FY20_PWS.pdf

PERFORMANCE WORK STATEMENT

FOR

VERTICAL TRANSPORTATION EQUIPMENT

MAINTENANCE, REPAIR, & INSPECTION

SERVICES

October 2019

PERFORMANCE WORK STATEMENT (PWS) FOR

VERTICAL TRANSPORTATION EQUIPMENT MAINTENANCE, REPAIR, &

INSPECTION SERVICES

1. DESCRIPTION OF SERVICES. The Contractor shall provide all management, tools, supplies, equipment, parts and labor necessary to maintain, repair, and inspect the real property vertical transportation equipment (VTE) at Luke Air Force Base in a manner that will ensure continuous and safe operation (full maintenance and repair with the exception of the exclusions listed in paragraph 2 below). NOTE: The term “VTE” in this Performance Work Statement (PWS) includes all equipment listed in Appendix B: freight and passenger elevators, escalators, and may include wheelchair/stair lifts, dock levelers, and dumbwaiters.

1.1. This full maintenance contract signifies a VTE service provider (Contractor) takes total service responsibility for the equipment identified in the contract. Except those services covered in paragraph 2 below, the monthly fixed price includes all inspections, maintenance, repairs, replacements, and routine and emergency service calls. This contract allows the Government to budget total yearly costs and eliminates concerns relating to individual parts repair or replacement invoicing. The Contractor assumes all responsibility and determines the amount of service visits and types of service required to keep the VTE operating safely and within the performance objectives of paragraph 6.

1.2. Work conducted on VTE will be in accordance with the American Society of Mechanical Engineers (ASME) A17.1-2007 (or applicable code for year VTE put in service), Safety Code for Elevators and Escalators (ASME A17.1), ANSI/ASME A17.2-2010, Guide for Inspection of Elevators, Escalators, and Moving Walks (applicable to equipment), A17.3-2011, Safety Code for Existing Elevators and Escalators (applicable to equipment), National Fire Protection Association Standards (NFPA), Unified Facilities Criteria (UFC) 3-600-01, Fire Protection Engineering for Facilities, Occupational Safety and Health Administration (OSHA) Standards and the recommendations of the original equipment manufacturer (OEM).

2. EXCLUDED SERVICES. The following are not covered in the full maintenance service arrangement and are considered over and above services:

2.1. Alterations (a.k.a., modernizations) are not covered in the full maintenance service arrangement. (See Paragraph 3.2)

2.2. Acts by parties other than the Contractor of vandalism, abuse, negligence, damage resulting from rescue and recovery operations, acts of God (including damage resulting from emergency power generator power spikes and low quality) are not included in the contract.

2.3. Additional items excluded in the full maintenance coverage are cosmetic, construction, ancillary components of the VTE system including the finishing, repairing or replacement of the cab enclosure, ceiling frames, hoist way door panels, door frames, sills, car flooring, floor covering, main line power switches, main power breaker(s), hydraulic elevator jack outer housing, buried piping, smoke and fire sensors, fire service reports, main communication feeders to controller, security systems, batteries for emergency lighting and lowering that are not solely dedicated to the VTE, air conditioners, and heaters.

2.4. Routine cleaning and refinishing of the interior of cars and the exterior of the hoist way doors and frames is not included in the basic full maintenance service.

2.5. In the event that the Contractor encounters an item of work included in paragraph 2.1 through 2.4, the Contractor will report the situation to the Contracting Officer’s Representative (COR).

The report will include the work location, a detailed scope of the required work, justification for Contractor determination that the work was not included in the contract, and an itemized cost estimate (including time to repair, all required parts and a breakdown of labor hours). NOTE:

Any part, component or assembly unavailable from the manufacturer due to obsolescence, remains the Contractor’s responsibility to obtain an engineered equivalent product from a commercial source.

3. DEFINITIONS:

3.1. Maintenance, Repair and Replacement. Maintenance, repair and replacement are on existing VTE and included in the contract scope of services. All maintenance, repair and replacement of damaged, broken, or worn parts are to be done in a manner that ensures that the equipment may be operated safely. Maintenance, repair and replacement are actions to restore equipment to a state in which it may safely perform its required operations as installed in accordance with the manufacturer’s recommendations. See ASME A17.1 for requirements.

3.2. Alteration. An alteration is also on existing VTE but is not included under the full maintenance service arrangement. Alteration/modernization will be covered on an over and above Contract Line Item or it may result in a modification to the contract. The typical alteration results in a betterment to the safe operation of the equipment. In the case of elevators, when an alteration is made, all affected safety requirements must be complied with. All work as part of an alteration is required to comply with specific requirements of the current ASME A17.1 Code edition. See ASME A17.1 for requirements.

4. MAINTENANCE AND INSPECTION SERVICES:

4.1. The Contractor with the CO/COR (or representative) shall determine the working order and condition of all VTE listed in Appendix B within thirty (30) calendar days of contract award. The Government will either replace missing items or repair all items not in working order or serviceable condition, or the CO will direct the Contractor to replace the missing items, accomplish the repair, and reimburse the Contractor in accordance with the contract. The CO will give instructions for situations where a unit requires a level of repair potentially constituting alteration as described by paragraph 3. The Contractor and the CO shall certify their agreement as to the working order of the equipment. All repair work shall be in accordance with standard commercial practices using only new parts of equal quality specified by the VTE manufacturer in effecting repairs (substitution of a different component is only permitted where it is equivalent to that which was tested, as determined by the certifying agency).

4.2 The Contractor shall develop and submit to the Government an annual written Maintenance Control Program (MCP) for each VTE within thirty (30) calendar days after contract award to cover the basic contract and any option periods. The MCP shall, at a minimum, include required inspections, timelines for inspections and maintenance to be performed. The Contractor shall perform inspections and maintenance of all VTE in accordance with the MCP. The MCP shall ensure compliance with all minimum code requirements.

4.3. The Contractor shall perform maintenance in accordance with the MCP to ensure reliable and continuous safe operation. The maintenance work shall be in accordance with commercial practices or manufacturer’s specifications, if available, and shall be intended to maintain the VTE in safe and reliable operating condition. The MCP is required to specify appropriate intervals for specific maintenance items.

4.4. Cleaning of equipment spaces and daily cleanup of job sites in conjunction with maintenance, inspections and tests, and repairs are required.

4.5. The Contractor shall perform necessary inspections and tests as required under ASME A17.1 Appendix N, using a Qualified Elevator Inspector (QEI). The first annual test shall include the five-(5)-year test for all traction and roped hydraulic elevators regardless of due date. The three-

(3) - year test shall be scheduled in conjunction with the annual test two years later from the first annual test.

4.6. The Government may perform inspections of the VTE at no cost to the Contractor for purposes of capital asset management and quality assurance. If discrepancies are discovered during these inspections, the Contractor will be notified in writing of any determination and may be responsible for the corrective actions.

4.7. The Contractor shall prepare and submit a written report within two (2) business days of work.

The report shall identify each VTE, the location, maintenance work performed, repairs needed, date of inspection, name of inspector, and overall condition of the VTE.

4.8. The Contractor shall maintain a copy of all current VTE inspection documentation, along with an index indicating the location, date inspected, and date of the next required inspection having provided the original to the CO/COR. The index and copies of certificates shall be delivered to the CO/COR upon request; however, no later than one (1) business day of a request to review.

5. REPAIR SERVICE CALLS.

5.1. Contractor shall provide service calls (routine and emergency) under the full maintenance service agreement at no additional charge. All repair work shall be done in accordance with standard commercial practices. Contractor shall repair and replace components of the VTE at no additional cost to the Government. When a component in a labeled product is replaced, it must be replaced with an identical component manufactured under the original labeling service (certifying agency). Substitution of a different component is only permitted where it is equivalent to that which was tested, as determined by the certifying agency. The parts used for replacement are required to comply with all the requirements that the old parts originally complied with. The Unified Facilities Guide Specifications (UFGS) and the UFC will be used to benchmark acceptable replacement components. See UFGS 14 21 00. 00 20 Electric Traction Elevators, UFGS 14 21 13

Electric Traction Freight Elevators, UFGS 14 21 23 Electric Traction Passenger Elevators, and UFGS 14 2 00 Hydraulic Elevators for guidance.

5.2. Routine Calls. Service calls will be classified as routine when the work or adjustments do not qualify as an emergency call.

5.2.1. The COR or other authorized government representative will notify the contractor of each required service call. All repair work shall be in accordance with normal commercial practices using parts specified by the elevator manufacturer. The COR will be notified in writing of all projected downtime and estimated time for repairs. The COR will be notified if replacement parts will be on order for more than a 12 hour period. A date for the delivery of the replacement parts shall be provided to the PM within 24 hours of response.

5.2.2. The Contractor shall report to the work location, survey the repair, and provide the CO/COR an estimate of time and cost of repairs not covered in the full maintenance service contract, but necessary to bring the VTE back to operation. The Contractor shall commence repair work after notification from the CO/COR. The Contractor shall prepare and submit to the CO/COR a written report within two business days after the repair. The report shall include the date and time of the service call, the location of the VTE, the repairs performed, and the name of the technician performing the repairs. Routine service work shall normally be performed during the Government's regular work hours of 7:00 AM - 4:00 PM, Monday through Friday unless prior approval is received from the CO/COR.

6.0. Emergency Calls.

6.1. Emergency calls are defined as calls made for services when a VTE system fails and constitutes a danger to personnel; threatens to damage properties; or threatens to disrupt activity, operations, and/or training missions.

6.2. The COR or other authorized government representative will notify the contractor of each required service call. All repair work shall be in accordance with normal commercial practices using parts specified by the elevator manufacturer. The COR will be notified in writing of all projected downtime and estimated time for repairs. The COR will be notified if replacement parts will be on order for more than a 12 hour period. A date for the delivery of the replacement parts shall be provided to the COR within 24 hours of response

6.3. The Contractor shall respond in person to the VTE and begin work on emergency service calls within 2 hours after receipt of the call.

6.4. The Contractor shall report to the work location, survey the repair, and provide the COR an estimate of time to repair and cost of repairs not covered in the basic full maintenance service contract but necessary to bring the VTE back to operation. The Contractor shall commence repair work after notification from the CO/COR. The Contractor shall prepare and submit to the CO/COR a written report within two business days after the emergency repair. The report shall include the date and time of the service call, the location of the VTE, the repairs performed, and the name of the technician performing the repairs.

7. SERVICES SUMMARY.

The Government will evaluate the Contractor performance in accordance with the following criteria. Performance evaluations will be rendered in one or more Government databases for that purpose.

Performance Objective PWS Para Performance Threshold

1. Written Maintenance Control Program (MCP) for each VTE for all equipment.

MCP identifies all maintenance intervals to include safety inspections.

4 MCP in accordance with ASME A17.1 delivered to CO in 30 calendar days of contract award.

2. VTE Service Availability 4 VTE availability is 95%.

Calculation = ((sum of all VTE * # days in service during the selected month for each VTE) / (# VTE * # days in the selected month)).

3. Repair Service Call Routine – Response Time.

Response to routine calls within time specified in paragraph 5.1.2.

5 Response to routine service calls are on-time 100% of the time on a monthly basis.

4. Repair Service Call Emergency – Response Time.

Response to emergency calls within time specified in paragraph 5.2.2.

5 Response to emergency service calls are on-time 100% of the time on a monthly basis.

5. Service Call Repairs – Repair Quality.

Repairs are of high quality resulting in reduced call backs.

5 Only two call backs of the same problem (same instance) each month.

5. Inspection – MCP Adherence Inspection to MCP 100%

6. Preventative Maintenance - MCP Adherence

4.0 Preventative maintenance

performed to MCP 100% of time.

7. Reporting 4,5,6 Submit reports in a manner consistent with PWS 100% of the time.

8. GOVERNMENT FURNISHED PROPERTY AND SERVICES.

8.1. Government Furnished Utilities. The government will furnish utilities to include telephone, electricity, and water. The Contractor shall not change or modify any utility system or component; or connect any Contractor property, equipment or system without prior Contracting Officer review and approval. The contractor shall practice energy conservation in the Government provided facilities.

8.2. Police and Fire Protection and Medical Care. The government will provide police and fire protection. In the event of an emergency (life or limb), Luke Fire Emergency Services will respond and treat, if necessary, an outside ambulance agency will transport the contract employee to the nearest emergency medical facility. The Contractor shall have the responsibility to reimburse the outside ambulance agency for services rendered.

8.3. The Government does not anticipate providing any government furnished property.

9. GENERAL INFORMATION.

9.1. QUALITY CONTROL. Contractor shall develop and maintain a quality control program (QCP) to ensure maintenance and repair services are performed in accordance with ANSI/ASME A17 and other applicable standards and codes. The Contractor shall develop and implement procedures to eliminate reoccurrence of once identified/repaired defects. As a minimum, the Contractor shall develop quality control procedures that address the areas identified in Paragraph 7, Service Summary. The QCP shall demonstrate how the Contractor ensures quality performance during the contract period of performance. The Contractor shall maintain the QCP throughout the period of performance of the contract. The CO will be provided updates to the QCP as they occur during the period of performance. The QCP will identify the procedures in writing for inspections, individual responsible, VTE MCP, and the location of all inspection records and key control logs which will always be available to the government upon request. The QCP will have the inspection forms and records which will be used for the service. The Contractor will identify to the CO/COR the responsible quality control inspector to notify in case of customer complaints.

9.2. QUALITY ASSURANCE. The Government will periodically evaluate the Contractor’s performance in accordance with the Quality Assurance Surveillance Plan.

9.3. HOURS OF OPERATION.

9.3.1. Work required in the performance of the contract shall be performed during the hours of 7:00 AM - 4:00 PM, Monday - Friday, excluding federal holidays, unless prior approval is received from the CO/COR.

9.4. SECURITY REQUIREMENTS.

9.4.1. The contractor shall comply with Security and base access requirements as contained in clause 5352.242-9000 "Contractor Access to Air Force Installations." Contractor employees will be required to obtain and display identification badges. Anticipate delays in getting commercial vehicles on base and allow time for commercial vehicles to reach their destination by driving designated routes at posted speed limits throughout the base. Procedures for commercial vehicle access to the base are subject to change without prior notice.

9.4.2. It may be necessary for the contractor to receive a Common Access Card (CAC). The CAC would provide unescorted entry into the facilities that are located within the controlled areas. Potential contractor employees would need to pass a background check. This check could take 2-4 weeks (possibly longer). Information to obtain the CAC is located within FARS clause 5352.242-9000 "Contractor Access to Air Force Installations."

9.5. CONTINUATION OF ESSENTIAL DEPARTMENT OF DEFENSE SERVICES

DURING CRISIS DECLARED BY THE NATIONAL COMMAND AUTHORITY OR

OVERSEAS COMBATANT COMMANDER.

9.5.1. The CO will identify any services determined to be essential for performance during crises according to DODI 3020.37 including the hours of operation.

9.6. SPECIAL QUALIFICATIONS.

9.6.1. The Contractor will be licensed by the State in which the work is conducted to provide the services specified in this contract. All work will be performed by personnel who are trained and qualified for the systems and equipment. Contractor personnel shall be certified by appropriate federal and state regulatory agencies to meet federal and local certification requirements (documentation provided to CO/COR upon request) in maintenance of VTE.

9.7. SCHEDULE COORDINATION.

9.7.1. The Contractor shall be responsible for coordinating all phases of his/her operations with the appropriate base personnel through the CO/COR. The facilities shall remain in operation while the Contractor is working, and it is up to the Contractor to coordinate around the normal activities of the facility. Scheduled Down Time. All projected power outages and down times shall be coordinated with 56th Civil Engineer Squadron Operations Flight and the PM. The PM must be notified, in writing, two (2) weeks in advance of any proposed local power outages when it will be out of service. Contractor shall post “Out of Service” signage on each elevator floor door during maintenance and power outages.

9.8. ENVIRONMENTAL CONTROL.

9.8.1. The Contractor shall comply, and assure that all subcontractors comply, with all applicable federal, state, and local laws, regulations, ordinances, policies and standards related to environmental matters. Where applicable, the Contractor shall use environmentally safe products in the course of completion of their project. The Contractor shall maintain, in company vehicle on site, Material Safety Data Sheets (MSDS) for all chemicals. A copy of all MSDS will be provided to the CO/COR. The MSDS data is subject to random checks by the government. Contractor shall maintain, and provide on demand, an inventory of materials being brought on the Government facility. The Contractor shall complete, and provide on demand, monthly inventories of HAZMAT used, including but not limited to: solvents, paints, degreasers, greases, Ozone Depleting Substances, and oils brought on to the Government facility. If the Contractor spills or releases any

HAZMAT or other substance contained in 40 CFR 302 into the environment, the Contractor shall immediately notify the CO/COR and appropriate emergency responders. The Contractor is responsible for all costs associated with clean-up and restoration, including any applicable fines and/or penalties. The Contractor shall maintain a spill plan as required by federal, state, and local laws and regulations.

9.8.2. Hazardous Materials. The contractor shall furnish Material Safety Data Sheets (MSDS) of compounds proposed for use. This information shall be presented to the CO/PM at the time of pre performance conference in accordance with FAR Clause 52.223-3. The CO/PM will provide MSDS's to 56 CES/CEAN for review prior to the contractor bringing products on base. Luke AFB Hazardous Materials Manager shall approve all hazardous materials brought on-site by the contractor prior to use. The contractor shall obtain approval using the application requirements of the AF Form 3952.

Once the process is implemented and contractor is trained, the contractor may submit the AF Form 3952 electronically. The CO/PM or the installation Hazardous Waste Program Manager has the right to prohibit the use of hazardous materials it deems to be especially hazardous to human health and environment. In the event a material is not authorized for use on the installation, the CO/PM or installation Hazardous Waste Program Manager may provide the contractor a list of suitable substitutes; however, the contractor shall retain responsibility for finding an acceptable substitute.

9.8.3. Reporting. Monthly HAZMAT inventories/use shall be completed by the contractor, including but not limited to: solvents, paints, degreasers, greases, Ozone Depleting Substances, and oils, brought on base. The monthly HAZMA T inventory/use must be submitted to the PM not later than 5 business days of the preceding month in which the inventory was taken (see Attachment C).

Identified HAZMAT will be managed and tracked in the installation's approved HAZMAT tracking system. PM will provide inventory/usage to the Hazardous Material Management Office. The contractor shall take appropriate actions to comply with waste minimization and pollution prevention practices and policies.

9.8.4. Spills. If the Contractor spills or releases any hazardous substance listed in 40 CFR 302 into the environment, the Contractor shall immediately report the incident to the Base Fire Department, the CO, and 56th Civil Engineers Environmental Office. The Contractor shall be held liable for the spill or release of such substances. Clean-up and clean-up costs due to spills shall be the Contractor's responsibility. If base personnel are involved in clean-up operations, the Contractor's responsibility will include the reimbursement of all costs incurred by the government to include supplies, man-hours, and disposal of the waste. The Contractor is responsible for training his employees on all environmental and hazardous materials handling procedures, and is also required to have and maintain Material Safety Data Sheets (MSDS) on all materials that are required by all applicable laws and regulations.

9.8.5. Contractor's Generated Hazardous Waste/Excess Hazardous Materials. Hazardous wastes are defined in 40 CFR 261 or as defined by applicable laws and regulations. Hazardous materials are defined in 49 CFR 171 -178. The Contractor shall, at a minimum, manage and store hazardous waste in compliance with 40 CFR 262 and in accordance with the Luke Air Force Base Hazardous Waste Management Instruction 32-7002 (a printed copy can be made available at Contractors request to the PM). The Contractor shall take sufficient measures to prevent spillage of hazardous and toxic materials during dispensing. The Contractor shall segregate hazardous waste from other materials and wastes, protect it from the weather by placing it in a safe covered location, and take precautionary measures against accidental spillage (i .e., use of an installation-approved secondary containment). The Contractor shall be responsible for storing, describing, packaging, labeling, marking, and placarding hazardous waste and hazardous material in accordance with 49 CFR 171- 178, and applicable laws and regulations. Contractor understands there is no storage facility available on the installation for Hazardous materials. The Contractor shall transport Contractor-generated hazardous waste off government property in accordance with Luke Air Force Base policy, to ensure regulatory compliance with Environmental Protection Agency and the Department of Transportation laws and regulations. The disposition of Contractor-generated hazardous waste and excess hazardous materials are the Contractor's responsibility. The Contractor shall coordinate recordkeeping and the disposition of hazardous waste with the CO and installation Hazardous Waste Program Manager.

9.8.6. The Contractor will be held fully liable for any negligence on their part that results in a Notice of Violation or other penalty issued to Luke AFB. It must be understood that proper management of any waste generated-hazardous or non-hazardous will be the responsibility of the Contractor. Where applicable, the Contractor shall use environmentally safe products in the course of completion of their project.

9.9. ASBESTOS

9.9. 1 ASBESTOS. The Contractor shall comply with Section 29 CFR 1910.1001(j)(7)(iv). VTE may be located in facilities that may contain ACM or PACM. The Contractor (not the Government) shall determine if any exposure to ACM may result in performing work under the contract.

APPENDICES.

A. Include Maps and/or Site Plans (Optional)

B. Include VTE Equipment Listing

C. Local/State Specific Requirements

Performance Work Statement for Vertical Transportation Equipment Maintenance, Repair and Inspection Services Appendix A

Include Maps and/or Site Plans (Optional)

Appendix B VTE Equipment Listing

APPENDIX B - VTE Equipment Estimated Workload Data

LOCATION VTE TYPE Capacity (LBS) MAKE # LEVELS 26 ADA, Stairway Chair Lift 250 Bruno 2

334 Passenger Elevator, Hydraulic 2500 Unknown 2 617 Freight/Passenger Elevator, Hydraulic 10000 Dover 3 618 Freight/Passenger Elevator, Hydraulic 5000 Schumacher 2 618 Passenger Elevator, Hydraulic 3500 Schumacher 2 700 ADA Lift, Hydraulic 750 2 908 Passenger Elevator, Hydraulic 3500 M.C.E./Schumacher 2 915 ADA Lift, Hydraulic 750 Garaventa Lift 2 934 Passenger Elevator, Hydraulic 3500 2 988 Passenger Elevator, Hydraulic 2000 Otis 2 998 Passenger Elevator, Traction 2500 Miprom 9 999 ADA, Stairway Chair Lift 250 Schindler 2

1143 ADA Lift, Hydraulic 750 Garaventa Lift 1 1150 Freight/Passenger Elevator, Hydraulic 8000 US/MCE / Miprom 3 1540 Passenger Elevator, Hydraulic 3500 Miprom 3 1540 Passenger Elevator, Hydraulic 3500 Miprom 3 1540 Passenger Elevator, Hydraulic 3500 Miprom 3 9003 Passenger Elevator, Hydraulic 4500 Schindler 2

NOTE: ESCORT REQUIRED FOR RESTRICTED AREA or CONTROLLED AREAS

Appendix C Local/State Specific Requirements

PERFORMANCE WORK STATEMENT