to support its position on questions of who is liable for visual damage or loss. The Contractor shall accomplish a joint visual inspection with the military member or agent upon pickup or delivery of the POV by the military member or agent. This joint inspection shall be documented on DD Form 788. Any dispute relating to this procedure, between the Contractor and military member, will be promptly brought to the attention of the Traffic Management Office, specified above in paragraph 4.

6. Notification for Inbound POV Pickup

The Contractor will notify the Traffic Management Office, specified above in paragraph 4, within 24 hours of the POV be released by Australian Customs and Quarantine. This notification will include, as a minimum, date of release and accessorial charges to be borne by the member upon pick up of the POV.

7. Liability

The Contractor agrees they are legally responsible for any damage or loss caused by his/her company, their agents, employees and agent's employees. The Contractor is therefore liable for any damage or loss after receipt from the international carrier on inbound POVs, and is liable for any damage upon receipt of the POV from the military member, or his agent, until received by the international carrier for outbound shipment. The Contractor agrees to indemnify the owner, or the U.S. Government for any such damage or loss while the POV is in their possession. The Contractor should, in its own interest, carry sufficient commercial coverage to cover any eventuality.

8. Contractor's Facilities

The contractor's warehouses must have an acceptable fire detection and reporting system. The facility shall be protected by an adequate water supply for firefighting. Upon award of the BPA, statements from the cognizant fire insurance rating organization, municipal fire department, or local authority having jurisdiction, will be used as a basis for determining the sufficiency or adequacy of a fire-fighting water supply, and the responsiveness of a fire department to protect the facility.

9. Government Representative (GR)

The Government will monitor performance under this agreement. The GR shall review compliance with the BPA terms. All findings of incomplete or unsatisfactory performance will be recorded, verbal notice given, and confirmed in writing to the Contractor, in the form of a Contract Discrepancy Report (CDR) or Customer Complaint. The Contractor will reply, in writing, giving the reasons for the unsatisfactory condition, the corrective action taken, and the procedures developed to prevent recurrence.

10. Complete Service/Outbound

Service under this item shall include safety inspection, packing of items normally associated with personal comfort, infant and child safety devices, catalytic converts, catalyst components (PELLETS), oxygen sensor or pipe segments used to replace converters in overseas areas, and items susceptible to loss or damage (hubcaps, cigarette lighters, tools, etc.). Items shall be placed in a suitable packing container, with dimensions of approximately 26" x 10" x 14". The items packed in the container will be listed on a packing list of accessories on the applicable Private Vehicle Shipping Document, DD Form 788.

Preparing POV for shipment in accordance with current steamship requirements and the Instructions for Transportation of POVs. Receiving vehicle into depot, delivery of vehicle to export wharf/container depot, preparing and submission of documents, and payment of wharfage fees to the steamship company (payment of wharfage fees are reimbursable by the Government with proof of charges).

11. Complete Service/Inbound

Service shall include collection and cartage from import wharf or container depot to collection area, safety inspection, supply military member with one left-hand drive sticker and supply two gallons of fuel.

Also, provide for the following, on an actual cost reimbursable basis, if not included in GBL costs:

a. Payment of sorting and stacking charges to steamship company, and/or

b. Payment of wharfage fees to the appropriate State Government Department, and

c. Wharfage entry (if applicable)

d. Customs and Quarantine Documentation, verification and permit fees

e. Federal Office of Road Safety (FORS) Import Approval processing fees

In addition to the above, a letter will be submitted to the Government listing the exact state required documentation (with sample copies) for POV clearance through customs and quarantine. This information should be obtained from the customs office in each state. Attach a list of contacts and phone numbers from the appropriate customs office.

Upon owner's arrival in Australia, the Government will obtain the clearance documentation and forward it to the Contractor. The Contractor will be notified of the date documents were forwarded.

The Contractor will provide the Government dates that the documents were sent/lodged with customs, Quarantine and the FORS.

The Contractor will provide the Government dates that documents were sent/lodged with customs and quarantine.

After five working days of the submission of the documents to customs and quarantine, an update on the status of the POV will be provided to the Government every three working days. As a minimum, the status will contain name/phone number of person contacted in customs and cause for delay.

12. Storage

This item shall provide storage of POVs when specifically authorized by the Contracting Officer. Charges under this item shall not commence earlier than the fifth workday following the date of notification to the Traffic Management Office of arrival of vehicle in contractor's facilities. Storage charges will be for each seven calendar days or fraction thereof, not to exceed 45 days total.

13. Government Estimates and Contractors Guarantee

Government Estimated Monthly

Requirements Contractor’s Guaranteed

Monthly Capability OUTBOUND POV’s 5 each 20 each INBOUND POV’s 5 each 20 each

14. Contractor Full-Time Equivalent Reporting

14.1. The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the 337th Air Support Flight via a secure data collection site. The contractor is required to completely fill in all required data fields at http://www.ecmra.mil

Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than *See below, each calendar year. Contractors may direct questions to the CMRA help desk.

*Reporting Due Date and Period

Due Date Reporting For:

31 October 2013 FY13 (1 May 2013 ~ 30 September 2013) 31 October 2014 FY14 (1 October 2013 ~ 30 September 2014) 31 October 2015 FY16 (1 October 2014 ~ 30 September 2015) 31 October 2016 FY17 (1 October 2015 ~ 30 September 2016) 31 October 2017 FY17 (1 October 2016 ~ 30 September 2017) 31 May 2018 FY18 (1 October 2017 ~ 30 Apr 2018)

14.2. Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

14.3.User Manuals: Data for Air Force service requirements must be input at the Air Force CMRA link.

However, user manuals for government personnel and contractors are available at the Army CMRA link at http://www.ecmra.mil.