SOW_Water_Treatment__Chemicals_for_35_CES_CEOI_Final_Version_8_Mar_17.pdf

STATEMENT OF WORK (SOW)

FOR

DELIVERY AND INJECTION

OF

WATER TREATMENT CHEMICALS

BOILER/WATER/SEWAGE PLANTS

35 CES/CEOI, MISAWA AIR BASE, JAPAN

Masatsugu Hatakeyama, Civ Date

Water Anayst, Boiler Plant

Christopher A. Nowlin, SSgt, USAF Date

Waste Water Treatment Manager

Tsukasa Kikuchi, Civ Date

Water Foreman, Water Plant

Date: 8 Mar 2017

1404409286A Typewritten Text

1404409286A Typewritten Text

8 MARCH 2017

1404409286A Typewritten Text

8 MARCH 2017

1404409286A Typewritten Text

1289424160U Typewritten Text

8 MARCH 2017

1289424160U Typewritten Text

1. DESCRIPTION OF WORK. The contractor shall provide all management, tools, supplies, equipment, labor and transportation necessary to make delivery and injection of the water treatment chemicals to the location(s) designated by the Water Treatment Plant representatives at Misawa AB, Japan, in accordance with this Staement of Work (SOW).

1.2. ORDERING PROCEDURE. Individual delivery order(s) will be issued during the contract period, as needs arise and funds become available. Each delivery order will be for an estimated quantity of chemicals that will need to be delivered during the period specified. Under the delivery order, the Water Treatment Plant representatives will place call(s) to the contractor for the exact chemical(s), identifying delivery quantities, schedule, and place(s) during the period specified in the delivery order(s). Each delivery order has a not to exceed threshold and under no circumstances shall the contractor deliver chemicals in excess of the quantities listed on each specific delivery order. At the end of each delivery order period any remaining quantities shall be de-obligated and the contractor shall not be paid for chemicals that are not delivered.

1.3. DELIVERY SCHEDULE. When the call is made, the contractor shall coordinate the schedule and the delivery and injection with the government representative(s). The contractor shall complete delivery and injection of the called item(s) not later than 2 calendar days (CD) from the date of call for emergency delivery, and 7 CD for regular delivery. Under a regular delivery, the Government may request the delivery beyond 7 CD depending on the stock yard conditions but no later the completion date of the delivery order. Call(s) will be made from 0800 hours to 1700 hours, Monday thru Friday except for the U.S. legal holidays. The contractor shall complete delivery and injection as per the call during 0730 hours thru 1900 hours, Monday thru Saturday except for the U.S. legal holidays. When the contractor needs to deliver the items at other time except for 0730 hours thru 1900 hours Monday thru Saturday, and needs to deliver on the U.S. legal holidays, the contractor shall make a coordination with site supervisor & obtain approval from the site supervisor of each plant.

1.4. ORDERING LIMITATION. The contractor shall track each call and the aggregate amount of calls made under individual delivery orders. No delivery or injection shall be made if the aggregate amount exceeds the total amount of an individual delivery order or the call is made by personnel who are not appointed/authorized by the CO. The contractor shall immediately report to the Contracting Officer without delivery or injection if such call is received.

1.5. DELIVERY METHOD. The contractor shall make delivery and injection of the chemicals to the designated place(s) in a safe manner and in accordance with commercial and industrial practices. The contractor shall ensure entry gates to Misawa AB are available prior to delivering the chemicals. If it is delayed due to some trouble during delivery, it is necessary to promptly contact the ordering individual(s).

1.6. DELIVERY LOCATIONS. Delivery point(s) will be one or combination of the following buildings in Misawa Air Base, Japan.

a. Boiler Plants: (1) Central Boiler Plant, Bldg. 465, DSN: 226-2572

(2) South Boiler Plant, Bldg. 786, DSN: 226-3148

(3) West Boiler Plant, Bldg. 1337, DSN: 226-2163

(4) North Boiler Plant, Bldg. 1948, DSN: 226-4207

(5) East Boiler Plant, Bldg. 3322, DSN: 226-1551

(6) Security Hill Boiler Plant, Bldg. 1536, DSN: 226-

POC: Masatsugu Hatakeyama Masatsugu.hatakeyama.jp@us.af.mil

b. Waste Water Treatment Plants: (1) Main Sewage Plant, Bldg. 1190, DSN: 226-3421

(2) North Water Plant, Bldg. 1950, DSN: 226-3421

(3) Security Hill Sewage Plant, Bldg. 1542, DSN: 226-

(4) Industrial Waste Plant, Bldg. 1386, DSN: 226-3421

POC: Kenji Taneichi Kenji.taneichi.jp@us.af.mil

c. Water Treatment Plants: (1) Main Water Plant, Bldg. 1360, DSN: 226-3908

(2) North Water Plant, Bldg. 1942, DSN: 226-3908

(3) Security Hill Water Plant, Bldg. 1541, DSN: 226-

(4) Swimming Pool, Bldg. 628, DSN: 226-3908

(5) Sand Basin, Bldg. Bldg. 768, DSN: 226-3908

POC: Tsukasa Kikuchi Tsukasa.kikiuchi@us.af.mil

1.7. MATERIAL APPROVAL SUBMITTAL OF CHEMICALS. The contractor shall submit a copy of the Manufacturer’s Safety Data Sheet (MSDS) for each chemical with an AF Form 3000, Material Approval Submittal to the CO for approval prior to initial delivery, unless the MSDS has previously been approved. No unapproved or disapproved chemicals shall be delivered or injected.

1.8. TECHNICAL ADVISE. The government representatives may request the contractor’s technical advice in association with the chemicals and plant operations. Upon receipt of request, the contractor will be required to provide an advice in the technical aspects affiliating with the manufacturers as necessary.

1.9. LICENSE /CERTIFICATE. The contractor shall have all the licenses and certificates required for performance of work under the contract IAW all applicable laws of the Government of Japan and local governments, and local laws where the contractor is registered. IAW the Poisonous and Deleterious Substances Control Law and Fire Defense Law, the contractor shall have the following personnel certified by the prefectural governor, at the office/branch making delivery or injection of the chemicals under the contract:

a. Certificate for responsible personnel handling poisonous and deleterious substances (Dokubutsu Gekibutsu Toriatsukai Sekininsha); and

b. Certificate of dangerous object handler (Kikenbutsu Toriatsukaisha).

2. GENERAL INFORMATION

2.1. CONTRACT MANAGMENT. Before initial delivery, the contractor shall provide an appointment of personnel who are responsible for all requirements under this contract. The contractor shall provide telephone numbers of the contractor manager and alternate(s) for after duty hours.

2.2. SPECIAL QUALIFICATIONS. The contractor’s vehicle driver and the operator of the equipment must obtain necessary licenses or the appropriate certification document. The contractor shall be able to read and speak English or provide an interpreter when necessary in the performance of this contract.

2.3. U.S. LEGAL HOLIDAYS. If a U.S. holiday occurs on Saturday, the following Monday will be observed as a U.S. holiday; and if a U.S. holiday occurs on Sunday, the following Monday will be observed as a U.S. holiday. The following is a list of U.S. holidays:

Holiday Date New Year's Day 1st January Birthday of Martin Luther King Jr. 3rd Monday of January Presidents Day 3rd Monday of February Memorial Day Last Monday of May Independence Day 4th July Labor Day 1st Monday of September Columbus Day 2nd Monday of October Veteran's Day 11th November Thanksgiving Day 4th Thursday of November Christmas Day 25th December

2.4. SPECIAL SECURITY REQUIREMENTS. The contractor shall comply with all Misawa AB security requirements. The Government shall provide escort for the contractor as needed.

Contractor personnel shall not be allowed to travel other than the delivery point(s).

2.4.1. BASE PASSES. The contractor shall obtain the following pass and identification items and adhere to the rules regarding the passes set forth:

a. Prior to the start of on-site work and the delivery of all chemicals, the contractor shall submit applications for base passes (listed below) to 35 SFS/S-5 via the Contracting Squadron, 35 CONS/LGCB, Bldg. 656, for all employees, including subcontractor employees, and vehicles requiring access to Misawa Air Base in order to perform under this contract.

(1) 5 AF Form 99, Application for Base Pass, for employees.

(2) 35th FW Form 54, Application for Vehicle Registration, for vehicles

b. The contractor, in conjunction with sponsoring unit/agency, will periodically cross-reference current employees against the base pass listing maintained by the Visitor Control Section, 35 SFS/S-5, Bldg. 301, to ensure accuracy and to verify employment status of assigned personnel.

The contractor will immediately report any changes in employment status such as termination, retirement, or resignation of employed personnel in possession of base and/or vehicle passes to the sponsoring unit/agency and/or the base contracting office. The contractor will be responsible for collection of the base and/or vehicle pass turn-in to the sponsoring unit/agency within three

(3) working days of the employee’s termination.

c. Upon completion of this contract, the contractor shall return all employees and vehicle passes to the Visitor Control Section, 35 SFS/S-5, Bldg. 301, and obtain a Certification of Receipt then submit to 35 CONS/LGCB. Final payment will be withheld until the contractor has accomplished required clearances.

2.4.2 Random Antiterrorism Measures (RAMs). RAMS are conducted on Misawa Air Base at varying times during a 24-hour period and may consist of measures such as spot checks of identification credentials, random vehicle searches, and site security sweeps. The contractor is subject to participating and cooperating with RAMS as directed by competent authority.

Anticipate increased RAMS during implementation of elevated Force Protection Conditions (FPCONs).

2.4.3 Reporting Suspicious Activity. It is the responsibility of all personnel working and residing on Misawa Air Base to be alert for detecting and reporting suspicious criminal or terrorist activity. The contractor shall immediately report any on-base observed suspicious activity to the 35 SFS/BDOC, Bldg. 646. All contractor-employed personnel shall be familiar with suspicious activity reporting numbers and procedures. The primary number for reporting suspicious activity on Misawa Air Base is 911 from a base phone or 0176-53-1911 from a mobile phone or off base.

2.5. UTILITIES. The contractor may utilize existing government sources of electricity, water, and sewer needed to perform the services required by the contract. The contractor shall provide own utilities where utilities are unavailable. Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operation under conditions that prevent waste of utilities.

2.6. DAMAGES TO GOVERNMENT PROPERTY. The contractor shall notify the CO of any damage to the Government property, which was caused by the contractor during the work of this contract. The contractor shall be responsible for repair of the damage at no additional cost to the