Attachment_3_-MHAFB_Catholic_RE_PWS.pdf

PERFORMANCE WORK STATEMENT

CATHOLIC RELIGIOUS EDUCATION COORDINATOR

MOUNTAIN HOME AIR FORCE BASE, IDAHO

20 DECEMBER 2017

TABLE OF CONTENTS

1. DESCRIPTION OF SERVICES/GENERAL INFORMATION

2. EDUCATION AND EXPERIENCE REQUIREMENTS

3. GENERAL RESPONSIBILITIES

4. WORK SCHEDULES

5. GOVERNMENT-FURNISHED PROPERTY/SERVICES/EQUIPMENT

6. SECURITY REQUIREMENTS

7. REGULATORY REQUIREMENTS

8. CONTRACTOR MANPOWER REPORTING APPLICATION (CMRA)

1. DESCRIPTION OF SERVICES/GENERAL INFORMATION

1.1 This is a non-personal services contract for one Catholic Religious Education (RE) Coordinator for Mountain Home Air Force Base (MHAFB), Idaho. The Contractor shall serve as a Chaplain Corps’ special resource person who provides program or support functions for the implementation of a comprehensive Catholic RE and Sacramental Preparation requirements for the pastoral care of Catholic personnel within the MHAFB community. The coordinator consults and coordinates with the Catholic priest/deacon endorsed by the Archdiocese for the Military Services (AMS), who may be an Active Duty/IMA Chaplain, GS employee or contractor. All final decisions for the content of Catholic religious instruction belong to the Catholic priest/deacon. The Contractor is monitored by the Contracting Officer Representative (COR) as appointed by the Contracting Officer (CO).

2. EDUCATION AND EXPERIENCE REQUIREMENTS

2.1 The Contractor shall provide evidence of experience in Catholic RE and program management to include experience in recruiting volunteers and event planning.

2.2 The Contractor must furnish a resume including verifiable academic, work related references, and two years’ experience working in a Catholic RE position. The Contractor must provide evidence of appropriate professional competence by means of academic certification, for example, a degree in religious education or its equivalent and experience in Catholic theology and catechesis. Documented evidence of the following is acceptable: two years’ experience coordinating and/or teaching religious education.

2.3 Additional requirements for the contract include:

• Have an ability to work unsupervised in a fluid and sometimes stressful environment with staff, parents, and children.

• Communicate effectively in English (both oral and written) and efficiently organize and manage diverse program elements.

• Maintain professional standards of conduct and public decorum, including, but not limited to, dress and grooming.

• Constructively work with chapel staff and the public in a pluralistic environment.

• Have a working knowledge of Personal Computer (PC) compatible hardware and software (especially Microsoft Word, Microsoft Excel, and PowerPoint). Applicant must adhere to computer security requirements and usage. Applicant must comply with copyright license reporting and copyright license identification procedures.

3. GENERAL RESPONSIBILITIES

3.1 The Contractor shall establish, coordinate, and administer the Catholic parish ministry by establishing schedules and rosters for the following parish organizations/programs: Catholic Youth Organization, Catholic Young Adult Organizations, Catholic Lectors, Ushers, Altar Servers, Extraordinary Ministers of Holy Communion programs, Catholic Women of the Chapel, Catholic Prayer Chain Program, Catholic library materials, Catholic social programs, (humanitarian impact programs), and Catholic Fellowship Programs.

3.2 The Contractor shall notify the assigned CO of any problems or issues that arise during the performance of this contract.

3.3 The Contractor shall participate in the preparation for MAJCOM and Wing directed inspections.

3.4 The Contractor shall post and maintain a regular schedule at a designated space for volunteer training and recruitment, checking resource materials, program publicity, planning, requesting funds for purchase and organization of supplies.

3.5 The Contractor shall attend the monthly Catholic Community Advisory Council meetings.

The Contractor shall provide a monthly RE program report at the council meetings and to the assigned Chaplain Sponsor.

3.6 The Contractor shall submit names of volunteers in order to coordinate Installation Records

Checks (IRCs) and program attendance to the Chapel Installation Records Check Primary Custodian and the assigned Chaplain Sponsor NLT 4:00 p.m. local time each Tuesday.

3.7 The contractor shall obtain Catechist Certification from the Archdiocese for the Military

Services within the first month of performance and ensure certification of all volunteer catechists and Coordinators of Youth Ministry.

3.8 The Contractor shall provide chapel facility and space usage requests annually, NLT 1 June for the upcoming fiscal year, to the assigned Chaplain Sponsor.

3.9 The Contractor shall prepare RE correspondence, budget requests, weekly bulletin announcements, parental notices, workshops, meeting agendas, and appreciation certificates. The weekly bulletin shall be submitted to the Catholic priest electronically for review NLT Thursdays of each week and printed copies NLT Fridays of each week.

3.10 The Contractor shall monitor the initial registration and maintain a list of primary and substitute RE teachers and volunteers. The Contractor shall arrange for those substitutes as needed.

3.11 The Contractor shall fill out and request supplies in support of Catholic RE IAW AFI 52-

105 and the MHAFB Chapel OI. Upon receipt of supplies, the Contractor shall ensure that the Government cardholder (if purchased by Government Purchase Card (GPC)) receives a copy of the invoice and packing slip.

3.12 The Contractor shall make his or her own copies, scans, and faxes with the provided copier machine located in the Chapel. In the event this machine does not satisfy the publicity needs for an event, the Contractor will submit publicity reproduction needs by the suspense date established by the assigned Chaplain Sponsor.

3.13 In the event the Contractor desires publicity for Catholic RE programs, the Contractor shall prepare the publicity a minimum of two weeks prior to the desire implementation date. The Contractor shall not submit publicity for publication without prior coordination with the Chaplain Sponsor or Chapel NCOIC.

3.14 The Contractor shall be responsible for clean up after programs and return used facility space to its original setup and condition.

3.15 The Contractor shall decorate the designated Catholic program information board for seasonal themes, calendars, and upcoming activities as well as prepare a weekly bulletin to be submitted to the Catholic priest for his review NLT Thursdays and printed NLT Fridays.

3.16 The Contractor shall administer a weekly RE program, including Wednesday evenings and Sunday mornings, for pre- kindergarten through adult, from September through May of each calendar year. Sunday morning responsibilities include children’s worship service programming during all Catholic services. In the months when no active Sunday morning RE programs are in progress (typically June - August), the Contractor will prepare for the upcoming ministry year by developing a specific RE ministry plan.

This includes needs consolidation, requirements review, budgeting, calendar, submitting funds and facility requests, procurement of RE materials requests, recruiting/training/certification of volunteers, and generating and submitting publicity.

The RE ministry plan will be provided to the Wing Chaplain or Catholic prirest no later than 31 July of the current period of performance.

3.17 The Contractor shall complete the current Safe Environment training as called for in the

United States Conference of Catholic Bishop’s (USCCB) Charter for the Protection of Children and Young People. The Contractor shall ensure that all RE volunteer catechists and Youth Ministry leaders shall do the same as well as obtain Catechists Certification from AMS.

3.18 The Contractor develops program in compliance with the AMS’s Curriculum Guide as well as provide regular training for catechists through AMS partners on virtual learning.

3.19 The Contractor shall manage the AMS Family Faith Assessment online resource to support at home family faith learning.

3.20 The Contractor shall be on the premises during RE classes, at least 30 minutes prior to

RE class start and remain until class is over and ensure the areas used are cleared, returned to a neutral setting and secured. The Contractor will provide substitutes when unable to meet this requirement.

3.21 The Contractor shall maintain the Catholic RE office and storage rooms in a clean, orderly, and safe manner.

3.22 The Contractor shall open and secure the chapel and other facilities used for RE activities as needed.

3.23 The Contractor shall communicate with parents/sponsors concerning youth absences or disciplinary problems.

3.24 The Contractor shall maintain dress and appearance of a conservative nature and in good taste at all times.

3.25 The Contractor shall assist the Catholic program in collaboration with the Parish

Advisory Council members to conduct an annual survey as basis to assess the needs of the Catholic program that includes RE. The survey will be conducted NLT last Sunday of November of the current period of performance. The consolidated needs assessment will be submitted to the Wing Chaplain or Catholic priest NLT five days after the survey.

3.26 The Contractor shall provide a written After-Action Report (AAR) of the annual RE program (period covering September thru May of each calendar year) to the assigned Chaplain Sponsor NLT 30 days after completion of the program.

3.27 The Contractor shall submit monthly invoices to Wide Area Workflow as stated in the contract. Timesheets signed by the Chaplain Sponsor must be attached to each invoice to verify the accurate amount of hours are billed for.

3.28 Upon contract award, if the RE is a Chapel Tithes and Offerings Fund (CTOF) account manager, they are prohibited from requesting CTOPF funds for MHAFB until this contract expires or is cancelled.

3.29 The Contractor may be required to meet with Government personnel, the CO, and the

COR during the performance period of this Contract. Meetings will be as often as necessary thereafter as determined by the COR or CO. The written minutes of all performance evaluation meetings may be prepared by the Government and signed by the CO. Should the Contractor non-concur with the minutes; the Contractor shall so state any areas of non- concurrence in writing to the CO NLT ten (10) calendar days of receipt of the signed minutes. The minutes shall be included in the Contract file.

4. WORK SCHEDULES

4.1 The hours worked shall not exceed twenty (20) hours per week, a maximum of 80 hours per month. The Contractor shall provide a proposed work schedule for the period of one month no later than the 1st of each month for the Chaplain Sponsor’s review and approval or disapproval. If disapproved, the Contractor shall submit a revised schedule no later than the 5th of the month. Additionally, timesheets signed by the Chaplain Sponsor must be attached to each invoice in order to verify accuracy prior to payment.

4.2 The contractor is required to give the chapel a two-week notice of any extended period of absence. Extended period of absence is defined as an absence for more than three days. The contractor will provide a substitute to perform services during the absence pending the Catholic Chaplain or his designee and NCOIC of Chapel Operations approval. The Contractor must submit the request 14 calendar days prior to the absence.

4.3 The Contractor shall provide the services stated herein at the times posted or the Contractor will coordinate performance by a substitute of equal or higher proficiency.

When utilizing a substitute, the Contractor shall submit the name and qualifications of the proposed individual to the Chaplain Sponsor or COR for approval No Later Than (NLT) ten days before any proposed absence. In the case of emergency, the Contractor will notify the Chaplain Sponsor or COR NLT 24 hours of emergency based absence.

The Contractor is responsible for all costs associated with providing a substitute.

4.4 The Federal Holidays listed below are observed at MHAFB. If Federal Holidays fall on Saturday, the preceding Friday will be observed. If Federal Holidays fall on Sunday, the following Monday will be observed. Family Days are designated by the MAJCOM Commander each year and are typically combined with Christmas, Memorial Day, Independence Day, Labor Day, and Thanksgiving. If a religious education event is scheduled on a Federal Holiday or Family Day, the contractor will be responsible to work.

New Year’s Day Labor Day Martin Luther King Day Columbus Day Washington’s Birthday Veteran’s Day Memorial Day Thanksgiving Independence Day Christmas

4.5 Travel is necessary from place of residence to base chapel to perform required duties.

The contractor will not be compensated for travel costs.

5. GOVERNMENT-FURNISHED PROPERTY/SERVICES/EQUIPMENT

5.1 The Government will furnish utility services. These utilities include the natural gas, electricity, water, and sewer for the sole purpose of accomplishment of this contract. If the Contractor requires additional utility services, it shall be the Contractor’s responsibility to provide. Contractors shall use care and diligence in efforts to conserve utilities to reduce cost.

5.2 Use of existing toilet facilities throughout the facility is permitted. The Contractor will ensure facility cleanliness is maintained at all times to the extent of cleaning up after Contractor personnel only.

5.3 The Government will provide general on-base Security Forces and Fire Protection service. Security Forces (SF Desk) telephone is 828-2256 for routine calls. Fire Protection emergency phone is 911.

5.4 The Government will provide 24 hour on-base state certified paramedic level emergency response and patient transport services for Contractor personnel who are injured or become seriously ill while on MHAFB. The telephone for emergencies is 911.

5.5 The Government will provide the use of telephones for the transmission of official Government information only. The Contractor shall not use Government telephones to transact personal business. The Government is not responsible for charges for collect calls accepted by Contractor personnel. Telephone calls are subject to the standard monitoring requirements of the Government telephone network. The use of government phones by the Contractor constitutes consent to monitoring, in accordance with DoD Directive (DoDD)

4640.6 “Communications Security Telephone Monitoring and Recording. Contractor may use government phones for the performance of duties covered under this contract PWS. No personal long distance telephone calls will be authorized.

5.6 The Government will provide the use of an electronic mail account for the transmission of official Government information only. The Contractor shall not use Government electronic mail to transact personal business. Electronic mail is subject to the standard monitoring requirements of the Government network. The use of Government electronic mail by the Contractor constitutes consent to monitoring.

5.7 The Government will provide refuse collection services limited to extent provided in the Base Refuse Collection Contract(s). The Government will only allow non-hazardous refuse to be emptied into the nearest authorized refuse dumpster for trash collections. Do not use Government dumpsters to dispose construction debris.

6. SECURITY REQUIREMENTS

6.1 The Government will conduct a criminal background check on Contractor employees providing services under this contract, using the procedures set forth in the Department of Defense Instruction (DoDI) 1402.5 “Criminal History Background Checks on Individuals in Child Care Services.” Background checks will be based on fingerprints of individuals obtained by a Government law enforcement officer and inquiries conducted through the Federal Bureau of Investigation (FBI) and state criminal history repositories.

6.2 The Chapel shall provide the Contractor the necessary forms required to initiate a background check. All procedures must be accomplished NLT 10 days after contract award. The Contractor and its agents, substitutes, Subcontractors, volunteers, and chaperones shall be permitted to work before the completion of the background check, provided the Contractor is within sight of a person who has successfully completed a background check.

6.3 The Contractor shall provide all information necessary for a criminal history background check to include an Installation Records Check (AF Form 2583), a State Criminal History Repository check, an FBI check, and a DoD Federal Computer check. Volunteers must undergo an Installation Records Check (IRC).

IRCs may only be performed on an individual who is a military member or family member, or who lives or works on a military installation.

6.4 Contractors have the right to obtain a copy of any background check pertaining to them and to challenge the accuracy and completeness of the information contained in the report.

Contractors shall contact the Chaplain Sponsor or COR for a copy of the background check and for procedures to challenge the accuracy and completeness of the information in the report.

6.5 If a Contractor has previously received a background check, the employee shall provide documentation of the background check to the COR. Documents required for proof of recently received background check include FBI fingerprint check and state criminal history check. If the Contractor cannot provide the documents to the Government, a new criminal background will be conducted by the Government.

6.6 The Contractor must maintain a current security background investigation and notify the Chaplain Sponsor or COR with changes in security or background changes to include off-base offenses.

6.7 The Contractor shall complete a SFS Form 30 “Request for Base Access” for each

Subcontractor of the Contractor requiring access to MHAFB. The request shall be submitted to the 366th Contracting Squadron. The Contractor shall ensure that all employees have the proper identification credentials prior to entering MHAFB.

7. REGULATORY REQUIREMENTS

7.1 The Contractor shall comply with all Federal, State, and Local laws and requirements, as well as applicable Air Force Instructions (AFIs), local Operating Instructions (OIs), and other policies and directives that apply to this position. Specifically, the Contractor will be familiar with the AFI 52 Series instructions and the MHAFB Chapel OIs. The Contractor shall receive a briefing by Chapel personnel prior to commencing work that will familiarize Contractor personnel with AF regulatory requirements.

7.2 The Contractor shall pay any Social Security payments, Federal or Local Income

Taxes, and State Unemployment Insurance premiums for themselves, as well as any individual employed or subcontracted by them to provide services under this contract.

7.3 The Contractor shall adhere to AF computer security requirements and usage directives. The AF security requirements are subject to change. The Contractor is responsible to ensure they have taken all the necessary training in order to comply with AF directives. The Contractor shall maintain regular contact with the MHAFB Chapel staff, or Contract Monitor, to fully understand the most current requirements.

The Contractor can expect the AF computer security requirements to not exceed more than two hours of training annually.

7.4 The AF requires various “All Hands” training such as Equal Opportunity, Sexual Assault Prevention, etc. The Contractor shall comply with all mandatory training requirements directed by the AF and maintain current training records. These training records shall be provided to the CO or the COR upon request.

7.5 The Contractor will be familiar with the current Air Force 52 series instructions and MHAFB Chapel Operating Instructions.

7.6 The Contractor and his or her volunteers shall observe all local safety requirements and procedures and participate in Random Anti-terrorism Measures (RAMs) as required by MHAFB Emergency Management operations when they occur.

7.7 The Contractor shall schedule and receive the Family Advocacy abuse briefing, and ensure all Subcontractors, volunteers, and chaperones receive the Family Advocacy abuse briefing prior to working with youth. The Contractor shall provide the record of briefing to the assigned Chaplain Sponsor NLT 14 days after being briefed.

7.8 The Contractor shall comply with all base traffic regulations, and are subject to random vehicle speed control checks. Contractor personnel cited for speeding on the installation may suffer loss of base driving privileges, debarment from the base, or other administrative action. The use of seat belts is mandatory for all vehicle occupants and the use of cell phones while driving is strictly prohibited, except hands-free cell phones, while driving on MHAFB.

7.9 Contractors are subject to random personnel and vehicle searches. If Contractors refuse to be searched, they will be denied entry to the base, and may result in loss of base driving privileges, debarment from the base, or other administrative action.

7.10 Contractors are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their Contractor or privately owned vehicle while on MHAFB.

7.11 Contractors shall report any information or circumstances of which they are aware may pose a threat to the security of DoD personnel, Contractors, resources, and classified or unclassified defense information to an appropriate Government authority.

7.12 The Contractor shall comply with DoD 5400.7-R “DoD Freedom of Information Act

(FOIA) Program.” This regulation sets policy and procedures for the disclosure of records to the public and form marking, handling, transmitting, and safeguarding FOUO material. FOUO or FOIA material discovered by the Contractor or employees will not be retained by the Contractor and will be surrendered immediately to any military or DoD employee on the installation.

7.13 The Contractor is responsible for safeguarding all Government property provided for

Contractor use. At the end of each work shift, the Contractor shall secure all Government facilities, equipment, and materials.

7.14 Contractors shall comply with the Occupational Safety and Health Act (OSHA), MHAFB Fire Protection Program, AF Occupational Safety, and the Fire Prevention and Health Program.

7.15 Contractors are advised that the AF has placed restrictions on the smoking or chewing of tobacco products in AF facilities. AFI 40-102 “Tobacco Use in the AF” outlines the procedures used by the commander to control smoking in our facilities.

Contractors and visitors area is subject to the same restrictions as Government personnel. Smoking is permitted only in designated smoking areas.

7.16 The Contractor shall comply with all local, state, and federal laws and safety regulations. Compliance with OSHA and other applicable laws and regulations for the protection of Contractors is exclusively the obligation of the Contractor, and the Government will assume no liability or responsibility for the Contractor’s compliance or non-compliance with such responsibilities. The Contractor is responsible for furnishing all Contractor employees with all necessary personnel, protective equipment to perform services.

7.17 Contractors shall comply with the Occupational Safety and Health Act (OSHA), MHAFB Fire Protection Program, AF Occupational Safety, and the Fire Prevention and Health Program.

7.18 All Contractors shall successfully complete IA training prior to obtaining access to the network. IA training will be provided through Computer Based Training (CBT) Sessions. All Contractors shall comply with IA policies and revisions. The 366th Communications Squadron reserves the right to terminate the Contractor’s access to the MHAFB network at any time to preserve the integrity of the network.

7.19 According to the contract’s inspection clause, the Government will evaluate the

Contractor’s performance under this contract. The COR is a representative of the CO and will participate in the administration of this contract. Any matter concerning change to the scope, prices, terms, or the conditions of this contract shall be referred to the CO. All services to be performed by the Contractor during the period of the contract will be subject to review by the CO and the COR.

7.20 Contractors shall follow the direction of Government employees in regards to emergency procedures, i.e. fire, tornado, active shooter, and bomb threats. It is the responsibility of the Contractor to provide guidance and establish procedures for responding to emergencies for their employees. It is the Contractor’s responsibility to account for their employees following an emergency evacuation. Contractor personnel shall participate with Government personnel in all fire and tornado drills at no additional cost to the Government.

7.21 The Contractor shall establish and implement key and cipher lock control procedures to ensure keys, and/or cipher lock combinations issued to the Contractor by the Government are properly safeguarded and not used by unauthorized personnel. The Contractor shall not duplicate keys issued by the Government. The Contractor shall immediately report lost keys to the Chapel Facility Manager, or designated representative. The Government may replace lost keys or perform re-keying, and the total cost of lost keys, re-keying or lock replacement, shall be deducted from the monthly payment due to the Contractor.

8. CONTRACTOR MANPOWER REPORTING APPLICATION (CMRA)

8.1 The Contractor shall report all Contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract. The contractor shall completely fill in all required data fields using the following web address: https://afcmra.hqda.pentagon.mil/Login.aspx

8.2 Reporting inputs will be for the labor executed during the period of performance during each Government Fiscal Year (FY), which runs October 1 through September

30. While inputs may be reported any time during the FY, all data shall be reported NLT October 31 of each calendar year, beginning with 2018. Contractors shall direct questions to the help desk at help desk at:

https://afcmra.hqda.pentagon.mil/Login.aspx

8.3 Uses and Safeguarding of Information: Information is considered to be proprietary in nature when the contract number and Contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

https://afcmra.hqda.pentagon.mil/Login.aspx https://afcmra.hqda.pentagon.mil/Login.aspx