Combo Kodiak CDC Intercom FA5000-24-Q-0077- Amendment 1.pdf

RFP #: FA5000-24-Q-0077

Dated: 09 September 2024

Combined Synopsis/Solicitation ‘Combo’:

Kodiak Child Development Center Intercom Replacement and Installation

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with (IAW) the format in FAR

Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

(ii) Solicitation no. FA5000-24-Q-0077 is issued as a Request for Quote (RFQ) IAW FAR Part 8.405-2(c).

(iii) This solicitation document and its incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-06, effective 29 Aug 2024. All incorporated DFARS provisions and clauses are those in effect through DPN 15082024, effective 15 August 2024. All incorporated DAFFARS provisions and clauses are those in effect through AFAC 2024-0612, effective 12 June 2024.

(iv) This is an unrestricted requirement under the North America Industrial Classification System (NAICS) code 334310 – Audio and Video Equipment Manufacturing with a small business size standard of 750 Employees.

(v) The government intends to award a firm-fixed price contract for the replacement and installation of a new intercom system located in the Kodiak Child Development Center on JBER. Please see Attachment 1, Price Schedule, and Attachment 2, Statement of Work (SOW) for a full description of the Government’s requirement. The following table represents the quoted Line items, quantities, and unit of measure.

Description Quantity Unit of Measure 0001 Replace and install new intercom system for the Kodiak

Child Development Center in accordance with Attachment 2 – Statement of Work. Must include all transportation/delivery, installation and instruction on operation.

Firm Fixed Price

1 Project

(vi) The Contractor shall provide all necessary supervision, labor, travel, materials, tools, equipment, accessories and other items necessary to safely complete the installation of all components. This includes any ladders, lifts, hoists, power tools, safety gear or other equipment/tools, supplies necessary to complete installation and provide necessary testing of all installed components for the Kodiak CDC intercom system IAW the IAW Attachment 2 –Statement of Work (SOW).

(vii) All items shall be delivered FOB destination, and the delivery and installation will be from 130 after award is made.

(viii) FAR 52.212-1 Instructions to Offerors -- Commercial Products and Commercial Services (Sep 2023) is hereby incorporated by reference, with the same force and effect as if it were given in full text. In addition to the following addendum, all terms and conditions of FAR 52.212-1 remain in effect. The following have been tailored to this procurement and are hereby added via addendum:

1. To assure timely and equitable evaluation of the proposal, the Offerors must follow the instructions contained herein. The proposal must be complete, self-sufficient, and respond directly to the requirements of this solicitation. If awarded the contract the contractor is required to submit a signed copy of the contract confirming receipt of the contractual document within one (1) business days.

2. Specific Instructions: The response shall consist of the following:

a. Part 1 - Technical Acceptability - Submit one (1) copy of technical acceptability narrative as specified in the

Statement of Work and include the following:

I. List and quantities of all proposed products

II. project design drawings depicting product locations

b. Part 2 – Price - Submit one (1) completed copy of price schedule (Attachment 1)

(ix) FAR 52.212-2 Evaluation -- Commercial Products and Commercial Services (Nov 2021) this provision has been tailored to this procurement and is provided in full-text below:

(a) The Government will award a purchase order resulting from this solicitation to whose proposal conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate the proposal:

(i) Technical acceptability

(ii) Price

(b) Technical Acceptability: The Government will evaluate the technical proposal for acceptability based on the requirements in the SOW. Technical acceptability – at a minimum is defined as meeting the criteria outlined within the SOW.

(c) Price: The Offeror’s separately priced line items or subline items shall be analyzed to determine if the prices are unbalanced in accordance with FAR 15.404-1(g). The government reserves the right to perform price realism analysis. If the Government elects to perform a price realism analysis, the Government reserves discretion over the method within which it performs its price realism analysis. If the Government elects to perform a price realism analysis and finds a proposal unrealistic, the Government may withhold award to that offeror.

The Government will rank the proposals from lowest price to highest price.

Next the Government will evaluate the technical proposal on an acceptable or unacceptable basis, starting with the lowest priced proposal. The Acceptable and Unacceptable definitions are as follows:

Acceptable: Proposal clearly meets the minimum requirements of the solicitation.

Unacceptable: Proposal does not clearly meet the minimum requirements of the solicitation.

Any factor that is “unacceptable” will render the entire proposal unacceptable and, therefore not awardable. The next lowest priced proposal will then be technically evaluated.

If the lowest priced evaluated proposal is judged to have an “acceptable” technical rating and is determined to be responsible, that offeror represents the best value for the Government and the evaluation process stops at this point.

Offerors are cautioned to submit sufficient information and in the format specified in 52.212-1, Instructions to Offerors – Commercial Items, of this solicitation. Offerors may be asked to clarify certain aspects of their proposals. Exchanges conducted to resolve minor or clerical errors will not constitute discussions and the contracting officer reserves the right to award a contract without the opportunity for proposal revision. The Government intends to award a contract without discussions with respective offerors, however, will reserve the right to conduct them if deemed in its best interest.

Award will be made once price fair and reasonable has been determined.

(End of Provision Addendum)

(x) FAR 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services (May 2024) is hereby incorporated by reference with the same force and effect as if it were given in full text.

The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) web site located at https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically; the Offeror shall complete only paragraphs

(c) through (u) of this provision.

(xi) FAR 52.212-4, Contract Terms and Conditions—Commercial Products and Commercial Services (Nov 2023) is hereby incorporated by reference with the same force and effect as if it were given in full text.

(xii) FAR 52.212-5, Contract Terms & Conditions Required to Implement Statutes or Executive Orders—Commercial

Products and Commercial Services (May 2024) is hereby incorporated by reference with the same force and effect as if it were given in full text. Additionally, the following clauses apply to this acquisition:

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered Entities (DEC 2023) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(NOV 2021) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015).

(5) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (MAR 2023) (31 U.S.C. 3903 and 10 U.S.C.

3801).

(6) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(7) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77 and 108-78 ( 19 U.S.C. 3805 note))

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the contracting officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

__X__ (9) 52.204-27, Prohibition on a ByteDance Covered Application (JUN 2023) (Section 102 of Division R of Pub. L. 117- 328).

__X__(18) 52.219-6, Notice of Total Small Business Set-Aside (NOV 2020) (15 U.S.C. 644).

__X__ (26) (i) 52.219-28, Post Award Small Business Program Representation (FEB 2024) (15 U.S.C. 632(a)2)) __X__ (39) (i) 52.222-50, Combating Trafficking in Persons (Nov 2021) (22U.S.C. chapter 78 and E.O. 13627) __X__ (48) (i) 52.225-1, Buy American-Supplies (OCT 2022) (41 U.S.C. chapter 83).

__X__ (55) 52.226-8, Encouraging Contractor Policies to Ban Text Messaging While Driving (MAY 2024) (E.O. 13513)

(xiii) Additional terms and conditions incorporated by reference:

252.203-7000 Requirements Relating to Compensation of Former DoD Officials 2011-09 SEC I 252.203-7002 Requirement to Inform Employees of Whistleblower Rights. 2022-12 SEC I 252.203-7005 Representation Relating to Compensation of Former DoD Officials. 2022-09 SEC K 252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support. 2023-01 SEC I 252.204-7017 Telecommunications Equipment or Services-Representation. 2021-05 SEC I 252.204-7018 Prohibition on the Acquisition of Covered Defense

Telecommunications Equipment or Services.

2023-01 SEC I

252.204-7024 Notice on the Use of the Supplier Performance Risk System. 2023-03 SEC L 252.204-7022 Expediting Contract Closeout. 2021-05 SEC I 252.223-7008 Prohibition of Hexavalent Chromium 2013-06 SEC I 252.225-7055 Representation Regarding Business Operations with the Maduro

Regime.

2022-05 SEC K

252.225-7056 Prohibition Regarding Business Operations with the Maduro Regime.

2023-01 SEC I

252.225-7059 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region-Representation

2023-06 SEC I

252.246-7060 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region.

2023-06 SEC I

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports. 2018-12 SEC G 252.232-7010 Levies on Contract Payments. 2006-12 SEC I 252.244-7000 Subcontracts for Commercial Items 2023-11 SEC I 252.246-7008 Sources of Electronic Parts. 2023-01 SEC I 52.204-16 Commercial and Government Entity Code Reporting. 2020-08 SEC K 52.204-18 Commercial and Government Entity Code Maintenance. 2020-08 SEC I 52.204-24 Representation Regarding Certain Telecommunications and Video

Surveillance Services or Equipment.

2021-11 SEC I

52.204-7 System for Award Management. 2018-10 SEC I 52.204-29 Federal Acquisition Supply Chain Security Act Orders-

Representation and Disclosures.

2023-12 SEC K

52.223-22 Pollution Prevention and Right-to-Know Information. 2024-05 SEC I 52.223-5 Protection of Government Buildings, Equipment, and Vegetation. 1984-04 SEC I 52.252-2 Clauses Incorporated By Reference 1998-02 5352.223-9000 Elimination of Use of Class I Ozone Depleting Substances (ODS) 2023-07 5352.223-9001 Health and Safety on Government Installations 2023-07 5352.242-9000 Contractor Access to Air Force Installations 2023-07

DFARS 252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (Jan 2023)

(a) Definitions. As used in this clause—

Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization.

Document type means the type of payment request or receiving report available for creation in Wide AreaWorkFlow (WAWF).

Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business POC in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this Web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall use the following document type(s). Combo

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer. Destination/Destination

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table* Field Name in WAWF Data to be entered in WAWF Pay Official DoDAAC F87700 Issue By DoDAAC FA5000 Admin DoDAAC FA5000 Inspect By DoDAAC F1W3QC Ship to Code F1W3QC https://wawf.eb.mil/

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the email address identified below in the “Send Additional Email Notifications” field of WAWF once a document is submitted in the system.

673CONS.PKB.Services@us.af.mil

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact 673CONS.WAWF@elmendorf.af.mil

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

(End of Clause)

AFFARS 5352.201-9101 OMBUDSMAN (Jul 2023) is hereby incorporated by full text below:

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern.

The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, AFICC/KH (Chief Enlisted Manager), 25 E Street, Suite B-100, JBPH-H, HI 96853-5427, Phone: (808) 449-8569, FAX: (808) 449-8571, e-mail:

afica.kh@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements.

Such inquiries shall be directed to the contracting officer.

(End of Clause)

(xiv) No Defense Priorities and Allocations System (DPAS) assigned rating applies to this acquisition.

(xv) This RFQ closes at 2:00 PM Alaska Standard Time on 23 Sep 2024. All quotes for this solicitation shall be submitted via email to john.gosh@us.af.mil, and beau.burton@us.af.mil.

A pre-proposal site visit is planned and will be held on 17 September 2024 at 10:00AM (AKST) at the Kodiak CDC, Building 6 Chilkoot Ave; JBER, AK 99505.This facility is on the Richardson side of JBER. Attendees must be pre-cleared to access the base. All interested contractors should contact Mr. John Gosh at john.gosh@us.af.mil prior to the site visit, no later than 16 September 2024 at 2:00PM (AKST), to request clearance for base access.

Questions regarding the solicitation are due 18 Sep 2024 at 11:00AM Alaska Standard Time. Please direct any inquiries regarding this solicitation to John Gosh at john.gosh@us.af.mil and Beau Burton at beau.burton@us.af.mil prior to the deadline.

mailto:673CONS.WAWF@elmendorf.af.mil mailto:john.gosh@us.af.mil mailto:beau.burton@us.af.mil mailto:john.gosh@us.af.mil mailto:john.gosh@us.af.mil mailto:beau.burton@us.af.mil

List of Attachments:

• Attachment 1: Pricing Schedule

• Attachment 2: Statement of Work dated 10 September 2024