Combined_RFQ_and_SOW.pdf

35th Contracting Squadron USAF Misawa Air Base, Japan

FA5205-18-Q-B045, SFS IDS Head-End

REQUEST FOR QUOTATION:

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation number is FA5205-18-Q-B045; this solicitation is a Request for Quotation (RFQ). This solicitation document and incorporated provisions and clauses are those in effect through FAC 2005-99, DPN 20180629, and AFAC 2018- 0525. This acquisition will be full and open competition.

Offerors may use another format for submission of a response to this RFQ. All responses must contain the minimum information required as listed below.

Please provide the following information:

Company Name:

CAGE Code: DUNS No.: Quote Expiration:

Prompt payment discount terms: Delivery Time:

Name of Offeror:

Offeror Email: Offeror Phone:

Signature: Date:

Requested Supplies and Services List Item No. Description Qty Unit Unit Price Extended Price

0001 Vindicator V5 Intrusion Detection System (To include all materials, labor, and shipping costs) * 1 Each

Total Amount:

* System components include:

Equipment:

• WCC on Workstation

• AE Security System Terminal

• NEMA 12, Enclosure Assembly

• AE AES V5 IDS System Master (w/Hardware & Firmware)

• AE AES-1500 Network Device

• 8 Port Sensor Input Module (V5)

• 4 Port Relay Output Module (V5)

• Power Supply, 12/24VDC, 6A, w/charger, UL Listed

• Power Dist. Panel (8 Fused Circuits), UL Version

• BAT-12100 Battery 10a

• Packaging & Freight to Misawa, Japan Services:

• Installation – please see attached Statement of Work.

Award shall be made in the aggregate, all or none.

RESPONSE TIME:

Please send any response NO LATER THAN 1400 on 4 Sep 18 (JST) or 0100 on 4 Sep 18 (EST).

Point of contact is Christopher Unger, 2d Lt, Contracting Specialist, Telephone 011-81-176- (77)-8057, Email christopher.unger.2@us.af.mil

Alternate POC is Shannen Duffy, 1st Lt, Contracting Officer, Telephone 011-81-176- (77)-8051, Email shannen.duffy@us.af.mil.

SHIPPING ADDRESS/CONSOLIDATION POINT:

F.O.B. Destination shall be quoted for supplies to be delivered within the United States unless there are valid reasons to the contrary. Shipping cost should be included in the total quoted price. Please include the cost of shipping the items to Defense Distribution Depot San Joaquin (DDJC), Tracy Depot unless an exemption applies.

Please see exemptions below; if exemptions apply you must contact SDDC for booking and shipping instructions.

Upon delivery, please provide receipt to christopher.unger.2@us.af.mil. Please ensure all freight is properly labled for shipping, especially if multiple storages are used.

Primary Shipping Information:

Defense Logistics Agency Defense Distribution Depot San Joaquin (DDJC), Tracy Depot Address: Bldg. 30, CCP, 25600 Chrisman Road, Tracy, CA 95376

[Delivery Hours 07:00 - 15:30, M-F. All delivery appointments will be made at least 24 hours in advance through the carrier appointment system (aka. CAS). For registration/system information, call 1-800-462-2176, option 3. Any question regarding an appointment call 24 hours in advance.]

Exceptions to DDJC shipping:

The following material and/or shipment types should not be routed to a DLA consolidation and containerization activity (DDJC). The vendor must contact the military Surface Deployment and Distribution Command (SDDC) Movement Support Teams to book and document items:

a. Release unit (RU) shipment or combination of LRU’s which economically (by cube or weight) fill a seavan for a single consignee or overseas breakbulk activity.

b. Single items oversize to a 40-foot seavan (maximum item dimensions L= 228” x W = 85” x H = 85”, or occupying 50 percent or more of the floor space in a 40-foot seavan).

c. Air – eligible item(s) outsized to a single 463L pallet (L = 84” x W = 104” x H = 96”); or over 9645 lbs.; or containing hazardous material (Contact Aerial Port of Embarkation for these shipments).

d. Navy CASREPS and Air Force and Marine Corps high-priority (TP1 or TP2 designated 999, 777, 555, N__, and E__, or RDD under 21 days (60 days USMC) which have not been downgraded to surface.

e. Foreign Military Sales (FMS) shipments (except authorized special projects identified in the MAPAD).

f. Shipments consisting of material categorized as follows (WATER COMMODITY CODE):

1) Aircraft, unboxed, (990)

2) Arms, ammunition, explosives and radioactive waste, (40X-499;680-686)

Exception: (DDJC accepts 1.4 explosives)

3) Baggage/household goods, (360-399)

Exception: (DDJC Accepts HHG/Baggage)

4) Boats, (640-642)

Exception: (DDJC & DDSP can accept boats within the limits of paragraph 1b).

5) Bulk cargo, unpacked, dry or liquid, (200-280)

6) Classified or intelligence material or material requiring Transportation Protective Services

7) Controlled substances, (532, 533, 537, 540, 542)

8) Mail, (610-619)

9) Privately Owned Vehicles (POV), (300-359)

10) Radioactive material, (Type Cargo Code A, 4) mailto:christopher.unger.2@us.af.mil mailto:shannen.duffy@us.af.mil mailto:christopher.unger.2@us.af.mil

11) Radioactive material, (Water Commodity Code 451-496)

12) Refrigerated cargo, (100-189)

13) Special cargo/oversized

a) Antisubmarine equipment, (800-809)

b) Boats and boxed vehicles, (810-829)

c) Lumber and logs, (832-840, 842-843, 845-846, 848-849, 851-859)

d) Special cargo (860-894) Exception: DDJC & DDSP accept vehicles (except POVs) that can be loaded in a seavan or on a flatrack and meet the dimensional limitations.

14) Subsistence, perishable, (500-529)

15) Water Type Cargo Code A, C, D, I, J, P & S

16) Water Special Handling codes – Single Handling Condition, 2, 3, 4, 5, 6, 7 & 8

g. Parcel Post material addressed to an Army Post Office (APO)/Fleet Post Office shall be shipped via parcel post to the customer.

SDDC Point of Contact Information:

SDDC 597th BDE S3 Booking Office Address: 661 Sheppard Place, Fort Eustis, VA 23604-1626 Email- usarmy.jble.597-trans-bde.mbx.north-south-occa-booking-office@mail.mil Phone- 1-757-878-7513/8235/7516/8418/8364/0635/8360/0650

EVALUATION CRITERIA:

Evaluation of quotations will be completed in accordance with FAR 13.106-2. The Government will award the contract resulting from this solicitation to the responsible offeror whose offer conforms to the solicitation and represents the best value to the Government.

Evaluation Factors: (1) Technical and (2) Price.

Technical Acceptable/Unacceptable Rating Method Adjectival Rating Description Acceptable Proposal meets the requirements of the solicitation Unacceptable Proposal does not meet the requirements of the solicitation

Contractors must be actively registered with the System Award Management (SAM). Lack of registration in the SAM database will make an offeror ineligible for award. The Contractor is required to confirm on an annual basis that its information in the SAM database is accurate and complete at https://www.sam.gov/. (IAW FAR 52.232-33 Payment by Electronic Funds Transfer- System Award Management, Jul 13)

Contractors must be registered in Wide Area Work Flow (WAWF). The WAWF system is the method to electronically process vendor payment requests and receiving reports, at http://wawf.eb.mil/. (Authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports)

PROVISIONS/CLAUSES:

The following provisions and/or clauses apply to this acquisition. Offerors must comply with all instructions contained in. Clauses may be accessed electronically in full text through http://farsite.hill.af.mil.

Provisions/Clause incorporated by Reference:

FAR 52.209-6 Protecting the Governments Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment

FAR 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations FAR 52.212-1 Instructions to Offerors -- Commercial Items FAR 52.212-2 Evaluation – Commercial Items FAR 52.212-4 Contract Terms and Conditions - Commercial Items mailto:usarmy.jble.597-trans-bde.mbx.north-south-occa-booking-office@mail.mil https://www.sam.gov/ http://wawf.eb.mil/ http://farsite.hill.af.mil/

FAR 52.212-5 (Dev) Contract Terms and Condition Required to Implement Statues or Executive Orders-Commercial Items

FAR 52.222-19 Child Labor – Cooperation with Authorities and Remedies FAR 52.222-21 Prohibition of Segregated Facilities FAR 52.222-26 Equal Opportunity FAR 52.222-36 Equal Opporunity for Workers with Disabilities FAR 52.222-50 Combating Trafficking in Persons FAR 52.223-18 Contractor Policy to Ban Text Messaging While Driving FAR 52.225-13 Restrictions on Certain Foreign Purchases FAR 52.228-3 Workers Compensation Insurance (Defense Base Act) FAR 52.228-4 Works Compensation and War-Hazard Insurance Overseas FAR 52.232-33 Payment by Electronic Funds Transfer – System for Award Management FAR 52.233-3 Protest After Award FAR 52.233-4 Applicable Law for Breach of Contract Claim DFARS 252.203-7005 Representation Relating to Compensation of Former DoD Officials DFARS 252.204-7008 Compliance with Safeguarding Covered Defense Information Controls DFARS 252.204-7012 Safeguarding of Unclassified Controlled Technical Information DFARS 252.204-7015 Disclosure of Information for Litigation Support DFARS 252.212-7007 Intent to Resolicit DFARS 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports DFARS 252.232-7006 Wide Area Work Flow Payment Instructions DFARS 252.239-7009 Representation of Use of Cloud Computing DFARS 252.239-7017 Notice of Supply Chain Risk DFARS 252.239-7018 Supply Chain Risk DFARS 252.239-7010 Cloud Computing Services DFARS 252.232-7010 Levies on Contract Payments DFARS 252.244-7000 Subcontracts for Commercial Items DFARS 252.246-7008 Sources of Electronic Parts

Provisions/Clause incorporated by full text:

FAR 52.252-2 -- Clauses Incorporated by Reference As prescribed in 52.107(b), insert the following clause:

Clauses Incorporated by Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://farsite.hill.af.mil

(End of Clause)

AFFARS 5352.201-9101 -- OMBUDSMAN (JUN 2016)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P92_14068 http://farsite.hill.af.mil/

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Air Force Installation Contracting Agency (AFICA)/KP Director, 1940 Allbrook Drive, Building 1, Wright-Patterson AFB OH 45433, Phone: (937)257-5529, Fax: (937)656-0919. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer.

(End of clause)

AFFARS 5352.242-9000 - CONTRACTOR ACCESS TO AIR FORCE INSTALLATIONS (NOV 2012)

(a) The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

(b) The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver’s license, current vehicle registration, valid vehicle insurance certificate, and [insert any additional requirements to comply with local security procedures] to obtain a vehicle pass.

(c) During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

(d) When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with [insert any additional requirements to comply with AFI 31-101, Integrated Defense, and AFI 31-501, Personnel Security Program Management] citing the appropriate paragraphs as applicable.

(e) Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

(f) Failure to comply with these requirements may result in withholding of final payment.

(End of clause)

Attachment 1 – Statement of Work

STATEMENT OF WORK (SOW)

FOR

SECURITY SYSTEM UPGRADES

BLDGS. 646 & 1940, MISAWA AIR BASE, JAPAN

July 2018

STATEMENT OF WORK

TABLE OF CONTENTS

SECTION PAGE

1 DESCRIPTION 2

2 GOVERNMENT FURNISHED PROPERTY AND SERVICES 3

3 GENERAL INFORMATION 3

4 APPENDICES 10

1. DESCRIPTION

The contractor shall provide all management, tools, supplies, equipment, and labor necessary to provide, install and configure a dual head-end for the Vindicator Intrusion Detection System (IDS) in buildings 646 and 1940 on Misawa Air Base, Japan. The installation will include installation of equipment racks, alarm display equipment including a separate VCC, Smart Pac alarm monitoring equipment at Bldg. 1940, new V5s at both locations, and the installation of an AE-AES-1500 data transmitter to route all legacy 1600s onto the network to minimize the current single points of failure. The configuration will also involve increasing the class C network to provide more usable IP addresses and ensuring all devices on base are configured correctly to respond to both head-ends.

1.1 BASIC REQUIREMENTS.

The contractor is to provide and install a Vindicator Intrusion Detection System (IDS) dual head-end system for Integrated Base Defense Security Systems (IBDSS). Procurement and installation will include V5 system masters(2) with 2 sensor input modules and 2 relay output modules each, encryption tunnels, data transmitters, power supplies, VCC computer, Smart Pac computer, video cabling, tamper switches, sensors, control boards, Balanced Magnetic Switches, key pad, 8 hour-battery backup power and other associated equipment. (see Appendix D for list of IDE)

1.2 SPECIAL REQUIREMENTS.

Final testing will be the primary method the government will use to ensure contract compliance and quality assurance of the IBDSS and the supporting Physical Security Systems (PSS). IBDSS testing will follow PACAF 32-1075 requirements which provides a logical order for the applicable testing requirements from AFI 31-101: ESE-TP-0023, Electronic Security Equipment Installation Acceptance Test and Turnover Plan, UFGS 28 20 01.00 10, and IC Tech Spec 705.

The PSS will be inspected to ensure compliance with applicable standards and to meet the performance standards that affect IBDSS from ESE-SIT-0001.

1.2.1 STANDARD CONFIGURATION

Standard Vindicator® configuration will include the following:

1.2.1.1 Replace Vindicator IDS V5 located inside Bldg. 646. It will be installed and configured to function as the primary alarm monitoring station in the Base Defense Operations Center

(BDOC).

1.2.1.2 Install Vindicator IDS V5 inside Bldg. 1940. It will be installed and configured to function as the secondary alarm monitoring station in the Alternate Base Defense Operations Center (Alt BDOC).

1.2.1.3 Install an AE-AES-1500 in a new alarm panel with 8 hour battery backup in the communication room in Bldg. 646 to transition the output of the CCMs onto the IP network and be routable to both head-ends to eliminate signal loss in the event of a failure of the Primary V5.

1.2.1.4 The equipment listed in Appendix D will be installed as outlined.

1.2.1.5 Install VCC and Smart Pac computer in Bldg. 1940 in new equipment rack to with separate display outputs to the Alarm Monitor desk in the next room 30’ away.

1.2.1.6 Configure new equipment rack in Bldg. 1940 with tamper switches on both cabinet doors that report alarm status to the sensor input modules on V5 Secondary master and configure equipment space with AP-669 Passive Infrared Detector, Corby 6520 keypad and HSS Balanced Magnetic Switch to secure space.

1.2.1.7 Install and configure encryption tunnel devices between new V5’s and current secure facilities on base.

1.2.1.8 Configure all current AES-1500 and Vindicator 1600 Data transmitter’s to report alarm status to both system masters.

1.2.1.9 Increase the current class C subnet used by the IDS system to 512 IP addresses to allow for future expansion.

1.2.1.10 Install battery backup on both V5’s.

1.2.2 IBDSS BACKUP POWER REQUIREMENTS:

The backup power for all IDS must be provided by internal batteries or UPS that can last for a minimum of 8 hours.

1.2.3 INSTALLATION TIMELINES

1.2.3.1. EQUIPMENT.

All materials needed for installation must be received by the customer no later than 30 days after notification of award of this contract. The customer, 35 SFS, will secure these items until such time as the building is ready for installation to begin.

1.2.3.2 MOBILIZATION.

The contractor must mobilize all personnel required for the installation of this requirement and arrive within 5 days of notification that the building is ready for IDS installation. The expected timeline for install is between 01 Sep 2018 and 30 Sep 2018.

1.2.3.3 INSTALLATION.

The contractor is required to install the requirement per the award document, this statement of work, and any applicable/appropriate regulations within five (5) duty days. Upon completion of the install, the contractor must remain in place (on island) and accessible while the first 72-hour burn-in period testing is conducted. The contractor shall warranty all IDS equipment for a 3 year period, in case of faulty equipment or installation, the contractor will replace faulty equipment / installation at no cost to the government. On issues related to install and configuration issues, contractor will provide one year warranty from the sign-off/completion date. After the final 30 day period has been completed, if there are no issues with the systems or equipment; the customer will then accept the install. Contractor shall provide customer with an Emergency technical assistance call-in number.

1.3. AS-BUILT DOCUMENTS. The Contractor shall provide drawings in white paper and two

(2) copies of CD-ROM’s containing all drawings with documents in Government readable format such as Word, Excel, PowerPoint, or PDF formats. Prior to Final Inspection, the Contractor shall provide all the approved material catalog cuts and maintenance manuals in binders for the Government.

2. GOVERNMENT FURNISHED PROPERTY AND SERVICES

Full size 19” equipment racks for both Bldgs. 646 and 1940 are available and ready for install.

For securing the equipment space at 1940, the Corby keypad and housing, the AP 669 and HSS BMS will be provided. Conduit and wire shall be provided/installed ready for connection.

Network switches if, necessary, will be provided by customer. Any conduit and sensor/electrical power wiring needed will be provided and installed by customer.

3. GENERAL INFORMATION

3.1 QUALITY CONTROL

All quality control is dependent on the Contractor. The contractor is responsible for ensuring that the items and services meet the requirements of the contract. Any in-process inspection by the Government shall be conducted in a manner consistent with commercial practice.

3.2 SECURITY REQUIREMENTS

Security and base access requirements are contained in clause 5352.242-9000 “Contractor Access to Air Force Installations.” Contractor employees will be required to obtain and display identification badges. Anticipate delays in getting commercial vehicles on base and allow time for commercial vehicles to reach their destination by driving designated routes at posted speed limits throughout the base. Procedures for commercial vehicle access to the base are subject to change without prior notice. The services to be performed by the contractor during the period of this contract shall at all times and places be subject to review by an authorized representative(s) such as the Site Security Manager(s).

3.2.1 ID Passes, Badges and Vehicle Stickers: The contractor is responsible to obtain such clearances and/or passes as required for his/her employees to enter military installations on Misawa AB prior to start to work. The contractor shall be responsible for all passes issued to his/her employees under this contract. Applications shall be coordinated through the Contracting Officer or designated representative. At the time of application, Security Forces will conduct a background check on all employees assigned to the contract. Upon termination of employment, the contractor shall be responsible for informing Security Forces and returning identification cards and base passes within 24 hours.

3.3 PHYSICAL SECURITY

The contractor shall be responsible for safeguarding all government property provided for contractor use. At the close of each work period, government facilities, property, and materials shall be secured. The installation contractor will be escorted during installation. The escort shall open / secure locked boxes.

3.4 HOURS OF OPERATION

3.4.1 Normal Hours of Operation. The contractor shall perform the services required under this contract during the following hours: MON-FRI 0730-1630, except federal holidays. The contractor may work, with prior approval of the Contracting Officer and Site Security Manager, extended hours to ensure timely completion of work at no additional cost to the government.

3.4.1.1 Recognized Holidays. The contractor is not required to provide service on the following days:

New Year's Day 1 January Martin Luther King's Birthday Third Monday in January President's Day Third Monday in February Memorial Day Last Monday in May Independence Day 4 July Labor Day First Monday in September Columbus Day Second Monday in October Veterans' Day 11 November Thanksgiving Day Fourth Thursday in November Christmas Day 25 December

If the holiday falls on Saturday, it is observed on Friday. If the holiday falls on a Sunday, it is observed on Monday.

3.5 CONSERVATION OF UTILITIES

The contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions which prevent the waste of utilities which include the following:

3.5.1 Lights shall be used only in areas where and when work is actually being performed.

3.5.2 Mechanical equipment controls for heating, ventilation, and air conditioning systems shall not be adjusted by the contractor or by contractor employees unless authorized.

3.5.3 Water faucets or valves shall be turned off after the required use has been accomplished.

3.5.4 Government telephones shall be used only for official government business.

3.6 RECORDS

The contractor shall be responsible for creating, maintaining, and disposing of only those government required records that are specifically cited in this SOW. If requested by the Government, the contractor shall provide the original record or a reproducible copy of any such record within five working days of receipt of the request.

3.7 ENVIRONMENTAL CONTROLS

3.7.1 Compliance with Laws and Regulations. The contractor shall be knowledgeable of and comply with all applicable Japan Environmental Governing Standards (JEGS), and requirements regarding environmental protection. In the event environmental laws/regulations change during the term of this contract, the contractor is required to comply as such laws come into effect. If there is an increase or decrease in cost as a result of the change, the contractor shall inform the Contracting Officer pursuant to notice requirements and negotiate a modification to the contract.

3.7.2 Notification of Environmental Spills. If the contractor spills or releases any substance contained in 40 CFR 302 into the environment, the contractor or its agent shall immediately report the incident to Misawa AB Fire Dept at 911. The liability for the spill or release of such substances rests solely with the contractor and its agent.

3.7.3 Material Storage and Use. The contractor shall follow manufacturer’s guidelines and professional recommendations for control of humidity, temperature, cleanliness, and materials handling. This includes hazardous materials.

3.8 GOVERNMENT OBSERVATIONS

Government personnel, other than Contracting Officers (COs) and Contracting Officer Representative (CORs), may from time to time, with CO coordination, observe contractor operations. However, these personnel may not interfere with contractor performance or make any changes to the contract.

3.9 SAFETY REQUIREMENTS

In performing work under this contract, the contractor shall:

3.9.1 Conform to the safety requirements contained in the contract for all activities related to the accomplishment of the work.

3.9.2 Perform work in a safe manner as required by OSHA 2206, General Industry, Occupational Safety and Health Standards (29 CFR 1910) and Japan Environmental Governing Standards (JEGS) by US Force Japan.

3.9.3 Develop and provide at the start of the orientation period or the start of the first operational performance period (if there is no orientation period) a safety plan for the protection of government facilities and property and to provide a safe work environment for contractor personnel.

3.9.4 Provide protection to government property to prevent damage during the period of time the property is under the control or in possession of the contractor.

3.9.5 Include a clause in all subcontracts to require subcontractors to comply with the safety provisions of this contract as applicable.

3.9.6 Record and report promptly (within one hour) to the contracting officer or designated Government Representative (GR), all available facts relating to each instance of damage to government property or injury to either contractor or government personnel.

3.9.7 In the event of an accident/mishap, take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence until released by the accident/mishap investigative authority through the contracting officer.

3.9.8 If the government elects to conduct an investigation of the accident/mishap, the contractor shall cooperate fully and assist government personnel in the conduct of investigation until the investigation is completed.

3.9.9 Include a clause in each applicable subcontract requiring the subcontractor's cooperation and assistance in accident reporting and investigation.

3.10 TRAINING Refer to Appendix E.

3.11 CONTRACTOR QUALIFICATIONS

3.11.1 Technicians must be U.S. SECRET-cleared citizens to accomplish all IDS/ACS installation. For more information Refer to Appendix E.

3.11.2 At least five years comprehensive experience in design, development, integration, implementation and installation of Integrated Base Defense Security Systems (IBDSS) with the manufacturer certifications listed and the following industry certifications.

3.11.3 Vindicator® certified to install and integrate the Vindicator® IDS line of products, Vindicator® Command & Control system, and Lenel® Access Control system.

3.11.4 Capability to install all interior and exterior sensors on the HQ USAF/A7S, Non-Nuclear Intrusion Detection System (IDS) Equipment Approval memorandum.

3.11.5 Cisco certified as a Cisco Certified Network Professional (CCNP).

3.11.6 Underwriters Laboratory (UL) Listed Alarm system installer and service provider.

3.11.7 Familiar with new Risk Management Framework (RMF) for DoD Information Technology (IT) which replaces the Department of Defense Information Assurance Certification and Accreditation Process (DIACAP).

3.11.8 Meet all IBDSS Platform Information Technology (PIT) accreditation requirements IAW RMF and the associated National Institute of Standards and Technology (NIST) standards.

3.11.9 Must be capable of installing the IBDSS IAW with applicable System Security Plans (SSP)s for Vindicator®.

3.11.10 Capable of completing an Implementation Plan and providing accreditation paperwork.

3.12 CONTINUATION OF ESSENTIAL DOD CONTRACTOR SERVICES DURING

CRISIS IAW DoDI 3020.37. (MANDATORY) IAW DoDI 3020.37 (Continuation of Essential DoD Contractor Services During a Crisis), and aforementioned Air Force implementation, it is determined that the alarm installation has been identified by the Functional Commander / Functional Director as an essential service.

3.13 PUBLICATIONS

Compliance with all publications, regulations and operating instructions provided by the Government is required when:

3.14.1 They pertain to the procedures for materials expediting herein and where the contractor is authorized by the performance work statement to accomplish the work specified in the publication, regulation or operating instructions.

3.14.2 The publications prescribe USAF policies, use of materials, procedures and processes applicable to the work requirements.

3.14.3 The contractor is required to acquire and work on the latest version of the publication.

3.15 CONTRACTOR PERSONNEL

3.15.1 Contract Manager and/or Contract Employee: the contractor shall provide a contract manager/employee who shall be responsible for the performance of the services. The names of the contract manager/employee shall be provided to the CO in writing prior to the beginning of the performance period. The contract manager/employee must be U.S. SECRET-cleared and able to read, write, speak, and understand English.

3.15.2 The contract manager/employee shall be available during normal duty hours within two

(2) hours to meet on the installation with government personnel to discuss problems. After normal duty hours the manager/Employee shall be available within four (4) hours.

3.15.3 The contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the CO as a potential threat to the health, safety, security, general wellbeing or operational mission of the installation and its population.

3.15.3.1 Contractor personnel shall present a neat appearance and be easily recognized as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges, which contain the company name and employee name in English.

3.15.3.2 The contractor shall not employ any person who is an employee of the U.S.

Government if employing that person would create a conflict of interest. Additionally, the contractor shall not employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval according to DOD 5500-7-R Joint Ethics Regulation. The contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies in AFI 64-106.

3.15.3.3 The contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station, change in duty hours or deployment.

Military Reservists and National Guard members may be subject to recall to active duty. The abrupt absence of these personnel could adversely affect the contractor’s ability to perform;

however, their absence at any time shall not constitute an excuse for nonperformance under this contract.

3.16 JAPANESE ROAD LAWS

3.16.1 The contractor should have an international drivers license and shall comply with Japanese Road Laws while on US Military installations to specifically include: Article 43 The Road Law (Japan) (prohibited acts relative to roads). No person shall commit the following described acts:

3.16.1.1 Damaging the road, causing roads to be littered with debris, polluting the roads with debris or fallout from motor vehicles or otherwise defacing roads unreasonably or without due cause.

3.16.1.2 Article 43-2 (Measures to be taken to prevent cargo or things loaded on motor vehicles from falling out)

3.16.2. The agency managing a road may when there is reasonable cause for him to feel that items or cargo being carried in or on a motor vehicle may fall out and damage, pollute, or otherwise deface the road in such manner as to hinder or obstruct the traffic, order the operator of the vehicle in question to take steps or measures necessary to prevent occurrence of such hindrance by stopping operation of the vehicle, or correcting the method of loading or traveling or operation of the vehicle.

3.17 REQUIRED INSURANCE by JAPANESE LAW

3.17.1 The Contractor shall procure and maintain during the entire period of his performance under this contract the following minimum insurance on each vehicle used by the Contractor at the work site.

3.17.1.1 Type: Automobile Property Damage Insurance Amount: ¥3,000,000 or Dollar equivalent Bodily Injury Insurance Amount: ¥30,000,000 or Dollar equivalent.

3.17.1.2 All vehicles must be properly inspected/insured in accordance with Japanese Compulsory Insurance (JCI) requirements.

3.17.2. Prior to the commencement of work hereunder, the Contractor shall furnish to the Contracting Officer a certificate or written statement of the above required insurance. The policies evidencing required insurance shall contain an endorsement to the effect that cancellation or any material change in the policies adversely affecting the interests of the U.S.

Government in such insurance shall not be effective for such period as may be prescribed by the laws of the state in which this contract is to be performed and in no event less than thirty (30) days after written notice thereof to the Contracting Officer.

4. APPENDICES

A. Acronyms & Abbreviations List B. Estimated Workload Data C. Maps and/or Site Plans D. Required Equipment E. Publications/Forms

APPENDIX A

Acronyms & Abbreviations List

Acronym & Abbreviation

Definition

AF Air Force AFB Air Force Base BMS Balance Magnetic Switch CFR Code Federal Regulation CO Contracting Officer COR Contracting Officer Representative DEPT Department DOD Department of Defense FAR Federal Acquisition Regulation GR Government Representative GFP/M Government Furnished Property/Materials IDS Intrusion Detection System JAFAN 6/9 Joint, Air Force, Army, Navy 6/9 OSHA Occupational Safety and Health Act PBSA Performance Based Service Acquisition PIR Passive Infra-Red PWS Performance-Based Work Statement QA Quality Assurance QCP Quality Control Program SOW Statement of Work USAF United States Air Force

APPENDIX B

Estimated Workload Data

Vindicator® Command and Control Platform (VCCP) v5- Version 6.5 (Windows® 7, 32 bit only) or later are required in all PACAF IBDSS installations. To ensure compatibility with the VCCP and ensure proper performance all IBDSS will use IDS from the HQ USAF/A7S, Non-Nuclear Intrusion Detection System (IDS) Equipment Approval, (Approved IDS Equipment list).

APPENDIX C

Maps and/or Site Plans

Project location and route

APPENDIX D

Required Equipment

Vindicator® Command and Control Platform (VCCP) v5- Version 6.5 (Windows® 7, 32 bit only) or later are required in all PACAF IBDSS installations. To ensure compatibility with the VCCP and ensure proper performance all IBDSS will use IDS equipment from the HQ USAF/A7S, Non-Nuclear Intrusion Detection System (IDS) Equipment Approval, (Approved IDS Equipment list).

Intrusion detection system Units Equipment Bldg.

2 AE AES V5 IDS System Master Suite, Includes Hardware and

Firmware 646 & 1940

1 AE AES-1500 Network Device, CAT 5 Wire/RJ45 Version, Power Supply, Power Distribution Board, 8 hour battery

1 Data Comm for Business FT-6602 or equivalent 1940 1 AE SST (Security System Terminal), Win 7 64Bit Embedded, PC

SmartPak, Thin Client, no monitor

1 VCC on Workstation (PC workstation, Graphics Manager app, Proteus, Vin File) no V5, no Monitor

2 NEMA 12, Enclosure Assembly w/ tamper switch 646 & 1940 4 SIM - Sensor Input Module, 8 Ports, V5 646 & 1940 4 ROM - Relay Output Module, 4 Ports, V5 646 & 1940 2 8 hour battery Backup 1940 1 Corby 6520 Keypad with Corby 95-0014 Enclosure 1940 2 Power Supply and power distribution Panels 646 & 1940 1 AP 669 Passive Infrared Detector 1940 1 HSS Balanced Magnetic Switch 1940 Varies Multi state Resistor Pack 646 & 1940

APPENDIX E

Publications/Forms

2.1. DEPARTMENT OF DEFENSE SPECIFICATION

UFGS Specifications are accessible to the public at:

http://www.wbdg.org Publications Name UFGS-28 20 01.00 10 Electronic Security System, Oct 2007 UFGS-28 16 00.00 20 Basic Intrusion Detection Systems (IDS), Apr 2006 UFGS-28 16 01.00 10 Small Intrusion Detection System, Nov 2008 UFGS-28 23 23.00 10 Closed Circuit Television Systems, Feb 2011 UFGS-28 26 23 Duress Signal System (For Brig Facilities), Apr 2006 UFGS-28 05 26.00 40 Grounding and Bonding for Electronic Safety and Security, Aug2013 UFGS-31 23 00.00 20 Excavation and Fill, Feb 2011 UFGS-27 21 10.00 40 Fiber Optic Data Transmission System, May 2013 UFGS-08 11 13 Steel Doors and Frames, Feb 2014 UFGS-08 34 53 Security Doors and Frames, Aug 2008 UFGS-08 34 73 Sound Control Door Assemblies, May 2012 UFGS-02 41 00 Demolition and/or Deconstruction, May 2010 UFGS-32 31 13.53 High-Security Chain Link Fences and Gates, Apr 2008 UFGS-26 55 53.00 40 Security Lighting, May 2011 UFGS-26 56 13.00 40 Lighting Poles and Standards, Nov 2008 UFGS-08 56 63 Detention and Security Windows, Apr 2006 UFGS-08 81 00 Glazing, Aug 2011 UFGS-08 88 53 Detention and Security Glazing, May 2011 UFGS-01 45 00.10 20 Quality Control for Minor Construction, Feb 2010

2.2. DEPARTMENT OF DEFENSE STANDARDS

Standards

Standards are accessible to the public at:

http://www.wbdg.org FOUO Standards are available at:

https://pdc.usace.army.mil Registration will be required.

Publications Name UFC 4-010-05 Sensitive Compartmented Information Facilities Planning, Design, and Construction, 01 Feb 2013, with Change 1, 01 Oct

UFC 4-021-02 Electronic Security Systems, 01 Oct 2013 UFC 4-022-01 Security Engineering: Entry Control Facilities / Access Control

Points, 25 May 2005 UFC 3-520-01 Interior Electrical Systems, 03 Feb 2010, with Change 2, 01 Jul http://www.wbdg.org/ http://www.wbdg.org/ https://pdc.usace.army.mil/

UFC 4-022-03 Security Fences and Gates, 01 Oct 2013 UFC 4-010-01 DoD Minimum Antiterrorism Standards for Buildings, 09 Feb

2012, change 1 01 Oct 2013 UFC 4-020-01 DoD, Security Engineering Facilities Planning Manual, 11 Nov

UFC 4-020-02FA Security Engineering: Concept Design (FOUO), 01 Mar 2005 UFC 4-020-03FA Security Engineering: Final Design (FOUO), 01 Mar 2005 UFC 4-010-03 Security Engineering: Physical Security Measures for High-Risk

Personnel, 02 Aug 2011 UFC 3-530-01 Design: Interior and Exterior Lighting and Controls, 22 Aug

2006, with Change 3, 01 Sep 2013 MIL-HDDK-1013/1A Design Guidelines for Physical Security of Facilities, 15 Dec

MIL-HDBK-1190 Facility Planning and Design Guides, 01 Sep 87 MIL-STD-188-124B Grounding, Bonding and Shielding for Common Long

Haul/Tactical Communication Systems Including Ground Based Communications- Electronics Facilities and Equipment’s, 01 Feb 1992, with change notice 4, 04 Apr 2013

MIL-HDBK-419A Grounding, Bonding, and Shielding for Electronic Equipment’s and Facilities, Volume I, Basic Theory, 29 Dec 1987

MIL-HDBK-419B Grounding, Bonding, and Shielding for Electronic Equipment’s and Facilities, Volume II, Applications, 29 Dec 1987

ETL 13-4 Engineering Technical Letter (ETL) 13-4: Standby Generator Design, Maintenance, and Testing Criteria, 18 Nov 2013

UFC 1-300-09N Design Procedures, 25 May 2005, with Change 9, 01 Jul 2013

Air Force Publications.

Air Force publications are accessible at: http://www.e-publishing.af.mil. FOUO publications area available at:

https://wmsweb.afncr.af.mil/wms/default.aspx (CAC will be required) Publications Name AFI 31-101 (FOUO), Integrated Defense, 08 Oct 2009, with change 2, 07 Mar 2013 HQ PACAF Supplement to AFI 31-101 (FOUO), Integrated Defense Supplement, 11 Feb 2014

AFI 31-113 (FOUO) Installation Perimeter Access Control, 26 Jan 2012 AFI 10-207 Command Posts, 01 Feb 2012 AFI 32-1024 Standard Facility Requirements, 14 Jul 2011 AFM 32-1084 Facility Requirements, 20 Apr 2012 HQ PACAFI 32-1075 Integrated Base Defense Security System (IBDSS) Installation, Maintenance, Sustainment, Restoration and Modernization, 29 Oct https://wmsweb.afncr.af.mil/wms/default.aspx

DOD publications.

DOD publications are accessible at:

http://www.dtic.mil/whs/directives/index.html Publications Name DoDM 5200.01 Vol 3 DoD Information Security Program: Protection of Classified

Information, 24 Feb 2012, with change 2, 19 Mar 2013 DoDM 5100.76 Physical Security of Sensitive Conventional Arms, Ammunition, and

Explosives (AA&E), 17 Apr 2012 DoDI 8500.01 Cybersecurity, 14 Mar 2014 DoDI 8510.01 Risk Management Framework (RMF) for DoD Information

Technology (IT), 12 Mar 2014

Intelligence Community Publications.

National Institute of Standards and Technology (NIST).

Federal Information Processing Standards (FIPS) standards.

National Institute of Standards and Technology (NIST) Federal Information Processing Standards (FIPS) standards are accessible at:

www.nist.gov Publications Name FIPS-197 Advanced Encryption Standard (AES), 26 Nov 2001 FIPS 140-2 Security Requirements for Cryptographic Modules, 25 May

2001, with changes up to 03 Dec 2002 HSPD-12 Homeland Security Presidential Directive 12, 27 Aug 2004 FIPS PUB 201-2 Personal Identity Verification (PIV) of Federal Employees and

Contractors, Aug 2013 Occupational Safety & Health Administration standards and publications.

Intelligence Community Publications are accessible at:

http://www.navfac.navy.mil/navfac_worldwide/specialty_centers/exwc/products_and_servi ces/capital_improvements/dod_lock/Documents/DirectivesandGuidance.html Publications Name ICD 704 Intelligence Community Directive 704, Personnel Security Standards and Procedures Governing Eligibility for Access to Sensitive Compartmented Information and Other Controlled Access Program Information, 01 October 2008

ICD 705 Intelligence Community Directive 705, Sensitive Compartmented Information Facilities, 26 May 2010

ICS 705-1 Intelligence Community Standard Number 705-1, Physical and Technical Security Standards For Sensitive Compartmented Information Facilities, 17 Sep 2010

ICS 705-2 Intelligence Community Standard Number 705-2, Standards for the Accreditation and Reciprocal Use of Sensitive Compartmented Information, 17 Sep 2010

IC Tech Spec-for

ICD/ICS 705

Technical Specifications for Construction and Management of Sensitive Compartmented Information Facilities, Version 1.2, , 23 Apr http://www.dtic.mil/whs/directives/index.html http://www.nist.gov/ http://www.navfac.navy.mil/navfac_worldwide/specialty_centers/exwc/products_and_services/capital_improvements/dod_lock/Documents/DirectivesandGuidance.html http://www.navfac.navy.mil/navfac_worldwide/specialty_centers/exwc/products_and_services/capital_improvements/dod_lock/Documents/DirectivesandGuidance.html

Occupational Safety & Health Administration standards and publications are available at:

www.osha.gov USFJ instructions are available at:

www.usfj.mil under the USFJ Portal - A CAC will be required.

Publications Name OSHA Incorporation of General Industry Safety and Health Standards

Applicable to Construction Work, Fed Register #58:35076-35306, 30 Jun 1993

USFJ 64-102 United States Official Contractors and Their Employees, 01 Jul 2010

These standards are not accessible on the internet and will be provided.

CCD for IBDSS Capabilities Development Document for Integrated Base Defense Security System (FOUO), Increment: 1, ACAT III, 17 Feb 05

ESE-SIT-0001 Standardized Electronic Security Equipment Siting and Design Guidance for Permanent Installations (FOUO), 01 Mar 2013

ESE-TP-0023 Electronic Security Equipment Installation Acceptance Test and Turnover Plan, 01 Mar 2013

HQ USAF/A7S Non-Nuclear Intrusion Detection System (IDS) Equipment Approval, (Approved IDS Equipment list), 29 Jan 2014

Joint Air Force - Army – Navy (JFAN 6/9) Manual

Physical Security Standards for Special Access Program Facilities, 23 March 2004, with change 1 to Annex B, 09 Dec

TO 31-10-24 Installation Practices: Communications Systems Grounding, Bonding, and Shielding.28 Apr 2014

TO 31-10-34 Fiber Optic Communication Cables and Connectors, 01 Oct 1998, with change 1, 01 Jul 1999

BISS-SYS-14000B System Specification for Alarm Set, Anti-Intrusion, Restricted Area AN/GSX-4 (Advanced Entry Control System (AECS)), 19 Aug 1996

Vindicator® Network SSP Force Protection Branch, Electronic Systems Center (now Life Cycle Management Center (LCMC)), Honeywell Vindicator® V5 Command and Control Display Equipment (CCDE) System Security Plan (SSP), 20 Jun 2011

2.3. NON-GOVERNMENT STANDARDS AND OTHER PUBLICATIONS

National Fire Protection Association (NFPA) National Fire Protection Association (NFPA) Codes are accessible at:

www.nfpa.org Publications Name NFPA 70 National Electrical Code®, 2014 NFPA 101 Life Safety Code®, 2012

- Underwriters Laboratory® (UL®) Standards http://www.osha.gov/ http://www.usfj.mil/ http://www.nfpa.org/

Underwriters Laboratory® (UL®) Standards are accessible at:

www.ul.com UL® may charge for the purchase of its standards.

Publications Name UL 2050 UL® Standard for Safety for National Industrial Security Systems, Fifth Edition, 05 Nov 2010 UL 634 UL® Standard for Safety for Connectors and Switches for Use with

Burglar- Alarm Systems, Ninth Edition, 12 Oct 2007 UL 639 UL® Standard for Safety for Intrusion-Detection Units, Eighth

Edition, 31 Aug 2007 UL 681 UL® Standard for Safety for Installation and Classification of

Burglar and Holdup Alarm Systems, Fifteenth Edition, 16 Jan

UL 1076 UL® Standard for Safety for Proprietary Burglar Alarm Units and Systems, Fifth Edition, 29 Sep 1995

UL 1034 UL® Standard for Burglary-Resistant Electric Locking Mechanisms, Sixth Edition, 18 May 2011

UL 294 UL® Standard for Access Control System Units, Sixth Edition, 10 May 2013

UL 1449 UL® Standard for Surge Protective Devices, Third Edition, 29 Sep

UL 497 UL® Standard for Protectors for Paired-Conductor Communications Circuits, Seventh Edition, 25 Apr 2001

UL 497A UL® Standard for Secondary Protectors for Communications Circuits, Third Edition, 20 Mar 2001

UL 497B UL® Standard for Protectors for Data Communications and Fire- Alarm Circuits, Fourth Edition, 14 Jun 2004

American Society of Mechanical Engineers (ASME) Drawing specifications

American Society of Mechanical Engineers (ASME) Drawing specifications are available at:

www.asme.org ASME may charge for the purchase of its documents.

Publications Name ASME Y14.100-2014 Engineering Drawing Practices, dated 2014 ASME Y14.24-2012 Types and Applications of Engineering Drawings, dated 2012 ASME Y14.31-2014 Undimensioned Drawings, dated 2014 ASME Y14.34-2013 Associated Lists, dated 2013 ASME Y14.35M-1997 Revision of Engineering Drawings and Associated Documents, dated 1997.

ASME Y14.38-2007 Abbreviations and Acronyms for Use on Drawings and Related

Documents, dated 2007 http://www.ul.com/ http://www.asme.org/