SOL Cover Letter.docx

DEPARTMENT OF THE AIR FORCE

PACIFIC AIR FORCES

MEMORANDUM FOR PROSPECTIVE PROPOSER

FROM: 374 CONS/LGCZA

Unit 5228, Bldg. 620, Yokota Air Base Fussa-shi, Tokyo 197-0001

SUBJECT: Notice to Offerors for Solicitation No. FA5209-09-T-0207

1. The following information is provided to you to supplement subject solicitation:

a. Clauses or Provisions Incorporated by Reference. The solicitation and resultant contract incorporates one or more clauses or provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://farsite.hill.af.mil/VFFARA.HTM http://farsite.hill.af.mil/VFDFARA.HTM http://farsite.hill.af.mil/vfaffara.htm

b. The Government contemplates award of a Commercial, Firm-Fixed-Price Type contract resulting from this solicitation. A single award is contemplated as a result of this solicitation, and therefore, offerors must propose on all line items in the pricing schedule.

c. Specific Proposal Preparation Instructions

(1) To assure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein. Proposals must be complete, self-sufficient, and respond directly to the requirements of this solicitation. These instructions are designed to ensure the submission of necessary information to provide for the understanding and comprehensive evaluation of proposals. Carefully review this section and its relationship to FAR 52.212-2, Evaluation – Commercial Items, prior to commencing proposal preparation. All solicitation amendments must be acknowledged in accordance with FAR 52.212-1, Instructions to Offerors – Commercial Items.

(2) Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation, in one original copy. The submission can be made either via US Mail or e-mail to the POC noted above. The submission shall be clearly marked with the solicitation number, and the proposal submission due date and time specified in this solicitation. The offers shall be prepared to consist of the following two parts:

(a) PART I: Standard Form (SF) 1449

A. Page 1. Complete Blocks 12, 17a, 17b (when applicable), 30a, 30b, and 30c. By completing this page in this manner, the offeror accepts to the contract terms and conditions as written in the solicitation.

B. Pages 3-4, Schedule—Supplies or Services and Prices/Costs.

Item 0001

– Insert your Unit Price based upon the cost of the services of your contractor employee for the period of performance.

C. Page 5, Addenda to SF 1449. Complete Remittance Address (Continuation to Block 17b of SF 1449). Provide remittance address when Block 17b is checked. The remittance address is used in the event the Government is unable to make the payment by Electronic Funds Transfer and sends a check to the Contractor.

D. Pages 9-21. Complete FAR 52.212-3 and DFARS 252.212-7000, Offeror Representations and Certifications – Commercial Items. Complete all the necessary fill-ins and return in its entirety.

E. Acknowledgment of solicitation amendments when issued.

F. Any other page(s) of the solicitation that may require a fill-in entry by the offeror.

(b) PART II: Technical Proposal (Pages 8-9 of SF 1449)

e. Data Universal Numbering System (DUNS) Number (Applies to offers exceeding $2,500). The offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation "DUNS" followed by the DUNS number that identifies the offeror's name and address. If the offeror does not have a DUNS number, it should contact Dun and Bradstreet to obtain one. An offeror in Japan should contact Dun and Bradstreet Tokyo office at Tel: 03-5465-2842, Fax: 03-5465-2861. The offeror may obtain more information regarding the DUNS number, including locations of local Dun and Bradstreet Information Services offices for offerors located outside the United States, from the Internet home page at http://www.customerservice@dnb.com. If an offeror is unable to locate a local service center, it may send an e-mail to Dun and Bradstreet at globalinfo@mail.dnb.com.

f. Commercial And Government Entity (CAGE) Code Reporting. The offeror is requested to enter its CAGE code on its offer in the block with its name and address. The CAGE code entered must be for that name and address. Enter "CAGE" before the number. If the offeror does not have a CAGE code, it may ask the Contracting Officer to request one from the Defense Logistics Information Service (DLIS). The Contracting Officer will-

(1) Ask the Contractor to complete section B of a DD Form 2051, Request for Assignment of a Commercial and Government Entity (CAGE) Code;

(2) Complete section A and forward the form to DLIS; and

(3) Notify the Contractor of its assigned CAGE code. Offerors may not delay submission of the offer pending receipt of a CAGE code. If your organization does not have a CAGE assigned yet, for most countries you can obtain one by connecting to http://131.87.1.75/Forms/Form_AC135.asp.

g. Central Contractor Registration (CCR). Unless exempted by an addendum to the contract, the Contractor is responsible during performance and through final payment of any contract for the accuracy and completeness of the data within the CCR database and for any liability resulting from the government’s reliance on inaccurate or incomplete data. To remain registered in the CCR database after the initial registration, the contractor is required to review and update on an annual basis from the date of initial registration or subsequent updates its information in the CCR database to ensure it is current, accurate and complete. Updating information in the CCR does not alter the terms and conditions of the contract and is not a substitute for a properly executed contractual document. Offerors may obtain information on registration and annual confirmation requirements via the Internet at http://www.ccr.gov.

2. Point of contact on this solicitation is the Contracting Officer, Ms Pamela Moody, phone at 042-552-3014 from inside Japan/011-81-42-552-3014 from U.S., fax at 042-530-3319 from inside Japan/011-81-42-530-3319 from U.S., or e-mail at pamela.moody@yokota.af.mil.

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