RFQ_-_Combo_Protestant_Music_Director.pdf

35th Contracting Squadron USAF Misawa Air Base, Japan

FA520519QB015, Protestant Music Director

REQUEST FOR QUOTATION:

This is a combined solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. The solicitation number is FA520519QB015;

this solicitation is a Request for Quotation (RFQ). This solicitation document and incorporated provisions and clauses are those in effect through FAC 2019-03, DPN 20190628, and AFAC 2018-0525. This acquisition will be full and open competition.

Offerors may use another format for submission of a response to this RFQ. All responses must contain the minimum information required as listed below.

Please provide the following information:

Company Name:

CAGE Code: DUNS No.: Quote Expiration:

Prompt payment discount terms: Delivery Time:

Name of Offeror:

Offeror Email: Offeror Phone:

Signature: Date:

Requested Supplies and Services List Item No. Description Qty Unit Unit Price Extended Price

Non-personal Service: Protestant Music Director See attached PWS Base Year: 1 October 2019 – 31 September 2020

12 Months

Non-personal Service: Protestant Music Director See attached PWS Option Year: 1 October 2020 – 31 September

12 Months

Non-personal Service: Protestant Music Director See attached PWS Option Year: 1 October 2021 – 31 September

12 Months

Total Amount:

Award shall be made in the aggregate, all or none.

INSTRUCTIONS TO OFFERORS:

To assure timely and equitable evaluation of quotes, offerors must follow the instructions contained herein. Only offerors who submitted the items in para. (a), (b), and (d) in accordance with para. (c) will be considered for award.

(a) Submit offeror information and the price as specified on page one of this RFQ.

(b) Offerors shall submit a resume and letter of reference to demonstrate that they meet the qualifications in section

1.7 of the PWS along with completing the security requirement in section 1.5.1.

(c) Submit above items to below POC by 31 July 19 @1600 (JST) local time by Email.

Primary point of contact is 2Lt Justin R. Zinkl, Contracting Specialist, Telephone 011-81-176-77-4895, Email justin.zinkl.1@us.af.mil.

Alternate POC is Mutsuo Shibasaki, Contracting Officer, Telephone 011-81-176-77-4895, Email mutsuo.shibasaki.jp@us.af.mil.

(d) Music demonstration per section 1.7 of the PWS shall be coordinated between the government and offeror after items in para. (a) and (b) in accordance with para. (c) have been submitted.

EVALUATION CRITERIA:

Evaluation of quotations will be completed in accordance with FAR 13.106-2. The Government will award the contract resulting from this solicitation to the responsible offeror whose offer conforms to the solicitation and represents the best value to the Government.

Evaluation Factors: (1) Price and (2) Technical.

Technical capability will be evaluated with a music demonstration and resume per section 1.7 of the PWS.

The music demonstration will be coordinated after offeror has submitted the required documents listed in (a) and (b) in accordance with (c) of ‘Instructions to Offerors’ listed in this solicitation.

The music demonstration will be as follows:

Offerors will demonstrate technical proficiency through an evaluation. Offerors will be evaluated on four (4) pieces of written music (two traditional hymns, two contemporary worship songs), which they will receive on the day of the evaluation. Offerors will be evaluated on their ability to read music, play the notes as listed, vocalize, and to perform the provided music satisfactorily in terms of melody, tempo, rhythm and dynamic, making no more than 3 mistakes or missed notes.

Contractors must be actively registered with the System Award Management (SAM). Lack of registration in the SAM database will make an offeror ineligible for award. The Contractor is required to confirm on an annual basis that its information in the SAM database is accurate and complete at https://www.sam.gov/. (IAW FAR 52.232-33 Payment by Electronic Funds Transfer- System Award Management, Jul 13)

Contractors must be registered in Wide Area Work Flow (WAWF). The WAWF system is the method to electronically process vendor payment requests and receiving reports, at http://wawf.eb.mil/. (Authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports)

PROVISIONS/CLAUSES:

FAR 52.212-2 Evaluation – Commercial Items

(a) The government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the government, price and other factors considered. The following factors will be used to evaluate offers:

mailto:justin.zinkl.1@us.af.mil mailto:justin.zinkl.1@us.af.mil mailto:mutsuo.shibasaki.jp@us.af.mil mailto:mutsuo.shibasaki.jp@us.af.mil https://www.sam.gov/ http://wawf.eb.mil/

Price and Technical Acceptability

(b) Options. The government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options will not obligate the government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, will result in a binding contract without further action by either party. Before the offer's specified expiration time, the government may accept an offer (or part of an offer), whether or not.

ADDENDA TO FAR 52.212-2

The following paragraphs are added.

(d) Award will be made to the Lowest Priced offer that meets the Technical Acceptability.

Price. The government will rank and evaluate and all quotes by total price including all option prices. Offerors are reminded that evaluating the option prices does not obligate the government to exercise the Options.

Technical Acceptability. The government will evaluate technical acceptability of each offer through a music demonstration and review of resume and letter of reference per section 1.7. of the PWS, on a pass/fail basis and assign an Acceptable or Unacceptable rating as described in Table 1 below. If the lowest priced evaluated offer is judged to receive acceptable assessment, that offer represents the best value for the government and the evaluation process stops at this point. Award shall be made to that offeror without further consideration of any other offers.

Table 1 - Technical Acceptable/Unacceptable Rating Method Adjectival Rating Description Pass - Acceptable Quote clearly meets the minimum requirements of the solicitation.

Fail - Unacceptable Quote does not clearly meet the minimum requirements of the solicitation.

Offer(s) with unacceptable rating are not eligible for award.

(End of Addenda)

List of Attachments:

1. Performance Work Statement