pws_Crane_and_Hoist_Inspections.docx

Performance Work Statement

For

Hoisting Equipment Inspection

355th Civil Engineer Squadron

Davis-Monthan AFB, AZ

1 January 2017

Review/Coordination

Performance Work Statement for Hoisting Equipment Inspection

1.0. DESCRIPTION OF SERVICES/GENERAL INFORMATION

1.1. Description of Services. The contractor shall furnish all plant, labor, tools, parts, materials, equipment, transportation, supervision, and management necessary to provide Inspections for all Manual and Electrical Hoisting equipment, listed in Appendix 1 of this Performance Work Statement (PWS), at Davis-Monthan AFB (DMAFB), AZ.

1.1.1. Standards. The contractor shall perform all services in accordance with manufacturer’s recommendations, industry standards and regulations, and any federal, state, and local regulations, specifically American National Standards Institute (ANSI) Standards - ANSI B30 Series for Cranes and Other Lifting and Material Handling Related Equipment; Air Force Occupational Safety and Health Standard (AFOSH) 91-46, Materials Handling and Storage Equipment; AFOSH 91-10, Civil Engineering (reference paragraph 2.10, Hoists and Cranes); and American Society of Mechanical Engineers (ASME) B30.11-2004, Monorails and Underhung Cranes.

1.1.2. Annual Inspection. The contractor shall perform one (1) annual inspection of all equipment, between January 2 – February 28 of each year. The contractor shall perform the following services during annual inspections.

1.1.2.1. Rated Load Tests. The contractor shall perform rated load tests of all equipment during annual inspections, at the completion of any extensive repairs, complete overhauls, and modifications or cable replacements. The contractor shall adjust upper and lower limit switches accordingly, to perform the rated load tests.

1.1.2.2. Magnetic Particle Inspections. The contractor shall perform magnetic particle inspections of all hooks during annual rated load testing, and anytime repairs are done to the hooks.

1.1.2.3. Stenciling. The contractor shall stencil all units with the unit’s rated capacity, month and year of last load test IAW AFOSH 91-10, paragraph 2.11. and American Society Mechanical Engineers Standards (ASME) B30.11-2004. Prior to stenciling the units, the contractor shall remove all superseded and erroneous stenciling.

1.1.2.4. Annual Inspection Schedule. Upon contract award, and prior to beginning services, the contractor shall submit an annual inspection schedule to the Government Contracting Officer Representative (COR) for acceptance. The schedule shall cover the period of January 2 – February 28 of each year. The schedule shall include the specific dates for which the contractor will perform the annual inspection on each piece of equipment. The schedule may be affected by Aircraft hangar movement, and if so, the contractor and the COR will coordinate changes to the schedule. The contractor shall submit a new schedule annually or when changes to the schedule occur to the COR. The contractor shall not implement changes to the schedule until the changes are accepted by the COR.

1.1.2.5. Annual Inspection Report. Upon completion of the annual inspection, the contractor shall provide two copies of the inspection results in a report, one paper copy and one electronic copy, to the COR. Reports shall include the conditions of the equipment inspected, a field certification sheet for weight tests, and any notes or recommendations provided by the service technician.

1.1.3. Confined Spaces. Confined spaces are defined as any space large enough and configured so that a worker can bodily enter and perform assigned work, but has limited to and or restricted means of entry and exit (tanks, vessels, silos, storage bins, hoppers, manholes and pits are examples of spaces that may have limited means of entry), and are not designated for continuous human occupancy.

1.1.4. Contractor Hours of Operation. The contractor shall develop and implement a work schedule so that services are performed between the normal hours of operation for DMAFB, 7:30 a.m. – 4:00 p.m., Monday through Friday, excluding federal holidays. Services performed outside of normal duty hours must be coordinated with COR in advance, at no additional cost to the Government and prior to any scheduling changes

1.1.5. Acceptance of Services. Upon completion of services at each worksite, the contractor shall obtain a signature from a Government employee at the worksite, who will accept services, on the contractor’s service ticket. Service tickets must include the contract number, type of equipment serviced, description of services performed; date and time contractor services began and completed, and the contractor employee’s signature.

1.1.6. Warranty. The contractor shall warrant all products and services included in this contract for a period of one (1) year from date of accepted service.

1.1.7. Excluded Services. Modifications and/or additional attachments to the present cranes and hoists are not covered in this contract. All modifications or additions to equipment shall be approved by the COR.

1.2. General Information

1.2.1. Contractor Qualifications. Contractor employees performing services shall possess equipment training and welding certification. Upon contract award, and prior to beginning services, the contractor shall submit written evidence of employee equipment training and welding certification to the COR, and prior to hiring any new employee who will work on DMAFB, throughout the life of the contract.

1.2.2. Contract Manager. The contractor shall designate a primary contract manager (CM), and at least one alternate CM, who will be responsible for performance of services. Upon contract award, the contractor shall submit the name and telephone number of the primary and alternate CM, in writing, to the Contracting Officer. The CM shall have full authority to act for the contractor on all matters relating to daily operation of the contract. The contractor point of contact shall be available by telephone to receive service calls and to discuss maintenance, repairs, or any other issue or problems with Government personnel. The contract manager shall also be available during normal duty hours to meet on the installation with Government personnel (designated by the Contracting Officer) within 1 hour of notification to discuss any issues or problem areas.

1.2.3. Contractor Employee Restrictions. The contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the Contracting Officer as a potential threat to the health, safety, security, general well being or operational mission of the installation and its population.

1.2.3.1. Conflict of Interest. The contractor shall not employ any individual who is an employee of the United States Government if the employment of that individual would create a conflict of interest, nor shall the contractor employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval of the employment in accordance with Department of Defense Directive (DODD) 5500-7, Standards of Conduct. In addition, the contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies contained in Air Force Instruction (AFI) 64-106, Air Force Industrial Labor Relations Activities.

1.2.3.2. Military Personnel. The contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station (PCS), change in duty hours, or deployment. Military reservists and National Guard members may be subject to recall to active duty. The abrupt absence of these personnel could adversely affect the contractor’s ability to perform. Their absence at anytime shall not constitute an excuse for non-performance under this contract.

1.2.3.3 Illegal Aliens. IAW Air Combat Command (ACC) supplement to AFI 31-101, The Air Force Installation Security Program (FOUO), illegal aliens without a valid work permit, are unauthorized on DMAFB. The contractor shall not hire illegal aliens to perform contract services on DMAFB, nor attempt to bring illegal aliens on the installation. Corrective/punitive action will be taken against the contractor and the illegal alien if the contractor hires illegal aliens to perform contract services on DMAFB.

1.2.3.4. Contractor Travel on DMAFB. Contractor employees shall not loiter in any working area before or after performing services. All contractor employees shall limit their travel on DMAFB only to the specific areas required for performance of services or in travel directly to and from these locations. Upon completion of contract work, contractor employees shall promptly depart DMAFB.

1.2.3.5. Contractor Employee Conduct. The Government reserves the right to require removal from the installation any contractor employee who endangers persons or property, whose actions are inconsistent with professional conduct, whose continued employment is inconsistent with the interest of military security or who is found to be incapacitated or under the influence of alcohol, drugs, or other substances. Removal of employees for any reason does not relieve the contractor of the requirement to perform services specified herein.

1.2.3.6. Employee Appearance. Contractor employees shall present a neat appearance and be easily recognized as contractor employees through the use of company uniforms or company nametags. All contractor employees must have in their possession at all times Company ID badges and Government Base access passes issued to them. Contractor employees shall visibly wear the ID badges above the waist at all times while on DMAFB.

1.2.4. Quality Control

1.2.4.1. Records. The contractor shall maintain records of all inspections, load tests, maintenance, and repairs performed by the contractor. Records shall include the name of the contractor technician/inspector, type of equipment, date of services, description of the services, worksite location, discrepancies found, corrective action taken, and date of corrective action. The contractor shall maintain contract documentation and make it available to Government personnel throughout the contract performance period, and upon contract completion and final settlement of any claims under this contract.

1.2.4.2. Records Submission. All required reports and records must be electronically produced and submitted to the Government in Microsoft Word and Excel compatible format. The contractor is responsible for creating and maintaining Government required records specifically required by this PWS. If requested by Government personnel, the contractor shall provide the original record or a reproducible copy of any such record within five (5) working days of receipt of the request. The contractor is responsible for all documentation, records, schedules, etc., as described in this PWS. All records produced as a result of contractor performed services are the property of the Government and shall remain so upon completion of this contract. The contractor shall keep reports and records current at all times, and submit all documentation and records to the Government upon completion of the contract.

1.2.4.3. Government Quality Assurance. Inspection of contractor services will be conducted by COR or designated representative, to ensure contractor-provided services are performed in accordance with the terms and conditions of the contract.

1.2.5. Normal Hours of Operation for DMAFB. The normal hours of operation for DMAFB are 7:30 a.m. – 4:00 p.m., Monday through Friday.

1.2.5.1. Federal Holidays. The contractor is not required to perform routine maintenance and routine repair services on the following Federal holidays, or the actual day set aside for observation.

1.2.6. Cooperation/Coordination with Other Contractors. The Government may undertake or award other contracts for additional work, and the contractor shall fully cooperate with such other contractors and Government employees and carefully schedule work under this contract to such additional work as may be directed by the Contracting Officer. The contractor shall not commit or permit any act, which will interfere with the performance of work by any other contractor or by any Government employee. The Contracting Officer shall resolve all work schedule conflicts between this contract and the additional work contract(s) awarded to other contractor (s). The Contracting Officer shall provide written direction to the contractor to reschedule work when required.

1.2.7. Continuation of Essential DoD Contractor Services During Crises. In accordance with Department of Defense Federal Acquisition Regulation Supplement (DFARS), Subpart 237.76, Continuation of Essential Contractor Services, the Government has determined that contract services described in this PWS are not mission essential and do not require the contractor’s continued support during a crisis.

1.2.8. Safety. The contractor is responsible for instructing contractor employees in all appropriate safety measures. The contractor shall comply with all DMAFB, local, state and federal laws and safety regulations. Compliance with Occupational Safety and Health Act (OSHA), and other applicable laws and regulations for the protection of contractor employees is exclusively the contractor’s obligation, and the Government will assume no liability or responsibility for the contractor’s compliance or non-compliance with such responsibilities. The contractor is responsible for furnishing contractor employees with all necessary personal protective equipment to perform services.

1.2.8.1. Fire Prevention and Safety Standards. Contractor employees shall comply with the Occupational Safety and Health Act (OSHA), Davis-Monthan AFB Fire Protection Program, Air Force Occupational Safety, and the Fire Prevention and Health Program.

1.2.9. Work Area. The contractor shall, at all times, keep work areas free from accumulations of waste material, rubbish, tools, scaffolding, equipment, and materials. Upon completion of a job or when away from the work site, the contractor shall leave the work area and premises in a clean, neat, safe and workmanlike condition. The contractor is responsible for removal and proper disposal of all job related waste material at a permitted site.

1.2.10. Smoking In Air Force Facilities. The Air Force has placed restrictions on the smoking of tobacco products in Air Force facilities. AFI 40-102, Tobacco Use in the Air Force, outlines the procedures used by the commander to control smoking in our facilities. Contractor employees and visitors are subject to the same restrictions as Government personnel. Smoking is permitted only in designated smoking areas.

1.2.11. Illegal Substances. Illegal substance possession and/or use will not be tolerated on any military installation, including DMAFB. The contractor shall ensure that contractor employees who have base access do not possess or use illegal substances. All contractors and subcontractors are required to adhere to all local, state and federal laws concerning possession or use of illegal substances. Contractor personnel found to be in possession of illegal substances will be barred from the installation and subject to arrest and prosecution by local authorities.

1.2.12. Security Requirements

1.2.12.1. Restricted and Controlled Area Access. Parts of this project are located within restricted and controlled areas, where strict security and personnel access control is maintained. One week prior to initial commencement of work, the contractor shall submit to the Contracting Officer a list of contractor employee names, social security numbers, and driver’s license numbers and state of issue, or other means of positive identification, of all employees performing services on DMAFB. Foremen, supervisors, and superintendents must be identified on the list of employees. The contractor shall submit an updated list when an employee's status or information changes. The name of any contractor employee that is terminated during the period of the contract must be reported to the Contracting Officer, in writing, within one workday of the employee’s termination. If Government escorts are required for restricted and controlled areas, the contractor shall contact the COR, who will arrange for an escort.

1.2.12.1.1. Driving on the Flightline. All contractor personnel requiring access to the flightline to perform services shall complete flightline drivers training prior to operating vehicles on the flightline. Upon successful completion of flightline drivers training, contractor employees will be issued an AF Form 483, Competency Card (flightline driver’s license). Contractor employees must have the AF Form 483 in their possession at all times when on the flightline. Contractor employees shall coordinate all activities on the flightline by contacting Airfield Management and must be added to the entry authorization list to gain flightline access. All contractor vehicles must have a valid privately owned vehicle (POV) pass issued by Airfield Management prior to driving on the flightline and display a pink magnetic cone issued by the Airfield Manager. An escort may be required, as directed by Base Operations. The contractor shall not leave any equipment unattended while working in these areas. Contractor vehicle operators entering Flightline Road will perform a foreign object debris check of all tires to include a quarter turn roll over to inspect all areas of the tires. The contractor shall ensure all foreign objects and debris produced by the contractor is cleared off of all taxiways, runways, and aircraft parking aprons.

1.2.12.2. Security Training. All contractor employees shall receive initial and recurring security education training from the sponsoring agency’s security manager. Training must be conducted in accordance with Department of Defense Directive (DoDD) 5200.1-R, DoD Information Security Program, and Air Force Instruction (AFI) 31-401, Information Security Program Management. Contractor personnel who work in Air Force controlled/restricted areas must also be trained IAW AFI 31- 101, The Air Force Installation Security Program.

1.2.12.3. Pass and Identification Items. The contractor shall ensure pass and identification items required for contract performance are obtained for employees and non-Government owned vehicles.

1.2.12.4. Retrieving Identification Media. The contractor shall retrieve all identification media, including vehicle passes from employees who depart for any reason before the contract expires; e.g. terminated for cause, retirement, etc. The contractor shall notify the Contracting Officer in writing when an employee departs, and return the employee’s identification to the office that issued it.

1.2.12.5. Traffic Laws. Contractor employees shall comply with all Davis-Monthan AFB traffic regulations and state traffic laws. Contractor employees are subject to random vehicle speed control checks. Failure to adhere to base traffic regulations may result in the loss of base driving privileges, debarment from the base, or other administrative action. The use of cell phones is strictly prohibited while driving on Davis-Monthan AFB, unless the phone is hands free. Seat belt use is mandatory for all vehicle occupants.

1.2.12.6. Random Personnel and Vehicle Searches. Contractor employees must enter DMAFB through the Swan Gate inspection area and are subject to random personnel and vehicle searches. If contractor personnel refuse to be searched, they will be denied entry to the base, and may result in loss of base driving privileges, debarment from the base, or other administrative action.

1.2.12.7. Weapons, Firearms, and Ammunition. Contractor employees are prohibited from possessing weapons, firearms, or ammunition on themselves or within their contractor owned vehicle or privately owned vehicle while on DMAFB.

1.2.12.8. For Official Use Only (FOUO). The contractor shall comply with DoDD 5400.07, Chapter 4, DoD Freedom of Information Act (FOIA) Program requirements. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding FOUO material. FOUO or FOIA material discovered by the contractor or contractor employees shall not be retained by the contractor and surrendered immediately to an appropriate Government authority.

1.2.12.9. Reporting Requirements. Contractor employees shall immediately report to an appropriate Government authority any information or circumstances of which they are aware that may pose a threat to the security of Department of Defense personnel, contractor personnel, resources, and classified or unclassified defense information.

1.2.12.10. Physical Security. Contractor employees are responsible for safeguarding all Government property and controlled forms provided for the contractor’s use. At the end of each work period, all Government facilities, equipment, and materials shall be secured.

1.2.13. Environmental Protection Compliance

1.2.13.1. Adherence to the Davis-Monthan Air Force Base Contractor Environmental Guide. Adherence to this guide will help increase your company’s awareness of the installation’s Environmental Management System (EMS), and the environmental regulatory requirements that impact DMAFB.

1.2.13.1.1. Environmental Management System (EMS) Awareness Training. The contractor shall comply with the DMAFB Contractor Environmental Guide in completing the required EMS Awareness Training prior to start of work. The Contractor Environmental Guide is available on the Environmental, Safety, Occupational Health (ESOH) Training Network at www.esohtn.com. Instructions for this site are found in PWS paragraph 1.2.5.

1.2.13.1.2. Environmental Laws and Regulations. The contractor shall comply with all applicable Federal, State, and local laws, regulations, and requirements regarding environmental protection. In the event environmental laws/regulations/requirements change during the term of the contract, the contractor shall comply with such law/regulation as changed. The contractor is responsible for any penalties, fines, etc. resulting from violations. The contractor shall immediately notify the COR when violations occur, and cooperate fully with fire department personnel and Government investigators.

1.2.13.1.3. Environmental Permits. The contractor shall comply with all regulatory requirements to include permits if applicable. Pima County Department of Environmental Quality (PDEQ) and Arizona Department of Environmental Quality (ADEQ) require permits for asbestos removal or demolition as well as projects that require earth-moving or soil disturbance. These requirements may include storm protections. The contractor shall treat areas subject to dust producing activities with liquid palliatives which will not harm regrowth of vegetation, or other methods of dust control. The contractor shall also ensure methods to protect native plants, birds and wildlife are included in projects where required. All permit costs shall be considered as having been included as a factor in the contractor's bid price.

1.2.14. Hazardous Materials/Waste. The contractor is responsible for the proper management of both hazardous and non-hazardous waste. The contractor shall segregate hazardous or regulated materials and non-hazardous or non-regulated materials and handle, transport, store, and dispose of those materials, in accordance with the Resource Conservation and Recovery Act, all applicable federal, state, and local statutes and regulations, and in accordance with Appendix C, Hazardous, PCB, and Universal Waste: Proper Management and Disposal, of the Contractor Environmental Guide. The contractor shall coordinate all hazardous shipments with the 355th Civil Engineer Squadron Hazardous Waste Program Manager (355 CES/CEIE) at 228-4840.

1.2.14.1. Hazardous Material (HAZMAT) Handling. The contractor shall have approval from Hazardous Waste Program Manager (355 CES/CEIE) at 228-4840, in accordance with the Contractor Environmental Guide, prior to handling, using, and storing any chemicals, solvents, lubricants, and other products that require Safety Data Sheet (SDS) or Material Safety Data Sheet (MSDS) on the installation. The contractor shall plan, fill out, and submit a HAZMAT worksheet to the COR prior to bringing HAZMAT on the base - see Appendix A, Guidance For Submission Of Safety Data Sheets For Hazardous Material (HAZMAT) and Reporting of Hazmat Usage, and Attachment(s) A-1 to A-3 of the Contractor Environmental Guide for details. The contractor shall maintain one copy of the MSDS’s for each HAZMAT line item used within the work center.

1.2.14.2. Prohibited Substances/Chemicals. The contractor shall not use products that are, or contain Extremely Hazardous Substances (EHS), Ozone Depleting Substances (ODS), and/or Persistent Bio-accumulative and Toxic (PBT) chemicals. Any HAZMAT containing any one of these banned substances will not be allowed on base. Contact the 355 Civil Engineer Squadron Environmental Office (355 CES/CEIE) at 228-7201 if you have any questions on materials.

1.2.14.3. Hazardous Materials/Waste Spills. The contractor shall take every reasonable precaution to prevent spills of HAZMAT, and immediately report any HAZMAT spills to the COR and base fire department by calling 228-3333, in accordance with Appendix J, HAZMAT Incident Response Procedures, of the DMAFB Spill Prevention, Control, and Countermeasure (SPCC) Plan. The contractor shall comply with this plan when handling and storing all oils and fuels. The SPCC Plan can be found on the ESOH Training Network. The contractor shall clean and dispose of all HAZMAT spills in accordance with local, state, and federal laws and regulations and the Contractor Environmental Guide. The contractor shall bear full financial obligation incurred from cleaning and disposing of HAZMAT spills, or release of HAZMAT within the confines of DMAFB by contractor employees.

1.2.14.3.1. Spill Containment Kits. The contractor shall ensure that all vehicles used for transport of HAZMAT on DMAFB, carry a spill containment kit capable of containing a spill, until first responders arrive. The contractor shall make spill containment kits available for inspection by Government personnel, upon request.

1.2.15. Environmental, Safety, Occupational Health Training Network (ESOHtn) Logon and Registration Instructions

To access and register to the ESOH Training Network: Go to www.esohtn.com

Click on to enter, then

Choose

At the next screen, click on Enter

Find the Registration box on the right side of the screen.

Type “esohtn” into the Registration Password box; Click on Create an Account

To complete each step of the registration process all blocks with an “ * “ must be filled.

Step 1. First and Last Name and email address Step 2. Account information User Id and password Step 3. Installation: Select Davis-Monthan Step 4. Training Type Select “Construction Contractor (even if you are not a construction contractor) “Next Step 5. Select your company name if listed, if not listed select “Company not Listed”. Then fill in the company name, and other information Step 6. Under the “Job Specific Information” select EMS Awareness Training and any other applicable.

Step 7. Select “ I agree” then the site should take you to your training Home page.

To get access to applicable Davis-Monthan documents and plans; from the home page Select “Installation Specific Information” then click on Davis-Monthan AFB Plans, then select the applicable plan. To find the Civilian Contractor Environmental Guide from the “Installation Specific Information” page select “Davis-Monthan AFB Guidance Documents” then select the guide.

2.0. SERVICES SUMMARY

Performance Objective

PWS

Reference Performance Threshold

through 1.1.2.5.

Complete all inspections and turn in written report to COR

3.0. GOVERNMENT-FURNISHED SERVICES

3.1. Utilities. The Government will furnish a reasonable amount of utilities from existing sources. The contractor shall practice utility conservation and use Government-furnished utilities only in connection with the performance of this contract.

3.2. Security Police and Fire Protection. The Government will provide security forces services (228-4444 - emergency only), and fire services (228-3333). No emergency medical services are available on DMAFB, therefore the contractor must dial 911 for emergency medical services.

4.0. APPENDIX

4.1. Appendix 1 - List of Equipment

142 total cranes/hoists in service on 1 December 2016 image1.PNG image2.PNG image3.PNG