Fire Suppression System_PWS Oct 23.pdf

PERFORMANCE WORK STATEMENT

INSPECTION/REPAIR SERVICES FOR:

WET / DRY KITCHEN FIRE SUPPRESSION, FIRE DOORS

/WINDOWS, HAZMAT DRY SUPPRESSION SYSTEMS

LUKE AFB, ARIZONA 1 Oct 23

1.1. GENERAL INTENTION. The intent of this solicitation is to obtain testing, inspecting, and repair services of wet and dry kitchen fire suppressions systems, dry chemical suppression system in other than kitchens and fire door/window systems at Luke Air Force Base, Arizona by means of a firm fixed-price contract.

1.2. BASIC SERVICES. The Contractor shall inspect, and test systems identified in this Performance Work Statement (PWS) in accordance with (IAW) Unified Facility Criteria’s (UFC) and National Fire Protection Agency Standards (NFPA) 12A, 17, 17A, 80, 96 and manufacturer’s procedures, and all and other local, state, and federal rules and procedures. The Contractor and Base Fire Inspectors shall review the current inspection and test status of all systems included in this contract. The Contractor shall submit a planned work schedule to the Contracting Officer (CO) for approval no later than 7 calendar days after notice to proceed. The Contractor shall submit a documented report to the QAP on all systems noting discrepancies, system impairments and recommendations, within 3 calendar days after inspection.

1.2.1. The subparagraphs below further clarify the scope of work under this contract:

1.2.2. Installation of new or improved equipment or modifications to existing equipment is not included in this contract. Improvements include work not necessary as part of inspection and testing.

1.2.3. Any incident of repair with a total estimated cost (labor and direct material costs) exceeding $2,500 is not covered by this contract. The Government reserves the right to determine how these repairs are to be handled. Such repairs may be accomplished by separate contract or by Government forces. This exclusion does not apply to repairs to correct damage caused by Contractor negligence.

1.2.3.1. Contractor shall be reimbursed for parts, materials, and labor to complete repair work for repair and services at market prices as established by suppliers paid invoices. No mark up of prices by the Contractor shall be allowed. When equipment rental has been approved in advance by the COR, the Contractor shall be reimbursed for rental of equipment necessary to perform work at market prices as established by supplier paid invoices, with an allowable mark up by the Contractor not to exceed 15%. Only new parts or parts of equal quality that is specified by the manufacturer will be used in effecting repairs. Contractor shall supply normal tools of the trade without cost to the government. The Contractor shall provide the COR with a copy of the Original Receipt of the purchase of all items and parts needing Reimbursement. It will be included at the time of Invoice; failure to comply could result in non-payment of the parts/equipment/items.

1.4.1. Labor charges will be billed for repair and services for service calls at an hourly rate agreed to in the contract. Contractor will submit a bid of estimated labor charges to CO/COR for approval. Only approved bids will be reimbursed. Labor hours shall start at the arrival of Luke AFB and end on the departure of the base.

1.2.4. Services not included. Repair and parts necessitated by accident, fire, abuse, and/or misuse by government personnel, as determined by the CO. The contractor shall commence repair work only after receiving notification from the Contracting Officer.

1.2.5. Equipment, components, and parts, other than that installed under the contract, shall not be removed or replaced. All defects in material or workmanship, defective parts, or improper installation and adjustments found by the Contractor shall be reported to the Contracting Officer so that necessary action may be taken. Warranty information will be provided to the Contractor by the Contracting Officer where applicable.

1.1.6 Licensing and Supervision. All work shall be performed by competent mechanics specifically qualified and trained to test and inspect wet/dry and fire doors systems and related equipment.

Evidence of all required licenses, as well as documentation of the qualifications of personnel, shall be provided to the Contracting Officer prior to award of the contract.

1.1.7. Testing and Inspection of systems identified in Appendix A and B of this PWS shall be performed as a minimum of semi-annually (March and September). Testing and Inspections of fire doors identified in Appendix C of this PWS shall be performed annually. Notify Emergency Communication Center at 623-856-6641 prior to test of the system and after test has been accomplished.

1.1.7.1. Prior to conducting any work while on Luke AFB, contact the Fire Prevention Office at 623-856-7421 to pick up the necessary keys. Keys will be returned at the conclusion of assigned work.

1.1.7.2. Contractor will be responsible for scheduling and contacting the facility managers (FM) identified in Appendices A, B and C. The government contract representative will provide phone numbers and email addresses of the current FM’s) at contract start.

1.1.8. All systems shall be thoroughly inspected and tested for proper operation by trained competent personnel. Tests shall be IAW the appropriate UFC & NFPA standards.

1.1.9. Perform all work in strict accordance with the highest safety standards and applicable codes to eliminate the possibility of damage to installed machinery, equipment and building structures.

2.0. QUALITY ASSURANCE: The government will evaluate the contractor’s performance by appointing representatives to monitor performance and ensure services are received. The level of inspection will depend upon Contractor performance. The government will investigate complaints from various customers located on the installation.

3.0 GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1. Government Furnished Facilities. None

3.1.2. Government Furnished Utilities. The government will furnish utilities to include telephone and electricity.

3.1.3. Refuse Collection. The government will provide refuse collection from 4 and 6 cubic yard dumpsters located on Luke AFB. The contractor shall not dispose of flammable liquids, mineral spirits, oil, lubricants, and other flammable or hazardous material in base dumpsters.

3.1.4. Police and Fire Protection and Medical Care. The government will provide police and fire protection. In the event of an emergency (life or limb), Luke Fire Emergency Services will respond and treat, if necessary, an outside ambulance agency will transport the contract employee to the nearest emergency medical facility. The contractor shall have the responsibility to reimburse the outside ambulance agency for services rendered.

4.0 GENERAL INFORMATION

4.1. Normal Base Hours. The contractor shall coordinate inspection services required under this contract with facility managers. Points of contact for each facility is listed in Appendix A, B, C, and D. Hours and days outside the normal shall be approved by the CO. The contractor may find it necessary to deviate from the normal base hours of operation, to ensure timely completion of work under this SOW at no additional cost to the government.

4.2. Recognized Holidays. The contractor is not required to provide service on federal holidays, except in emergency situations; the holidays are:

• New Year’s Day - 1 January

• Martin Luther King Day - 3rd Monday in January

• Washington’s Birthday - 3rd Monday in February

• Memorial Day - last Monday in May

• Juneteenth- 19 June

• Independence Day - 4 July

• Labor Day - 1st Monday in September

• Columbus Day - 2nd Monday in October

• Veteran’s Day - 11 November

• Thanksgiving Day - 4th Thursday in November

• Christmas Day - 25 December

4.2.1. If these holidays fall on Saturday, the preceding Friday will be observed and will be the day on which the Contractor is released from providing services. If these holidays fall on Sunday, the following Monday will be observed and will be the day on which the Contactor is released from providing services. The Contractor will be responsible for rescheduling any and all required services. The contractor is authorized to divide the holiday’s work between the day before and day after the holiday. The contractor shall notify the CO in writing 30 calendar days ahead of schedule on how the work for the holiday will be divided.

4.2.2. The Contractor is reminded that the Service Contract Act Wage Determination contained in the contract requires holiday pay for service employees performing work on the contract.

Scheduling appropriate time off with pay is strictly the Contractor’s responsibility and should be done in accordance with Department of Labor regulations and the specific requirements in the wage determination.

4.3. Base Closures/Weather Delay. If contractor services cannot be performed due to rain, thunderstorms, base closure the contractor shall perform all scheduled services the next duty day with no degradation to existing scheduled services.

4.4. Performance of Services During Crisis Declared by the National Command Authority. Services to be performed under this contract have been determined to be essential for performance during crisis and it is determined that the contractor will be required to perform during crisis unless otherwise directed by an authorized government representative. Wartime operations are those actions including contingency planning which would be required to support current or future United States Air Force wartime requirements. Contractor personnel will be advised of the functions that will be continued during wartime related contingencies through his involvement in the contingency planning process as directed by the CO.

4.5. DoD Identification Card. Luke Air Force Base is a closed base. Closed base means all personnel entering the base must have specific permission of the Installation Commander for entry. This permission is granted when the contractor and employees are issued a Contractor Identification Card. The contractor will complete all applicable paperwork for all personnel and non-government owned vehicles needing regular access to the base in association with this contract. After review and approval, which may take up to five (5) workdays, personnel being authorized entry to the base will proceed to Pass and Registration for issuance of their identification card.

4.6. Listing of Employees: The contractor shall maintain a current list of employees to include employee name and social security number. The contractor shall provide the initial employee list to the CO NLT the pre-performance conference.

4.6.1. Retrieving Identification Media: The contractor shall retrieve all identification media, including vehicle passes from employees who depart for any reason before the contract expires (e.g., terminated for cause, retirement, etc.).

4.6.2. Employees with criminal records shall be identified on an individual basis to the

CO.

4.7. Reporting Requirements. Contractor personnel shall report to the CO any information or circumstances of which they are aware may pose a threat to the security of DoD personnel, contractor personnel, resources, and classified or unclassified defense information. Contractor employees shall be briefed by their immediate supervisor upon initial on-base assignment.

4.8. Physical Security. The contractor shall be responsible for safeguarding all government property and controlled forms, if provided for contractor use. The contractor shall ensure that at the end of each work period, equipment, and materials are secured, to include turning off all lights and securing all facility doors and windows.

4.9. Vehicles. Contractor personnel are subject to random personnel and vehicle searches. If contractor personnel refuse to be searched, they will be denied entry to the base. Denial of entry to personnel who refuse to be searched, or detention of personnel found to be in possession of contraband, may result in loss of base driving privileges, debarment from the base, or other administrative action.

4.10. Compliance with Laws and Regulations. The contractor shall be knowledgeable of and comply with all applicable federal, state, and local laws, regulations, and requirements regarding environmental protection. In the event environmental laws/regulations/requirements change during the term of this contract, the contractor shall comply with such laws/regulations as changed. If an increase or decrease in cost arises because of the change, the contractor shall immediately inform the CO for possible modification of the contract. If nothing is submitted to the Contracting Office within 15 calendar days of the new requirement becoming law, it will be assumed that the contractor shall provide the extra service at no additional cost to the government.

4.11. Spills. If the contractor spills or releases any hazardous substance listed in 40 CFR 302 into the environment, the contractor shall immediately report the incident to the Base Fire Department, the CO, and 56th Civil Engineers Environmental Office. The contractor shall be held liable for the spill or release of such substances. Clean-up and clean-up costs due to spills shall be the contractor’s responsibility. If base personnel are involved in clean-up operations, the contractor’s responsibility will include the reimbursement of all costs incurred by the government to include supplies, man-hours, and disposal of the waste. The contractor is responsible for training his employees on all environmental and hazardous materials handling procedures and is also required to have and maintain Material Safety Data Sheets (MSDS) on all materials that are required by all applicable laws and regulations.

4.12. The contractor will be held fully liable for any negligence on their part that results in a Notice of Violation or other penalty issued to Luke AFB. It must be understood that proper management of any waste generated--hazardous or non-hazardous will be the responsibility of the contractor. Where applicable, the contractor shall use environmentally safe products during completion of their project.

5.0 APPENDICES.

A. Wet Chemical Systems Data

B. Dry Systems Data

C. Fire Doors and Shutters

APPENDIX A

Building 1540- Popeye’s Chicken Facility

38BNumber Type

System 0BNo. of

Systems Model

Number Fuse Link Quantity

Contact Phone Number

1540 PyroChem 1B1 EA PCL-350 5 EA 623-856-2672

Building 1540- Charlie’s Subs

Facility 39BNumber

Type System

2BNo. of Systems

Model Number

Fuse Link Quantity

Contact Phone Number

1540 Ansul 3B1 EA R-102 1 EA 623-935-4029 Building 161- Club 56

Facility 40BNumber Type System 4BNo. of

Systems Model

Number Fuse Link Quantity Contact Phone

Number 161 PyroChem 5B1 EA PCL-550 6EA 623-856-7136

161 ANSUL 6B1 EA R-102-3X3 4 EA 623-856-7136

Building 545- Hensman Dining Facility Facility

41BNumber Type System 7BNo. of Systems

Model Number Fuse Link Quantity Contact Phone

Number 545 Captive Aire 8B4 EA AQUAFOG 5 EA PENDANT 623-856-6396

Building 954- Flight Line Dining Facility Facility

42BNumber Type System 9BNo. of Systems

Model Number Fuse Link Quantity

Contact Phone

954 ANSUL 10B1 EA R-102 4 EA 623-856-6420

Building 2202-Golf Course

43BNumber Type System 11BNo. of

Systems Model

Number Fuse Link Quantity Contact Phone

2202 PyroChem 12B2 EA PCL-550 6 EA 623-856-8864

Building 1118- Child Development Center

44BNumber Type System 13BNo. of

Systems Model

Number Fuse Link Quantity Contact Phone

1118 ANSUL 14B1 EA R-102-3 3 EA 623-856-6338

Building 1143- Youth Center

45BNumber

Type System 15BNo. of

Systems Model

Number Fuse Link Quantity Contact

Phone

1143 ANSUL 16B1 EA R-102-3 3 EA 623-856-7470

Building 799- Base Chapel

46BNumber

Type System 17BNo. of

Model

Number Fuse Link Quantity Contact

Phone

799 RANGEGUARD 18B1 EA 2.5G 1 EA 623-856-7550

Building 4300- Gila Bend Dining Facility

47BNumber

Type System 19BNo. of

Model

Number Fuse Link Quantity Contact

Phone

4300 ANSUL 20B1 EA R-102 5 EA 623-856-5241

Building 450- Fire Station #1 Dining Facility

48BNumber

Type System 21BNo. of

Model

Number Fuse Link Quantity Contact

Phone

450 ANSUL 22B1 EA R102 2 EA 623-856-6641

Building 1124- Burger King

49BNumber

Type System 23BNo. of

Model

Number Fuse Link Quantity Contact

Phone

1124 ANSUL 24B1 KP275 6 EA 623-256-6117

Building 1150- Deli

Type System 23BNo. of Systems Model Number Fuse Link Quantity

Contact Phone

ANSUL 24B2 ? ? 623-856-4819

APPENDIX B

DRY CHEMICAL SYSTEMS

HAZARDOUS MATERIALS STORAGE

Facility Number Type System Amount Model Number Cylinder Size

Contact Phone Number

318 (Outside Storage) Pyro

Chemical 1 PCI-50 ABC 50 LBS 623-856-2439

318 (Outside Storage) Kidde Fire

System 1 IND-21 21 LBS 623-856-2439

915 (Outside Storage in between 915 and the

Wash Rack Monarch 1 PCI-35 50 LBS 623 856 -6999

374 Ansul 2 INDEX-50 50 LBS 623-856-6501

APPENDIX C

FIRE DOORS/SHUTTERS/CURTAINS

Facility Number Type Number Location Contact Number

235 -VEHICLE MAINT Fire Door, 4 ft self-closing 1 East Tool Room 623-856-6502/6107

291- VEHICLE MAINT Fire Door, 8ft, self-closing 1 North Parts Room 623-856-6216

291- VEHICLE MAINT

Fire Door, 8ft, self-closing 1 North Service Coordinator

Office 623-856-6216

1150- BLOCK HOUSE

1ST FLOOR

Fire Door - Automatic Closing

1 Elevator 623-856-7028/3165

1150- BLOCK HOUSE

2ND FLOOR

Fire Door - Automatic Closing

1 Elevator 623-856-8733/7820

1150- BLOCK HOUSE

3RD FLOOR

Fire Door - Automatic Closing

1 Elevator 623-856-7804/9576

942 North Fire Door, 4ft, self-closing 1 Locker Room 623-856-6918

942 South Fire Door, 4ft, self-closing 1 Locker Room 623-856-5585

34B