SOW_-_Catholic_Aux_Chaplain_FY18_JBER_Final_4_10_18.docx

CATHOLIC AUXILIARY PRIEST

STATEMENT OF WORK

1. QUALIFICATIONS

1.1 Catholic Auxiliary Priest shall be a Roman Catholic Priest in good standing with the Archdiocese of Anchorage and the Archdiocese for the Military Services.

1.2 Award of this contract is contingent on endorsement by the Archdiocese for the Military Services.

1.3 Ability to administer both the documentation of services performed and the timely rendering of payment for services (if used) is required.

1.4 In accordance with Department of Defense Instruction (DODI) 1402.5, each individual working with children under the age of 18 in conjunction with this Contract must successfully complete a federally mandated criminal history background check (conducted by the Base Chapel). Failure to satisfactorily complete the criminal history background check shall result in termination of the Service Agreement. Note: This requirement must be met only in the event that you work with any child under age 18 who is not accompanied by a parent or legal guardian.

1.5 This position may/will have access to critical unclassified information. Follow OPSEC guidance from DODD 5205.02, AFI 10-701, JBER OPSEC Guidance Letter #25, and local 673d Comptroller Squadron OPSEC guidance." Due to the interaction and possible counseling cases the priest might receive in the course of fulfilling his contract.

1.6 English is the sole language to be used during the performance of all services for this contract. English shall be the only language used with regard to this contract for written correspondence, discussions and other business transactions.

2. DUTIES

2.1 Catholic Auxiliary Priest Contract is a civilian clergy contract, therefore, the auxiliary priest must not identify himself as a "chaplain" when providing services at Joint Base Elmendorf Richardson.

2.2 Limit performance of duties to the ministry of authorized individuals belonging only to the Roman Catholic faith.

2.3 Catholic Auxiliary Priest shall coordinate all services, to include special services/events or seasonal observances, with the Catholic Chaplain prior to performing services. All supplies and equipment required for performance of duties will be provided by the chapel. The Contractor shall coordinate all support requirements with the Contracting Officer or a designated representative.

2.4 Catholic Auxiliary Priest shall ensure that all subcontract priests are competent and able to perform all required services or events to which they are assigned (see paragraph 1).

2.5 The Contract Officer or their designee will monitor and inspect the contractor’s performance. The contractor will be notified in writing of any and all noncompliance, and will be given an opportunity to correct, if possible, nonconforming work. The contractor will be given an opportunity to respond in writing to any notice of noncompliance.

2.6 Catholic Auxiliary Priest will not conduct unit engagement or leadership advisement, as these are strictly limited to military chaplains.

3. CONDITIONS

3.1 The Catholic Chaplain shall approve subcontract priests prior to use. Subcontracted Catholic Auxiliary Priest will require endorsement and background checks as described in paragraph 1.4.

3.2 Catholic Auxiliary Priest and subcontracted Priests shall be at the chapel, and prepared for each service no later than 15 minutes prior to the designated starting time of any service, and no later than 30 minutes prior to the designated starting time of any special service.

3.3 Dignity and respect are paramount. The environment in which this contract is implemented is a religiously pluralistic and sensitive arena of numerous faith groups and denominational traditions. The contractor accomplishes the terms of the contract in compliance with the mission requirements and standards set forth and defined by the Department of the Air Force and the Air Force Chaplain Corps. Activities and behavior to the contrary are viewed as grounds for contract termination.

4. PROJECTED SCHEDULE OF SERVICES

4.1 All worship services are held in the Chapel facilities on Joint Base Elmendorf-Richardson. Catholic Auxiliary Priest will normally be notified several days in advance regarding the chapel in which the service will be held and any changes in schedule for the weekday and/or weekend Masses. All services are performed on Joint Base Elmendorf-Richardson. All Masses or services may not be used each year due to changing yearly requirements.

53 Weekday Masses

20 Emergency Hospital/Counseling Requests, Sacraments, & Funerals/Internments

5. DEFINITIONS

5.1 Weekday Mass: Weekday services are held Monday-Friday at JBER. Weekday Masses may increase or decrease with changes to location, dates, and times due to installation needs. All changes will be accomplished under the direction of the senior installation chaplain. If a change in the schedule is needed the contractor will be notified in advance.

5.2 Weekend Mass: Weekend Masses may change location and/or times due to installation needs. All changes will be accomplished under the direction of the senior installation chaplain. . If a change in the schedule is needed the contractor will be notified in advance. Weekend services are scheduled as follows:

Auxiliary priest shall be prepared to celebrate the Mass according to the current Roman Catholic Rite. Auxiliary Priest shall arrive at the worship service location no later than 15 minutes prior to the designated start time (reference paragraph 5).

5.3 Holy Day Services: Celebrate the Mass according to the current Roman Catholic Rite for the specific Holy Day being celebrated.

5.4 Penance Service: Perform the Sacrament of Penance for 30 minutes prior to Sunday morning Mass. The Sacrament of Penance on Sunday mornings are not billed as separate penance services. Any other penance services are billable.

5.5 Baptism: Perform the Rite of Baptism according to the current Roman Catholic Rite. One ceremony could include as few as one or as many as five individuals being baptized.

5.6 Special Service:

5.6.1 Emergency hospital requests: In the absence of the assigned Catholic priest, perform emergency ministrations such as Anointing of the Sick or pre-operative spiritual counseling as requested.

5.6.2 Emergency counseling sessions: In the absence of the assigned Catholic priest, conduct counseling sessions with persons requesting to see a Catholic chaplain. Requests for the Sacrament of Penance at times other than Sunday mornings are billable under this heading. Avoid receiving privileged communication (excludes sacramental confession). For routine counseling concerns, instruct any Airman to use appropriate channels to contact the Joint Base Elmendorf Richardson Staff for an appointment. If emergency counseling situations arise, auxiliary priest is expected to uphold privileged communication in accordance with AFI 52-101.

5.6.3 Funeral/Internment: In the absence of the assigned Catholic priest, perform funeral/interments as directed by Installation Chaplain.

5.7 Auxiliary Chaplain Services for weddings and off-base performances are not included in this Service Agreement. Wedding parties are responsible for the cost of any auxiliary chaplain services provided by the Catholic Auxiliary Priest.

6. CONTRACTOR LIABILITY

6.1 The Contractor shall, at its own expense, defend any suits, demands, claims, or actions in which the United States might be named as a defendant, arising out of or as the result of the Contractor’s performance of work under this contract, whether or not such suit, demand, claim or action arose out of or was the result of the Contractor’s negligence. This shall not prejudice the right of the United States to appear in such a suit, participate in a defense and take such action as may be necessary to protect the interest of the United States. Nothing in the above provision shall in any way limit other remedies available to the United States as provided by law, or waive rights of the United States as provided by law.

6.2 The Contractor is considered an independent contractor, and not an agent of the government. During the performance of these provisions, the contractor will be liable and will hold harmless the government against all actions or claims for damages to persons and property due to the fault, negligence, wrongful act, or wrongful omission of the contractor or his agents. The government is not responsible for damage to personal supplies or equipment of the contractor.

6.3 The government will not be responsible in any way for damage to the contractor’s supplies, materials, equipment, or to personal property as a result of fire, theft, accident, natural disaster, or other events.

6.4 The Contractor is liable for all damages to government real property, when it has been determined by competent authorities that damages were due to Contractor personnel or sub-Contractors negligence.

6.5 INDEMNIFICATION: The contractor agrees to indemnify and hold the Government and the Department of the Air Force harmless, whether in tort or in contract, for any and all loss or liability for injury to or death of service provider personnel in transit to, from or during the period of attendance at any of the required locations in support of this production.

6.6 CONTRACT TERMINATION: The contractor may request termination of a contract with sixty (60) days advance notice in writing. The government may terminate the contract for nonperformance and convenience of the government with thirty (30) days advance notice in writing. The agreement may be terminated by mutual consent of both parties.

6.7 DISPUTE PROCESS: Any grievance by the Contractor should be resolved at the lowest level. The reporting levels are as follows: Contracting Officer Representative; Deputy Joint Base Chaplain; Joint Base Senior Chaplain; Contract Administrator; then the Contracting Officer.

APPENDIX A

A.1 DEFINITIONS

CONTRACTING OFFICER – an individual who, by appointment, has been granted explicit authorization to enter into, administer, change the terms and/or terminate contracts as well as make related determinations and findings. This is the only Government representative authorized to bind the Government. Agent of the Government that is authorized to commit the government in payment for service or supplies. Limited by the dollar amount and/or any other stipulations annotated on his/her warrant. Only a Contracting Officer can change the terms of a contract or issue additional work or change work.

CONTRACTING OFFICER REPRESENTATIVE (COR)/QUALITY ASSURANCE PERSONNEL (QAP) - a person designated in writing by the Contracting Officer to be responsible for ensuring that the Contractor complies with the terms and conditions of the contract. Responsibilities include documenting and surveillance of the contract services. The COR does not have the authority to authorize changes or variation in services required under the contract, or to authorize expenditures. For the purposes of this document COR & QAP are equal when either is referred to.