Moody Local Clauses.docx

Moody Local Clauses

MDY 02-05. PRE-OFFER QUESTIONS AND CLARIFICATIONS

Any and all questions concerning or requests for clarification of this solicitation, including those from the site visit, must be submitted in writing to the contracting officer. Any and all answers, clarifications, or discussions are not applicable to the contract unless this solicitation is formally amended. You may submit your questions to the address on the Standard Form 1442, page 1, block 7, to the facsimile number found in this Special Contract Requirements section, "Other Facsimile Information".

MDY 02-08. NOTICE OF AWARD

Award of a contract resulting from this solicitation may be made by the issuance of a written notice of award. Notwithstanding the requirements to execute formal contractual documents, a notice of award shall constitute a binding contract when such is mailed (or otherwise furnished) to the successful offeror.

MDY 02-10. HOURS OF WORK

The normal hours of work on the military installation are from 8:00 A.M. to 5:00 P.M., Monday through Friday, excluding Federal holidays. Access to work sites may be restricted to these hours and days, unless otherwise specified elsewhere in this solicitation. Work that requires inspection during accomplishment or that prevents inspection of previous work after accomplishment normally will not be allowed during other than the normal work hours specified above. Work during other than normal hours must be coordinated in advance with the Contracting Officer.

MDY 02-11. HOLIDAYS

a. The following Federal legal holidays are observed by this base:

b. All holidays falling on a Saturday will be observed on the preceding Friday. All holidays falling on a Sunday will be observed on the following Monday. The Fourth Friday in November is minimally manned by the installation.

c. The contractor will not perform work on the days identified in paragraphs a or b above.

d. One work day each month (usually the first or last Monday or Friday of the month) the base may be minimally manned with some offices and facilities closed. If the contractor has attempted and cannot gain access to the site where construction work is to be performed, the contractor shall immediately call the emergency numbers provided after contract award.

MDY 02-15. REQUIREMENTS FOR CONTRACTORS REQUESTING BASE ENTRY

a. All civilian Contractors who work on base must obtain and complete an authorization letter from the Contracting Squadron office. Once that letter is obtained, the AF Form 75 will be issued for the duration of the contract. Contracting passes will not exceed a period of more than one (1) year.

b. Confirmation of Contractor's employees will be accomplished by verifying the person's credentials (driver's license) against the Contractor supplied employee list. AF Form 75's issued in excess of 90 days will have a photograph attached to in the upper left hand corner. Vehicles, etc. will be granted entry to the base upon presentation of a valid bill of lading and/or delivery slip.

c. The employee must show a letter from the Contractor that he/she is the sole driver of the vehicle and is covered by insurance; accompanied by a copy of the registration.

d. When the driver changes vehicles prior to coming onto the base, he/she will stop at the Visitor Center to obtain a vehicle pass for that particular vehicle.

e. Subcontractor employees will have a telephone number of the primary Contractor to vouch them on base when requesting entry.

f. When subcontractor employees have been processed.

MDY 02-19. TELEPHONE COMMUNICATIONS SECURITY MONITORING

All communications with DOD organizations are subject to communications security (COMSEC) review. Contractor personnel will be aware telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. The DOD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DOD organizations. Therefore, civilian contractor personnel are advised any time they place a call to, or receive a call from, a USAF organization, they are subject to COMSEC procedures. The contractor will assume the responsibility for ensuring wide and frequent dissemination of the above information to all employees dealing with DOD information.

MDY 02-26. REQUIRED INSURANCE (IAW FAR 28.306(b)) Reference contract clause FAR 52.228-5, “Insurance—Work on a Government Installation” the Contractor shall, at its own expense, procure and thereafter maintain the following kinds of insurance with respect to performance under the contract.

a. Workmen's Compensation and Employers Liability Insurance as required by law except that if this contract is to be performed in a State which does not require or permit private insurance, then compliance with the statutory or administrative requirements in any such State will be satisfactory. The required Workmen's Compensation insurance shall extend to cover employer's liability for accidental bodily injury or death and for occupational disease with a minimum liability limit of $100,000.

b. General Liability Insurance. Bodily injury liability insurance, in the minimum limits of $500,000 per occurrence shall be required on the comprehensive form of policy.

c. Automobile Liability Insurance. This insurance shall be required on the comprehensive form of policy and shall provide bodily injury liability and property damage liability covering the operation of all automobiles used in connection with the performance of the contract. At least the minimum limits of $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage shall be required

MDY 02-30.

1. The Contracting Officer, QAP and other government personnel, as appropriate, will meet periodically with the contractor to review the contractor’s performance. At these meetings, the Contracting Officer will apprise the contractor of how the government views the contractor’s performance and the contractor will apprise the government of problems, if any, being experienced. The contractor will also notify the Contracting Officer (in writing) of any work being performed, if any, that the contractor considers over and above the requirements of the contract. Appropriate action shall be taken to resolve outstanding issues.

1. These meetings shall be held more frequently during the first month of the contract period, and as needed, but not less than as a minimum Quarterly thereafter.

1. The minutes of these meetings will be reduced to writing, signed by the Contracting Officer, and any other signatures as deemed appropriate, and distributed to the functional area and the contractor. Should the contractor not concur with the minutes, the contractor will set out in writing to the Contracting Officer any areas of non-concurrence.

MDY 02-32 SUPERVISION

The Government shall not exercise any supervision or control over the Contractor’s employees performing services under this contract. Such employees shall be accountable not to the Government, but solely to the contractor, who in turn is responsible to the Government.

MDY 02-33 WAGE DETERMINATION (IAW FAR 22.1012-1)

Service Contract Act Wage Determination Number 78-0446 Rev 19, dated 7/28/98 are attached hereto and made a part thereof. The Collective Bargaining Agreement effective 01 October 1998 between South Georgia Cleaning Service, Inc. and the National Conference of Firemen and Oilers, SEIU AFL-CIO are incorporated in accordance with Wage Determination number 78-0446 Rev 19.

MDY 04-01B WIDE AREA WORKFLOW STATEMENT – SERVICES (EXCEPT LIBRARY) (APR 2006)

In order to receive awards from the Government Contracting activities at Moody AFB, Georgia, you must now use an E-Invoicing system called Wide Area Work Flow (WAWF).

WAWF is a web-based tool for the processing of invoices/receiving reports. This will bring about major changes in the amount of time it takes to process these documents making payment much faster. The web site for this system is https://wawf.eb.mil. There are no charges to use WAWF. All questions relating to system setup can be directed to the help desk at Ogden. Their number is 1-866-618-5988. Questions pertaining to Vendor Training can be directed to the 23 Contracting Squadron at 229-257-3546 or 229-257-2737.

THE FOLLOWING CODES WILL BE REQUIRED TO ROUTE YOUR INVOICES AND ADDITIONAL E-MAILS CORRECTLY THROUGH WAWF.

Your company’s CAGE Code

CAGE CODE:

FA4830

ISSUE DODAAC:

FA4830

) FA4830 Identifies 23 CONS/LGC

ADMIN DODAAC:

BLANK

CUST BPN

INSPECT BY DODAAC: PLUS SIX EXT:

PLUS SIX EXT:

F1CERT

FA4830

)SERVICE ACCEPTOR:

“SHIP TO” CODE:

See Pay Office Code located on front of award.

PAY DODAAC:

EMAIL POINT OF CONTACT LISTING: (E-mail address of POC’s):

SERVICE ACCEPTOR:

CONTRACT ADMINISTRATOR:

CONTRACTING OFFICER:

ADDITIONAL CONTACTS:

For this type of contract, select a 2 N 1 invoice in WAWF.

The paying office DODAAC and mailing address can be located on front of your award document. You can get more information on Electronic Commerce at http://www.dod.mil/dfas/contractorpay/electroniccommerce/ECToolBox.html.

Questions concerning payment should be directed to the Defense Finance Accounting Services (DFAS) Limestone at 1-800-390-5620 or 1-800-337-0371 or faxed to 1-207-328-1660. Please have your order number and invoice number ready when calling about payment status. If your paying office is other than Limestone, contact your contract administrator for the customer services phone/fax numbers.

MDY 06-04 Submission of Invoices and Payment (AUG 2006) The Government shall pay the Contractor via electronic funds transfer (EFT) upon the submission of proper invoices or vouchers, the prices stipulated in this contract for supplies delivered and accepted or services rendered and accepted, less any deductions provided in this contract (See FAR Clause 52.232-33) .

a) Method of payment. Contractors will be required to submit invoices via Wide Area Workflow (WAWF). Assistance for initial set up and invoicing procedures is available from the contracting officer. All payments by the Government under this contract, shall be made by electronic funds transfer (EFT). As used in this clause, the term “EFT” refers to the funds transfer and may also include the payment information transfer. Invoice payment status information for contractors is available at the DFAS web site: http://www.dod.mil/dfas/contractorpay/vedorpayinquiresystemvpis.html

b) Contractor's EFT information. The Government shall make payment to the Contractor using the EFT information contained in the Central Contractor Registration (CCR) database. In the event that the EFT information changes or expires, the Contractor shall be responsible for providing the updated information to the CCR database. The Government may request the Contractor to designate a desired format and method(s) for delivery of payment information from a list of formats and methods the payment office is capable of executing.