PWS_Draft.pdf

Performance Work Statement for

Pour-in-Place Fall Surface Installation Services

1.0. Description of Services. The contractor shall furnish all supplies, equipment, materials, tools, personnel, labor, transportation, supervision, and management necessary to remove existing pour-in-place fall material and replace with new pour-in-place fall material, at Davis- Monthan Air Force Base (DMAFB).

1.1. Locations of Pour-in-Place Fall Surface Material. The contractor shall remove and dispose of existing fall surface material, and install new pour-in-place fall material on a total of three (3) separate areas at the Davis-Monthan (DM) Child Development Center building 2614, and four (4) separate areas at the Finley Child Development Center building 2612, on DMAFB.

1.2. Remove Existing Pour in Place Material. The contractor shall remove and discard of all existing fall materials, ensuring not to disturb adjoining surfaces. The contractor shall dispose of existing material at a permitted site. No materials shall be disposed of on DMAFB.

1.3. Fall Surface Type and Dimensions. Loose fill surfacing shall not be used in any location in the Outdoor Play Environment. The contractor will consult with surface manufacturers to determine appropriate subgrade preparation. All areas shall be level or with no change in current grade and allow for water to drain away immediately from site. Area surface shall conform to ASTM F1292 impact attenuation protocol for a critical fall height of three (3) feet. The Government will accept no responsibility for actual area measurements or type of equipment necessary for pour in place material installation.

1.4. Pour in Place Type. Area surface shall be poured-in-place rubber safety surface appropriate for outdoor and infant, pre-toddler, toddler and preschool use.

1.5. Pour in Place Dimensions. The following estimated dimensions are required for the play areas listed:

1.5.1. Davis-Monthan Child Development Center, Building 2614, Toddler Yard. Remove and dispose of existing pour in place material, estimated 8,100 square feet on Toddler playground.

Replace with equal material surface size and space.

1.5.2. Davis-Monthan Child Development Center, Building 2614, Pre-Toddler Yard. Remove and dispose of existing pour in place material, estimated 1,400 square feet on Pre-Toddler playground. Replace with equal material surface size and space.

1.5.3. Davis-Monthan Child Development Center, Building 2614, Pre-Toddler Yard 2. Remove and dispose of existing pour in place material, estimated 1,400 square feet on Pre-Toddler playground. Replace with equal material surface size and space.

1.5.4. Finley Child Development Center, Building 2612, Pre-Toddler Yard 1 south east.

Remove and dispose of existing pour in place material, estimated 1,100 square feet on Pre- Toddler yard 1 south east playground. Replace with equal material surface size and space.

1.5.5. Finley Child Development Center, Building 2612, Pre-Toddler Yard 2 south center.

Remove and dispose of existing pour in place material, estimated 1,075 square feet on pre-toddler yard 2 south center playground. Replace with equal material surface size and space.

1.5.6. Finley Child Development Center, Building 2612, Toddler Yard 2 south west. Remove and dispose of existing pour in place material, estimated 3,000 square feet on pre-toddler yard 2 south west playground. Replace with equal material surface size and space.

1.5.7. Finley Child Development Center, Building 2612, 1 year old playground north west.

Remove and dispose of existing pour in place material, estimated 2,000 square feet on pre-toddler yard 2 north west playground. Replace with equal material surface size and space.

1.6. Colors. To avoid absorption of heat, surface shall not be a dark color. Surface shall not be white. Color of surface shall be light and neutral colors to avoid burns (approved blend is 50% large tan, 30% small tan, 10% small gray, and 10% small brown). Material shall be consistent with Base architectural standards, but any color must first be approved by the Government.

1.7. Installation of New Pour in Place Material. The contractor shall remove any existing material that prevents proper installation of the new material. The contractor will then create the necessary base and install the new material. Any concrete, underlayment, fall material, or landscaping will be repaired after installation by the contractor to ensure a seamless installation.

1.8. Schedule. Upon contract award, the contractor shall submit schedule to the Contracting Officer and child development centers point of contacts, which reflects removal of existing material and installation of new material by building and yards. The Finley Child Development Center point of contact is ; and the DM Child Development Center point of contact is .

1.9. Contractor Duty Hours. The contractor shall perform services during hours when the Child Development Centers are not open, on nights and weekends, which will require close coordination with Government personnel for building access and to arrange for Government escorts if required. The Child Development Center’s operational hours are 5:30 am to 6:00 pm, Monday – Friday. Upon contract award, the Government will provide the contractor with procedures to access facilities and prevent setting off building alarms.

1.9.1. Government Notification. Upon arrival to DMAFB to perform services, the contractor shall call the Security Forces Control Center (SFCC) at (520) 228-3200 to announce their arrival and report in which building they will be performing services. Upon completion of services at the end of each day, and before departing DMAFB, the contractor shall call the SFCC to report their departure. The contractor shall follow these procedures each time they arrive at DMAFB to perform services. The contractor shall immediately call the SFCC in the event the contractor accidentally sets off an alarm.

1.10. Building Access. A Government building custodian or 355th Civil Engineer Squadron (355 CES) personnel will open and close the facilities for contractor access.

1.11. Contractor Vehicles. Each contractor vehicle shall have the name of the company neatly exhibited on each side of the cab, with at least 2 inch letters.

2.0. General Information

2.1. Contract Point-of-Contact (POC). The contractor shall designate a contractor point-of-contact (POC), who will be responsible for contractor-performed services. Upon contract award, the contractor shall submit the name and telephone number of the POC, in writing, to the Contracting Officer. The POC shall have full authority to act for the contractor on all matters relating to daily execution of the contract and must be available by phone to respond to Government service calls, during regular business hours.

2.2. Safety. The contractor shall comply with all applicable laws and safety regulations.

Compliance with OSHA and other applicable laws and regulations for the protection of contractor employees is exclusively the obligation of the contractor, and the Government will assume no liability or responsibility for the contractor’s compliance or noncompliance with such responsibilities. The contractor is responsible for providing contractor employees with all necessary and required personal protective clothing and equipment.

2.2.1. Fire Prevention and Safety Standards. Contractor employees shall comply with the Occupational Safety and Health Act (OSHA), Davis-Monthan AFB Fire Protection Program, Air Force Occupational Safety, and the Fire Prevention and Health Program.

2.3. Smoking In AF Facilities. Contractors are advised that the AF has placed restrictions on the smoking of tobacco products in AF facilities. AFI 40-102, Tobacco Use in the Air Force, outlines the procedures used by the commander to control smoking in our facilities. Contractor employees and visitors are subject to the same restrictions as DMAFB personnel. Smoking is permitted only in designated smoking areas.

2.4. Illegal Substances. Illegal substance possession and/or use will not be tolerated on DMAFB, including medical marijuana. The contractor shall ensure that contractor employees who have base access do not possess and/or use illegal substances. All contractors and subcontractors are required to adhere to all local, state and federal laws concerning possession and/or use of illegal substances. Contractors found to be in possession of illegal substances will be barred from the installation, and subject to arrest and prosecution by local authorities.

2.5. Emergency Services. DMAFB will provide security forces services (call 228-4444, for emergencies only), and fire protection services (call 228-3333). There are no emergency medical services available on Davis-Monthan AFB, therefore the contractor must dial 911 for emergency medical services.

2.6. Warranty. The contractor shall provide industry standard warranty for materials and labor.

2.7. Work Area. The contractor shall, at all times, keep work areas free from accumulations of waste material, rubbish, tools, scaffolding, equipment, and materials. Upon completion of the job or when away from the work site, the contractor shall leave the work area and premises in a clean, neat, safe and workmanlike condition, and shall not leave any tools, materials, or equipment in the child development centers. The Government will not provide the contractor with any storage space.

2.8. Contractor Employee Restrictions. The contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the Contracting Officer as a potential threat to the health, safety, security, general well being or operational mission of the installation and its population.

2.8.1. Illegal Aliens. In accordance with Air Combat Command (ACC) supplement to AFI 31- 101, The Air Force Installation Security Program (FOUO), illegal aliens are unauthorized on DMAFB. The contractor shall not hire illegal aliens to perform contract services on DMAFB, nor attempt to bring illegal aliens on the installation. Corrective/punitive action will be taken against the contractor and the illegal alien if the contractor hires illegal aliens to perform contract services on DMAFB.

2.8.2. Contractor Travel on DMAFB. Contractor employees shall not loiter in any working area before or after performing services. All contractor employees shall limit their travel on DMAFB only to the specific areas required for performance of services or in travel directly to and from these locations. Upon completion of contract services, contractor employees shall promptly depart DMAFB.

2.8.3. Contractor Employee Conduct. The Government reserves the right to require removal from the installation any contractor employee who endangers persons or property, whose actions are inconsistent with professional conduct, whose continued employment is inconsistent with the interest of military security or who is found to be incapacitated or under the influence of alcohol, drugs, or other substances. Removal of employees for any reason does not relieve the contractor of the requirement to perform services specified herein.

2.9. Security Requirements

2.9.1. List of Employees. Upon contract award, the contractor shall submit to the Contracting Officer a list of contractor employee names, social security numbers, and driver’s license numbers, or other means of positive identification of all employees performing services on DMAFB. Foremen, supervisors, and superintendents must be identified on the list of employees.

The contractor shall submit an updated list when an employee's status or information changes.

The name of any contractor employee that is terminated during the period of the contract must be reported to the Contracting Officer, in writing, within one workday of the employee’s termination.

2.9.2. Safeguarding of Classified and Other Information. The contract does not involve the disclosure of classified information, however, any information of a confidential nature, records or employees files that may be observable during performance of services shall not be perused by contractor employees for any reason. The contractor shall ensure that contractor employees not notify, repeat, comment upon, disclose, or use in any way information seen, observed, or derived from documents or conversations of a sensitive or confidential nature overheard by them.

The contractor shall comply with and assume responsibility for compliance of this provision by its employees.

2.9.3. Pass and Identification Items. The contractor shall ensure the pass and identification items required for contract performance on DMAFB are obtained for employees and non- Government owned vehicles.

2.9.4. Retrieving Identification Media. The contractor shall retrieve all identification media, including vehicle passes from employees who depart for any reason before the contract expires;

e.g. terminated for cause, retirement, etc., or upon contract completion. The contractor shall notify the Contracting Officer in writing when an employee departs, and return the employee’s identification to the office that issued it.

2.9.5. Traffic Laws. Contractor employees shall comply with all DMAFB traffic regulations and state traffic laws. Contractor employees are subject to random vehicle speed control checks.

Failure to adhere to base traffic regulations may result in the loss of base driving privileges, debarment from the base, or other administrative action. The use of cell phones is strictly prohibited while driving on DMAFB, unless the phone is hands free. Seat belt use is mandatory for all drivers and passengers of vehicles.

2.9.6. Random Personnel and Vehicle Searches. Contractor personnel are subject to random personnel and vehicle searches. If contractor personnel refuse to be searched, they will be denied entry to the base. Denial of entry to contractor personnel who refuse to be searched, or detention of personnel found to be in possession of contraband, may result in loss of base driving privileges, debarment from the base, or other administrative action. Detention of contractor employees for any reason does not relieve the contractor of the requirement to perform contract services.

2.9.7. Weapons, Firearms, and Ammunition. Contractor employees are prohibited from possessing weapons, firearms, or ammunition on themselves or within their contractor owned vehicle or privately owned vehicle while on Davis-Monthan AFB.

2.9.8. Reporting Requirements. Contractor employees shall immediately report to an appropriate DMAFB authority any information or circumstances of which they are aware that may pose a threat to the security of Department of Defense personnel, contractor personnel, resources, and classified or unclassified defense information.

2.9.9. Physical Security. Contractor employees are responsible for safeguarding all Government property and controlled forms provided for the contractor’s use. At the end of each work period, the contractor shall secure all DMAFB facilities, equipment, and materials.

2.9. Contract Authority. No person other than the Government Contracting Officer has the authority to make any changes to the contract. Authority from the Contracting Officer to the contractor to make changes will be in the form of an official, signed contract modification. If the contractor is asked to make any changes to the contract terms and conditions, the contractor shall notify the Contracting Officer immediately.

3.0. Environmental Protection Compliance

3.1. Adherence to the Davis-Monthan Air Force Base Contractor Environmental Guide.

Adherence to this guide will help increase your company’s awareness of the installation’s Environmental Management System (EMS), and the environmental regulatory requirements that impact DMAFB.

3.2. Environmental Management System (EMS) Awareness Training. The contractor shall comply with the DMAFB Contractor Environmental Guide in completing the required EMS Awareness Training prior to start of work. The Contractor Environmental Guide is available on the Environmental, Safety, Occupational Health (ESOH) Training Network at www.esohtn.com.

Instructions for this site are found in PWS paragraph 4.8

3.3. Environmental Laws and Regulations. The contractor shall comply with all applicable Federal, State, and local laws, regulations, and requirements regarding environmental protection.

In the event environmental laws/regulations/requirements change during the term of the contract, the contractor shall comply with such law/regulation as changed. The contractor is responsible for any penalties, fines, etc. resulting from violations. The contractor shall immediately notify the COR when violations occur, and cooperate fully with fire department personnel and Government investigators.

3.4. Environmental Permits. The contractor shall comply with all regulatory requirements to include permits if applicable. Pima County Department of Environmental Quality (PDEQ) and Arizona Department of Environmental Quality (ADEQ) require permits for asbestos removal or demolition as well as projects that require earth-moving or soil disturbance. These requirements may include storm protections. The contractor shall treat areas subject to dust producing activities with liquid palliatives which will not harm regrowth of vegetation, or other methods of dust control. The contractor shall also ensure methods to protect native plants, birds and wildlife are included in projects where required. All permit costs shall be considered as having been included as a factor in the contractor's bid price.

3.5. Hazardous Materials/Waste. The contractor is responsible for the proper management of both hazardous and non-hazardous waste. The contractor shall segregate hazardous or regulated materials and non-hazardous or non-regulated materials and handle, transport, store, and dispose of those materials, in accordance with the Resource Conservation and Recovery Act, all applicable federal, state, and local statutes and regulations, and in accordance with Appendix C, Hazardous, PCB, and Universal Waste: Proper Management and Disposal, of the Contractor Environmental Guide. The contractor shall coordinate all hazardous shipments with the 355th Civil Engineer Squadron Hazardous Waste Program Manager (355 CES/CEIE) at 228-4840.

http://www.esohtn.com/

3.6. Hazardous Material (HAZMAT) Handling. The contractor shall have approval from Hazardous Waste Program Manager (355 CES/CEIE) at 228-4840, in accordance with the Contractor Environmental Guide, prior to handling, using, and storing any chemicals, solvents, lubricants, and other products that require Safety Data Sheet (SDS) or Material Safety Data Sheet (MSDS) on the installation. The contractor shall plan, fill out, and submit a HAZMAT worksheet to the COR prior to bringing HAZMAT on the base - see Appendix A, Guidance For Submission Of Safety Data Sheets For Hazardous Material (HAZMAT) and Reporting of Hazmat Usage, and Attachment(s) A-1 to A-3 of the Contractor Environmental Guide for details. The contractor shall maintain one copy of the MSDS’s for each HAZMAT line item used within the work center.

3.7. Prohibited Substances/Chemicals. The contractor shall not use products that are, or contain Extremely Hazardous Substances (EHS), Ozone Depleting Substances (ODS), and/or Persistent Bio-accumulative and Toxic (PBT) chemicals. Any HAZMAT containing any one of these banned substances will not be allowed on base. Contact the 355 Civil Engineer Squadron Environmental Office (355 CES/CEIE) at 228-7201 if you have any questions on materials.

3.7.1. Hazardous Materials/Waste Spills. The contractor shall take every reasonable precaution to prevent spills of HAZMAT, and immediately report any HAZMAT spills to the COR and base fire department by calling 228-3333, in accordance with Appendix J, HAZMAT Incident Response Procedures, of the DMAFB Spill Prevention, Control, and Countermeasure (SPCC) Plan. The contractor shall comply with this plan when handling and storing all oils and fuels. The SPCC Plan can be found on the ESOH Training Network. The contractor shall clean and dispose of all HAZMAT spills in accordance with local, state, and federal laws and regulations and the Contractor Environmental Guide. The contractor shall bear full financial obligation incurred from cleaning and disposing of HAZMAT spills, or release of HAZMAT within the confines of DMAFB by contractor personnel.

3.7.2. Spill Containment Kits. The contractor shall ensure that all vehicles used for transport of HAZMAT on DMAFB, carry a spill containment kit capable of containing a spill, until first responders arrive. The contractor shall make spill containment kits available for inspection by Government personnel, upon request.

3.8. Environmental, Safety, Occupational Health Training Network (ESOHtn) Logon and Registration Instructions

To access and register to the ESOH Training Network: Go to www.esohtn.com

Click on to enter, then

Choose http://www.esohtn.com/

At the next screen, click on Enter, then find the Registration box on the right side of the screen.

Click on Create an Account Type “esohtn” into registration password box

Note: To complete each step of the registration process, all blocks with an “*” must be filled.

Step 1. First and Last Name and email address Step 2. Account information User Id and password Step 3. Installation: Select Davis-Monthan Step 4. Training Type Select “Construction Contractor” (even if you are not a construction contractor) Step 5. Select your company name if listed, if not listed select “Company not listed.” Then fill in the company name, and other information Step 6. Under the “Job Specific Information” select EMS Awareness Training and any other applicable.

Step 7. Select “I agree” then the site should take you to your training Home page.

To get access to applicable Davis-Monthan documents and plans; from the home page, select “Installation Specific Information” then click on Davis-Monthan AFB Plans, then select the applicable plan. To find the Civilian Contractor Environmental Guide from the “Installation Specific Information” page select “Davis-Monthan AFB Guidance Documents” then select the guide.