Attachment_1_-_Statement_of_Work_-_1_September_2017.pdf

STATEMENT OF WORK (SOW)

FOR

PUBLIC WATER DISTRIBUTION SYSTEM

LEAK DETECTION AND LEAK LOCATION SURVEY

MOUNTAIN HOME AIR FORCE BASE, IDAHO

1 September 2017

1.0. INTRODUCTION: A leak detection and leak location survey shall be conducted approximately every two to three years to confirm the integrity of the public water distribution system, to ensure valuable water resources are not being lost, and to ensure compliance with federal and state water conservation mandates.

1.1 BACKGROUND: Mountain Home Air Force Base (MHAFB) obtains its water supply from seven (7) wells that draw from the deep regional aquifer. The base water system is divided into two (2) pressure zones: base housing, and industrial. Water usage varies with the seasons and averages between 0.3-6 MGD. Portion to be completed is no more than 75 miles of distribution line (not to include housing area), ranging in size from 4-12”, and constructed of various materials including STL, AC, CI, DI, and PVC. There are 369 fire hydrants and about 500 water valves. Most hydrants, valves, and service boxes have fairly easy access and will be located by the MHAFB water system escort.

1.2 SCOPE OF WORK: The Contractor shall perform the following steps:

1.2.1. MEETINGS: Attend a pre-work kickoff meeting (approximate duration: 2 hours) to meet MHAFB personnel involved in this project, gather and research all documentation, maps, and other materials necessary to produce an efficient and effective plan of execution for performance of the leak detection and location activities, to ensure such activities are coordinated appropriately with security forces, project managers, and base escorts, and to agree on the format and content of daily and final reports to be delivered to 366 Contracting Squadron (CONS) and 366 Civil Engineering Squadron

(CES).

1.2.2. PERFORMANCE: Perform the leak detection and leak location activities with non-destructive, efficient, and accurate methods such as sonic amplification methods.

Such fieldwork shall be performed on pre-arranged water distribution lines, at the discretion of 366 CES. Fieldwork should occur over approximately 2 weeks, to make 80 hours total combining the kickoff meeting and the fieldwork. The fieldwork shall commence directly after the morning kickoff meeting and end no later than 4:30 p.m. on the final day. Each day’s work hours shall be coordinated through 366 CES.

1.2.3. REPORTS: Production of daily reports and a final report. The daily reports shall include a detailed report of leak locations, estimated Gallons Per Day (GPD) loss, and maps of the areas surveyed to include leak locations. The final report shall include a summary of the project, survey review, and area survey sheets with observations noted, maps with associated leak locations, corresponding data, and recommendations for corrective action. Corrective actions shall only be the responsibility of MHAFB. The final report shall be delivered to the CO and 366 CES within 30 days of completion of the fieldwork.

2.0. PROJECT ADMINISTRATION AND MANAGEMENT: 366 CES shall furnish a water system escort, maps and other necessary documentation, and an escort to lead the field crew around the installation to locate necessary hydrants, valves, and service boxes.

If any digging is necessary, the Contractor shall apply and be approved for such permit through 366 CES. The Contractor shall provide all equipment, materials, and personnel required to fully accomplish all tasks associated with leak detection, leak location, and production of the reports. The Contractor shall provide MHAFB all deliverables within the approved task timetable.

3.0. APPLICABLE DOCUMENTS AND REGULATIONS: The Contractor shall follow and abide by all federal, state, and Air Force regulatory documentation associated with public water systems operations and management.

4.0. DELIVERABLES AND TIMETABLE: The Contractor shall coordinate a kickoff meeting with 366 CONS no later than 10 days following contract award. 366 CONS and the Contractor will mutually agree upon the date of the kickoff meeting and corresponding fieldwork, and will be dependent on availability of personnel, security restrictions, and any other scheduling conflicts that would hinder the mission of the Air Force. The deliverables and schedule are as follows:

Deliverable #1: Daily reports, due at the beginning of the following day of each fieldwork day. These reports will outline the location and severity of any leaks, in GPD, found during the field work from that day.

Deliverable #2: Final report, due no later than 30 days after completion of all fieldwork. This report will be a compilation of all daily reports, as well as an overall health rating of the installation water system. (4 hard copies (8 ½ x 11) and 2 CD of the final report)

The timetable above may be changed at the discretion of the CO and be incorporated into the contract by way of a modification.

5.0. ASSUMPTIONS: In the case that the Contractor elects to use a Subcontractor for the fieldwork activities (leak detection and location activities), the Contractor shall provide a representative to be available for 16 hours of on-base and/or phone consultation to maintain smooth operations and coordination with the Subcontractor, and for final report review.

6.0. GENERAL INFORMATION:

6.1. HOURS OF OPERATION. Normal hours of operation are 7:30 – 4:30 Monday through Friday. The contractor may find it necessary to deviate from the normal base hours of operation, to ensure timely completion of work under this SOW at no additional cost to the government. Work scheduled but not accomplished because of base closure due to weather, exercises, or actual alert, will be accomplished NLT 24 hours after the installation has been reopened.

6.2. FEDERAL HOLIDAYS

New Year's Day Martin Luther King Jr.'s Birthday Washington's Birthday Memorial Day Independence Day Labor Day Columbus Day Veterans' Day Thanksgiving Day Christmas Day

If these holidays fall on Saturday, the preceding Friday will be observed. If these holidays fall on Sunday, the following Monday will be observed. If a holiday falls on a scheduled service day, the Contractor will be responsible for rescheduling services for the first day after the holiday observance.

A contractor may substitute for any of the named holidays another day off with pay in accordance with a plan communicated to the employees involved.) The contractor is not required to provide service during 366 FW Family and/or Down Days.

6.3. Contract Manager and Alternate. Contractor shall appoint in writing to the CO within 10 business days following contract award a contract manager and alternate(s).

Any changes to this letter of appointment shall be provided to the CO within three (3) business days. These individual(s) will be responsible for contract performance IAW the PWS. The contract manager or alternate will have full authority to act for the contractor on all contract matters. The name of this person, and an alternate or alternates, will act for the contractor when the primary is absent.

6.4. All contractor personnel must present a neat appearance and be easily recognized as contractor employees. This may be accomplished by wearing contractor-furnished clothing bearing the company name and/or logo. Dress of office workers will be in good taste and conducive to working with the general public. The contractor will identify himself as a contractor in meetings, telephone conversations, and e-mails and in any correspondence with the Government.

6.5. All employees shall fluently read, write, speak, and understand the English language.

7.0. SECURITY:

7.1. ACCESS AND SECURITY: All personnel employed by the contractor in the performance of this contract, or any representative of the contractor entering the installation, shall abide by all security regulations of the installation. All employees of the Contractors and/or subcontractors, working at MHAFB, shall obtain a visitor’s personal pass and a vehicle registration pass at the Visitor's Center located adjacent to the front gate. Because of the present Force Protection level, 366th Security Forces Squadron personnel have the right to search all individuals and vehicles before allowing them on the installation. All individuals need to show a valid driver’s license or other photo ID, a copy of the vehicle registration, and proof of vehicle liability insurance to be issued a visitor’s passes. These passes, to be maintained on-person at all times while on base, will be valid for access to most areas on base and for the duration of the project, however, there are certain areas near the flight line which are “controlled areas” where special permission, a designated military escort, a “Red Card”, and a “Competency Card” is necessary. 366 CES shall make such arrangements to help the Contractors and Subcontractors obtain such permits. Work in the “controlled areas” will likely occur for only a portion of one day.

7.2. The contractor shall provide a completed 366th SFS Form 30 for each employee requiring installation access to CONS within five (5) business days following contract award. After approval, CONS will notify the contractor that the employees may get their installation access ID at the Visitor’s Center.

7.3. TRAFFIC LAW: The Contractor and its employees shall comply with base traffic regulations.

7.4. WEAPONS, FIREARMS, AND AMMUNITION. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their Contractor-owned or privately-owned vehicle while on Mountain Home AFB.

7.5. Contractor personnel shall report to an appropriate authority any information or circumstances of which they are aware may pose a threat to the security of Department of Defense (DOD) personnel, contractor personnel, resources, and classified or unclassified defense information.

7.6. Physical Security. The contractor shall be responsible for safeguarding all government property. At the end of each work period, all government facilities, equipment, and materials shall be secured.

8.0. RECORDS MANAGEMENT: All records, files, and documents, regardless of media (e.g., paper, electronic, etc), as described in this PWS, which are the responsibility of the Contractor are the property of the Government and shall remain so upon termination or completion of the contract.

8.1. The contractor shall keep these item(s) current and maintain and dispose of them in accordance with the requirements established in AFI 33-322, Records Management Program, paragraph 10, AFMAN 33-363, paragraph 6.4, AFMAN 33-364, paragraph

2.10 and the Air Force Records Disposition Schedule which may be accessed from the following web address: https://www.my/af.mil/afrims/afrims/afrims/rims.cfm.4

8.2. Records shall be turned over to the government upon completion of the contract unless otherwise stated. All records are subject to the Freedom of Information and Privacy Act.

9.0. Contractor Manpower Reporting. The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The contractor is required to completely fill in all required data fields using the following internet address:

http://www.ecmra.mil/. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2016.

Contractors may direct questions to the help desk at help desk at: http://www.ecmra.mil.