Attachment_2_-_MHAFB_Catholic_Musician_PWS.pdf

PERFORMANCE WORK STATEMENT

CATHOLIC MUSICIAN

MOUNTAIN HOME AIR FORCE BASE, IDAHO

20 DECEMBER 2017

TABLE OF CONTENTS

1. DESCRIPTION OF SERVICES/GENERAL INFORMATION

2. EDUCATION AND EXPERIENCE REQUIREMENTS

3. ADDITIONAL REQUIREMENTS

4. GENERAL RESPONSIBILITIES

5. WORK SCHEDULES

6. GOVERNMENT-FURNISHED PROPERTY/SERVICES/EQUIPMENT

7. SECURITY REQUIREMENTS

8. REGULATORY REQUIREMENTS

9. CONTRACTOR MANPOWER REPORTING APPLICATION (CMRA)

1. DESCRIPTION OF SERVICES/GENERAL INFORMATION

1.1 This is a non-personal services contract for one (1) Catholic Worship Musician for Mountain Home Air Force Base (MHAFB), Idaho. The contractor shall serve as a resource person, advisor, and coordinators of the Catholic worship service music within the MHAFB community. The contractor consults and coordinates with the chapel assigned Chaplain Sponsor and is monitored by the Contracting Officer Representative (COR) as appointed by the Contracting Officer (CO).

2. EDUCATION AND EXPERIENCE REQUIREMENTS

2.1 The Contractor shall provide evidence of a minimum one year of experience and comprehensive knowledge in the ability to play the following musical instruments: piano, keyboard, and guitar.

2.2 The Contractor must furnish a resume, to include verifiable academic, work/volunteer related references, and a minimum of one year experience working as a Musician in a Catholic Mass or liturgical setting.

2.3 Provide evidence of the ability to sight read music and sing and play an instrument compatible with the Catholic tradition and guidelines.

3. ADDITIONAL REQUIREMENTS

3.1 Additional requirements for the Contractor include:

• Have an ability to work unsupervised in a fluid and sometimes stressful environment with staff, parents, and children.

• Communicate effectively in English (both oral and written) and efficiently organize and manage diverse program elements.

• Maintain professional standards of conduct and public decorum, including, but not limited to, dress and grooming.

• Constructively work with chapel staff and the public in a pluralistic environment.

• Have a working knowledge of Personal Computer (PC) compatible hardware and software (especially Microsoft Word, Microsoft Excel, and PowerPoint). Applicant must adhere to computer security requirements and usage. Applicant must comply with copyright license reporting and copyright license identification procedures.

4. GENERAL RESPONSIBILITIES

4.1 The Contractor shall notify the assigned CO of any problems or issues that arise during the performance of this contract.

4.2 The Contractor shall participate in the preparation for MAJCOM and Wing directed inspections.

4.3 The Contractor shall attend the monthly Catholic Community Advisory Council meetings and provide a monthly music report in the absence of the Music Director.

4.4 The Contractor must adhere to the Catholic worship format, to include musical selections. Final approval shall be made by the designated Catholic Chaplain.

4.5 The Contractor shall make his or her own copies, scans, and faxes with the provided copier machine located in the Chapel. In the event this machine does not satisfy the publicity needs for an event, the Contractor will submit publicity reproduction needs by the suspense date established by the assigned Chaplain Sponsor.

4.6 The Contractor shall be responsible for clean up after programs and return used facility space to its original setup and condition.

4.7 Periodic ecumenical/Inter-faith service may be required in lieu of a regular scheduled unit as determined by the Catholic Chaplain or the Contracting Officer. Ecumenical/Inter-faith service may include but are not limited to, holiday events, memorial services, special community events, etc.

4.8 The Contractor shall not engage in the unauthorized duplication of copyrighted materials by photocopying or any other means that would expose the Government to liability for penalties under existing or future copyright laws.

4.9 The Contractor shall open and secure the chapel and other facilities used for Contractor activities as needed.

4.10 The Contractor shall maintain dress and appearance of a conservative nature and in good taste at all times.

4.11 The Contractor shall report all damages to Chapel equipment or facilities immediately or upon occurrence to the designated Catholic Chaplain, Deputy Wing Chaplain, or a Chaplain Assistant.

4.12 Upon contract award, under no circumstance may the Contractor or Subcontractor also work on a Chapel Tithes and Offerings Fund (CTOF) contract for MHAFB until this contract expires or is cancelled.

4.13 The Contractor may be required to meet with Government personnel, the CO, and the COR during the performance period of this Contract. Meetings will be as often as necessary thereafter as determined by the COR or CO. The written minutes of all performance evaluation meetings may be prepared by the Government and signed by the CO. Should the Contractor non-concur with the minutes; the Contractor shall so state any areas of non-concurrence in writing to the CO NLT ten (10) calendar days of receipt of the signed minutes. The minutes shall be included in the Contract file.

5. WORK SCHEDULES

5.1 The Contractor shall perform one rehearsal (one hour minimum) and one worship service at the Liberty Chapel (Building 2606) per week. Each rehearsal and worship service shall be invoiced as separate individual units. This contract will have a Not to Exceed annual amount of 130 units for the Musician. The contractor shall submit a proposed work schedule for the period of one month no later than the 1st of each month for the Chaplain Sponsor’s review and approval or disapproval. If disapproved, the Musician shall submit a revised schedule no later than the 5th of the month.

5.2 The Contractor shall submit monthly invoices to Wide Area Workflow as stated in the contract. Timesheets signed by the Chaplain Sponsor must be attached to each invoice to verify the accurate amount of units are billed for.

5.3 The Contractor is required to give the chapel a two-week notice of any extended period of absence. Extended period of absence is defined as an absence for more than three days.

The contractor will provide a substitute to perform services during the absence pending the Catholic Chaplain or his designee and NCOIC of Chapel Operations approval. The Contractor must submit the request 14 calendar days prior to the absence.

5.4 The Contractor shall provide the services stated herein at the times posted or the Contractor will coordinate performance by a substitute of equal or higher proficiency. When utilizing a substitute, the Contractor shall submit the name and qualifications of the proposed individual to the Chaplain Sponsor or COR for approval No Later Than (NLT) ten days before any proposed absence. In the case of emergency, the Contractor will notify the Chaplain Sponsor or COR NLT 24 hours of emergency based absence. The Contractor is responsible for all costs associated with providing a substitute.

5.5 The Federal Holidays listed below are observed at MHAFB. If Federal Holidays fall on

Saturday, the preceding Friday will be observed. If Federal Holidays fall on Sunday, the following Monday will be observed. Family Days are designated by the MAJCOM Commander each year and are typically combined with Christmas, Memorial Day, Independence Day, Labor Day, and Thanksgiving. If a religious worship service is scheduled on a Federal Holiday or Family Day, the Contractor will be responsible to work.

New Year’s Day Labor Day Martin Luther King Day Columbus Day Washington’s Birthday Veteran’s Day Memorial Day Thanksgiving Independence Day Christmas

5.6 Travel is necessary from place of residence to base chapel to perform required duties. The

Contractor will not be compensated for travel costs.

6. GOVERNMENT-FURNISHED PROPERTY/SERVICES/EQUIPMENT

6.1 The Government will furnish utility services. These utilities include the natural gas, electricity, water, and sewer for the sole purpose of accomplishment of this contract. If the Contractor requires additional utility services, it shall be the Contractor’s responsibility to provide. Contractors shall use care and diligence in efforts to conserve utilities to reduce cost.

6.2 Use of existing toilet facilities throughout the facility is permitted. The Contractor will ensure facility cleanliness is maintained at all times to the extent of cleaning up after Contractor personnel only.

6.3 The Government will provide general on-base Security Forces and Fire Protection service.

Security Forces (SF Desk) telephone is 828-2256 for routine calls. Fire Protection emergency phone is 911.

6.4 The Government will provide 24 hour on-base state certified paramedic level emergency response and patient transport services for Contractor personnel who are injured or become seriously ill while on MHAFB. The telephone for emergencies is 911.

6.5 The Government will provide the use of telephones for the transmission of official

Government information only. The Contractor shall not use Government telephones to transact personal business. The Government is not responsible for charges for collect calls accepted by Contractor personnel. Telephone calls are subject to the standard monitoring requirements of the Government telephone network. The use of Government phones by the Contractor constitutes consent to monitoring, in accordance with DoD Directive (DoDD)

4640.6 “Communications Security Telephone Monitoring and Recording. Contractor may use Government phones for the performance of duties covered under this contract PWS.

No personal long distance telephone calls will be authorized.

6.6 The Government will provide the use of an electronic mail account for the transmission of official Government information only. The Contractor shall not use Government electronic mail to transact personal business. Electronic mail is subject to the standard monitoring requirements of the Government network. The use of Government electronic mail by the Contractor constitutes consent to monitoring.

6.7 The Government will provide refuse collection services limited to extent provided in the

Base Refuse Collection Contract(s). The Government will only allow non-hazardous refuse to be emptied into the nearest authorized refuse dumpster for trash collections. Do not use Government dumpsters to dispose construction debris.

6.8 The Government will provide instruments (minimum of a piano, keyboard, drum set, a guitar), sound equipment (speakers and monitors), microphones, and all accompanying cables/cords, drumsticks, and other items deemed necessary to perform the services described in this PWS. Government owned equipment shall not be removed without the permission of the Equipment Custodian or their designee. Report to the Chapel staff on the condition of the Government musical instruments and identify any needs for maintenance on them. The Government will provide for the proper care of these instruments. Normal wear and tear will be accepted; however, the contractor will be responsible for repair or replacement of damaged equipment due to negligence or misuse.

7. SECURITY REQUIREMENTS

7.1 The Government will conduct a criminal background check on Contractor employees providing services under this contract, using the procedures set forth in the Department of Defense Instruction (DoDI) 1402.5 “Criminal History Background Checks on Individuals in Child Care Services.” Background checks will be based on fingerprints of individuals obtained by a Government law enforcement officer and inquiries conducted through the Federal Bureau of Investigation (FBI) and state criminal history repositories.

7.2 The Chapel shall provide the Contractor the necessary forms required to initiate a background check. All procedures must be accomplished NLT 10 days of contract award. The Contractor and its agents, substitutes, Subcontractors, volunteers, and chaperones shall be permitted to work before the completion of the background check, provided the Contractor is within sight of a person who has successfully completed a background check.

7.3 The Contractor shall provide all information necessary for a criminal history background check to include an Installation Records Check (AF Form 2583), a State

Criminal History Repository check, an FBI check, and a DoD Federal Computer check. Volunteers must undergo an Installation Records Check (IRC). IRCs may only be performed on an individual who is a military member or family member, or who lives or works on a military installation.

7.4 Contractors have the right to obtain a copy of any background check pertaining to them and to challenge the accuracy and completeness of the information contained in the report.

Contractors shall contact the Chaplain Sponsor or COR for a copy of the background check and for procedures to challenge the accuracy and completeness of the information in the report.

7.5 If a Contractor has previously received a background check, the employee shall provide documentation of the background check to the COR. Documents required for proof of recently received background check include FBI fingerprint check and state criminal history check. If the Contractor cannot provide the documents to the Government, a new criminal background will be conducted by the Government.

7.6 The Contractor must maintain a current security background investigation and notify the Chaplain Sponsor or COR with changes in security or background changes to include off-base offenses.

7.7 The Contractor shall complete a SFS Form 30 “Request for Base Access” for each

Subcontractor of the Contractor requiring access to MHAFB. The request shall be submitted to the 366th Contracting Squadron. The Contractor shall ensure that all employees have the proper identification credentials prior to entering MHAFB.

8. REGULATORY REQUIREMENTS

8.1 The Contractor shall comply with all Federal, State, and Local laws and requirements, as well as applicable Air Force Instructions (AFIs), local Operating Instructions (OIs), and other policies and directives that apply to this position. Specifically, the Contractor will be familiar with the AFI 52 Series instructions and the MHAFB Chapel OIs. The Contractor shall receive a briefing by Chapel personnel prior to commencing work that will familiarize Contractor personnel with AF regulatory requirements.

8.2 The Contractor shall pay any Social Security payments, Federal or Local Income

Taxes, and State Unemployment Insurance premiums for themselves, as well as any individual employed or subcontracted by them to provide services under this contract.

8.3 The Contractor shall adhere to AF computer security requirements and usage directives. The AF security requirements are subject to change. The Contractor is responsible to ensure they have taken all the necessary training in order to comply with AF directives. The Contractor shall maintain regular contact with the MHAFB Chapel staff, or Contract Monitor, to fully understand the most current requirements.

The Contractor can expect the AF computer security requirements to not exceed more than two hours of training annually.

8.4 The AF requires various “All Hands” training such as Equal Opportunity, Sexual Assault Prevention, etc. The Contractor shall comply with all mandatory training requirements directed by the AF and maintain current training records. These training records shall be provided to the CO or the COR upon request.

8.5 The Contractor will be familiar with the current Air Force 52 series instructions and

MHAFB Chapel Operating Instructions.

8.6 The Contractor and his or her volunteers shall observe all local safety requirements and procedures and participate in Random Anti-terrorism Measures (RAMs) as required by MHAFB Emergency Management operations when they occur.

8.7 The Contractor shall schedule and receive the Family Advocacy abuse briefing, and ensure all Subcontractors, volunteers, and chaperones receive the Family Advocacy abuse briefing prior to working with youth. The Contractor shall provide the record of briefing to the assigned Chaplain Sponsor NLT 14 days after being briefed.

8.8 The Contractor shall comply with all base traffic regulations, and are subject to random vehicle speed control checks. Contractor personnel cited for speeding on the installation may suffer loss of base driving privileges, debarment from the base, or other administrative action. The use of seat belts is mandatory for all vehicle occupants and the use of cell phones while driving is strictly prohibited, except hands- free cell phones, while driving on MHAFB.

8.9 Contractors are subject to random personnel and vehicle searches. If Contractors refuse to be searched, they will be denied entry to the base, and may result in loss of base driving privileges, debarment from the base, or other administrative action.

8.10 Contractors are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their Contractor or privately owned vehicle while on MHAFB.

8.11 Contractors shall report any information or circumstances of which they are aware may pose a threat to the security of DoD personnel, Contractors, resources, and classified or unclassified defense information to an appropriate Government authority.

8.12 The Contractor shall comply with DoD 5400.7-R “DoD Freedom of Information Act

(FOIA) Program.” This regulation sets policy and procedures for the disclosure of records to the public and form marking, handling, transmitting, and safeguarding FOUO material. FOUO or FOIA material discovered by the Contractor or employees will not be retained by the Contractor and will be surrendered immediately to any military or DoD employee on the installation.

8.13 The Contractor is responsible for safeguarding all Government property provided for Contractor use. At the end of each work shift, the Contractor shall secure all Government facilities, equipment, and materials.

8.14 Contractors shall comply with the Occupational Safety and Health Act (OSHA), MHAFB Fire Protection Program, AF Occupational Safety, and the Fire Prevention and Health Program.

8.15 Contractors are advised that the AF has placed restrictions on the smoking or chewing of tobacco products in AF facilities. AFI 40-102 “Tobacco Use in the AF” outlines the procedures used by the commander to control smoking in our facilities. Contractors and visitors area is subject to the same restrictions as Government personnel. Smoking is permitted only in designated smoking areas.

8.16 The Contractor shall comply with all local, state, and federal laws and safety regulations. Compliance with OSHA and other applicable laws and regulations for the protection of Contractors is exclusively the obligation of the Contractor, and the Government will assume no liability or responsibility for the Contractor’s compliance or non-compliance with such responsibilities. The Contractor is responsible for furnishing all Contractor employees with all necessary personnel, protective equipment to perform services.

8.17 Contractors shall comply with the Occupational Safety and Health Act (OSHA), MHAFB Fire Protection Program, AF Occupational Safety, and the Fire Prevention and Health Program.

8.18 All Contractors shall successfully complete IA training prior to obtaining access to the network. IA training will be provided through Computer Based Training (CBT) Sessions. All Contractors shall comply with IA policies and revisions. The 366th Communications Squadron reserves the right to terminate the Contractor’s access to the MHAFB network at any time to preserve the integrity of the network.

8.19 According to the contract’s inspection clause, the Government will evaluate the

Contractor’s performance under this contract. The COR is a representative of the CO and will participate in the administration of this contract. Any matter concerning change to the scope, prices, terms, or the conditions of this contract shall be referred to the CO. All services to be performed by the Contractor during the period of the contract will be subject to review by the CO and the COR.

8.20 Contractors shall follow the direction of Government employees in regards to emergency procedures, i.e. fire, tornado, active shooter, and bomb threats. It is the responsibility of the Contractor to provide guidance and establish procedures for responding to emergencies for their employees. It is the Contractor’s responsibility to account for their employees following an emergency evacuation. Contractor personnel shall participate with Government personnel in all fire and tornado drills at no additional cost to the Government.

8.21 The Contractor shall establish and implement key and cipher lock control procedures to ensure keys, and/or cipher lock combinations issued to the Contractor by the Government are properly safeguarded and not used by unauthorized personnel. The Contractor shall not duplicate keys issued by the Government. The Contractor shall immediately report lost keys to the Chapel Facility Manager, or designated representative. The Government may replace lost keys or perform re-keying, and the total cost of lost keys, re-keying or lock replacement, shall be deducted from the monthly payment due to the Contractor.

9. CONTRACTOR MANPOWER REPORTING APPLICATION (CMRA)

9.1 The Contractor shall report all Contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract. The contractor shall completely fill in all required data fields using the following web address: https://afcmra.hqda.pentagon.mil/Login.aspx

9.2 Reporting inputs will be for the labor executed during the period of performance during each Government Fiscal Year (FY), which runs October 1 through September

30. While inputs may be reported any time during the FY, all data shall be reported NLT October 31 of each calendar year, beginning with 2018. Contractors shall direct questions to the help desk at help desk at:

https://afcmra.hqda.pentagon.mil/Login.aspx

9.3 Uses and Safeguarding of Information: Information is considered to be proprietary in nature when the contract number and Contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

https://afcmra.hqda.pentagon.mil/Login.aspx https://afcmra.hqda.pentagon.mil/Login.aspx