FA500018Q0062_ComboRFQ.pdf

COMBINED SYNOPSIS/SOLICIATION ‘COMBO’:

Continuous Runway Friction Meter

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

(ii) Solicitation FA5000-18-Q-0062 is issued as a Request for Quotation (RFQ).

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-99, effective 15 Jun 2018. The DFARS provisions and clauses are those in effect to DPN 20180601, effective 30 May 2018. The AFFARS provisions and clauses are those in effect to AFAC 2018-0525, effective 25 May 2018.

(iv) The North American Industrial Classification System (NAICS) code associated with this procurement is 334519 with a small business size standard of 500 employees.

(v) The Pricing Schedule is incorporated as Attachment 1. Offerors shall complete Attachment 1 in its entirety and return with any other documentation/data as required by this RFQ.

(vi) The government intends to award a firm-fixed price Purchase Order contract for the following:

See Attachment 1 - Pricing Schedule

(vii) Delivery shall be FOB Destination. Offeror shall include delivery schedule information on the Attachment 1 - Pricing Schedule. All items shall be delivered to: (See Attachment #2).

(viii) FAR 52.212-1 Instructions to Offerors -- Commercial Items (Jan 2017) is hereby incorporated by reference, with the same force and effect as if it were given in full text. In addition to the following addendum, all terms and conditions of FAR 52.212-1 remain in effect.

The following have been tailored to this procurement and are hereby added via addendum:

(a) To assure timely and equitable evaluation of the quotes, the Offerors must follow the instructions contained herein. The quote must be complete, self-sufficient, and respond directly to the requirements of this solicitation.

(b) Specific Instructions: The response shall consist of two (2) separate parts:

(i) Part 1- Technical Acceptability - Submit one (1) copy of technical acceptability narrative.

(ii) Price – Submit one (1) copy of price schedule listed in Attachment 1.

(c) Award will be made to the Offeror whose quote is conforming to the solicitation and is determined to be the lowest price-technically acceptable. Technical Acceptability, at a minimum, is defined as meeting all of the criteria and specifications in Attachments 1 and 2. Price and technical acceptability will be considered.

(ix) FAR 52.212-2 Evaluation -- Commercial Items (Oct 2014) this provision has been tailored to this procurement and is provided in full-text below:

(1) The Government will award a contract resulting from this solicitation to whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate quotes:

(i) Technical capability

(ii) Price

(2) Technical capability: The government will evaluate technical quotes on a pass/fail basis and assign an Acceptable or Unacceptable rating as described by fulfilling the requirements found in the SOW.

(3) Price: The government will rank all quotes by price. If the lowest priced quote is found acceptable, an award will be made without further consideration. If that quote is found unacceptable, the Government will evaluate the next lowest quote for accept-ability until an award can be made to the lowest priced acceptable quote.

(4) A quote is not an offer and, consequently, cannot be accepted by the Government to form a binding contract. Upon award of a contract resulting from a submission of a quote, the contractor is hereby required to sign the award.

(End of Provision)

(x) Each offeror shall ensure the provision at FAR 52.212-3 including its Alternate I, Offerors Representations and Certifications--Commercial Items (Nov 2017), are updated at www.sam.gov. Failure to obtain SAM registration will result in submissions not being considered for award.

(xi) The clause at FAR 52.212-4, Contract Terms and Conditions – Commercial Items (Jan 2017), is hereby incorporated by reference, with the same force and effect as if it were given in full text.

(xii) The clause at FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders – Commercial Items (Jan 2018), is hereby incorporated by reference, with the same force and effect as if it were given in full text. Additionally, the following clauses apply to this acquisition:

CLAUSES INCORPORATED BY REFERENCE

FAR 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards

Oct 2016

FAR 52.209-6 Protecting the Governments Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment

Oct 2015

FAR 52.219-28 Post-Award Small Business Program Rerepresentation Jul 2013

FAR 52.222-3 Convict Labor Sep 2006

FAR 52.222-19 Child Labor -- Cooperation with Authorities and Remedies Jan 2018

FAR 52.222-21 Prohibition of Segregated Facilities Apr 2015

FAR 52.222-26 Equal Opportunity Sep 2016

FAR 52.222-36 Equal Opportunity for Workers With Disabilities Jul 2014

FAR 52.222-50 Combating Trafficking in Persons Mar 2015

FAR 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving

Aug 2011

FAR 52.232-33 Payment by Electronic Funds Transfer-- System for Award Management

Jul 2013

FAR 52.233-3 Protest After Award Aug 1996

FAR 52.247-64 Preference for Privately Owned U.S.-Flag Commercial V l

Feb 2006

DFARS 252.203-7000 Requirements Relating to Compensation of Former DoD Officials

Sep 2011

DFARS 252.203-7002 Requirement to Inform Employees of Whistleblower Rights Sep 2013

DFARS 252.204-7005 Representation Relating to Compensation of Former DoD Officials

Nov 2011

DFARS 252.204-7008 Compliance with Safeguarding Covered Defense Information Controls

Oct 2016

DFARS 252.204-7009 Limitations on the Use or Disclosure of Third-Party Contractor Reported Cyber Incident Information

Oct 2016

DFARS 252.204-7011 Alternative Line Item Structure Sep 2011

DFARS 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting

Oct 2016

DFARS 252.204-7015 Limitations on the Use or Disclosure of Information by Litigation Support Offerors

May 2016

DFARS 252.211-7003 Item Identification and Valuation Mar 2016

DFARS 252.211-7008 Use of Government-Assigned Serial Numbers Sep 2010

DFARS 252.213-7000 Notice to Prospective Suppliers on Use of Past Performance Information Retrieval System--Statistical Reporting in Past

Mar 2018

DFARS 252.222-7007 Representation Regarding Trafficking in Persons Jan 2015

DFARS 252.223-7008 Prohibition of Hexavalent Chromium Jun 2013

DFARS 252.225-7035 Buy American--Free Trade Agreements--Balance of Payments Program Certificate

Nov 2014

DFARS 252.225-7036 Buy American—Free Trade Agreements--Balance of Payments Program

Dec 2017

DFARS 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports

Jun 2012

DFARS 252.232-7010 Levies on Contract Payments Dec 2006

DFARS 252.239-7009 Representation of Use of Cloud Computing Sep 2015

DFARS 252.239-7010 Cloud Computing Services Oct 2016

DFARS 252.243-7002 Requests for Equitable Adjustment Dec 2012

DFARS 252.244-7000 Subcontracts for Commercial Items Jun 2013

DFARS 252.247-7023 Transportation of Supplies by Sea--Basic Apr 2014

CLAUSE INCORPORATED IN FULL TEXT

52.252-1 -- Solicitation Provisions Incorporated by Reference. (Feb 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

http://farsite.hill.af.mil/

(End of Provision)

52.252-2 -- Clauses Incorporated by Reference. (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://farsite.hill.af.mil/

(End of Clause)

252.232-7006 Wide Area WorkFlow Payment Instructions. (MAY 2013)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process Offeror payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s).

Receiving Report/Combo

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer.

GOVERNMENT/GOVERNMENT

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC F87700

Issue By DoDAAC FA5000

Admin DoDAAC FA5000

Inspect By DoDAAC F1W1S6

Ship To Code F1W1S6

Ship From Code N/A

Mark For Code N/A

Service Approver (DoDAAC) F1W1S6

Service Acceptor (DoDAAC) F1W1S6

Accept at Other DoDAAC N/A

LPO DoDAAC N/A

DCAA Auditor DoDAAC N/A

Other DoDAAC(s) N/A

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the e-mail address identified below in the “Send Additional Email Notifications” field of WAWF once a document is submitted in the system.

Email: 673CONS.LGCC@us.af.mil

Service Acceptor/Inspector: glenn.ivanoff@us.af.mil ,

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

Ms. Nicholle Mills, 552-5561, nicholle.mill.1@us.af.mil

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

(End of clause)

5352.201-9101 OMBUDSMAN (Jun 2016)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of quotes, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution.

Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman:

AFICA/KH (Chief Enlisted Manager) 25 E Street, Suite B-100

JBPH-H, HI 96853-5427

Phone: (808) 449-8569

FAX: (808) 449-8571

Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/HQ AFICA/AFISRA/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer.

5352.242-9000 Contractor Access to Air Force Installations (Nov 2012

(a) The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

(b) The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver’s license, current vehicle registration, valid vehicle insurance certificate, and [insert any additional requirements to comply with local security procedures] to obtain a vehicle pass.

(c) During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

(d) When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with [insert any additional requirements to comply with AFI 31-101, Integrated Defense, and AFI 31-501, Personnel Security Program Management] citing the appropriate paragraphs as applicable.

(e) Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

(f) Failure to comply with these requirements may result in withholding of final payment.

(xiii) No additional contract requirements apply to this acquisition.

(xiv) No Defense Priorities and Allocations System (DPAS) assigned rating applies to this acquisition.

(xv) NOTICE TO ALL INTERESTED PARTIES:

Questions shall be submitted to the following personnel:

673d Contracting Squadron/PKC Attn Nicholle Mills, e-mail: nicholle.mills.1@us.af.mil

Please forward all questions to Nicholle Mills at nicholle.mills.1@us.af.mil no later than 2PM AKDT on 27 Jun 2018. An amendment will be issued providing the Government’s answers to any questions received.

The quote is due no later than 1:00 PM AKDT on 29 Jun 2018; quote shall include the following:

a. Part 1- Technical Acceptability - Submit one (1) copy of technical acceptability

b. Part 2- Price – Submit one (1) copy of price schedule

BASIS OF CONTRACT AWARD: This is a competitive action in which award shall be made to the lowest priced, technically acceptable quote.

(xvi) Quotes shall be submitted to Nicholle Mills, e-mail: nicholle.mills.1@us.af.mil . For information regarding this solicitation, contact the same.

List of Attachments:

Attachment 1: Pricing Schedule Attachment 2: Statement of Work Attachment 3: RFM Salient Characteristics