PWS_18_Feb_16_FINAL.doc

Attachment #1

FA5004-16-R-0003

18 Feb 2016

PERFORMANCE WORK STATEMENT (PWS)

FOR

ON-SITE RESIDENTIAL WATER DELIVERY SUPPORT FOR

MOOSE CREEK, FAIRBANKS NORTH STAR BOROUGH, ALASKA

DATE: 18 February 2016

1.0 INTRODUCTION

The Contractor shall, in accordance with the terms and conditions set forth below, furnish all labor, management, facilities, supplies, equipment, transportation, and material (other than those to be furnished by the Government), and do all things necessary for, or incidental to, performance of the work as set forth below. The Contractor shall furnish to the Government reports and other data together with supporting material developed during the period of service. During the execution of the work, the contractor shall provide adequate professional supervision and quality control to assure the accuracy, quality, completeness, and progress of the work. The contractor shall provide potable bottled water delivery service to private residents in the Moose Creek area.

2.0 DESCRIPTION OF SERVICES

2.1 BACKGROUND

The Air Force Civil Engineer Center (AFCEC) and the 354th Fighter Wing (FW), Eielson AFB are in need of potable/bottled water delivery services related to ongoing groundwater contamination relief efforts in and around Moose Creek, Alaska.

2.2 SCOPE

The contractor shall deliver potable bottled water to approximately 125 separate private properties located in Moose Creek, Fairbanks North Star Borough, Alaska. Delivery service shall be provided to each property no less than twice per week. Initial delivery addresses shall be provided by the government. Once performance begins the contractor will be responsible for maintaining a list of active addresses receiving bottled water delivery.

The contractor shall coordinate with the residents on their desired location for water delivery on their property. With a variety of properties and a wide range of demographics falling within the projected delivery area, residents may request the contractor to make delivery to driveway entrances, arctic entrys, by mailboxes, etc. The contractor shall make every effort to accommodate reasonable delivery requests from residents. All delivery disputes and issues should be brought to the attention of the Contracting Officer Representative’s (COR’s) and Contracting Officer.

Delivery will be required at a variety of property types, to include but not limited to:

a) Multi-Plex dwellings – there are several multi-unit dwellings that are currently identified for water delivery. Each individual unit in these multi-plex's shall be treated as a separate residence with its own delivery requirements.

i. Eleven "4-plex", a total of 44 units.

ii. One "19-plex", a total of 19 units.

iii. One "11-plex", a total of 11 units.

iv. Four "Duplex", a total of 8 units.

b) Apartment Complex’s

i. The Moose Creek Apartments, a total of 72 units.

c) Private residential homes

d) Churches

e) Businesses and commercial properties

The contractor shall maintain a location in or around the Moose Creek area stocked with contingency water supplies for residents use.

2.3 SPECIFIC SUPPORT SERVICES

2.3.1 Pre-Delivery/Delivery Data Support. The contractor shall assist in managing, coordinating and overseeing residences and properties identified for water delivery. The current list will be provided by the government. The contractor shall review, evaluate and track, approximately 200 delivery locations. The number of locations requiring water delivery is expected to fall over the period of performance as permanent water solutions are implemented for residents. The contractor shall also provide a mechanism for residents to pause/stop their location’s water delivery. The contractor shall coordinate with the government on when to stop delivery to locations that no longer require it. The contractor shall identify problems of insufficient data, missing data, or other elements which could lead to delay or failure of water delivery.

2.3.2 Initial Resident Notification. The contractor shall provide standardized informational handouts/material for residents clearly delineating, at a minimum, the contractor’s processes for beginning/ending water delivery (minimum notification times, who to notify etc.), how much water residents will receive in each delivery per household member, how residents should identify delivery locations, how empty water container will be collected after being emptied/used by residents, key contractor POC’s, emergency contingency water locations, and business hours.

2.3.3 Delivery. The contractor shall provide delivery to properties identified at a minimum of twice per week. Less frequent delivery schedules with larger amounts of water delivered per occurrence are typically less desirable since residents may not have the space requirements to store large amounts of bulky product in their residences. Less frequent deliveries with larger amounts of product being delivered at once may be made ONLY with written agreement from the resident and with notification and approval of the designated COR.

2.3.4 Delivery Size. The contractor shall identify each residence’s water delivery requirements based on household size. Current FEMA standards recommend one gallon of water per person, per day.

2.3.5 Waste. The contractor shall provide an option for pick-up of empty water containers from each property at a minimum of once per week. It is preferable to pick up empty water containers once a delivery is made to each property. The contractor is only responsible for disposing of water containers disbursed in the performance of this contract. All other refuse disposal requests by residents are not covered. It is recommended, but not mandatory, that the contractor provide translucent plastic bags (or similar) to ensure disposal of only empty water containers provided during performance of this contract.

2.3.6 Contingency Water. The contractor shall maintain a supply of water to be used in case of inclement weather, or other contingency prohibiting regular delivery of water, for eligible residents use. Nearing the end of the period of performance, the contractor may with CO/COR approval, deliver contingency water reserves through normal deliveries until supplies are exhausted.

2.3.7 Personnel.

2.3.7.1 Delivery Personnel. The contractor shall provide properly qualified representatives and delivery personnel.

2.3.7.2 Contract Manager. The contractor shall provide a Contract Manager who shall be responsible for the performance of the work. The name of this person and an alternate(s) who shall act for the contractor when the manager is absent shall be designated in writing to the COR. The Contract Manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operations of this contract. The Contract Manager or alternate shall be available during normal business hours within 4 hours to meet in person or by telephone with the COR or person(s) designated by the Contracting Officer (CO).

2.3.8 Project Tracking. The contractor shall maintain a database or spreadsheet for project tracking. At a minimum the contractor shall track:

a) Addresses

b) Delivery status (active/inactive)

c) Frequency of delivery

d) Resident contact info

e) Unique ID assigned to each delivery location

f) Past and outstanding issues for each address/delivery location

2.3.9 Conference/Meeting Support. The contractor shall provide conference support assistance such as facilitators, graphic support, study materials, facilities, invitations, stakeholder involvement, community relations, risk communication, etc. as approved by the Government.

2.3.10 Statutory and Regulatory Requirements Support. The contractor shall assist with the review, interpretation and application of statutory and regulatory requirements. The contractor shall make recommendations for Air Force integration.

2.4 QUALITY ASSURANCE/QUALITY CONTROL (QA/QC).

2.4.1 Government Monitoring. The Government may elect to oversee fieldwork using a quality assurance representative (QAR), or other staff. Monitoring observations will be recorded by the Government. When an observation indicates defective performance, the CO or COR will request that the Contract Manager to acknowledge and provide a corrective plan/action.

2.4.2 Contractor QA. The contractor shall provide an internal QA/QC plan to the government.

2.4.3 Water Quality/Testing Requirements. Water supplies must be routinely (Monthly minimum) tested to ensure compliance with Alaskan State and Environmental Protection Agency (EPA) drinking water standards. If water is procured commercially, “off the shelf”, the contractor may submit documentation from the original bottler/manufacturer proving compliance with all federal, EPA, FDA and Alaskan State standards. Any test information provided must include Perfluorooctanoic acid (PFOA), Perfluorooctane sulfonate (PFOS) and their salts to ensure levels are below EPA provisional health advisory standards. The Government reserves the right to test, or request testing, at any time during the performance of this contract.

2.4.4 Container Size Requirements. The contractor shall deliver water in unit sizes of 5 gallons or less. If sizes larger than 5 gallons are used, dispensers must be provided to extract the water from the containers. For any container larger than 2 gallons, the containers provided shall have a spigot (or similar). The contractor may request exceptions to these requirements in writing, however all exceptions must be approved by the Contracting Officer or COR before being implemented.

3.0 GOVERNMENT FURNISHED INFORMATION AND PROPERTY.

The Government will provide the current listing of all active addresses requiring water delivery. The Government with the contractor’s request, and approval of the Contracting Officer, may provide government facilities for storage/staging.

4.0 GENERAL INFORMATION.

Period of Performance. The primary ordering period will be for one year following contract award.

5.0 DELIVERABLES AND REPORTING.

5.1.1 Technical Reports. The Contractor shall prepare and provide water quality testing reports at the beginning of contract performance, and throughout the period of performance at the request of the Contracting Officer.

5.1.2 Residential Notification Materials. The Contractor shall prepare and provide materials for resident notification as detailed above in “2.3.2 Initial Resident Notification”.

5.1.3 Project Status Report. The contractor shall provide a monthly Project Status Report (PSR). Each PSR shall be organized to include delivery status, issues, and anticipated actions (e.g. remaining work and closeout/residence removal).

6.0 APPLICABLE DOCUMENTS.

The Contractor shall identify and comply with all applicable federal, state, and local statutes; Air Force/Military instructions, manuals, handbooks, regulations, guidance, and policy letters; Executive Orders (EOs); including all changes and amendments in effect on the date of issuance of this contract. It is the Contractor’s responsibility to identify and comply with all applicable requirements.