JBER_Custodial_Industry_Day_Slides.pdf

JBER Custodial Industry Day

Welcome!

Introductions

Disclaimer

• No Audio or Video recording allowed

• Send questions via email to:

christina.wolf.4@us.af.mil

• The terms and conditions of the RFP govern over any information presented today.

Agenda

Small Business Administration

Procurement Technical Assistance Center

Joint-Base Elmendorf Richardson

Custodial Requirement Briefing

The 673d Contracting Squadron and 773rd Civil Engineering Squadron is contemplating a solicitation for Custodial Services for facilities located on Joint-Base Elmendorf Richardson, (JBER) in Anchorage, Alaska.

Where?

Google Maps 2016

Joint-Base Elmendorf Richardson

JBER Facts

• Joint Based under the 2005 BRAC

• Finalized in 2010

• 673rd Air Base Wing – Host Unit

• Alaskan Command

• US Army Alaska

• Alaskan NORAD

• Eleventh Air Force

• 3rd Wing

Specifics:

• Anticipate a Firm-Fixed-Price Award

• Anticipated PoP 1 FEB 17 – 31 JAN 22

• Approximately 146 Buildings

• Approximately 650K Square Feet

• NACIS – 561720 Janitorial Services

• IAW AF Standardized Custodial Structure

• Commercial (FAR Part 12) using FAR Part 15

• Anticipated Performance Price Tradeoff

• U.S. only Firms

• Single Award

• Air Force O&M Funding

• Anticipated Award Date of 15 October 2016

• No Cost-Reimbursable CLINS

• Will not be Uniform Contract Format

• Draft PWS was posted on the Sources Sought

• Facility will be provided on the Installation for Contractor use

• No Government Property / Equipment Provided

• The Government will seek recent and relevant performance information from all Offeror’s

• Substantial, Satisfactory, Limited, No Confidence or Unknown

• Past Performance Information will be obtained from questionnaires and other Government Sources

• The Government will evaluate offeror’s price proposal

• The Government may choose to award with or without discussions

• Will Issue Evaluation Notices

• Award Notice will be made on FedBizOps

• NOT MISSION ESSENTIAL

Specifics: Tentative CLIN Structure

Additional Specifics:

• IAW AF Standardized Custodial Structure

– See Appdx A of PWS

– Level I

– Level II

– Level IV

• Labor, Vehicles, Tools, Materials, etc., to be included in proposal

Level I Services:

- Prestige Services – Command Suites, Chapels, Library, Education Center, Passenger Terminal…

- 1 x a week: Sweep, Mop, Vacuum Carpet, Clean Mats, and Trash Removal

- 3 x a week: Clean Restrooms. Includes: resupply materials, sweep, mop, disinfect, etc.…

Level II Services:

- Basic Services – General Admin areas, offices, non-CDC Classrooms, Warehouses, Lobbies …

- 1 x per 2 weeks: Sweep, Mop, Vacuum Carpet, Clean Mats, and Trash Removal

- 2 x a week: Clean Restrooms. Includes: resupply materials, sweep, mop, disinfect, etc.…

Level IV Services:

- Special Requirements Services – Special buildings like Child Development Centers, Fitness Centers, Youth Center…

- 1 to 2 x per day: Sanitize counters, sinks, toilets, and walls, sweep, mop, clean mats, resupply…

- Monthly or greater: Dusting, interior/exterior windows, shampoo carpet, buff floors, strip/re-wax floors, etc.

Basic PWS Breakout:

1.1 Facility Cleaning Services

1.2 Restrooms/Locker Rooms Cleaning Services

1.3 Periodic Cleaning Services

1.4 Special Cleaning Requirements

1.5 Contractor Provided Equipment and Supplies

4.1 Hours of Operation

Appendix A - Common Levels of Service

JBER Custodial Services Summary

Building 11 – Talkeetna CDC

Bldg 36-111a School Age

Bldg 36-111a School Age

Bldg 297 – Two Rivers Youth Ctr

Bldg 297 – Two Rivers Youth Ctr

Bldg 690 – Buckner Fitness Ctr

Bldg 6376 – Sitka CDC

Bldg 6376 – Sitka CDC

Bldg 7163 – Ketchikan School Age

Bldg 7181 – Katmai CDC

Bldg 7309 – Hanger 5 Fitness Ctr

Bldg 9510 – JBER-E Fitness Ctr

Bldg 9510 – JBER-E Fitness Ctr

Workload Estimates

• Workload Estimates

– Technical Exhibit:

• Facility Numbers

• Facility Title

• Carpet/Concrete/Tile/Rubber/Vinyl… SQFT

• Total Square Feet with/without Restrooms

• Fixture Counts

• If Escort is Required

• If only Day Service can be provided

Workload Estimates

• Workload Estimates

– Floor Plans of Facilities (if we can provide)

• Labeled with to-be-cleaned areas

• Restrooms Labeled

• Janitorial Closets Marked for use

– Identify High-Traffic Buildings

– Full Multi-Day Site Visit

– Installation Map

JBER Risk Areas

• Complexity of changing requirement

– Deployments

– Facility changes (Demo/New Construction)

– Building Remodels

– Increases / Decreases in Base Population

– Tenant Unit Changes

• Child Development Center Coverage

– Lack of Clean Facilities will cause Closure or

Loss of Accreditation; Mission Failure

– Long Timeline to get employees through background checks, immunizations & NACI (PWS para 1.4.2)

• Government Currently working Timeline for RFP

• Can take months for Contractor Employee access

– Lack of Night Coverage for Sick Employees

• Lack of Staffing & Management

– Unsanitary Level IVs - Closure

– Unable to cover down on employees not present

– Management required on-site; PWS para 4.16

– CBA is/will be in effect

– Time between facilities not calculated in proposal

– Time to access secured facilities not calculated

• Lack of Staffing & Management

– Fluctuating Labor Market in Alaska

– Oil Prices are bottoming out; Hitting Alaska hard

– Difficult to attract personnel from Lower 48

• New residents find it hard to deal with long dark winter

• Expensive to move to Alaska

– In many ways we are similar to an island

• Quality

– Quality Control Plan required upon award

– Weekly phased to Monthly/Quarterly meetings

– Local management will be required

– CDC and other Level IVs cannot miss services

– Customer Complaint Forms (Form 714)

– High Level of Government Inspections

• Contract Performance Evaluation

– If Successful Performance

• Options will/can be Exercised

• Favorable CPARS

– If Unsuccessful Performance

• Re-Performance at no Additional Cost to Gov

• Negative CPARS Rating

• Additional Consideration

JBER Additional Information

• JBER Operational / Cantonment Area is approx. 7000 SQ Acres

• Many buildings are secured and Contractors cannot hold keys to them

• Many Buildings Occupied 24/7

• Dis-jointed facilities

JBER Additional Information

• Gates: All a manned a secured

– Boniface Gate: 24hrs / 7 Days a week

– Muldoon Gate: M-F 0500-0000; S&S 0900-0000

– Post Road Gate: 0600 – 1800 / 7 Days a week

– Government Hill Gate: M – Th 0600-2200; F 0530-2300;

Sat 0600-2300; Sun 0600-2200

– Richardson Gate: 24hrs / 7 Days a week

– Commercial and Company marked vehicles 3/4 ton and larger to use Post Road Gate

Upcoming Dates

• Q&A from Industry Day – NLT 19 Feb 16

• Draft Request For Proposal – Early March 16

• Request For Proposal – Tentative 1 April 16

• Site Visit / Pre-Proposal Conf. – Mid April 16

• Closing for Past Performance Questionnaires –

Mid May 16

• RFP Closing – 1 June 2016

**ALL DATES ARE TENTATIVE**

Site Visit Information

• Full detailed information provided in RFP

• Registered in SAM

• Limited to One Attendee per company

• Full Name, Driver’s License, Registration, Proof of

Insurance

• Security Forces runs the names through

Background Check systems

• Estimated to be 3 ½ days of tours and ½ day of a pre-proposal conference

After RFP Release

After release of solicitation, the Contracting Officer is the focal point of any exchanges with potential offerors, IAW FAR15.201(f)

Nicholas Tapp Contracting Officer

(907) 552-5870 nicholas.tapp@us.af.mil

Questions to Industry

What information that the Government has not already stated it will provide, do you want to receive in the RFP?

Questions to Industry

Are there any, “acquisition rocking” concerns the industry has with JBER’s Custodial approach?

Closing

• Monitor FBO for updates

• Dates can change

• Please let us know Industry Day Feedback

• Submit Questions & feedback in writing to Ms. Christina Wolf NLT 12 February 2016, 1630 AKST