Attachment_1_-_Specifications.pdf

Mountain Home Air Force Base Repair Asphalt Paving Hope Drive

Project No. QYZH11-0057

Specifications

366th Civil Engineer Squadron CES/CEC 1030 Liberator Street

Building 1300 Mountain Home AFB, ID 83648-5442

June 3, 2016

FA4897-16-B-0005

Attachment 1

Table of Contents

DIVISION I: GENERAL REQUIREMENTS

011100 – Summary of Work 011310 – Interfacing New & Existing Work 011600 – Regulatory Requirements 011800 – Fire Protection 013300 – Submittal Procedures 013120 – Environmental Protection 014200 – Sources for Reference Publications 014500 – Contractor Quality Control 015000 – Temporary Construction Facilities 016000 – Material and Equipment 017800 – Closeout Submittals 018000 – Special Conditions 101453 – Traffic Regulation

DIVISION II: SITE CONSTRUCTION

024100 – Demolition 310000 – Earthwork 320116 – Cold Milling of Bituminous Pavements 321116 – Base Course for Rigid and Subbase Course for Flexible Paving 321123 – Aggregate and/or Graded-Crushed Aggregate Base Course 321216 – Hot-Mix Asphalt (HMA) for Roads 321613 – Concrete Sidewalks and Curbs and Gutters 321724 – Pavement Markings

GENERAL REQUIREMENTS

SECTION 011100

SUMMARY OF WORK

GENERAL

1.1 WORK COVERED BY CONTRACT DOCUMENTS

A. Project Description

The work covered by these specifications includes furnishing all labor, equipment and materials, to perform all operations in connection with main base pavements at Mountain Home AFB. Complete all work specified, ready to use and in strict accordance with these specifications and subject to the terms and provisions of the contract. This project consists of the repairs and reconstruction of Hope Drive at Mountain Home AFB.

B. Location

Mountain Home AFB is located approximately 55 miles southeast of Boise, Idaho. The base is host to the 366th Fighter Wing and currently encompasses approximately 9,112 acres.

EXISTING WORK

C. Remove or alter existing work in such a manner as to prevent injury or damage to any portions of the existing work which remain.

D. Repair or replace portions of existing work which have been altered during construction operations to match existing or adjoining work, as approved by the Contracting Officer (CO). At the completion of operations, existing work shall be in a condition equal to or better than that which existed before new work started.

1.2 LOCATION OF UNDERGROUND FACILITIES

Obtain digging permits prior to start of excavation by contacting the Dig Line 14 calendar days in advance.

A. Notification Prior to Excavation

Prior to any excavation the contractor shall call “Dig Line” and obtain a Base Civil Engineering Excavation Permit, MHAFB Form 0-71, from the Red Stake office. The contractor shall coordinate with the Red Stake officer through the CO. The contractor shall mark all areas to be checked for digging, both on a 1" to 50' scale drawing, and at the project site (using white paint at site). This shall be done prior to location of utilities in the field by Red Stake.

Contractor is responsible for maintaining all marks for marked utilities. Allow 14 calendar days for processing. Perform hand digging within five feet of any marked utilities.

1.3 CONTRACTOR USE OF PREMESIS

A. Confine operations to areas within Contract limits indicated by Contracting Officer. Portions of the site beyond areas in which construction operations are indicated are not to be disturbed. Allow for government occupancy and access.

B. Keep driveways and entrances serving the premises clear and available to the Government at all times. Do not use these areas for parking or storage of materials. Schedule deliveries to minimize space and time requirements for storage of materials and equipment on site.

C. Sweep job site and haul routes daily as required to remove all spillage, mud and soil tracked from work site or dump site. Cover all loads subject to spilling such as earth fill, rubble, trash, materials taken to land fill, etc. during hauling. Sweep spills as soon as possible. Haul routes shall be approved by the Contracting Officer's representative.

D. Perform the Work so as not to interfere with the Government’s operations.

E. Utility outages and shutdown: Utility outages and shutdowns, should they be required for the performance of the work, shall be scheduled 10 working days in advance with the Contracting Officer. Outages shall be on weekends or weekdays specified by the Contracting Officer's representative. Outages shall be limited to one day duration.

F. Protect all Government property within the site, except for property to be demolished. Protect property which is to be demolished until its scheduled demolition time. Protection shall include, but not be limited to, protection from construction generated dust, debris, water, and vibration.

G. Maintain and repair pavements, drives or turf areas utilized during construction for access roads or storage areas and return to original condition. Landscape rock shall be kept free from dirt and debris and wheel ruts resulting from construction. All wheel ruts will be repaired by the Contractor prior to the end of work.

H. Lawn at Job Site: The contractor is responsible for repairing lawns, landscaping, trees, shrubs, etc. within his work area. Keep vehicles off grass areas. Protect areas under and around trees to prevent damage to tree roots. Ensure vehicles, construction materials, etc. are kept a safe distance from trees to ensure minimal damage from soil compaction.

I. Utility Installations for crossing streets, sidewalks, curbs, or gutters: All utility crossings of streets, sidewalks, curbs or gutters shall be by trenchless boring or jacking unless specified otherwise.

When pavement road cuts are permitted the road closures shall be coordinated 10 working days in advance and the road re-opened as soon as possible to traffic. Final asphalt patching shall be complete within seven days of initial cutting.

1.4 FIRE PROTECTION DURING CONSTRUCTION

A. Comply with the following:

1. Army Corps of Engineers Manual EM 385-1-1, General Safety Requirements

2. National Fire Protection Association (NFPA) 241, Standard for Safeguarding Construction, Alteration, and Demolition Operations

3. Mountain Home Air Force Base Fire Regulations

B. During welding operations, daily permits shall be obtained. See PERMITS, below.

C. Fire extinguishers are required on construction equipment. A 10 ABC minimum rating is required for fire extinguishers.

D. The use of explosives is not allowed on base property.

1.5 STAGING AREA

A. On - site storage of construction materials and equipment is limited. Location of an on-base storage area will be identified at the preconstruction meeting or as shown on the project drawings. Contractor is responsible for keeping weeds cut, debris picked up, and storage site clean.

B. All vehicles and equipment must be stored at the staging area or other approved area when not in use.

C. The staging area is unsecured. The Contractor is responsible for securing all equipment and supplies.

1.6 UTILITIES ON SITE

A. Electricity may be available at the staging area. Connections are the Contractor’s responsibility.

Water is available on base for filling trucks and equipment. There is no charge for water consumption in amounts reasonable for construction.

B. A detailed plan showing how and where temporary utility connections will be submitted by the contractor and will be approved by the Contracting Officer before any work is done.

1.7 DISPOSAL AREA

A. Use an approved and/or certified off-base facility for the disposal of waste materials.

1.8 BIOENVIRONMENTAL REQUIREMENTS

A. The use of moisture density gauges, lead paint meters or any other device containing radioactive materials must be coordinated through the base Bioenvironmental office and submitted to the MHAFB Radiation Safety Officer (RSO) prior to coming on to the base. Provide required submittals to the Contracting Officer 14 calendar days prior to bringing the materials onto the installation.

B. Requests must be in writing and include:

1. A brief description of the proposed activities, location of use, traffic routes to be used, etc.

2. A copy of the NRC or Agreement State license authorizing use of the radioactive materials

3. The name, local address, and telephone number for the responsible local representative and the name, address, and telephone number of the Radiation Safety Officer (RSO) named on their license.

4. A copy of that part of the contract describing work to be done at the base and the inclusive dates of the work.

5. An acknowledgment that the base RSO can make periodic checks to ensure that personnel follow radiation safety practices.

C. Agreement State licensees using NRC regulated materials must supply a copy of the NRC Form 241 approved by the base’s NRC Region according to 10 CFR 150.20.

1.9 PERMITS

A. Daily welding permits are required for all on site welding and cutting operations. Contact Base Fire Department for permit issues; 828-6292 or 828-6005.

B. Prior to any excavation the contractor shall call “Dig Line” and obtain a Base Civil Engineering Excavation Permit, MHAFB Form 0-71, from the Red Stake office. The contractor shall coordinate with the Red Stake officer through the CO. The contractor shall mark all areas to be checked for digging, both on a 1" to 50' scale drawing, and at the project site (using white paint at site). This shall be done prior to location of utilities in the field by Red Stake. Contractor is responsible for maintaining all marks for marked utilities. Allow 14 calendar days for processing.

Perform hand digging within five feet of any marked utilities.

C. Projects on or near the flightline: Obtain flightline driver’s briefing and privately owned vehicle passes from Base Operations in Building 262, phone 828-4747, prior to working on or near the flightline. Advise Base Operations daily at the beginning and end of the work shift. Advise Base Operations when equipment taller than 16 feet will be operating on or near the flightline. Special sweeping procedures are required for work adjacent to or on the flightline. Coordinate with the Contracting Officer and Base Operations for specific requirements.

D. Prior to any road closure or utility outage, contractor must coordinate 2 (two) weeks in advance through the Contracting Officer. The contractor must have a signed copy of the coordination/approval sheet in his possession prior to and during the closure or outage.

1.10 SAFETY

A. The Contractor shall be solely and completely responsible for conditions of the job site, including safety of all persons and property during performance of the work. This requirement will apply continuously and not be limited to normal working hours. Comply with Mountain Home Air Force Base fire regulations, Army Corps of Engineers Manual, General Safety Requirements, EM 385- 1-1, and with NFPA 241 (Safeguarding Construction, Alteration and Demolition Operations).

Provide barriers around all open excavations. If the excavation is to be left for more than 24 hours a minimum of a plastic safety fence shall be erected around the excavation. Provide barriers at all entrances to any closed street. Road closure barricades shall be Type III as defined in the Standards For Work Zone Traffic Control, part 6 of the Manual on Uniform Traffic Control Devices. Prior to starting work each contract year, prepare and submit to the Contracting Officer, a Health and Safety plan specifically prepared for this project. In addition to the OSHA regulations, the plan should also address or require the following:

1. Placement of barricades and warning signs.

2. Systems for detection and monitoring combustible vapor, and oxygen or carbon monoxide levels.

3. Emergency procedures and emergency evacuation routes.

B. Maintain Material Safety Data Sheet reference materials at the construction site and submit a copy to the Contracting Officer.

C. Hazardous Wastes: All hazardous wastes generated as a result of this project shall be identified in writing to the Contracting Officer and shall be handled and disposed of in accordance with all applicable local, Federal, and State Regulations. Hazardous wastes shall be manifested off of the base and 366 CES/CEIE; Civil Engineering Environmental Section shall be the approval authority.

PRODUCTS Not Used

EXECUTION Not Used

END OF SECTION

SECTION 011310

INTERFACING OF NEW AND EXISTING WORK

GENERAL

1.1 SECTION INCLUDES

A. Quality of work and materials to be used/reused.

B. Protection of new and existing work.

C. Transition between existing and new work under the scope of this contract.

1.2 QUALITY OF WORK

A. Assign the work of moving, removal, cutting, and patching to trades qualified to perform the work.

In a manner to cause the least damage to the existing surfaces, provide means of returning existing surfaces to the appearance of the new work as much as practical.

B. Perform cutting and patching as specified in Section 011450.

PRODUCTS

2.1 SALVAGED MATERIALS

Do not incorporate salvaged or used material in new construction except as indicated and/or with approval of the contracting officer.

2.2 PRODUCTS FOR PATCHING, EXTENDING, AND MATCHING

A. Provide same products or types of construction as that in existing structure, as needed to patch, extend, or match existing work.

B. Generally, Contract Documents will not define products or standards of workmanship present in existing construction. Contractor shall determine products by inspection and any necessary testing. Workmanship standard shall be determined by use of the existing as a sample for comparison or as defined in the Project Drawings or Statement of Work.

EXECUTION

3.1 PROTECTION

A. Protect from damage by adjacent work all existing structural members, finishes, facility systems and equipment that are to remain. Also provide temporary enclosures, waterproofing, heating or other means to protect remaining existing work and new work from damage by weather or temperature/humidity extremes.

B. Provide temporary enclosures as specified in Section 015000 to separate work areas from existing building and from areas occupied by Government, and to provide weather protection.

3.2 PERFORMANCE

C. In addition to demolition specified in Section 0241000, and that specifically shown, cut, move, or remove items as necessary to provide access or to allow alterations and new work to proceed.

This includes:

1. Repair or removal of hazardous or unsanitary conditions

2. Removal of items and items serving no useful purpose, such as abandoned piping, conduit and wiring, unless otherwise indicated.

3. Removal of unsuitable or extraneous materials not marked for salvage, such as abandoned furnishings and equipment, and debris such as rotted wood, rusted metals and deteriorated concrete.

4. Cleaning of surfaces and removal or surface finishes as needed to install new work and finishes.

D. Patch, repair, and refinish existing items to remain to the specified condition for each material with a workmanlike transition to adjacent new items of construction.

3.3 TRANSITION FROM EXISTING TO NEW WORK

When new work abuts or finishes flush with existing work, make a smooth and workmanlike transition. Patch work shall match existing adjacent work.

END OF SECTION

SECTION 010600

REGULATORY REQUIREMENTS

GENERAL

1.1 SECTION INCLUDES

A. Regulatory Codes

B. Air Force Regulations

C. Permits

1.2 REGULATORY CODES

The latest editions of Federal, State, Industry, and local codes which govern this work include, but may not be limited to:

A. Federal

1. Part 1926 – Chapter of Title 29, Code of Federal Regulations

2. Part 192 – Chapter of Title 49, Code of Federal Regulations

3. Corps of Engineers Safety and Health Requirement Manual, EM385-1-1

B. AIR FORCE REGULATIONS

The latest editions of the following Air Force Regulations shall apply to this work:

1. MIL Handbook 1190, Facility Planning and Design Guide

2. Air Force Safety and Health Standard: AFI-91-301, Air Force Occupational Safety and Health Program, and applicable standards.

1.3 PERMITS

A. The Contractor shall apply for and obtain the following permits, as applicable:

1. Earth Moving

2. Disposal of Hazardous Materials

3. Welding

4. Environmental Permits (NPDES, Air Permits for Crusher or Batch Plant, additional permit requirements are specified in Section 013120-Environmental Specifications.)

B. The Contractor shall be responsible for payment of any fees associated with acquiring the required permits.

PRODUCTS Not Used

EXECUTION Not Used

END OF SECTION

SECTION 010800

FIRE PROTECTION

GENERAL

1.1 SECTION INCLUDES

A. Responsibility

B. Fire Prevention Rules

C. Compliance

1.2 RESPONSIBILITY

A. The Base Fire Chief and his/her representative will attend pre-construction conferences to brief contractors on pertinent fire regulations and to provide guidance for fire safe operations during contract performance. Fire prevention guidance will be furnished to the Contractor for briefing his/her personnel.

B. It is the responsibility of any person who discovers a fire to report it immediately, even when it is extinguished without the aid of the Fire Department. To do this:

1. Sound the alarm locally by activating the installed fire alarm or by shouting to notify tenants.

2. Report the fire by dialing 911.

3. Give the Fire Department the following information: Building number, name of person reporting the fire, type of fire (building, grass, automobile, etc.) and exact location of the fire in the building (north end, south end, etc.).

1.3 FIRE PREVENTION RULES

A. Smoking:

1. Cigars, cigarettes, matches, or mechanical lighters will not be used in any building, except in areas specifically designated as “Smoking Area”

2. Smoking will not be permitted within 50 feet of the repair dock, paint and dope shops, gasoline storage and dispensing areas, and motor maintenance shops.

3. Smoking materials shall be disposed of in special noncombustible receptacles at the close of business or upon cessation of operations each day.

4. Smoking is prohibited in any facility or area where any painting operation is being accomplished. Smoking is permitted in designated areas only, verified by the CO.

B. Non-explosion proof heaters and all open flame heaters will be prohibited for use in any facility or area where volatile vapors are present or may accumulate.

C. Electrical:

1. During Fire Prevention inspections conducted by the Base Fire department, all appliances deemed unsafe and connected to an electrical distribution system will be disconnected from the electrical system and not be reconnected until approved by the Contracting Officer. The Base Fire Department will perform periodic inspections to verify compliance.

2. All flexible cords used on appliances will be used in continuous length and be in good condition without splice tape.

D. Housekeeping:

1. Use only noncombustible trash containers and waste paper containers.

2. Locate outdoor trash receptacles at a reasonably safe distance from buildings. In no instance will trash, including scrap lumber, be stacked less than 15 feet from any building.

3. Rags shall be kept in a metal container with metal lid. Containers shall be properly marked, stating contents.

E. Flammable Liquids:

1. Store flammable liquids only in buildings designated and approved for that purpose.

“Flammable” and “No Smoking” signs shall be prominently posted.

2. Do not store gasoline in any building without approval from the Base Fire Chief.

3. Limit any supplemental supply of flammable liquids kept on the premises to the amount necessary for one day’s use. This supply shall be kept in approved safety cans which shall be stenciled with the name of contents and the word “FLAMMABLE”.

4. Locate all paint storage sheds at least 50 feet from any building.

5. Perform all spray painting in compliance with established safe practices

F. Liquid Fuel Powered Equipment:

1. Maintain adequate ventilation in all areas when power equipment is to be used and where an accumulation of explosive gasses is likely to occur from the use of power equipment.

2. Do not park privately owned vehicles in any building or structure other than those designated and approved for this purpose.

G. Water mains and fire hydrants will not be shut off, nor will any maintenance be performed that will interfere with the water supply on the base without first obtaining permission from the Base Fire Department.

H. Arc Welding, Torch Welding, Cutting, and Brazing:

1. Welding, cutting, or brazing other than in approved welding shops, will require permission from the Base Fire Department and the issuance of a Welding Permit for open flame work.

2. Only certified welders may operate welding equipment.

3. Inspect all equipment daily for damage, loose connections, or unsafe conditions. Repair or replacement must be made, as required, prior to use.

4. Station fire extinguishing equipment near the welding location.

1.4 COMPLIANCE

A. Comply with the following:

1. Army Corps of Engineers Manual EM 385-1-1, General Safety Requirements

2. National Fire Protection Association (NFPA) 241, Standard for Safeguarding Construction, Alteration, and Demolition Operations

3. Mountain Home Air Force Base Guidance

B. During welding operations, daily permits shall be obtained. See PERMITS, Section 01010- Summary of Work, para. 1.11 A, and Section 01060-Regulatory Requirements, para 1.4 A.

C. Fire extinguishers are required on construction equipment. A dry chemical fire extinguisher with a minimum 2A:10B:C rating is required for fire extinguishers.

D. The use of explosives is not allowed on base property.

PRODUCTS Not Used

EXECUTION Not Used

END OF SECTION

SECTION 013300

SUBMITTAL PROCEDURES

GENERAL

1.1 SECTION INCLUDES

A. Procedures

B. Proposed “Or Equal” Products/Materials

C. Samples

D. Construction Progress Schedules

E. Shop Drawings

F. Product Data

G. Certificates

H. Equipment Data Submittals

I. Manufacturers’ Detailed Instructions

J. Materials Furnished Under Standard Specifications

1.2 PROCEDURES

A. Deliver all submittals to the Contracting Officer within 10 calendar days after the Notice to proceed, unless otherwise specified.

B. Transmit each item using AF Form 3000. Identify project, Contractor, subcontractor, major supplier; identify pertinent drawing sheet and detail number, and specification section number, as appropriate. Identify deviations from contract documents.

C. Submit progress schedules if required in triplicate 10 calendar days before commencement of work. After review by the Contracting Officer, revise and resubmit as required.

D. Government’s review will be limited to determination if submittals are in conformance with design concept and general requirements of the project. Approval by the Government shall not absolve the Contractor from his/her responsibilities for specific performance of the item or items submitted.

E. Submittals shall be accepted only from the Contractor (not sub-contractor or material supplier), who shall check submittals for completeness, accuracy for construction purposes, and conformance with contract requirements and shall indicate his/her concurrence on each submittal.

1.3 PROPOSED “OR EQUAL” PRODUCTS/MATERIALS:

A. Submit proposed “or equal” products/materials to the Contracting Officer within 10 calendar days after the date of Notice to Proceed is issued.

B. Submit all proposed “or equal” products/materials relating to a particular subcontract or trade at one time.

C. List the following information:

1. Proposed item(s)

2. Amounts for all cost variances

3. Product Data, and all information required to determine suitability of the proposed project.

4. Impact on other work

5. Additional information as requested by the Contracting Officer

D. Approval or rejection of “or equal” products/materials is at the Contracting Officer’s discretion, whose judgment will be final. Factors for acceptability of proposed items are as follows:

1. Quality of materials, structural strength, and details of construction or fabrication.

2. Performance and function

3. Appearance and finish

4. Impact on other work shall be identified

E. Do not resubmit any previously rejected proposed items.

F. Use of approved “or equal” products/materials does not relieve the Contractor from compliance with the Contract Documents.

G. “Or equal” products/materials shall not be installed without prior approval. “Or equal” products/materials installed without prior approval may require removal and replacement with those indicated or specified, at no additional cost to the Government.

1.4 SUBMITTALS

A. Submittal Descriptions (SD)

1. Submittals requirements are specified in the technical sections.

2. Submittals are identified by titles as follows.

a. Preconstruction Submittals

b. List of proposed products.

c. Health and safety plan.

d. Work plan.

e. Quality control plan.

f. Environmental protection plan.

3. Construction Progress Schedule:

The Construction Progress Schedule shall consist of a minimum of one work element for each applicable division of the specification except for Division One. (AF Form 3064).

4. Shop Drawings

a. Drawings, diagrams and schedules specifically prepared to illustrate some portion of the work.

b. Diagrams and instructions from a manufacturer or fabricator for use in producing the product and as aids to the Contractor for integrating the product or system into the project.

c. Drawings prepared by or for the Contractor to show how multiple systems and interdisciplinary work will be coordinated.

d. When required by individual specification sections, submit the number of opaque reproductions which the Contractor requires, plus three (3) copies which will be retained by the Government.

e. Shop drawings shall be prepared by persons competent and experienced in the trade involved. Drafting skill is not a requirement but accuracy and completeness of Drawings shall reflect field measurements and conditions and shall show the relationship of the item to adjacent materials.

f. “Shop Drawings” are defined as drawings, diagrams, illustrations, schedules, performance charts, brochures and other data prepared by the Contractor or any subcontractor, manufacturer, supplier, or distributor, which illustrates how specific portions of the work shall be fabricated and/or installed.

g. Shop drawings are not part of the contract documents. Contract documents are prepared under the guidance of the design professional. Shop drawings by long standing tradition in the construction industry are usually prepared by trades people who are not registered architects or engineers.

h. The purpose of shop drawings is not to depict or define design but it is to show how the construction document or requirements are to be implemented.

5. Product Data

a. When required by individual specification sections, submit in quadruplicate, product data that indicates compliance to listed standards.

b. Mark each copy to identify applicable products, models, and other data; supplement manufacturers’ standard data to provide information unique to the work. Include manufacturers’ installation instructions when required by the specification section.

c. Trade names of specific products used in this specification are used for purposes of defining general quality and performance. They are not used to preclude the use of products of equal characteristics by other manufacturers. The Government reserves the right to determine equality.

d. The Contractor shall submit to the Government with any request for approval of substitutions, complete data including performance and chemical makeup for both the specified and proposed item.

e. Catalog cuts, illustrations, schedules, diagrams, performance charts, instructions and brochures illustrating size, physical appearance and other characteristics of materials or equipment for some portion of the work.

f. Samples of warranty language when the contract requires extended product warranties.

6. Samples

a. Physical examples of materials, equipment or workmanship that illustrate functional and aesthetic characteristics of a material or product and establish standards by which the work can be judged, complete with integral parts and attachments.

b. Include identification on each sample, giving full information.

c. Color samples from the manufacturer's standard line (or custom color samples if specified) to be used in selecting or approving colors for the project.

d. Field samples and mock-ups constructed on the project site establish standards by which the ensuing work can be judged. Includes assemblies or portions of assemblies which are to be incorporated into the project and those which will be removed at conclusion of the work.

e. Samples will be retained by the Contracting Officer, except in those instances where the specifications permit use of the sample in the actual work.

f. Provide field finishes at project as required by individual specification section. Install sample complete and finished. Acceptable finishes in place may be retained in completed work.

7. Design Data

Calculations, mix designs, analyses or other data pertaining to a part of work.

8. Test Reports

a. Report signed by authorized official of testing laboratory that a material, product or system identical to the material, product or system to be provided has been tested in accord with specified requirements. (Testing must have been within two years of date of contract award for the project.)

b. Report which includes findings of a test required to be performed by the Contractor on an actual portion of the work or prototype prepared for the project before shipment to job site.

c. Report which includes finding of a test made at the job site or on sample taken from the job site, on portion of work during or after installation.

d. Investigation reports.

e. Daily checklists.

f. Final acceptance test and operational test procedure.

9. Certificates

a. Statements printed on the manufacturer's letterhead and signed by responsible officials of manufacturer of product, system or material attesting that product, system or material meets specification requirements. Each certification required by the Contract Documents shall be signed by an officer, agent, or individual lawfully authorized to execute the certificate and such authority shall be cited in the certificate by description, title, or other acceptable evidence. Must be dated after award of project contract and clearly name the project.

b. Certificates shall be sworn and notarized as to correctness and validity of the contents, and copies shall be notarized to be true copies. Deliver all certificates to the Contracting Officer.

c. Confined space entry permits.

d. Text of posted operating instructions.

10. Equipment Data Submittals

a. Equipment data submittals, including complete technical, performance, and catalog data, are required for every mechanical and electrical equipment item proposed for the Work, each submittal bound, indexed, and containing information and data as specified in paragraph PRODUCT DATA.

b. Each submittal shall include information covering performance and operating curves, ratings, capacities, characteristics, power efficiency, each manufacturer’s standard guarantees and warranties with the terms and conditions fully described, and all other information to fully illustrate and describe the items as my be specified or required for approval.

c. Submit in sets, which cover complete systems of functioning units.

11. Manufacturer's Instructions

a. Preprinted material describing installation of a product, system or material, including special notices and Material Safety Data sheets concerning impedances, hazards and safety precautions.

b. Submit the manufacturers’ detailed preparation and installation instructions for various materials specified to be installed in accordance with such instructions.

c. Furnish copies to all trades involved

12. Manufacturer’s Detailed Instructions

a. Submit the manufacturer’s detailed preparation and installation instructions for various materials specified to be installed in accordance with such instructions.

b. Furnish copies to all trades involved.

13. Materials Furnished Under Standard Specifications

For various materials specified by reference to standard or reference type specifications, prepare and submit a list of such materials stating manufacturer’s name and identifications to extent requested by the Contracting Officer.

14. Manufacturer’s Field Reports

a. Documentation of the testing and verification actions taken by manufacturer's representative to confirm compliance with manufacturer's standards or instructions.

b. Factory test reports.

15. Operation and Maintenance Data

Data that is furnished by the manufacturer, or the system provider, to the equipment operating and maintenance personnel. This data is needed by operating and maintenance personnel for the safe and efficient operation, maintenance and repair of the item.

16. Closeout Submittals

Documentation to record compliance with technical or administrative requirements or to establish an administrative mechanism.

B. Work

As used in this section, on- and off-site construction required by contract documents, including labor necessary to produce submittals, construction, materials, products, equipment, and systems incorporated or to be incorporated in such construction.

C. Government approval is required for submittals with a "G" designation; submittals not having a "G" designation are for information only or as otherwise designated. When used, a designation following the "G" designation identifies the office that will review the submittal for the Government.

1.5 PROCEDURES FOR SUBMITTALS

A. Reviewing, Certifying, Approving Authority

The Contractor shall ensure that submittals are in compliance with contract requirements.

Approving authority on submittals is Contracting Officer unless otherwise specified for specific submittal.

B. Constraints

1. Submittals listed or specified in this contract shall conform to provisions of this section, unless explicitly stated otherwise.

2. Submittals shall be complete for each definable feature of work; components of definable feature interrelated as a system shall be submitted at same time.

3. When acceptability of a submittal is dependent on conditions, items, or materials included in separate subsequent submittals, the submittal will be returned without review.

4. Approval of a separate material, product, or component does not imply approval of assembly in which item functions.

C. Scheduling

1. Coordinate scheduling, sequencing, preparing and processing of submittals with performance of work so that work will not be delayed by submittal processing. Allow for potential requirements to resubmit.

2. Except as specified otherwise, allow review period, beginning with receipt by approving authority, that i n c l u d e s at least 15 working days for submittals for QC Manager approval and 20 working days for submittals for Contracting Officer approval. Period of review for submittals with Contracting Officer approval begins when Government receives submittal from QC organization. Period of review for each resubmittal is the same as for initial submittal.

3. For submittals requiring review by fire protection engineer, allow review period, beginning when Government receives submittal from QC organization, of 30 working days for return of submittal to the Contractor. Period of review for each resubmittal is the same as for initial submittal.

D. Variations

1. Considering Variations: Discussion with Contracting Officer prior to submission will help ensure functional and quality requirements are met and minimize rejections and resubmittals. When contemplating a variation which results in lower cost, consider submission of the variation as a Value Engineering Change Proposal (VECP). No variations to construction work already in progress or as specified in the contract documents will be allowed without receiving prior written approval from the Contracting Officer.

2. Proposing Variations: When proposing variation, deliver written request to the Contracting Officer, with documentation of the nature and features of the variation and why the variation is desirable and beneficial to Government. If lower cost is a benefit, also include an estimate of the cost saving. In addition to documentation required for variation, include the submittals required for the item. Clearly mark the proposed variation in all documentation.

3. Warranting That Variations Are Compatible: When delivering a variation for approval, Contractor warrants that this contract has been reviewed to establish that the variation, if incorporated, will be compatible with other elements of work.

4. Review Schedule Is Modified: In addition to normal submittal review period, a period of 10 working days will be allowed for consideration by the Government of submittals with variations.

E. Contractor's Responsibilities

1. Prior to the start of work determine and verify field measurements, materials, field construction criteria; review each submittal; and check and coordinate each submittal with requirements of the work and contract documents.

2. Transmit submittals to the Contracting Officer in accordance with schedule on Material Approved Submittal Sheets provided by the Contracting Office to prevent delays in the work, delays to Government, or delays to sub-contractors.

3. Advise Contracting Officer of variation, as required by paragraph entitled "Variations."

4. Correct and resubmit submittal as directed by approving authority. When resubmitting disapproved transmittals or transmittals noted for resubmittal, the Contractor shall provide copy of that previously submitted transmittal including all reviewer comments for use by approving authority. Direct specific attention in writing or on resubmitted submittal, to revisions not requested by approving authority on previous submissions.

5. Furnish additional copies of submittal when requested by Contracting Officer, to a limit of 20 copies per submittal.

6. Maintain work completion rate to allow submittals to occur as scheduled.

7. Ensure no work has begun until submittals for that work have been returned as "approved," or "approved as noted", except to the extent that a portion of work must be accomplished as basis of submittal.

F. Government Responsibilities

1. Note date on which submittal was received from Contractor on each submittal.

2. Review each submittal; and check and coordinate each submittal with requirements of work and contract documents.

3. Review submittals for conformance with project design concepts and compliance with contract documents.

4. Act on submittals, determining appropriate action based on review of submittal.

a. When reviewed by the Contracting Officer, they will take appropriate action on submittal from the possible actions defined in comments.

b. When reviewed other than by the Contracting Officer, the designated office will forward submittal to the Contracting Officer with certifying statement or return submittal marked "not reviewed" or "revise and resubmit" as appropriate.

5. Ensure that material is clearly legible.

6. Sign certifying statement or approval statement. The person signing certifying statements shall be the Contracting Officer or their representative. The signatures shall be in original ink. Stamped signatures are not acceptable.

7. Update submittal register as submittal actions occur and maintain the submittal register at the Contracting Office until final acceptance of all work.

G. Actions Possible

Submittals will be returned with one of the following notations:

1. Submittals marked "not reviewed" will indicate submittal has been previously reviewed and approved, is not required, does not have evidence of being reviewed and approved by Contractor, or is not complete. A submittal marked "not reviewed" will be returned with an explanation of the reason it is not reviewed. Resubmit submittals returned for lack of review by Contractor or for being incomplete, with appropriate action, coordination, or change.

2. Submittals marked "approved" or "approved as submitted" authorize Contractor to proceed with work covered.

3. Submittals marked "approved as noted" or "approval except as noted; resubmission not required" authorize Contractor to proceed with work as noted provided Contractor takes no exception to the notations.

4. Submittals marked "revise and resubmit" or "disapproved" indicate submittal is incomplete or does not comply with design concept or requirements of the contract documents and shall be resubmitted with appropriate changes. No work shall proceed for this item until resubmittal is approved.

1.6 FORMAT OF SUBMITTALS

A. Transmittal Form

Transmit each submittal, except sample installations and sample panels, to office of approving authority. Transmit submittals with transmittal form prescribed by Contracting Officer and standard for project. The transmittal form shall identify Contractor, indicate date of submittal, and include information prescribed by transmittal form and required in paragraph entitled "Identifying Submittals." Process transmittal forms to record actions regarding sample panels and sample installations.

B. Identifying Submittals

Identify submittals, except sample panel and sample installation, with the following information permanently adhered to or noted on each separate component of each submittal and noted on transmittal form. Mark each copy of each submittal identically, with the following:

1. Project title and location.

2. Construction contract number.

3. Section number of the specification section by which submittal is required.

4. Submittal description of each component of submittal.

5. When a resubmission, add alphabetic suffix on submittal description, for example, 10A, to indicate resubmission.

6. Name, address, and telephone number of subcontractor, supplier, manufacturer and any other second tier Contractor associated with submittal.

7. Product identification and location in project.

C. Format for Shop Drawings

1. Shop drawings shall not be less than A4 (297 by 210 mm) 8 1/2 by 11 inches nor more than AO (1189 by 841 mm) 30 by 42 inches.

2. Present A4 (297 by 210 mm) 8 1/2 by 11 inches sized shop drawings as part of the bound volume for submittals required by section. Present larger drawings in sets.

3. Include on each drawing the drawing title, number, date, and revision numbers and dates, in addition to information required in paragraph entitled "Identifying Submittals."

4. Dimension drawings, except diagrams and schematic drawings; prepare drawings demonstrating interface with other trades to scale. Shop drawing dimensions shall be the same unit of measure as indicated on the contract drawings. Identify materials and products for work shown.

5. Drawings shall include the nameplate data, size and capacity. Also include applicable federal, military, industry and technical society publication references.

D. Format of Product Data and Manufacturer's Instruction's

1. Present product data submittals for each section as a complete, bound volume. Include table of contents, listing page and catalog item numbers for product data.

2. Indicate, by prominent notation, each product which is being submitted; indicate specification section number and paragraph number to which it pertains.

3. Supplement product data with material prepared for project to satisfy submittal requirements for which product data does not exist. Identify this material as developed specifically for project, with information and format as required for submission of SD-07 Certificates.

4. Provide product data in metric dimensions. Where product data are included in preprinted catalogs with English units only, submit metric dimensions on separate sheet.

5. Product data shall include the manufacturer's name, trade name, place of manufacture, and catalog model or number. Submittals shall also include applicable federal, military, industry and technical society publication references. Should manufacturer's data require supplemental information for clarification, the supplemental information shall be submitted as specified for SD-07 Certificates.

6. Where equipment or materials are specified to conform to industry and technical society reference standards of the organizations such as American National Standards Institute (ANSI), ASTM International (ASTM), National Electrical Manufacturer's Association (NEMA), Underwriters Laboratories (UL), and Association of Edison Illuminating Companies (AEIC), submit proof of such compliance. The label or listing by the specified organization will be acceptable evidence of compliance. In lieu of the label or listing, submit a certificate from an independent testing organization, competent to perform testing, and approved by the Contracting Officer. The certificate shall state that the item has been tested in accordance with the specified organization's test methods and that the item complies with the specified organization's reference standard.

7. Submit manufacturer's instruction prior to installation.

E. Format of Samples

1. Furnish samples in sizes below, unless otherwise specified or unless the manufacturer has prepackaged samples of approximately same size as specified:

a. Sale of Equipment or Device: Manufacturer’s specification sheets.

b. Sample of Materials Less Than 2 by 3 inches: Built up to A4 8 1/2 by 11 inches.

c. Sample of Materials Exceeding A4 8 1/2 by 11 inches: Cut down to A4 8 1/2 by 11 inches and adequate to indicate color, texture, and material variations.

d. Sample of Linear Devices or Materials: 10 inch length or length to be supplied, if less than 10 inches. Examples of linear devices or materials are conduit and handrails.

e. Sample of Non-Solid Materials: Manufacturer’s specification sheets. Examples of non-solid materials are sand and paint.

f. Color Selection Samples: 2 by 4 inches.

g. Sample Panel: 4 by 4 feet.

h. Sample Installation: 100 square feet.

2. Samples Showing Range of Variation: Where variations are unavoidable due to nature of the materials, submit sets of samples of not less than three units showing extremes and middle of range.

3. Reusable Samples: Incorporate returned samples into work only if so specified or indicated.

Incorporated samples shall be in undamaged condition at time of use.

4. Recording of Sample Installation: Note and preserve the notation of area constituting sample installation but remove notation at final clean up of project.

5. When color, texture or pattern is specified by naming a particular manufacturer and style, include one sample of that manufacturer and style, for comparison.

F. Format of Design Data and Certificates

Provide design data and certificates on 8 1/2 by 11 inches paper. Provide a bound volume for submittals containing numerous pages.

G. Format of Test Reports and Manufacturer's Field Reports

1. Provide reports on 8 1/2 by 11 inches paper in a complete bound volume.

2. Indicate by prominent notation, each report in the submittal. Indicate specification number and paragraph number to which it pertains.

H. Format of Operation and Maintenance (O&M) Data

Provide reports on 8 1/2 by 11 inches paper in a complete bound volume.

I. Format of Preconstruction Submittals and Closeout Submittals

1. When submittal includes a document which is to be used in project or become part of project record, other than as a submittal, do not apply Contractor's approval stamp to document, but to a separate sheet accompanying document.

2. Provide all dimensions in administrative submittals in metric. Where data are included in preprinted material with English units only, submit metric dimensions on separate sheet.

1.7 QUANTITY OF SUBMITTALS

A. Number of Copies of Product Data and Manufacturer's Instructions. Submit in compliance with quantity requirements specified for shop drawings.

B. Number of Samples

1. Submit two samples, or two sets of samples showing range of variation, of each required item. One approved sample or set of samples will be retained by approving authority and one will be returned to Contractor.

2. Submit one sample panel. Include components listed in technical section or as directed.

3. Submit one sample installation, where directed.

4. Submit one sample of non-solid materials, when directed.

C. Number of Copies Design Data and Certificates

Submit in compliance with quantity requirements specified for shop drawings.

D. Number of Copies Test Reports and Manufacturer's Field Reports

Submit in compliance with quantity with quality requirements specified for shop drawings.

E. Number of Copies of Operation and Maintenance Data

Submit four copies of O&M Data to the Contracting Officer for review and approval

F. Number of Copies of Preconstruction Submittals and Closeout Submittals

Unless otherwise specified, submit administrative submittals compliance with quantity requirements specified for shop drawings.

1.8 GENERAL

The Contractor shall make submittals as required by the specifications. The Contracting Officer may request submittals in addition to those specified when deemed necessary to adequately describe the work covered in the respective sections. Units of weights and measures used on all submittals shall be the same as those used in the contract drawings, if applicable. Each submittal shall be complete and in sufficient detail to allow ready determination of compliance with contract requirements. Prior to submittal, all items shall be checked and approved by the Contractor's Quality Control (CQC) System Manager and the Designer of Record, if applicable, and each item shall be stamped, signed, and dated by the CQC System Manager indicating action taken.

Proposed deviations from the contract requirements shall be clearly identified. Submittals shall include items such as: Contractor's, manufacturer's, or fabricator's drawings; descriptive literature including (but not limited to) catalog cuts, diagrams, operating charts or curves; test reports; test cylinders; samples; O&M manuals (including parts list); certifications; warranties; and other such required submittals. Submittals requiring Government approval shall be scheduled and made prior to the acquisition of the material or equipment covered thereby. Samples remaining upon completion of the work shall be picked up and disposed of in accordance with manufacturer's Material Safety Data Sheets (MSDS) and in compliance with existing laws and regulations.

1.9…